Shipment Cycle

Question

Dear All,
Can anybody tell me, what are the steps involved in processing the Shipment Cycle and capturing the Transporter's (vendor) cost calculation ?
Rgds,
Indrajit Dey

Answer 1

Dear Indrajit,
Shipments & Transportation
1) Maintain transportation planning point through Menu as follows:
IMG Maintain planning point. Logistic Execution  Definition Enterprise Structure transportation
Create your own like BP01 enter the general data¡¯s required
2) Defining modes of transport:
Transportation Functions Transportation  Logistic Execution Define modes ofIMG RoutesBasic transportDefine routes
Use the standard like:
Shipping type: 01
Description: Road
3) Define shipping types :
RouteTransportation Functions Transportation Logistic ExecutionIMG Define shipping typesBasic
Or through T-code: SM30
PT: 01
Description: Truck
Mdtr: 01
STPG: 0001
4) Define transportation connecting point :
Logistic Execution Define transportationIMG DefineRoutes Basic connection pointsTransportation Functions routesTransportation
Copy the std point and make it FB01 as departure zone and FB02 as destination zone
5) Define routes and stages.
Transportation Functions Transportation routes and stages Logistic Execution IMG Define Define routes Routes Basic
Use the standard route and copy it as FB0001 and enter the departure zone and destination as what we created.
6) Defining Transportation Zone:
Basic Transportation Logistic Execution IMG Define transportation Router determination Route Transportation Functions zones
Use the standard transportation zone depending on the route so as for the example use 0000000003 - Southern Region
7) Maintain country or transportation zone for shipping points
Transportation Logistic Execution IMG  Route determination  Route Basic Transportation Functions Maintain country and transportation zone for shipping point
Shipping point be ASH1 and route as 0000000003 which is assigned to country India
8) Maintain route determination:
Logistic Execution MaintainIMG Route determination Route Basic determinationTransportation Functions  Transportation route
Country of departure: India
Departure Zone: 0000000003
Country of destination: India
Destination Zone: 0000000003
And enter the data’s needed like shipping condition 01, etc.
Maintain Transportation relevance for shipping point, sales document type and delivery types.
9) Now create shipping types
shipment Shipments  Transportation  Logistic Execution typesIMG Define
Copy the standard 0001 and make it to AFIL
10) Define and assign traffic zones through T-Code: T_76 (or) thru menu as follows
functions Shipments cost  Transportation  Logistic Execution and assignIMG DefineBasic tariff zones
Copy the standard and make it to FABTARIFF and assign our transportation planning point as ATP1, ATP2 assign tariff zone to every particular transportation planning point
11) Define and assign pricing procedures
assign pricing Price control  Pricing Shipments cost procedures Transportation  Logistic Execution IMG define and
Copy the standard shipping cost pricing procedure SDFC00 to FBSC01
12) Assign purchasing data:
Settlement Shipments cost  Transportation Logistic Execution IMG Assign purchasing data
13) Assign transportation planning point to shipping condition, purchase organization, purchasing group and to plants.
14) Define Automatic G/L account determination:
Transportation Logistics Execution IMG Automatic G/L Account Determination  SettlementShipment Costs
Or through T-code: OMWB
Use G/L account 614000 as used in standard
15) Automatic determination of CO assignments:
 Logistics Execution Determination of CO AssignmentsIMG Automatic Settlement  Shipment Costs Transportation
Or T-code: OKB9
16) Maintain shipping point address.
Definition Enterprise Structure Define, copy, delete, check shipping Logistics Execution  point
17) Creating G/L account centrally.
AccountingAccounting  Master Records  General Ledger Financial
Processing CentrallyIndividual
Or through T-Code: FS00
18) Enter the G/L account 614000 to the company code AFIL
19) Create transportation condition records:
Logistic Execution create Prices Shipment cost  Transportation Master data
Or thru T-code: TK11
Enter condition type FB00 that is freight condition type, which is used as standard in the shipping cost pricing procedure.
Enter the price and save it
shipment processes start with SD. the process has integration with MM and FI as well. t-codes:
1. VA01 - create sales order
2. VL01N or VL10C - create delivery
3. VT01N - create shipment (this is when you include the deliveries)
4. VL06O - picking
5. VT02N - shipment completion
6. VF01 – billing
Process:
1. The system determines the pricing procedure for the shipment cost item-using transportation planning point, service agent and shipment cost item category
2. Calculation Basis
3. Condition Record
4. Access sequence.
For the sales order, create a delivery using VL01N and pick the goods. Now create a shipment using VT01N and assign the delivery to the shipment document. Make sure to enter the carrier and other details before performing the transportation planning and execution. Save the shipment document and PGI for the delivery would be done automatically.
A shipment represents a physical goods movement between two or more locations.
For the system to create a shipment, shipping-relevant deliveries must exist.
You use Transportation Planning to group pending deliveries into shipments and then to perform the shipments.
The outbound delivery documents contain routes that the system calculates in route determination, and a transportation planning date for the delivery.
Dynamic transportation planning is responsible for grouping together outbound deliveries into shipments that have at least the same route, visit plan type and the same transportation planning date.
The following restrictions can be taken into account for a shipment in Dynamic Transportation Planning:
• Weight
• Volume
• Variable capacity
• Number of stops
• Maximum duration
• Loading units
Create Shipment Document
Use
After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.
Logistics Logistic Execution  TransportationTransportation Planning Create Single document
T.code: VT01n
Enter your transportation planning point and shipment type. Press enter.
Creating the shipment cost document
Use
After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.
Logistics Logistic Execution  Transportation Shipment cost  CreateSingle document
T.code: VI01.
After creation of shipment cost doc. You settle the Shipment cost.
Go to VI02, enter shipment cost no.and press enter.
Then go to Overview -- Fright cost items, Select the line item and double click it.
Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.
On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.
Press save button on the current screen.
Shipment cost settlement and documents:
Use
After the shipment cost settled in shipment cost document, it has the following affects:
It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.
Create Delivery:
T.code: Vl01n
Create TO:
T.code: LT03
Create Shipment Document
Use
After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.
Logistics Logistic Execution  Transportation Transportation Planning  Create Single document
T.code: VT01n
Enter your transportation planning point and shipment type. Press enter.
Creating the shipment cost document
Use
After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.
Logistics Logistic Execution  Transportation Shipment cost  CreateSingle document
T.code: VI01.
After creation of shipment cost doc. You settle the Shipment cost.
Go to VI02, enter shipment cost no.and press enter.
Then go to Overview -- Fright cost items, Select the line item and double click it.
Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.
On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.
Press save button on the current screen.
Shipment cost settlement and documents:
Use
After the shipment cost settled in shipment cost document, it has the following affects:
It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.
Generally process is-
1) VL01N
2) VT01
3) VL02N - PGI
4) VI01
5) ML81N – Service Entry Sheet
6) MIRO – Invoice Verification
Shipping docs (VT01) are created before PGI...
You cannot carry out transportation planning or creation of shipment after the goods issue has been executed. Once goods issue is done it means that the material has left your premises so there is no need for a transportation planning after it.
In case you need carry out the shipment documents at the end of the day you could just create the delivery documents during the day and at end of the day create the shipment documents and the goods issue
Regds
MM