Sorting of TermSets in Managed Metadata

Anyone,
I need to sort my Term sets numerically.
I'm using code to render them to a JQuery Treeview.
foreach (TermSet item in termgroup.TermSets)
..... build them here.....
M Sariman RKO Business Solutions Inc.

Hi Mohamad Sariman,
I don't see a way to sort the terms as they were numeric.
But you can :
Modify the numbers to make then be sortered the way you want. For example rename "2. Corres..." in "02. Corres...".
Or fix the sort order in the SharePoint user interface:
Go to the site where you want to custom sort terms (if you are updating a local term set).
On the Site Actions menu, click Site Settings.
Under Site Administration, click Term Store management.
In the Properties pane, select the Managed Metadata Service application you want, if it is not already selected.
In the tree view pane on the left, expand the groups to find the term set that you want, and then select the term set.
In the pane on the right, click the Custom Sort tab.
Under Custom Sort Order, select Use custom sort order.
Click the arrows in the boxes next to the terms to reorder the terms in the sequence that you want.
Click Save.
Source :
http://office.microsoft.com/en-us/sharepoint-server-help/create-and-manage-terms-within-term-sets-HA101631581.aspx#_Toc266880362
Regards,
Ludovic Caffin

Similar Messages

Sort key filters in managed metadata navigation settings in Sharepoint 2010

Hi All,
We have setup managed metadata navigation on our document libraries in SharePoint 2010. As part of this configuration, we have added content type as one of our key filters. However, we would like the list of content types in the drop down list in the key
filters section to be sorted alphabetically by name. Not sure how they are sorted by default, presumably by GUID.
Does anyone know a way to achieve this ?
Thanks in advance.
Damien.

Hi,
According to your post, my understanding is that you wanted to sort alphabetically by name in the key filters section.
You can use a JQuery solution. The source code of the page looks like this:
<div>
<span>Content Type</span></div>
<div><span dir="none"><select name="ctl00$DropDownChoice" id="ctl00_DropDownChoice" title="Content Type">
<option selected="selected" value=""></option>
<option value="CT1">CT1</option>
<option value="CT2">CT2</option> </select>
<br/></span>
</div>
So, you can talk to the dropdown with JQuery like:
$(":select[title=’Content Type’]"). ;
More information:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/8816f3ad-8bc7-4d13-aa8a-594f9281412e/sharepoint-2010-key-filters-of-content-type-arrange-alphabetically
There is a similar thread for your reference.
http://sharepoint.stackexchange.com/questions/29550/sharepoint-2010-content-type-in-key-filters-not-arranged-alphabetically
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Cannot sort the managed metadata values in refinement panel

1. I created a site column based on the managed metadata type named color.
2. I changed the managed property owstaxIdcolor to refinable:yes.
3. I added the managed property owstaxIdcolor in the refinement Web Part and request it to be sorted by name in ascending order.
4. The order stays displayed by number in the refinement panel. It doesn't want to show by alphabetical order. I already have used it with success on other types of column. Have you experience the same effect? Do you know how to obtain an alphabetical
order?

Hi,
As I noticed, you used OOB managed property owstaxIdcolor as refiner. Please locate something like ows_color in crawled property, and create a new managed property and map ows_color to it. Then use it as refiner and test the issue again.
For more information:
http://blogs.msdn.com/b/aatishblogs/archive/2014/02/02/refiners-for-managed-metadata-columns-in-sharepoint-online.aspx
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

How to create a managed metadata column in sharepoint document library programmatically

Hi,
I want to create a column of type "Managed metadata" in a document library.
I am new to managed metadata and its basics. So i need to know what it requires to create it. i got this
1. Create a term set Group.
2. Create term set.
3. Create a term.
I am using sharepoint foundation where "Term Store Management" service is not available.
I am writing this code for OFFICE 365. So can write a code with prediction, assuming i have basic info required to run my code?
var termStore = session.TermStores["Managed Metadata"];
var group = termStore.Groups.GetByName("KB Submission Policy");
var termSet = group.TermSets["KB"];
Can write this code with respect to screen shot as follows in my term store
Please reply...

Hi,
Please check this
http://community.bamboosolutions.com/blogs/sharepoint-2010/archive/2011/08/03/sharepoint-2010-cookbook-programmatically-create-term-sets-amp-metadata-columns-in-managed-metadata-service.aspx
Please remember to click 'Mark as Answer' on the answer if it helps you

Updating a managed metadata column from choice column value

I am trying loop through
all lists in a web, and for each list,
1. create a managed metadata column->Working
2.
Pull value from choice column->Working
3. Move
choice column value to managed metadata column->Not Working
Point number 3 is not working. Please advise
Here is the code:
static void Main(string[] args)
//Pulling the rootweb of the Site
const string SPLocationListColumn = "CHECK6";
SPSite site = new SPSite("http://sp2010:8080");
SPWeb rootweb = site.RootWeb;
//Setting up the taxonomy terstore, termset and term
Microsoft.SharePoint.Taxonomy.TaxonomySession taxonomySession = new Microsoft.SharePoint.Taxonomy.TaxonomySession(site);
TermStore termStore = taxonomySession.TermStores["Managed Metadata Service"];
Console.WriteLine(termStore.Name);
Group group = termStore.Groups["KM Metatags"];
Console.WriteLine(group.Name);
TermSet termSet = group.TermSets["Document Classification"];
Guid termsetid = termSet.Id;
Console.WriteLine(termSet.Name);
Term term = termSet.Terms["Document subclassification"];
TermCollection terms = termSet.Terms;
Console.WriteLine(term.Name);//Looping through all webs of the input website
SPWebCollection collWebsite = site.AllWebs;
for (int i = 0; i < collWebsite.Count; i++)
using (SPWeb oWebsite = collWebsite[i])
//Looping through all lists in web
SPListCollection collList = oWebsite.GetListsOfType(SPBaseType.DocumentLibrary); ;
for (int j = 0; j < collList.Count; j++)
SPList list = collList[j];//if the list name is Documents, create a new field of MMS type
if (list.Title == "Documents")
Console.WriteLine(list.Title);
TaxonomyField field = list.Fields.CreateNewField("TaxonomyFieldType", SPLocationListColumn) as TaxonomyField;
field.SspId = termSet.TermStore.Id;
Console.WriteLine(termSet.TermStore.Id);
field.TermSetId = termSet.Id;
Console.WriteLine(termSet.Id);
field.AnchorId = Guid.Empty;
try
{//Add the newly added MMS field to default view
Console.WriteLine("Entering");
Console.WriteLine("Entering");
list.Fields.Add(field);
Console.WriteLine("Entering");
Console.WriteLine("Entering1");
SPView view = list.DefaultView;
Console.WriteLine("Entering2");
list.Update();
SPViewFieldCollection collViewFields = view.ViewFields;
collViewFields.Add("CHECK6");
Console.WriteLine("Entering3");
view.Update();
Console.WriteLine("Entering4");
catch (Exception e1)
Console.WriteLine(e1.Message);
}//Capture a choice field by name subclass and move it to the newly added MMS field
for (int f = 1; f < list.ItemCount; f++)
if (list.Title == "Documents")
Console.WriteLine(list.Title);
SPListItem item = list.Items[f];
if (item.Fields.ContainsField("subclass"))
SPField field9 = item.Fields["subclass"];
String subclassvalue = field9.GetFieldValueAsText(item["subclass"]);
Console.WriteLine(subclassvalue);
TaxonomyField taxonomyField = item.Fields["CHECK6"] as TaxonomyField;
TaxonomyFieldValue taxonomyFieldValue = new TaxonomyFieldValue(taxonomyField);
taxonomyFieldValue.TermGuid = term.Id.ToString();
taxonomyFieldValue.Label = subclassvalue;
taxonomyField.Update();
item.Update();
list.Update();

From here:
http://www.c-sharpcorner.com/uploadfile/anavijai/programmatically-set-value-to-the-taxonomy-field-in-sharepoint-2010/
taxonomyFieldValue.TermGuid = term.Id.ToString();
taxonomyFieldValue.Label = term.Name;
SPListItem item = list.Items.Add();
# item["Title"] ="Sample";
item["TaxonomyField"] = taxonomyFieldValue;
item.Update();
list.Update();
it appears you're missing the point where you assign that taxonomyFieldValue to the item's taxonomy field in question.

How to find ContentDb Name for any of the service application (e.g. User profile , Managed metadata , etc) programmatically in a farm ?

Hi,
I have a application where i need to display Name for all the service application. Specifically i need to get the size of user profile service application and Managed metadata service application name.
Please guide me. :)
Thanks and Regards:
Sanjay

You can use
http://blogs.technet.com/b/tothesharepoint/archive/2011/12/19/find-active-databases-used-by-sharepoint-server-2010.aspx
Get-SPDatabase | Sort-Object disksizerequired -desc | Format-Table Name”
http://webcache.googleusercontent.com/search?q=cache:kMHQXNGmjcwJ:sharepointstruggle.blogspot.com/2011/08/programmatically-enumerating-databases.html+&cd=1&hl=en&ct=clnk&gl=in
using(SPSitesite
= newSPSite(url))
using(SPWebweb
= site.OpenWeb())
SPFarmf
= site.WebApplication.Farm;
foreach(SPDatabaseServices
inf.Services.OfType<SPDatabaseService>())
Console.WriteLine(string.Format("Found
Database service {0} of type {1}",
s.Name, s.GetType().Name));
foreach(SPDatabaseServiceInstancespdsi
ins.Instances)
Console.WriteLine(string.Format("|-Found
Database Service Instance {0} ({1})",
spdsi.DisplayName, spdsi.Name));
foreach(SPDatabasespdb
inspdsi.Databases)
Console.WriteLine(
string.Format(" |-DB: {0}\r\n |-TYPE: {1}\r\n
|-HOST: {2} ",
spdb.Name.Length
> 70? spdb.Name.Substring(0,
65)
+ "...": spdb.Name,
spdb.GetType().Name, spdb.Server.Name)
http://social.msdn.microsoft.com/Forums/en-US/61e4e56e-e373-4167-ba97-e0f411feefe9/how-can-we-programmatically-find-the-names-of-sharepoint-databases

Managed Metadata values scrambled when copying or moving documents from one Site collection to another.

Hi
What works: Copy or move a document library containing one or more MM columns *within* a Site Collection = all column managed metadata replicated accurately.
What doesn't work: Copy or move a document library containing one or more MM columns *from one Site Collection to another* within the same Webapp. The issue is that some but not all MM values are totally wrong. By totally wrong I mean that the incorrect
terms are associated with a TermSet that is not even referenced in this DL!
Same result for all method's tried:
1) Save the DL as a template (no contents) and then copy or move the documents in
2) Programmatically do the copy
3) Export the list via CA and then reimporting it using Pshell
This thread is very similar but his workaround has not helped in this instance:
https://social.msdn.microsoft.com/Forums/office/en-US/6aca7b7c-97cb-4f1f-99f1-5e1fa0b1e3ed/content-type-hub-custom-library-template-managed-metadata-lostscrambled-when-moving-files?forum=sharepointdevelopment#65b52342-408f-47b4-a9f8-5d0b952acc12
Has anyone else experienced this and found the cause/solution? Or can anyone do this without the issues that I have described?
Thanks

Hi Nuno,
I've got to the root of the issue but in answer to your question first: The MM column is attached to a Global Content Type - there is nothing local.
The fact that some are ok and others are not led me down the route of checking the columns at item level. Scripting this did not help - all rows returned are what I would expect. ie The same MMColName with the expected value (as appearing
on the source DL).
On checking SharePoint manager however I have found what looks to be causing the issue.
When checking the properties (ie SiteCollection/Lists/<ListName>/items/<itemName>/Properties) of the 'good' documents against the 'bad' documents I find the following:
Good Docs: The MMColName is displayed as expected at the item level
Field: Name
Field: Internal Name
Item Properties:
Ok?
Partnership Type
Partnership_x0020_Type
Partnership Type
Y
Bad Docs: The MMColName is NOT displayed as expected at the item level. Instead the internal name is displayed:
Field: Name
Field: Internal Name
Item Properties:
Ok?
Register Type
Type_x0020_of_x0020_Licence
Type_x0020_of_x0020_Licence
N
Meeting Type
Meeting_x0020_Type
Meeting Type & Meeting_x0020_Type (Both columns are listed)
N
I should add that each of these 3 examples are taken from 3 different DL's - hence the different Fields
So this looks to be a case of corruption - and unless we can think of any other outcome we will have to look to rebuild the DL - while trying to maintain the metadata!

Managed Metadata - Usage Reports

Hello Community !
I would like to know if there is an option to create SharePoint integrated reports (Out of the Box or 3rd party), to display what kind of managed Metadata had been used and how often.
The report should display:
All existing TermGroups
All existing TermSets
All existing Terms and Subterms (if any)
and their corresponding values to be able to see tendencies and trends about the different terms. This data is needed to analyse the usage of metadata in general and for further enhancements.
It would be more important to receive significant values than the ability to create nice graphics.
Does anybody know if there is a solution for this approach.
Thanks in advance
-Gabriel

Hi,
According to your post, my understanding is that you wanted to create Usage Reports to display what kind of managed Metadata had been used and how often.
We can get the Usage of Managed Metadata through the logs.
Here is a similar thread for your reference. It used SPAuditQuery to get term usage.
http://social.technet.microsoft.com/Forums/en-US/65663169-3eb1-4a3d-ae4b-81479a4ccf43/issues-regarding-term-usage-count-for-taxonomymanaged-metadata-service-in-sharepoint-2010
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Update list item with managed metadata field returns The security validation for this page is invalid

Using SharePoint 2010 Server
I'm attempting to programtically update a managed metadata field in a document library. I'm able to do it without issue on all other non-managed metadata fields. When I attempt it on a MM field I get the error message
"The security validation for this page is invalid. Click Back in your Web browser, refresh the page, and try your operation again."
After some digging I realised that this error was being caused because SharePoint was trying to write to the TaxonomyHiddenList list (../sites/mysite/Lists/TaxonomyHiddenList/AllItems.aspx)
When I update a document through the browser with a term (Term01), it shows up in this TaxonomyHiddenList . I can then run my application, apply Term01 to my new document and it works fine. But if I apply Term02 to my new document it gives me the error above.
Summary
My app can read the TaxonomyHiddenList fine but it can not perform an operation that would write to it, resulting in not being able to update the MM field.
Question
Is there any advice on how I can further debug this issue?

Hi,
According to your post, my understanding is that you want to update managed metadata field in document library programmatically.
I have made a simple code demo below to updata managed metadata field in document library, it works like a charm, you can refer to it.
public static void UpdateMSField()
using (SPSite site = new SPSite("http://YourSiteURL"))
using (SPWeb web = site.OpenWeb())
//SPList list = web.Lists.TryGetList("Libs_1");
SPDocumentLibrary lib = (SPDocumentLibrary)web.Lists["Libs_1"];
// No point in proceeding if we can't find the list
if (lib != null)
// add a new item
// SPListItem item = list.AddItem();
SPListItem item = lib.GetItemById(1);
//Console.WriteLine(item.Name);
// get the current taxonomy session, which wraps up all of the
// associated TermStore objects for this SPSite object
TaxonomySession metadataService = new TaxonomySession(site);
// get the taxonomy field
TaxonomyField taxField = item.Fields["MMS_1"] as TaxonomyField;
// get the term store associated with the taxonomy field
TermStore termStore = metadataService.TermStores[taxField.SspId];
// get the actual term set associated with the taxonomy field
TermSet termSet = termStore.GetTermSet(taxField.TermSetId);
// search for the terms we wish to set the field to
var terms = termSet.GetTerms("term_1", true, StringMatchOption.ExactMatch, 1, false);
// if we have found a term populate the field
if (terms.Count > 0)
// set the field to the term(s) we have found
taxField.SetFieldValue(item, terms.First());
// Update the item
item.Update();
Console.WriteLine("success...");
More reference:
http://www.3guysonsharepoint.com/?p=1052
http://vineet-winit.blogspot.com/2013/04/how-to-update-managed-metadata-field-in.html
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Limit user selection on Managed Metadata?

Hi all,
Is there an OOTB solution on limiting users view on Managed Metadata column?
For example, I have Group A and Group B. And the metadata is like so:
MyTermStore
-> Group A
-> Term A1
-> Group B
-> Term B1
-> Group C
-> Term C1
Group A can see "Group A" and "Group C". Group B can see "Group B" and "Group C".
Based on what I researched there is no OOTB way to do it currently. I would just like to confirm it? The only alternative I see is maybe custom development.
Thank you!

Hi,
Yes its not possible to have security trimming in managed metatadata navigation.
http://sharepoint.stackexchange.com/questions/59822/managed-metadata-navigation-security-trimming
http://social.technet.microsoft.com/Forums/sharepoint/en-US/2d547bc5-78c4-4122-bf74-140cfc701b74/hide-termsets-within-the-managed-metadata-user-inteface-?forum=sharepointcustomizationprevious
Please remember to click 'Mark as Answer' on the answer if it helps you

Sharepoint 2013 Public Facing Website With Managed Metadata Navigation on Office365 E3 Trial Online

Warning: I am a complete novice in sharepoint
I have subscribed to office365 online trial Enterprise edition to learn sharepoint
I have created a Public facing Website
Through the site-collection setting -> navigation created a new metadata group named navigation and chose it for global and current menu(I switched on the publishing service)
Under the term Management I added two sub terms(for navigation group) with links to document and home.aspx
The team site immediately showed the global menu with only two options(home and document) as needed
Unfortunately the public facing site did not show any such options and instead showed a different menu(default one)
I tried to add the navigation snippet to the master page and it showed the same default menu.
The public site has no navigation option in Site setting either
QUESTION: How can I get managed navigation in public facing site? Is it possible or it is not allowed?

Hi,
According to your post, my understanding is that you wanted to use the Managed Metadata Navigation in Public Website.
Per my experience, we could not use the managed metadata navigation in public website, it is only available for the internal site collections.
For more information:
http://community.office365.com/en-us/forums/154/t/166500.aspx
You can refer to the following article to know the public website and internal site collections on Office 365.
http://blogs.sharepoint911.com/blogs/jennifer/Lists/Posts/Post.aspx?ID=76
As this is the forum for the SharePoint server, , I’m not sure whether it supported managed metadata navigation now.
I recommend you can post your question to the forum for SharePoint Online:
http://community.office365.com/en-us/forums/154.aspx.
More experts will assist you, then you will get more information relation to SharePoint Online.
Thank you for your understanding and support.
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

How to show all the levels of managed metadata in Current navigation in SP 2013

I am trying to use Managed metadata navigation as Current navigation/Left navigation Bar in a SharePoint intranet publishing site. I found one problem when I was configuring it:
If we have the terms in the term set defined as follows:
├─> Root1
│ ├─> L11
│ │ ├─> L21
│ │ │ └─> L31
│ │ └─> L22
│ ├─> L12
│ └─> L13
├─> Root2
└─> Root3
(Please consider the indents as children of parent terms).
So, there are 3 root terms and 4 levels of nesting in the terms. When I configured this for navigation it showed me only the 1st level by default i.e. Root1 -> L11, L12, L13 , Root2, Root3 in the navigation. So, the navigation is not fully displayed. If
I navigate to a lower level, it shows me one more level below it and does not show the parent i.e. on navigating to L12, to shows me L21 and L22, but does not show the child L31 and the parent Root1. I presumed it would show me the full hierarchy.
I did some probing around and figured that I could fix this by changing the master page. I navigated to the html file of the master page and within the vertical navigation snippet I found "PublishingNavigation:PortalSiteMapDataSource" that had these
properties:
StartFromCurrentNode(true) ShowStartingNode(false)
I changed these values, that is, set 'StartFromCurrentNode' to false and 'ShowStartingNode' to true. I also set 'EnableViewState' to true which was false by default. Still , this did not fix the navigation
Any help would be highly helpful and appreciated. Thanks

Hi Sara,
Thanks for the reply. I actually modified the setting what you mentioned but still I did not get the Top Level Navigation. I guess what you mentioned will work on the Top navigation. But I am trying to display the top 3 levels in the left navigation.
├─> Root1
│ ├─> L11
│ │ ├─> L21
│ │ │ └─> L31
│ │ └─> L22
│ ├─> L12
│ └─> L13
├─> Root2
In the above tree, when i click on the L31 then the navigation is looking like
├─> L21
│ └─> L31
└─> L22
But I want to display like the below
├─> L11
│ ├─> L21
│ │ └─> L31
│ └─> L22
Regards... Mahesh

How to get the values of managed metadata columnn through object model

Hi,
I need to read the values from a managed metadata column, which is set to display entire path.
Eg. My value looks like
Critical:Important:Interesting:Routine:Not Evaluated
without hardcoding these values, can i find which level of child has been chosen.
if its not evaluated, i should find like last child like that..
any way of doing that?
Aruna

Hi,
thanks for the above reply.
i got a new requirement as, following is my managed metadata structure user selects the values from the below structure. i need to find the matching items with another list of same structure. the condition for matching is, if the user selects All,
in the otehr list if the value in the region column equals any of the values in the structure below All like ema, denmark,nordborg is considered to be matched. if the user selects Denmark then the list contains denmark, nordborg and office is matched. means
parent and its child contents are matched if the parent is chose. if the child is chosen only the exact value from other list(office==office in otehr list) is considered to be matched. how can i achieve it through object model coding?
Aruna

How to Set Individual Managed Metadata Navigation Links to Open in New Window?

I am using a managed metadata term set for the global navigation in my client's site. Most of the global navigation links point to pages in the current site, and should open in the current browser window/tab as the end user is just navigating within the
site content. However, I have one particular node in the navigation term set that points to related content scattered around other external sites. The client wants these links to open a new window.
Unfortunately, I can't seem to set the target for navigation links in the term set. If I was using standard global navigation, I'd be able to select the "Open in new window" checkbox when setting up the link, but that option doesn't appear to be
supported via MMD navigation.
Any clever suggestions?
Thanks!

I had a similarish requirement at a client once upon a time, they wanted any links that went outside of the intranet web applications to open in a new window.
The way we managed that was to use jQuery to overwrite the standard hyperlink references for any hrefs that didn't point to internal sites to use the same javascript functions that SharePoint used for links configured to open in a new window. It worked out
as being about half a dozen lines; check the URL and if it doesn't begin with a set range of options then overwrite the on click behaviour using standard jQuery behaviour.
If you want it site wide then you just add jQuery and the code snippet to the master page, if you just want it in some places then add a CEWP or a HTML form web part to the relevant pages.

Users with read access to the site unable to view Managed Metadata Navigation

Hi everyone,
I created a Managed Metadata service and created group, term-set and terms
I gave read access to users
I set up navigation to use Managed Navigation
I am logged in as farm admin and able to view the navigation when i browse site. But user are not seeing navigation.
One thing i noticed is when i give users full access or designer access to site they will be able to see the navigation. but i don't want to give users full access or designer access to the site.
How can users with read only access to site can view Managed Metadata Navigation...Please help?

Hi Sunil,
Have you given your users permissions to actually read the MMS data from the service application?
http://technet.microsoft.com/en-us/library/ff625176.aspx covers permissions on the MMS.
Regards
Paul.
<<edit>> On reflection you might be hitting the issue in this Stackexchange post..
http://sharepoint.stackexchange.com/questions/75636/permissions-and-managed-metadata-in-navigation Is yours behaving the same way?
Please ensure that you mark a question as Answered once you receive a satisfactory response. This helps people in future when searching and helps prevent the same questions being asked multiple times.

Sorting of TermSets in Managed Metadata

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