Send Alert to External Users

We have an internal SharePoint 2013 site, but our users are use Google for Email. I need alerts to send email to google distribution lists when documents change in one of our document libraries. We don't want to add people to the alerts or remove people
every time the distribution list changes. When I try to add the google distribution list email to SharePoint I get the following error:
Sorry, you are not allowed to share this with external users.
I don't really want alerts to go to any where outside of our organization since the site is not public. I tried to create a distribution list in Active Directory with the email address I want to alert, but that didn't appear to work. I would like to either
white list our domain name so that it is not considered and external user, or be able to create an object in AD so that SharePoint will accept email addresses we have designated as safe. Has anyone figure out a way ot do this?
Yes, I know office 365 would make all of this easier, but that is not a fight I am going to win today. I would just like to make our SharePoint site a little more functional.

I am already using the Site Administrator account (my admin account used to set up the site and designated as the site administrator). The account is also a domain admin and has full access to the site configuration. I haven't tried the farm account itself,
but the farm account has less rights than my admin account, so I don't think that is it...
Here is what I am doing:
Server 2012 running SharePoint 2013
Navigate to the portal home page.
Navigate to the sub site.
Select the document library.
From the ribbon select library
Select Alert Me
Select Set alert on this library
Enter the name of the security group configured with an email address (Attribute: mail) into the users field. Group I am using is the same one that has been assigned to the subsite for access so I know it is seen and that the group can be emailed by sharepoint.
I can't select the group because it is not an option, so I enter the email address that is assigned to the group...
Error I get when I click OK is:
Sorry, you are not allowed to share with external users.

Similar Messages

Unable to send alerts to External users

Hello,
We've implemented SharePoint 2013 for internal and external domain users. We setup all users in our AD but the external users have their own company email addresses. Now, all of our users i.e. Internal DC users and External DC users can access and perform
their work on SharePoint portal. However, External users are unable to receive any alerts.
Any idea?
Thanks in advance!
Regards,
Sohaib Khan

Hi Sohaib,
Any updates?
From your description, alerts work well on internal users while external users won't get email alerts.
Since emails from SharePoint are sent via SMTP server, such as Exchange server. Not sure what SMTP server you are using integrated with SharePoint server. The issue might occur to two stage: one is if the alert is triggerred by SharePoint side, another is
that if the email is sent via SMTP server.
As alerts could be sent to internal users. Then I'd recommend you firstly troubleshoot if SMTP server works well for exteranl users.
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Send Alerts to external email ids

Dear All,
I am using ALERT MANAGEMENT to raise alerts and send mail to recipients. I am able to send external mails to
those users who have got a SAP Userid where the email id is maintained in the user profile. But suppose I want
to send mails to external users who do not have SAP Userid, then how to do it. I checked the program
RSALERTTEST where it gives the option to send mails to external email ids.
Regards,
Pravat.

Hi Pravat,
You can do this with SALRT_CREATE_API. But you have to create a alert category. go to ALRTCATDEF with a user role " SAP_XI_ADMINISTRATOR".
Then create category and give your receivers.
Then write a program like rsalrtdemo1 . This shows you how an alert can be called directly by a function module.
Also you can get more detailed information from these links :
Creating Alert Categories : http://help.sap.com/saphelp_nw70/helpdata/en/d0/d4b54020c6792ae10000000a155106/frameset.htm
Triggering Alerts : http://help.sap.com/saphelp_nw04s/helpdata/en/d0/5e073c8e56f658e10000000a114084/content.htm
I hope they help you.
Regards,
Orhan

Send email to external user using fm 'SO_NEW_DOCUMENT_ATT_SEND_API1'

Hi friends,
I wrote this code to send mail to external user from sap.
It did not work properly can anyone help me to send email to extenal user.
The return code after executing the function module is 2.
DATA: OBJPACK LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: OBJHEAD LIKE SOLISTI1   OCCURS 1 WITH HEADER LINE.
DATA: OBJBIN LIKE SOLISTI1   OCCURS 10 WITH HEADER LINE.
DATA: OBJTXT LIKE SOLISTI1   OCCURS 10 WITH HEADER LINE.
DATA: RECLIST LIKE SOMLRECI1 OCCURS 5 WITH HEADER LINE.
DATA: DOC_CHNG LIKE SODOCCHGI1.
DATA: TAB_LINES LIKE SY-TABIX.
Creating the document to be sent
DOC_CHNG-OBJ_NAME = 'OFFER'.
DOC_CHNG-OBJ_DESCR = 'abcd'.
OBJTXT = 'aaaaaaaaaaa:'.
APPEND OBJTXT.
OBJTXT = 'bbbbbbbbbb'.
APPEND OBJTXT.
OBJTXT = 'ccccccccccccc.'.
APPEND OBJTXT.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
RECLIST-RECEIVER = mail address.
RECLIST-REC_TYPE = 'U'.
RECLIST-COM_TYPE = 'INT'.
RECLIST-NOTIF_DEL = 'X'.
RECLIST-NOIF_NDEL = 'X'.
APPEND RECLIST.
Creating the entry for the compressed document
CLEAR OBJPACK-TRANSF_BIN.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM   = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM   = TAB_LINES.
OBJPACK-DOC_TYPE   = 'RAW'.
APPEND OBJPACK.
Creating the document attachment
(Assume the data in OBJBIN are given in BMP format)
OBJBIN = ' \O/ '. APPEND OBJBIN.
OBJBIN = '     '. APPEND OBJBIN.
OBJBIN = ' / \ '. APPEND OBJBIN.
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
OBJHEAD = 'picasso.bmp'. APPEND OBJHEAD.
Creating the entry for the compressed attachment
OBJPACK-TRANSF_BIN = 'X'.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM   = 1.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM   = TAB_LINES.
OBJPACK-DOC_TYPE   = 'BMP'.
OBJPACK-OBJ_NAME   = 'ATTACHMENT'.
OBJPACK-OBJ_DESCR = 'Reproduction object 138'.
OBJPACK-DOC_SIZE   = TAB_LINES * 255.
APPEND OBJPACK..
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
     EXPORTING
          DOCUMENT_DATA = DOC_CHNG
          PUT_IN_OUTBOX = 'X'
          COMMIT_WORK   = 'X'
     TABLES
          PACKING_LIST = OBJPACK
          OBJECT_HEADER = OBJHEAD
         CONTENTS_BIN = OBJBIN
           CONTENTS_TXT = OBJTXT
           RECEIVERS     = RECLIST
      EXCEPTIONS
           TOO_MANY_RECEIVERS = 1
           DOCUMENT_NOT_SENT = 2
           OPERATION_NO_AUTHORIZATION = 4
           OTHERS = 99.
IF SY-SUBRC NE 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.

Hi,
Check in SCOT t-code whether it has been properly configred to send the mails
Regards,
siva chalasani.

SharePoint 2010 question about alert to external user

Any ideas about how to implement an alert within SharePoint 2010 that would cause an alert to be sent to a user outside of one's organization when the value of an "Assigned To" column within a list is set to that external user's e-mail address?

It should just work. Make sure to check your mail flow (e.g. Exchange server transport logs) to validate the mail is leaving the organization. Also make sure that the user that it is Assigned To has an email address assigned to them in the User Information
List (for their User account).
Trevor Seward
Follow or contact me at...
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Send Alert message in user's mail box

How can i send an alert message in user's mailbox(suppose in his gmail id), apart from his alert inbox in RWB ?

Hi,
Please go through these links, it will might be useful to you.
Part u2013 1:
/people/aravindh.prasanna/blog/2005/12/23/configuring-scenario-specific-e-mail-alerts-in-xi-ccms-part--1
Part-2:
/people/aravindh.prasanna/blog/2005/12/24/configuring-scenario-specific-e-mail-alerts-in-xi-ccms-part-2
Part 3:
/people/aravindh.prasanna/blog/2006/02/20/configuring-scenario-specific-e-mail-alerts-in-xi-ccms-part-3
Regards,
Rajesh

Groupwise not send mails to external users

Hello everyone.
I did a clean install of SBE with eDirectory, iManager, and Groupwise. Just when the installation can send emails to a user outside the domain (external user), but after restarting the mail server does not come to any external users, but if I receive them.

Originally Posted by amoron
Hello everyone.
I did a clean install of SBE with eDirectory, iManager, and Groupwise. Just when the installation can send emails to a user outside the domain (external user), but after restarting the mail server does not come to any external users, but if I receive them.
Did you setup internet addressing? Currently you have to manually setup internet addressing in Console One when setting up groupwise8 (see the docs for a how-to, its very easy). Without internet addressing, you'll be able to send emails to internal users, but not to external users, which seems to be the problem you are having.
Just FYI, this internet addressing problem is being addressed in the next patch, which is currently in testing.
-Hart

Uploading DOC,PDF etc files and sending it to External user

Hi,
    I m facing problem in sending doc,pdf,excel files to an external user on his personal email id (gmail,yahoo,etc)as an attchmnent.
    While creating Claim ( T code:- CLM1) the user will attach a file and I want to send it to the external Email ID using 'SO_NEW_DOCUMENT_ATT_SEND_API1' .
    Currently I m not been able to find out the location where the file is getting stored.
Please guide me on that
Thanks
Vinit.

Hello,
I saw your question and after reading Tamo's blog, here is the answer to your questions:
1. how you should initialize the outputstream.
you do not initialize the outputStream, the Weblogic container does that for you, the call response.getOutputStream() returns a ready to use stream.
2. what should I do with the outputstream after that, I mean how to show to user. do I need another conversion from outputstream to another datatype File forexample.
you simply flush the output to the client, and the client will render the blob depending on the mimeType. since the output stream writes to the response that is sent back to the client.
by the way, those two questions has more to do with J2EE than ADF.
Best Regards,
Ahmad Al-Zamer

How to send email to external users using the distribution list from workflow

I have created distribution list in SO23 with external email addresses.
How I can use distribution list in "Send Mail component" or I should use another component?
It works fine for a single email address. And distribution list works fine when I use it via SBWP.

Hi,
Take activity step instead of Mail step. User fm SO_NEW_DOCUMENT_ATT_SEND_API1 to send mail.
And use fm SO_DLI_READ_API1 to find list of user from distribution list. You can find how to use this fm in rule 30000012

Custom email not sending to external user

Hi All,
I am trying to send email to user through custom C# code, its working fine until i send to external user such as gmail etc. How to fix this? Thanks in advance!

Hi
Sam
First
check whether you configure outgoing e-mail settings, if not, please refer to the following article to configure outgoing e-mail settings. After determining which SMTP server to use, the SMTP server must be configured to allow anonymous access and to
allow e-mail messages to be relayed.
Configure
outgoing e-mail settings (Office SharePoint Server)
http://technet.microsoft.com/en-us/library/cc263462.aspx
For
sending mail to external user your SMTP server must have Internet access or it must be able to relay authenticated e-mail to a server that has Internet access.
Please Mark As Answer if my post solves your problem or Vote As Helpful if the post has been
helpful for you.

Send email from SAP to External User ..........

hiii
<b>Is it possible to send mail from SAP to External user??????if possible does BASIS people had to do something???</b>
I want to send the email from sap to external user([email protected]).My mail will consist of some changes made in production order(CO03). for which i had created the BADI. That part is over now i want to send the mail.
<b>I got many sample programs in sdn but when i enter the email address it execute but mail is not sent.....I want to know by just executing Zprogram mail will be sent or there is some role for BASIS also..............</b>
Thanking you.
Regards.

There is a transaction called SCOT that needs to be configured
http://www.sap-basis-abap.com/sapbs035.htm
http://www.sap-img.com/basis/basis-faq.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/2b/d925bf4b8a11d1894c0000e8323c4f/frameset.htm

How to send e-mail alert to the user job is successful or failed.

Hi Experts,
I have scheduled a job using DBMS_JOB Package; in this job I am calling a procedure.
How can we send an e-mail(alert) to the user if the job is successful (or) job fails.
If the job is successfully completed, then we have to send mail as “Job is completed successfully along with job name”.
If the job fails we have to send email as “error message of the job along with job name”(why the job is failed).
This alert should be sending automatically no manual intervention.
Please help me.
     CREATE OR REPLACE PROCEDURE APPS_GLOBAL.arc_procedure (P_ID IN NUMBER)
     IS
     CURSOR C IS SELECT id,table_name,archive_table_name,where_condition
     FROM apps_global.control_ram
     WHERE id = p_id
     ORDER BY id, table_name;
     BEGIN
        FOR I IN C
        LOOP
           EXECUTE IMMEDIATE
              'INSERT INTO '
           || I.ARCHIVE_TABLE_NAME
           || '
     (SELECT * FROM '
           || I.TABLE_NAME
           || ' WHERE '
           || I.WHERE_CONDITION
           || ')';
           EXECUTE IMMEDIATE
              'DELETE FROM '
           || I.TABLE_NAME
           || ' WHERE '
           || I.WHERE_CONDITION
           || '';
           COMMIT;
        END LOOP;
     EXCEPTION
        WHEN OTHERS
        THEN
           ROLLBACK;
           DBMS_OUTPUT.PUT_LINE (
           'An error was encountered - ' || SQLCODE || ' -ERROR- ' || SQLERRM);
     END arc_procedure;
     /This is my job.
DECLARE
X NUMBER;
BEGIN
SYS.DBMS_JOB.SUBMIT
( job       => X
   ,what      => 'APPS.arc_procedure(1);'
   ,next_date => to_date('05/01/2013 00:00:00','dd/mm/yyyy hh24:mi:ss')
   ,interval => 'TRUNC(SYSDATE+1)'
   ,no_parse => FALSE
SYS.DBMS_OUTPUT.PUT_LINE('Job Number is: ' || to_char(x));
COMMIT;
END;
/Thanks in advance.

Hi,
I think you can do by creating mailing procedures and call it in the loop and outside the loop.
There would be two procedure one in inside loop which will execute after successfull completion of the loop.
Other would be in the exception block like i shown in the below code you have written;
V_variable_1 you can use as a parameter for what is the error occured.
like suppose your mailing procedure name is Status_email and Status_email_1.
CREATE OR REPLACE PROCEDURE APPS_GLOBAL.arc_procedure (P_ID IN NUMBER)
     IS
     CURSOR C IS SELECT id,table_name,archive_table_name,where_condition
     FROM apps_global.control_ram
     WHERE id = p_id
     ORDER BY id, table_name;
V_VARIABLE_1 NUMBER;
V_VARIABLE_2 VARCHAR2(400);
     BEGIN
        FOR I IN C
        LOOP
           EXECUTE IMMEDIATE
              'INSERT INTO '
           || I.ARCHIVE_TABLE_NAME
           || '
     (SELECT * FROM '
           || I.TABLE_NAME
           || ' WHERE '
           || I.WHERE_CONDITION
           || ')';
           EXECUTE IMMEDIATE
              'DELETE FROM '
           || I.TABLE_NAME
           || ' WHERE '
           || I.WHERE_CONDITION
           || '';
           COMMIT;
                 STATUS_EMAIL;
        END LOOP;
     EXCEPTION OTHERS THEN
V_VARIABLE_1 :=SQLCODE;
V_VARIABLE_2 :=SQLERRM;
           ROLLBACK;
STATUS_EMAIL_1(V_VARIABLE_1,V_VARIABLE_2);
     END arc_procedure;
     / You can refer to sample email procedure i have created for you.
CREATE OR REPLACE PROCEDURE STATUS_EMAIL
AS
   v_From       VARCHAR2(80) := 'EMAIL_ID';
   v_Recipient VARCHAR2(80) := 'EMAIL_ID';
--YOU CAN SEND EMAIL TO MORE THAT ONE USER SO YOU CAN USE LIKE BELOW VARIABLE....
   v_Recipienttt VARCHAR2(80) := 'EMAIL_ID';
   v_Subject    VARCHAR2(80) := 'SUBJECT_FOR_THE_MAIL';
   v_Mail_Host VARCHAR2(30) := 'MAIL_SERVERS_HOST_IP(SMTP_SERVER)';
   v_Mail_Conn utl_smtp.Connection;
   crlf         VARCHAR2(2) := chr(13)||chr(10);
BEGIN
v_Mail_Conn := utl_smtp.Open_Connection(v_Mail_Host);
utl_smtp.Helo(v_Mail_Conn, v_Mail_Host);
utl_smtp.Mail(v_Mail_Conn, v_From);
utl_smtp.Rcpt(v_Mail_Conn, v_Recipient);
utl_smtp.Rcpt(v_Mail_Conn, v_Recipienttt);
--OPEN DATA CONNNECTION
UTL_SMTP.OPEN_DATA(v_mail_conn);
--MAIL HEADER
utl_smtp.write_DATA(v_Mail_Conn,'Date: '   || to_char(sysdate, 'DD-MON-YYYY hh:mi:ss AM') || crlf);
utl_smtp.write_DATA(v_Mail_Conn,'From: '   || v_From || crlf );
utl_smtp.write_DATA(v_Mail_Conn,'Subject: '|| v_Subject || ||crlf);
utl_smtp.write_DATA(v_Mail_Conn,'To: '     || v_Recipient || crlf);
utl_smtp.write_DATA(v_Mail_Conn,'Cc: '       || v_Recipienttt ||','|| crlf);
--MAIL BODY
utl_smtp.write_DATA(v_Mail_Conn,'MIME-Version: 1.0'|| crlf );
utl_smtp.write_DATA(v_Mail_Conn,'Content-Type: multipart/mixed;'|| crlf );
utl_smtp.write_DATA(v_Mail_Conn,' boundary="-----SECBOUND"'|| crlf ||crlf );
utl_smtp.write_DATA(v_Mail_Conn,'-------SECBOUND'|| crlf );
utl_smtp.write_DATA(v_Mail_Conn,'Content-Type: text/plain;'|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,'Content-Transfer_Encoding: 7bit'|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,'Procedure is successfully complited without error'|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,'Dear All, '|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,'Procedure is successfully complited without error'||'.' ||crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,'Regards, '|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,'any_name '|| crlf);
utl_smtp.write_DATA(v_Mail_Conn,null|| crlf);
utl_smtp.write_data(v_Mail_Conn, utl_tcp.CRLF ||'This mail is auto generated.');
--CLOSE CONNECTION
UTL_SMTP.CLOSE_DATA(v_mail_conn);
utl_smtp.Quit(v_mail_conn);
EXCEPTION
WHEN utl_smtp.Transient_Error OR utl_smtp.Permanent_Error then
    raise_application_error(-20000, 'Unable to send mail: '||sqlerrm);
END;
/cheers..

Sending mail to external mailid from user exit EXIT_SAPLEBNF_005

Hai ALL,
iam facing problem with sending mail to external id from user exit exit_saplebnf_005 , this user exit for ROLE Determination of releasing of PO .
in this user exit i passed a user name for this role from one z table.
through workflow the mails are send to workplace of resposible person maintained in ztable.
now user requirement is they want some intimation in their outlook for they got mail in workplace .
can anybody help me.
Thanks .
sushmita.k

they can either define automatic forwarding in their SAP office to external e-mail OR they can set their external e-mail as preferred method of communication and they should receive mail to their external mailbox assuming that sending to external mail is supported in your system (check with BASIS folks).

How to send an email to external user (offline form) from se38

Hi all
how to send an email to external user (offline form) from se38 and upload the same from recipent.
we have sent mail using scripts and smartforms but couldnt do here. It will be helpful if you can give us any sample code
regards
mohammed

Hi,
Have a look at this thread [Re: Sending PDF forms (created using SFP) as Email Attachment] i explain all the solution with a sample code .
Hope it's help you
regards

Send alert as email to user in ECC

Hi Guys,
I have to send the alert as email to a user in ECC.
I do not have that user in PI, so how do I define the recipients?
Regards,
Teja

Hi Teja,
To send an alert email we should have atleast one communication user in PI. Please see the below discussion.
Sending alert email to non-PI user
Regards,
Priyanka

Send Alert to External Users

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