SAP B1 - Automated Bank Reconciliations

We are currently importing the bank information through data transfer workbench and are wondering how to replace or delete the uploaded data: ie. we loaded same bank record twice.

Hi Raghu,
Have you setup default bank for each BP?
Thanks,
Gordon

Similar Messages

Bank Reconciliation Statement (BRS)

Hi Experts,
I have a scenario which is purely related to bank reconciliation. Customer has a bank account with HDFC and as on 31st March 2008 the bank book balance was Rs.10,000/- in customers books of account.
At the end of March 2008 customer had made couple of transactions. They are
28th March 2008 Outgoing Payment to vendor A Rs.1000/-
29th March 2008 Outgoing Payment to building owner B Rs.500/-
After considering the above two payments customer bank book balance in customer books of account was Rs.10,000/-
HDFC bank balance as per bank book is Rs.11500/- as on 31st March 2008, because the said two cheques were not cleared in bank as on 31st March 2008.
Now, customer moved from legacy accounting packge to SAP B1, can anyone suggest me how do I consider the above transactions in SAP B1 for bank reconciliation purpose.
Thank you in advance.
Regards
N.Narayana Swamy

Hello Narayana,
I think you should consider the Customer Books of Account Balances as of 31st March 2008 because BRS is just prepared to know the reasons for differences in Cash Book & Pass Book.
Example -
As on year end, the customer has bank balance of Rs.1000 but bank had debited his account for service charges for the year on 31st march. In this case, the customer comes to about this charges in April & has to pass respective entries in his books.
So, the basic purpose of BRS is pass or reverse the accounting entries in our books according to Bank statement which is found by preparing BRS
In your case, your customer should pass the entries and consider the effective balance for SAP B1
Regards,
Abhishek

Bank Reconciliation (India Specific) for information from Non SAP systems

Bank Reconcilaition to be performed in SAP ECC6 on data received from A Non SAP system
Following is the scenario:
1. Data is received in to SAP for Cheques deposited in to the Bank with a unique Key feild
2. A Bank Reconciliation process is Run on the Line Items received using the Cheque numbers and amounts
3. The honored Cheques need to be Cleared in SAP
4. SAP will require to generate a report listing the Dishonored Cheques and also populate the Key feild against the Dishonored Cheques in the Report
Kindly help as to how this can be acheived in SAP, as teh Automated BRS process is executed sequentialy for every line in the Bank statement received.
Thanks in Advance

Hi ,
Check this link
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/58/54f9c1562d104c9465dabd816f3f24/frameset.htm">DB Connect</a>
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/fe/65d03b3f34d172e10000000a11402f/frameset.htm">XML Connect</a>

Bank Reconciliation Report SAP B1 2005 or 2007 versions

Any progress made here ?
Needs to have cashbook balance, list of unreconciled transactions and a bank statement balance. Can provide an example if needed.
Interesting the Banking section has been revamped in 2007 version without such a standard report.
Yes, there are work arounds, but something so standard should not need a work around.
Would be good to get a resloution here.
Thanks in advance for any help here.

Hi Guys,
I am pleased to inform that to meet this crucial feature we have come up with a Bank Reconciliation Add-on which provides a comprehensive inquiry and reporting on posted Bank Reconciliation. Apart from the detailed inquiry screen the add-on also provides following useful reports in standardize format.
Summary Report:
This report list the summary information per statement in a format as shown below:
<<Section 1- Values in Books>>
GL Balance
+Positive Adjustments
Sub Total
-Negative Adjustments
Ending GL Balance
In section 2
<<Section 2 - Values in Bank statement>>
Cleared With./Chks.
Cleared Inc./Dpsts..
Balance on Statement
+Out Standing Deposits
Sub Total
-Out Standing Checks
Ending Balance
Difference - The difference between GL Ending Balance and Bank Statement
Ending Balance is shown.
Detailed Report:
This report list the detailed information per statement; giving details such as Cleared, Un-Cleared Checks, Outgoing Payments, Incoming Payments, Credit Card transactions and Adjustments.
If you are interested you can get in touch with us at sap at greytrix.com
Regards,
Nits
Manager - SAP Business One
G r e y t r i x
It's time to think outside the box.
Migration, Integration, Customization and Modification Solutions
E-mail: sap at greytrix.com
Web: www.greytrix.com/sap
Edited by: Nits - Greytrix on Jul 22, 2008 11:15 AM

Bank Reconciliation SAP 2007

Hi,
I did not understand bank reconciliation statement details fields in SAP 2007B.
External code
Internal Code
G/L Account/doc.Identification No
Provide some suggestions for the above fields. Not able to add external reconciliaition without External Code
Regards
Shashi

Pl go thru How to guides for reconcillation in 2007 version on
service market place document resource centre.
Jeyakanthan

MAnual bank reconciliation to Automatic bank reconciliation.

Hi Sapients,
we are doing BRS manually for all collections and disbursement accounts.
The details of the bank accounts are
1. HDFC - Collection Account
2. Deutsche Bank - Collection Account
3. Standard Chartered Bank - Disbursement Account
Currently it takes lot of time to reconcile manually and now its decided to move from manual to System BRS for better control and time saving.
Is it possible in sap. If So where we have to configure in sap?
Otherwise please provide me the alternatives to manual bank reconciliation.
Regards,
Prasad

Hi,
BRS can be automated in SAP system, you need to configure additionally 3 more steps in addition to the manual BRS configuration steps to avail this funcationality (Electronic Bank Statement)
Path:- Financial Accounting (New) -- Bank Accounting -- Business Transactions -- Payment Transactions -- Electronic Bank Statement -- Make Global Settings for Electronic Bank Statement
1) Create Transaction Type
2) Assign External transaction type to posting rules (Banks generally have there own codes for various transactions)
3) Assign Bank Accounts to transaction types
The Various formats that are available for Bank Statements can be found in T. Code FF_5, in Elect. bank statement format field.
Regards

Bank Reconciliation report missing transtype=57

Hi
we are using SAP B1 version 8.81(8.81.313) PL 05
We have a cyrstal report for Bank Reconciliation which is missing all transactions with transtype=57 (Checks for Payment).
1. Is this a standard report for SAP B1 or has this been developed for us? I have not been here long and while some reports were developed by the reseller, I am not sure which ones they were.
2. The Show SQL Query code includes the following which I have not been able to find anywhere in the report.I have looked in all the reports both main and sub-reports under report->selection formula->record selection as well as in all formula fields and section experts.
AND ("JDT1"."TransType"=N'30'
      OR "JDT1"."TransType"=N'-4'
      OR "JDT1"."TransType"=N'46'
      OR "JDT1"."TransType"=N'24'
      OR "JDT1"."TransType"=N'25')
I understand that this is the piece of code I need to add " OR "JDT1"."TransType"=N'57' "
3.Can anyone help where else I might find the above code?
4. Does anyone know what TransType=-4 in table JDT1 represents?
Thanks Chris

Hello Friend,
It is use for Opening Balance for stock.
Item Stock as opning balance use '310000001'
BP master Opening Balance use '-2'
G/L Opening Balance use '-2'
Thanks
Manvendra Singh Niranjan
Edited by: Manvendra Singh Niranjan on Jan 15, 2012 10:29 AM

Bank Reconciliation Report

Dear Members,
A bank reconciliation report is the report showing all the transactions reconciled in the period. In accounting the bank statement is regarded as the bible of the company's monthly transactions and the bank reconciliation report is the only prove that all transactions on the bank statement has been reconciled in the SAP Bydesign or any system.
This report must be signed by the chief financial controller for listed companies and filed at the end of every period or month. We need to have a tab on the bank statement creation/reconciliation window for printable bank statement report which should have the cheque numbers, payment references, receipts references, customer/supplier name, amount in credit/debit, date etc all in rows. There should be an option to print a detailed or summary or total report. There should also be a reminding pop up at the end of every bank statement creation or reconciliation to print this report.
I believe we need this facility on Bydesign ASAP, as it does not look good for a wonderful system like bydesign with complete mobility to be downgraded due to a simple tab or an essential like bank reconciliation report. I am an accountant and the first DOCUMENT I will request for on an audit is the bank reconciliation report( please ask any accountant or auditor to confirm this). Currently my CFO is questioning the selection of Bydesign due to the lack of this report and soon our auditors will request that we migrate to another accounting system due to SOX 404( Listed companies reporting requirements).
Sincerely,
Emeka Ikwukeme, CPA

Hello Emeka,
I landed on this thread when I tried searching for a similar requirement. I'm curious to know if something came out of this discussion.
Have you been able to pull something out of the system using any workaround, or creating a new report,...?
Thanks,
Mohan

Automatic bank reconciliation with Electronic bank statement

Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvs

Hi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

Automatic clearing in Electronic Bank Reconciliation

Hi All,
I have a scenario here where my client is using an Electronic Bank Statement to do bank reconciliation. The format used is MultiCash. Our setting for Bank GL account are using one Uncleared account - all payment or transfer will be posted here, and one cleared account - after bank reconciliation has been done, it will clear the line item in Uncleared account and post it in Cleared Account.
And one of the conifg we do for bank reconciliation is to automatically clear the Payment Document in Uncleared Account and post it to Cleared Account by searching and matching the Document number. So in the bank statement files given by the bank (DB), it will provide the document number in "Note to payees"
But we have a problem here with few market in Korea and Taiwan. They have limits for every transaction. For example, for Taiwan, each transaction is limit to TWD 20,000,000 only. Thus, if I got a payment paid out to vendor amounted 61,000,000 TWD, when the payment order is sent to the DB bank, the bank will automatically split it into 4 different payments transactions. Three transaction with amount TWD 20,000,000 and one transaction with amount 1,000,000.
So when the bank provide us with the bank statement file, the system will fail to do the clearing as its impossible to clear 20,000,000 TWD with the payment document TWD 61,000,000 in SAP. Currently they are using FEBAN to manually post partially and clear it off.
So my question will be, is it possible for SAP to detect all this 4 documents (20,000,000, 20,000,000, 20,000,000, 1,000,000) and clear it off with my payment document in the Uncleared Account amounted 61,000,000? The bank provided same SAP document number in every transaction for the Notes to payee field.
Please advice. Thanks.

Please check the algorithm you have mentioned against the posting rule for the transaction that is not getting cleared. Please use the criteria (like document number or cheque number or bank key etc.) in the reference field in the posting transaction to help the system to find out the matching item from the uncleared items for enabling to clear it off automatically.
Regards

Electronic Bank Reconciliation

Dears,
We are on our way to implement electronic bank reconciliation in our SAP system.
However, there are certain points I am not very clear. Could you please offer your valuable comments:
WE understand that we can download the data from the Bank in approved data format such as (BAI, MT*, etc.) and directly upload into the system.
But what is the difference between these:
- What is MT100 & MT940 format ?
- Do they serve the same purpose ?
We are planning to use MT940 Statement uploading.

Hello Nikitha,
Please refer below mentioned links and documents it will help you to understand.
What is a swift message mt940 - 1Q5A
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/20d2f203-4959-2e10-239f-bce48eef858d?overridelayout=t…
Regards,
Basappa

Standard Bank Reconciliation and Customer and Vendor Statement of Accounts

Hello Experts,
I am implementing ECC6.0 now. I'm noit very familiar with the version so I am very hopeful that you could help me find the following standard reports in SAP. If these are not standard, then I need to recommend customization since the data are in SAP nonetheless.
Are these reports available as standard report in SAP ECC6.0? Can you please tell me the transaction codes?
- Bank Reconciliation
- Statement Of Accounts for Customers
- Statement of Accounts for vendors
- Credit Analysis using Credit Control Area as parameter
Thanks in advance
Rocel

Hi,
BRS - FF_5 (If the statement is in a recognised format), FF67 and FEBA_BANK_STATEMENT (if the statement is manual)
Statement of Accounts for vendors and customers - F.27, Correspondence SAP06. However you may want to change the standard form.
Credit Analysis - FCV3, F.33, F.31, S_ALR_87012218.
Rgds
Shivram.

External Bank Reconciliation

Hello
I am trying to use the external Bank reconciliation in SAP Business One 2007.
I want to import the bank statement from my bank to the: Process External Bank Statement window. I will develop a special add-on.
But the question is, i have around 1000 records per account daily, is there any limitation in this window???
Or how i can clean everything from that window, after it has been reconciled??
Thanks
Jacobo

Hello Gordon
We dont have any problem with the SDK. The question is just about the quantity of records in the screen.
Does any one had any problems, with many records??
Thanks
Jacobo

Re: Bank Reconciliation

Hello
I wanted to ask that when we usually post an incoming payment or an outgoing payment in SAP the respective subledger accounts and the bank clearing accounts are debited or credited as per the situation.
Now when we configure for Bank reconciliation and we set the posting rule why then again do we need to do two steps of the posting area 1 and the posting area 2. Where we have bank account entries in the posting area 1 and then in Posting area 2 we have the subledger clearing. I also wanted to understand how then the posting type works here.
In some cases such as Bank charges we use post to gl which is posting type 1. For other how is it used.
Please provide the conceptual understanding for the same.
Rgds

Hi,
Let me try to clarify.
Scenario 1:
Vendor payment (done in APP):
Accounting entry at the time of APP:
Debit: Vendor Account
Credit: Outgoing Clearing Account
Accounting entry at the time of EBS posting:
Debit: Outgoing Clearing Account
Credit: Main Bank Account (House Bank)
In this scenario, we only have posting rule 1 for Main GL posting. There is no need to posting rule 2 for sub-ledger posting. This is because only one entry is passed at the time of EBS posting and the sub-ledger postng is done at the time of APP.
Scenario 2:
Customer Receipt (EBS posting):
Accounting entry at the time of EBS posting:
Sub-ledger posting
Debit: Incoming Clearing Account
Credit: Customer Account
Main GL posting
Debit: Main Bank Account (House Bank)
Credit: Incoming Clearing Account
In this scenario, we have posting rule 1 for Main GL posting and, also posting rule 2 for sub-ledger posting. This is both the entries are being passed at the time of EBS posting.
Scenario 3:
Bank Charges (EBS posting):
Main GL posting
Debit: Bank Charges Account
Credit: Main Bank Account (House Bank)
In this scenario, we only have posting rule 1 for Main GL posting.
Scenario 4:
Vendor payment is not done in APP instead, posted in EBS:
This situation will be similar to Scenario 2 with opposite entries in Sub-ledger and Main GL entries. Here also we have posting rule 1 for Main GL posting and, also posting rule 2 for sub-ledger posting. This is both the entries are being passed at the time of EBS posting.
I hope the above examples are covering all the areas that you need clarification.
Regards,
Kiron Kumar T.

Bank Reconciliation file

Hi All,
Now i am working at the stage of reconciliation of bank statement (electronic).
bank already given BAI codes, where i have to configure this? is this create as posting rule or external transaction?
can anybody clarify where we configure? and also are we configure this in bank account and sub ledger account levels? or any one of this?
if you have any documents regarding this kindly send me.
Thanks and regards,
Raghav

hi
To set up Electronic Bank Statements (EBS)
1. Create House Bank and Account ID (FI12)
2. Setup EDI Partner Profile for FINSTA Message Type (WE20)
3. Configure Global Settings for EBS (IMG)
     - Create Account Symbols
     - Assign Accounts to Account Symbols
     - Create Keys for Posting Rules
     - Define Posting Rules
     - Create Transaction Types
     - Assign External Transaction Types to Posting Rules
     - Assign Bank Accounts to Transaction Types
4. Define Search String for EBS(Optional)
    - Search String Definition
    - Search String Use
5. Define Program and Variant Selection
Additional information is also available in the SAP Library under:
Financial Accounting > Bank Accounting (FI-BL) > Electronic Bank Statement >
Electronic Account Statement Customizing.
Bank Reconcilliation Statement
The following are the steps for BRS:
Create Bank Master Data - This can be created through T.Code FI01 or you can also create the house bank through IMG/FA/Bank accounting/Bank account
2. Define House Bank
3. Set up Bank selection payment programe- IMG/FA/ARAP/BT/AUTOIP/PM/Bank selection for payment prg.
   a. setup all co codes for payment transaction - Customer and vendors
   b.setup paying co codes for payment transactions
   c.setup payment method per country
   d.setup payment method per co code for payment transaction
   e.setup bank determination for payment transaction
Please go for Cheque mangement using T code FCHI     (IMG/FA/ARAP/BT/OP/AutoOp/PaymentMedia/CheckManagement) and for void reasons FCHV. You can create Bank Reconcilliation statement by TC FF67 (SAP/AC/Treasury/CashManagement/Incomings/ManualBankStatement) . Don't forget to keep the opening Balance as zero. Use FBEA for post process.
All the steps together will lead to (FF67) Bank reconciliation statement.
nagesh

SAP B1 - Automated Bank Reconciliations

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