Suspense account (for offsetting)

Hi folks,
While entering opening balances for BP and GL Accounts, we first enter an account as an offsetting account at the top of the form.
That is ok.
Ideally where should we create these accounts(asset/liability/rev./exp./equity).
But how do we clear this at the end of the year or what happens to this account at the end of the year. I am clueless.
If anyone could guide me.
Its urgent.
Jimmy

Jimmy,
The Ideal place to create this would be in the Equity drawer and this account should balance to Zero (0) after you complete all you Opening Balance imports (A/R, A/P, Inventory, G/L Balances).
You need not perform any special step to clear this account.
Best wishes
Suda

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Using Suspense account to post records

Hi,
I have a situation which indicates that a file needs to be processed with huge no.of records in SAP.
As a document limit we know that there is a limitation for processing records i.e ....Alineitem count should be untill 998 then the next set of records needs to be split .
Could anyone guide me asper how to split a set of records and then process or rather post the first 998 records in a suspense account and next set of records in another run?
Thanks
Kylie
Edited by: kylietisha on May 26, 2010 3:34 PM

Too bad - I couldn't find much even though I remember answering such a question years ago.
OK - summarize:
You cannot post a financial document with more than 999 items. this is an SAP hard limit. In fact SAP recommends not posting more than 950 items in a document because of automatic entries that may be produced.
Let's say you have a file with 10,000 items that must be updated. You loop through the entire file and first determine that the sum of debits equals the sum of credits. If not, it's an error and you stop.
Assuming they are equal, loop through it again in groups of 950 items.keep track of the total considering debits and credits. Create a line item for each of the 950 items and at the end of each 950 group, create an entry in the suspense account for the total of the 950 items. (so if the sum of the 950 items is a credit of $1,000, you create an item with a debit of $1,000 to the suspense account. You will likely not have an even multiple of 950 documents, so at the end, you must take the last group into account.
If you have done everything correctly, after all the documents have posted, the sum of the suspense account should be 0.
Rob

Suspense Account hit with out PO

Dear All,
How can i hit suspense account for a material without PO ?
Even we do not maintain Inforecord or Source List.....
Please Help !
Regards,
Pardeep Malik

Dear Sir,
thanks for ur Reply !
Here my client ask me strange question in MM.
He says that when ever he get material without PO. Suspense account should be hit.
Becoz they donot want to affect their business becoz of non availbale of PO for a material.
they just call to vender and get the material without PO.
How will i Map in MM via suspense account.
Regards,
Pardeep Malik

Defining Accounts for Automatic Offsetting Entry

Dear all,
From IMG: I Access the activity using the following navigation option:
Financial Accounting (New) ->Accounts Receivable and Accounts Payable ->Business Transactions -> Postings with Alternative Reconciliation Account -> Other Special G/L Transactions -> Define Accounts for Automatic Offsetting Entry
I'd like to ask a question: If I can define more items in column Account type/sp.GL ind? where I can do it?
Thank in advance
Minhtb

Hi
Based on Business Transactions u can assign the Alt Gl MRecords. Like Down Payments, Payment Requests etc.,
Shammi
assign points if it is helpful

Offsetting Account for Sundry Debtors and Sundry Creditors

Hi All
I want to create offsetting account for Sundry Debtors and Sundry Credtitors.Where to create it.
Warm rgs
anand

Hi,
Purchase Offset Account
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Mansoor

Offset Account for Freight Account

Hello folks,
In transaction type window, I can see GL account for Freight account. I would like to know where can I see the offset account for Freight account.
Pls advice me.
Thanks, Raghu.K

Not sure what you are looking for, but if the invoice has Frieght accounting, offset account will be Receivable account which you can find in the transaction type window as well.
In simple advance invoice, Receivables account Dr and rest of the accounts Cr.
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Nagamohan

Accounts for Automatic Offsetting Entry

Dear all,
I don't know the purpose of Accounts for Automatic Offsetting Entry.
Please give me a detail example. Anh tell me how to configure and choose transaction to this bussiness
step by step
Thank in advance
Minhtb

Hello
Certain G/L items are created automatically. This reduces the manual entries required.
During clearing, items for cash discount, payment differences, revenues from charges, exchange rates differences, and any necessary tax adjustments are amended automatically
With all business transactions containing cross-company code documents, offsetting entries representing receivables and payables between the company codes involved are amended automatically.
When posting down payments, you may have to post the tax from a general ledger viewpoint. No special line items for tax and tax clearing are generated for this in Contract Accounts Receivable and Payable. Only the tax code, tax amount, and account numbers for the tax account and tax clearing account are noted in the open item for the down payment. This information is sufficient for updating the general ledger.
The accounts to be posted to must be defined in Customizing for the line items to be created automatically IMG structure for Contract Accounts Receivable and Payable ® Basic Functions ® Postings and Documents ® Document ® Define Account Assignments for Automatic Postings
Reg
assign points if useful

Define Accounts for Automatic Offsetting Entry

Dear sir,
Now, I have to define Accounts for Automatic Offsetting Entry,
but I dont know what is it? Can you tell me its function and give me some examples and its account numbers.
Thank you very much.
Faithfully,
Hangvt

Hi,
You can do the configuration for "Off set entry in t.code"OBYC" integration between MM and FI, Transaction key is "GBB".
If you double click on GBB thenyou need to give chart of accounts and then you need to assign GL accounts based on Valuation Class for Material.
Here you are settong off the debit to every credit and credit to every debit transaction like open items such as GR/IR a/c.
Hope understood and reward me if you are cleared.
Thanks,
Vasu..

Adjustment Accounts for GR/IR clearing (OBYP)

Hi,
what is the objective behind defining the adj acct and target acct setting.
As per my info,
In this activity you define the numbers of the adjustment and target accounts for the automatic postings for the GR/IR clearing account.
Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not delivered and the goods delivered but not invoiced. Transaction code F.19 analyzes the GR/IR clearing account and posts adjustments entries for outstanding amounts to adjustment accounts. It makes the offsetting entry to the account for goods delivered but not invoiced or to the account for goods invoiced but not delivered (target account).
I have done the following setting:
Invoice but no delivery:BNG: 219914 (Recon Acct) : 219915 (Adj Acct) : 119522 (Trg Acct)
Delivered but no invoice: GNB: 219914 (Recon Acct) : 219915 (Adj Acct) : 119916 (Trg Acct)
*When I Run F.19, I got the following entries:*
BNG:
40     119522 GR/IR Invoiced but goods not yet received
50      219915 GR/IR correction account (Adj Acct)
GNB:
40     219916 GR/IR Shipped not invoiced
50     219915 GR/IR correction account (Adj Acct)
My Questions:
1. are the entries right? if yes, why the adj acct credited in both the cases?
2. are the entries will be reversed?
Please inform if more information required.
Regards,
Pankaj

Hi
in F.19 please refere the information(Click on the blue button with "i") as it is self explanatory and compare your postings
Regards
Venkat

Issue regarding to change taxcode in tab Gl-account for T.cod MIR7

Hi Expert,
I have issue regarding Tax code in Tab Gl-account for t.cod MIR7 which come by-default , i wan to change that taxcode based on purchase order number which also have tax code with multiple line item in tab PO Refrence,,i want first taxcode of tab PO Refrence to be copied in first line item of tab GL-account based on po number ,can anyone put a light on this issue with priority..
Regard's,
shaikh khalid.

Hi,
You can clear the old items posted in 28000 with the other leg in suspense / clearing GL Account.
Once the above is done, please post once again to Vendor clearing the suspense / clearing account.
Ensure that the suspense / clearing account does not have any open items.
The lines are transfered to new recon account.
Hope this helps, if yes, please assign points.
Regards,
Sankar

Not able to clear the cenvat suspense account

Hi Experts,
Is there any T.code or short-cut method to find out the clearing documents for every open items in cenvat suspense account. Is it possible to run in the automatic clearing method through T.code:F.13
in the absence of month end processing.
Thanks & Regards,
J.Francis

Yes , you can clear the clearing account even you are not doing month end process via f.13 subject to you have configured the Automatic clearing in system.
You can find the clearing document in FBL3n itself by screen layout. Or in BSEG table AUBGL feild gives you details of clering document .
Hope this will helps you
Regards
Parag

G/L account for CIN..?

Hi all
Can any body explain me about the G/L account for CIN .
Please explain me , if any client going to implement SAP with CIN, can any body tel me what are the G/L accounts are used for CIN.
Minimum we have create G/L accounts for all clients.
For eg, RG23A AED,BED..etc
Please explain me clearly and step step (All registers in CIN)
thanks
sap-mm

hi ,
cin useing g/ls
Create G/L Accounts for Taxes.
 Easy Accessu2192Accountingu2192Financial Accountingu2192General Ledgeru2192Master Recordsu2192G/L Accountsu2192Individual processingu2192Centrally (FS00).
1. G/L Account Nou2014280000
Company codeu20141234
Type Description
Account Group---Current Assets.
u221A Balance Sheet account.
Description
Short Text -
Cenvat A/c
G/L Acct long Text -- Cenvat A/c
Control Data
Account currency -
INR
u221A Only Balances in local currency.
u221A Open item management.
u221A Line item display
Sort Key -
001.
Create/bank/interest
Field status group -
G001.
Then click on SAVE.
¤¤¤¤¤¤ WE HAVE TO CREATE TOTAL 10 G/L Accounts Only change the DESCRIPTION. ¤¤¤¤¤¤
2. CENVAT CLEARING A/c.
3. CENVAT ON HOLD A/c.
4. CENVAT OFFSETTING A/c.
5. CENVAT RG 23A A/c.
6. CENVAT RG 23C A/c.
7. CENVAT PROFIT AND LOSS A/c.
8. CENVAT PROFIT AND LOSS ON HOLDA/c.
9. CENVAT SUSPENCE A/c.
10. CENVAT REVERSAL A/c.
these are cin matain g/ls
regards,
janakiram

Defining Accounts for Materials Management

Dear sir,
Now, I have to Define Accounts for Materials Management, but I dont know what are procedure or group to match my account number. Can you explain the definition of following procedure:
Expense/revenue from consign.mat.consum
Expense/revenue from stock transfer
Subsequent settlement of provisions
Subsequent settlement of revenues
Provision differences
Inventory posting
Change in stock account
Inventory posting
Revaluation of other consumables
Del credere
Materials management small differences
Purchase account
Purchase offsetting account
Offsetting entry for inventory posting
Account-assigned purchase order
MM exchange rate rounding differences
Differences (AVR Price)
Cost (price) differences
Price Differences (Mat. Ledger, AVR)
Price differences (cost object hierarc.)
Price Diff. from WIP Written Off (Mat.)
Product cost collector price differences .....
Many other, but you can explain some and give me example, and step by step giude me setup
Thank you very much
Faithfully,
Hangvt

Hi,
Some of the companies are having a practice of paying payables with the rounding off rules. This rounding of in India could be from Rs.0.01 to Rs.10.00. For examble, there is a payable amount of Rs.125125.25 this can be rounded off to Rs.125125.00 or Rs.125130.00 while making payment. The balance amount should hit the rounding off difference account.
The same things is applicable for receivables also.
Over/under payment GL can be configured by using T Code OBXL
There is an another use, for details see the below link,
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b9a6455711d182b40000e829fbfe/frameset.htm
There may be some more reason where you need to do this configuration,
Disc. difference
Incorrect cash discount rate
To be paid without deduction
Credit memo without backdated cash disct
Cash discount period exceeded
Reduction without doc.number allocation
Incomplete payment advice note
Payment amount is different
Debit reduced not paid
Debit reduced not paid
Reduced twice
Paid not reduced
Damaged goods - disputed
Goods damaged during transport
Quant.delivered not same as order quant.
Freight charges not paid
Miscellaneous deductions
Price variances - disputed
Partial payment
Returns
Residual item creation
Trade Promotion
Payment differences on debit side
Hope it clears your doubt.
Regards
A.Saravanan.

Opening balance account for BP

Hi Experts,
I want to enter the opening balance account for BP. I want to know is there separate criteria for setting opening balance account for Customer and Vendor and which drawer??
Thanks in advance
Subhradip D

Sure Joseph.....
Lets take two scenarios....
First Scenario:
Just consider you have setup a new company who has no Openings and you started transactions and its BL and P&L builds as per the transactions you made in SAP.
Now after an year end when you do Period End Close then P&L becomes nil and ready for getting built for next year transaction so when you do PEC its balance shifts to Equity. And Assets and Liability remain same.
Second Scenario:
Now you consider that you have setup SAP where you need to punch Opening for 31 Mar. This time you no need to punch Revenue and Liability as you have already done PEC in your legacy software. and You punch only Assets and Liability. SO Offset account for Opening always keeps in Equity.........
This is my logic......
If you have some different view then you are most welcome to share......
Thanks & Regards,
Rahul

GL Accounts for MM Integration

Hi friends
I am in the midst of providing GL accounts for MM Integration.
I am slightly confused about what type of GL I should create for the transaction keys. For example, for GBB (Offsetting posting for inventory), I am not sure what type of GL I should create ? Whether it should be Balance sheet or P&L type with or without open item management?
Please guide me on this issue with a few examples.

Hi,
I am giving you a detailed picture to understand this:-
1. UMB - Gain/Loss from Revaluation - P/L Account
2. BSX - Inventory Accounts - B/S Accounts
3. GBB - BSA - Initial Uload - B/S Accounts
4. GBb-INV - Offsetting entry for Stock Posting (for expenditure / income from inventory differences - P/L Accounts
5. GBB-VAY - Cost of Goods Sold - P/L Entry
6. GBB-VBR - Consumption
7. PRD - price Difference - P/L Accounts
8. WRX - GR/IR Clearing A/C - /S Accounts
9. KDM - Materials Diff in Exchange rates - P/L Account
Hope this helps you. Do let me know if you have further questions.
regards,
SAPFICO

Suspense account (for offsetting)

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