Settle Secondary Cost from WBS to AUC

Hi Sapiens,
Business Requirement --> Budget Control for all Material Procurement, thereafter settlement of cost thus booked under WBS to AUC or Asset as the case maybe.
Current Setup --> Material/Inventory/Balance Sheet A/c has been made Statistical i.e. CE category "90". This is enabling AVAC during procurement and budget control. However when trying to settle the WBS it is NOT settling, error - "no cost available to settle".
How to resolve the matters.
Regards,
GM

Here is what SAP help says for cost element category 90:
90: Cost Elements for Balance Sheet Accounts in FI
Automatically assigned when you create cost elements in CO whose general ledger accounts in FI are asset reconciliation accounts (special balance sheet accounts), not income statement accounts. You cannot change this category in CO master data maintenance.
FI does not require CO account assignments to cost elements of category
90. However, if you enter an account assignment, it is only recorded statistically for true objects.
Category 90 cost elements enable you to check the budget of an order or project when you acquire fixed assets that can be directly capitalized. To do this, enter the capital investment order or the WBS element in the corresponding field of the asset master data. Asset Management (AM) ensures that the specified order or WBS element is automatically entered in the document during the asset acquisition.
In CO the order or WBS element is debited statistically. This statistical debiting is checked by the system using the budget during availability control.
Notice the words in bold above. Apparently, CE category 90 is when you acquire fixed assets that can be directly capitalized. You need to specify the WBS element in the corresponding asset master data.
I think your candidate is CE category 22.
22: External Settlement
Used to settle order costs, project costs, or cost object costs to objects outside of CO. These objects could be assets (Asset Management), materials (Materials Management), or general ledger accounts (Financial Accounting). The R/3 System creates an accounting document when the costs are settled.
Cost elements of this category cannot be used for settlement within CO (cost centers, orders, projects, and so on). Use secondary cost element category 21 for this purpose. The system does not create an accounting document when costs are settled within CO.

Similar Messages

Secondary cost from WBS to AUC

Hi All,
I am facing a problem in posting secondary costs from WBS to AUC.
In Project systems they are considering secondary costs from the activities in the network. i settled the cost from network to WBS. and when i tried to settle From wbs to AUC system is asking for settlement costelement for secondary cost. But the secondary cost should be settled to costcenter but not to AUC.
Please suggest how can we do the settlement from WBS to AUC. How to handle settlement of secondary costs in this scenario.
Any help will be greatly appriciated.
Rgds,
Kumar.

Through MM, contract is created (ME31N) whereby the settlement G/L accounts are identified.
The contract then is released through MM with TCode ME21N which prompts Commitment Costs to be entered, after which the Service Entry Sheet SES through TCode ME81L which then automatically updates into the WBS.
Through WBS, CJ88 would be the TCode you would have to use for settlement.
Hope this helps.
Thanks.

WBS element is updated while settling cost from WBS to AUC

Hi Experts
At the time of settlement , when we settling the cost from WBS to AUC , WBS element is updated in AUC line item of accounting document , but it should not be updated actually.
As result AUC cost is loaded on WBS and budget of WBS is get affected , furthermore system is not allowing for MIGO even budget is available but in CJ30 it is showing assigned value is more then original budget.
Please suggest.
Thanks & Regards
shailesh

Hi Saurabh ,
I totally agree with you , but in our case system is not allowing(Error Message: Budget Exceeded) MIGO against capex PO - > WBS.
Note : in our case , system is checking budget at the time of MIGO also.
in our case , report S_ALR_87013558 is showing wrong actual value and also in CJ30 , total assigned value is larger then total distributable budget , As result our available budget gets negative figure in report S_ALR_87013558 , even i have already run CJEN->CJBN 2 or 3 times.
Note: Our Commitment value is correct.
Actually , according to report S_ALR_87013542 , system is showing correct actual value , that means we have sufficient available budget for further MIGO's
Now may be , due to WBS element is updated in AUC line item of accouning document of settlement (WBS to AUC) , system loads AUC values to WBS unnecessarily , our available budget gets negative figure.
For your reference , i am attaching screen shot of accounting document which is generated at the time of settlement from WBS to AUC.

Secondary costs from WBS to an AuC

Hi,
1. I have executed Assessment[KSU5] that actually settled costs from secondary cost element[800099] to a WBS element [AAA]
2. Now I am trying to settle costs [which is secondary] from WBS element [AAA] to an AuC using CJ88 and I am getting below error
3. Just for info in allocation structure Z1, I have given settlement cost element for WBS, but still I am getting below error
Any advises/ideas, thanks
Complete allocation structure Z1
Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element 800099 cannot be assigned to a settlement cost assignment in allocation structure Z1, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
If the posting under cost element 800099 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.
If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
You can update allocation structure Z1
Regards,
Sri
Edited by: Sridhar Nagavarapu on Jul 4, 2008 12:45 AM
Edited by: Sridhar Nagavarapu on Jul 4, 2008 12:47 AM

Through MM, contract is created (ME31N) whereby the settlement G/L accounts are identified.
The contract then is released through MM with TCode ME21N which prompts Commitment Costs to be entered, after which the Service Entry Sheet SES through TCode ME81L which then automatically updates into the WBS.
Through WBS, CJ88 would be the TCode you would have to use for settlement.
Hope this helps.
Thanks.

Copy secondary costs from plan to plan

Hi,
I have a allocations question.
We're freezing (copying) our plan values every year to say plan version B0.
Every quarter we'd like so copy another version with the changes made to plan values since the last copy, let's call this versions A1 - A4.
Now we'd like to keep the allocated values (which are secondary costs) from version B0 and copy those to A1 - A4, without having to run them another time in A1 - A4 again.
I know KP97 can not copy secondary costs and only manually planned costs but is there a way to get the secondary costs which are still sitting in B0 into the quarterly estimates A1 - A4?
Any suggestions welcome.
Thanks for your help,
Roland

Hi,
a plan assessment cycle contains CO-version information in its header date.
You can use KSU7 to copy a plan assessment cycle from version A to version B, just enter CO-version B in the header data of the copied cycle and ensure that in "sender values" the version is initial (thus the header data CO-version takes place).
BR Christian

Move costs from WBS to another

Dear Gurus,
I kindly ask you to tell me how can I move some costs (hour of personnel type of cost S43...) from a WBS on a project to a WBS on another project.
I know I can use KB21N: in that way I have to pull out costs from a WBS though the costs center and then do another movement in order to charge the costs on the WBS receiver always thourgh the cost center.
Is there a way to do it directly?
Thanks a lot!
Sara

S43.. is of type indirect activity allocation,cost element category 43, hence can be used only with reference to activity allocation. Please use any other cost element, be it primary or secondary.
Or else you could cancel the original activity allocation through KB67 and renter through KB21N. You may also want to try reposting of activity allocation posting through KB65.
For number range, go to transaction KANK and enter the controlling area. Then click on Change groups icon on top left. Click on binoculars and search for KAMV (Manual Cost Allocation) This is SAP standard and most likely you will find it.

Error In allocation Structure when doing settlement to GL from WBS

Hi All,
I got this error message. What should i do? I try to check my allocation structure...but it seem correct.
Complete allocation structure Z3
Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element 901000 cannot be assigned to a settlement cost assignment in allocation structure Z3, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
If the posting under cost element 901000 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.
If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
You can update allocation structure Z3

Hi Sreenivas ,
The accounting document looks weird :
Hi,
Settlement profile : ZPS001
GL, CC, Order, WBSE and FXA optional
Document type : SA (GL Account doc)
Distribution rule : 10
Residence time : 24
Allocation strucutre Z3
Default object type : FXA
tick on % settlement and equivalence no
to be settled in full
Allocation structure : Z3
Assignment : 1.Labour ,2.MAterial, 3. Subcontract
Source : 1. PSlabour , 2.PSmaterial 3. PSsubcon 4.Cost
Settlement cost center : FXA (ticl by CE), CTR (settlement cost element 90200) ; ORD (Settlement cost element 902001); GL put 747100f
I already successfully settle from WBS to GL 747100(settlement receiver) However, when i check FB03 it shows that
GL account 747100
Posting key 40
Amount 25000
GL Account 747100
Posting key 50
Amount -25000
What the problem ?
Cheers,
Nies

Tc kb11n to repost costs from wbs to another wbs

I have some expenditures occured during year of 2010 to transfer to project XXX, then capitalized them.
I have the order yyyy (assigned to wbs 9999) need to post to wbs 8888
I tried to use tc KB11N:
- scrn var: wbs element/order
-input type: individual entry
then I insert:
-cost element
- old account assigment (order and wbs)
- new account assigmnet (same order and new wbs)
but i have this warning:
Assignment to project/network is not permitted for order yyyy
(because the given statistical order is assigned to a project > I saw it in tc KO03)
this means that I can't repost these expenditures?
how can I fix it?
I try to ignore the warning and I push enter. at this point I have this error:
WBS element 888 (the new wbs) is not an account assignment element
can anybody help me please?
thanks
V.

S43.. is of type indirect activity allocation,cost element category 43, hence can be used only with reference to activity allocation. Please use any other cost element, be it primary or secondary.
Or else you could cancel the original activity allocation through KB67 and renter through KB21N. You may also want to try reposting of activity allocation posting through KB65.
For number range, go to transaction KANK and enter the controlling area. Then click on Change groups icon on top left. Click on binoculars and search for KAMV (Manual Cost Allocation) This is SAP standard and most likely you will find it.

Real Cost from WBS to Activity

Hi,
We are entering hours using Acct Assgt to a WBS elements by CAT2.
I guess that some settlement or distribution process exists in order to allocate these costs to activities? Could anybody enlighten me or just give me a hint of how it works?
Thanks

KB15N seems a good way but we where looking for something not that manual. I'll try to find how settlement rules work.
About your question, as we have a multilevel WBS structure, we first confirm work at the higher level, (highest WBS of the project), second we distribute these cost along all the activities, and finally to the WBSE of each activity. It might seem a bit crazy, but our customer usually repeats parts of the projects and this seems the only way to record the actual cost of each of these parts.
Thanks

Secondary cost element in KB11N

Hello.
I'm not allowed to use a secondary cost element in a reposting.
What do I have to modify?
Thank You

Hello,
You cannot use secondary cost element. You need to use primary only.
Please go through the following:
DISTRIBUTION =========== Distribution was created for transfer primary costs from a sender cost center to receiving controlling objects. During distribution, only cost centers or business process can be used as sender. A distribution receiver can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary Postings (such as, energy costs) are collected on a cost center, and allocated at the end of the period by means of the user-defined key. You can only distribute primary costs. During this process, the original cost element remains the same. Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded exactly. You can reverse distributions as often as required. You use the Cycle-Segment method to define sender-receiver relationships. PERIODIC REPOSTING ================= Differences between periodic reposting and distribution are due to information content and performance. For periodic reposting, no separate credit record is written on the sender for the cost element in the summary report. Instead, the totals record for the cost element is reduced on the debit side, which means that the original debit amount can no longer be checked there (u201Cunclean creditu201D). However, during distribution, the system writes a totals record for the credit (u201Cclean creditu201D). The information on the receiver is the same for periodic reposting and distribution (u201Cclean debitu201D). Compared with periodic reposting, during distribution, the system also updates the partner in the totals record for the sender. This means that the partner can be displayed in the information system on the totals record level. As fewer totals records are written during periodic reposting, performance is better than during distribution. ASSESSMENT =========== Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost center or business processes can be used as senders. The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary and secondary posting are allocated at the end of the period by the user-defined key. During assessment, the original cost elements are summarized into assessment cost elements (secondary cost element category = 42). As the system writes fewer total records, the assessment has a better performance than periodic reposting and distribution. The system does not display the original cost elements in the receivers. Therefore, assessment is useful if the cost drilldown for the receiver is not important. Similar to distribution, the partner is updated in the totals record during distribution You can reverse assessments as often as required. You use the Cycle-Segment method to define sender-receiver relationships. Regards, Ravi

Settling Labor costs

Hi Experts,
How do you settle any labor costs. I have created a secondary cost element and tied it an activity type. In the work order I enter 2 hours of this activity. Can I settle these costs from a secondary cost element to a primary one?
Thanks

HI,
once it is secondary cost you cannot bring it back to primary cost.
Best regards, Christian

Creation of secondary cost element

Hai SAP Gurus
Could any one please let me now how to create secondary cost element in SPRO.
Thanks.

You can create secondary cost elements in KA06. There is no pre-requisite of creating GL accounts.
Cost elements describe the origin of costs. Cost elements are defined as either
primary and secondary. Primary cost elements arise through the consumption of
production factors that are sourced externally. Secondary cost elements arise
through the consumption of production factors that are provided internally.
The Chart of accounts contains all general ledger (GL) accounts belonging to
Financial Accounting.
Expenses and Revenue accounts in Financial Accounting correspond to
Primary Cost and Revenue Elements respectively.
Secondary Cost Elements are used exclusively in CO to identify internal cost
Flows such as assessments or settlements. They do not have corresponding
General ledger accounts in FI and are defined in CO only.
When you create a cost element, you must assign a cost element category. This
Assignment determines the transactions for which you can use the cost element.
You can create cost elements automatically by making default settings that are used
To specify the cost element, or cost element interval that you wish to create.
You can create cost elements manually in bulk with the help of LSMW or BDC.
Primary Cost Element Categories:
1 - Primary costs / cost-reducing revenues
3 - Accrual / deferral per surcharge
4 - Accrual / deferral per debit = actual
11 - Revenus
12 - Sales Discounts
22 - External Settlement
Secondary Cost Element Categories:
21 - Internal Settlement
31 - Order / Project results analysis
41 - Overhead Rates
42 - Assessment
43 - Internal activity allocation
50 - Project related incoming orders: Sales
51 - Project related incoming orders: Others
52 - Project related incoming orders: Costs
61 - Earned Value
Regards,
Ravi

TX CNS41 - settled cost from internal order to WBS element not displayed

Hi PS Expets,
I have a question regarding transaction CNS41 "Structure Overview" where cost settled from an internal order is not displayed in in the report for a selected project. This is in a ECC version 5.0
Settled costs from internal orders are posted with transaction type KOAO on WBS elements and when you check report RCNSTFCO you can see that the following transaction types are deselected when executing transaction CNS41:
delete t_rpsco_m where vorga = 'KOAO' "<   insert
                      or vorga = 'KOAL' "<   insert
                      or vorga = 'KOAP' "<   insert
                      or vorga = 'KOAQ' "<   insert
                      or vorga = 'KOAR'."<   insert
CALL FUNCTION 'HFPM_RPSCO_TO_RPSCO_LIS_CONV'
This is implemented according to OSS note 51971 in order to eliminate internal business volume in the project structure when executing a PS hierarchy report.
But this also eliminate the display of the cost from the internal order.
Any ideas or a work around in order to display settled cost from an internal order on a WBS element in transaction CNS41
Kind regards,
Anne

Hello Tison.
I guess you have the Project created with a BAPI in your system in background. As far as I have seen I'd try the following in ABAP to create Partners in the Project Definition: BAPI_BUS2001_PARTNER_CREATE_M or the corresponding method ProjectDefinitionPI.PartnerCreateMultiple. This should happen in background when the Project is created also.
Best regards.
Jens Schmid

KO88 - Error when settling for Cost Center AND Auc for the same Internal Or

Hi Experts,
We need to configure Investment Internal Orders that could settle to both Cost Center and Auc, but each assignments with different Source Cost Elements
We did the following:
1. Created Auc Class
2. Created Investment Profile "IMOBIL" and assigned to Auc Class, flagging Auc
3. Created Allocation Structure "CV" with two assignments:
01, Source = Cost elements 7000000000 to 7999999999, receiver AUC "by cost element"
02 Source = Cost elements 4000000000 to 4999999999, receiver CTR "by cost element"
4. Created Model Order, filling the Investment Profile IMOBIL created in step 2.
5 Created Settlement Profile ZCV0001, assigning Allocation Strucutre CV, allowing CTR and AUC for receivers, default receiver is "FXA", doc type "AA".
6 Created ORder Type CV01, assigning Settlement Profile ZCV0001.
When I post only for Asset Expenses (Source Cost element 7, Assigment 01), the settlement through KO88 correctly settles to AUC, and also creates the settlement rule for cost center (i'm using the strategy to create from Responsible Cost Center).
But when I post for Asset Expenses (cost elements 7, receiver AUC) AND General Expenses (Source Cost element 4, receiver CTR), KO88 generates an error KD506, saying that for Assigment 02 - AUC I didnt define a settlement cost element.
1. Assignment 02 is not AUC, is CTR;
2. I flagged "by cost element", so I don't need a settlement cost element. And also, I was able to post to AUC when the source posting was only for cost element 7.
Did you face any problem like this?
I cannot find out what is the missing configuration, or if it is a program error...
Kind Regards
Mayumi Blak

Hi Ajay
I already created Source Structure and assigned to my Setllement profile (so I assigned Allocation Structure AND Source Structure).
I don't understand when you say that I need to assign the Source Sutrcture in each rule....because the Source structure is in the Settlement Parameters valid for both rules...
When I post to Asset Expenses only for the internal Order, the 2 rules (CTR and AUC) are created when I run KO88 (but only AUC rule is settled). This is OK.
The problem is when I post for both General Expenses AND Asset Expenses, the system is not recognizing that I have 2 source structures, neither is findind that for CTR AND AUC the Settlement cost elements are the original cost elements.
I'm thinking about changing message KD506 to warning, do you know if this can help?
Kind Regards
Mayumi Blak

How to transfer costs from one WBS to another WBS?

Hi,
I want to transfer costs from one WBS to another. Remember two currencies are maintained viz. local and group.
So how can i transfer the balance such that both the local currency and group currency balance gets transferred.
Please ensure that the transfer should show 0 balance outstanding in CJI3 report.
I need to transfer because WBS is holding some value which was not settled in the previous year.

Hi
You can transfer the Amount from One WBS to Another through KB11N. In this you Choose the Screen Variant as "_WBS/Network_" and do necessary steps.
Hope it helps.
Regards
Babu

Settle Secondary Cost from WBS to AUC

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