Tracing savings through Purchase Order

Is it possible to trace savings done by procurement dept through purchase orders ?
I recollect, in my previous organization, buyer used to put savings somewhere in condition tab so that it will be recorded and traced as per purchase order.
Here 'savings' referes to the difference of amount between prices before and after negotiation.
Anybody knows how this works exactly ?

Hii,
System does not know what is the negotiated price, somewhere you can give the Negotiated price. So its better to create a new condition type and ask user to enter the Value. Using this condition type you can generate reports like saving done for the negotiated material.
Or
You can see my previous reply.
Regards,
Kumar

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Savings against purchase order

I heard the savings can be calculated or can be entered in purchase order so that savings can be traced through purchase order. Anybody has any idea about that ?
The requisitioner put some value in purchase requisition. Buyer will negotiate and finalize the value. So that this will be saving against Purchase Order.

This is not possible without development. Also, this "saving" is not foolproof since the value in the PR may not reflect the actual value of the item. The saving can be unrealistically high or low depending on the value in the PR.
I am saying this from my experience. One of my clients wanted this and got it developed. The buyers accepted only those figures which showed them in good light and the other figures were rejected saying that the requisition value is unrealistic. The whole purpose of this was lost.
Lakshman

Delivery document creation after Posting of Goods through Purchase Order

Dear All,
Could you please help me out by letting me know how to create a delivery document flow i.e. entry in VBFA table after Posting of Goods through PO, I have Inbound delivery document that I know & also a succssfull Material document that is created and can be viewed through Purchase order history BY USING ME23N transaction code.
so please let me know is there any way to create a delivery by inputing delivery no., Material Doc & Material Doc year
Thanks,
Sanjay

Additonally:
At the time of GR the inbound delivery ican be updated in MIGO also if you set the suitable indicator in:
SPRO > LE > Shipping > Basic Shipping Functions > Configure Global Shipping Data (V_TVSHP-SPE_INB_VL_MM)
(see OSS note 1050944)
Even though you implement this change or w/o this change post the GR in VL32N, you won't get the document flow in table VBFA.
You can use table EKBE to get the necessary information.
Regards,
Csaba

How to Purchase Asset through Purchase Order

Hi SAP Gurus,
Can aby one explain me How to Purchase Asset through Purchase Order.
Thanks in Advance,
Warm Regards,
Balaji Bhonsle

Hi,
Following are the important parameters, however these can vary depends upon business process.
Account type : A
Account assignment in line item level :
GL account
Internal order / Cost center
Asset number
Best Regards,
Madhu

DOC SPLIT FOR ASSET PURCHASE THROUGH PURCHASE ORDER

Hi,
When we do asset purchase through purchase order there is no provision either to enter profit center or segment in the purchase order .In this case ,how the system will split the document when we do GR And Invoice ?
Regards,
Guru.

Hi,
Follow the steps below :-
1. Create APC recon acct as Statistical Cost element
2. Transaction Code ACSET - Assign KOSTL for transaction type * and APC Posting / Depreciation
3. Check the button "Acct assgn" in Transaction Code ACSET
Regards,
SAPFICO

Excise Invoice Number through Purchase Order no. or Material Document no.

Hi,
Is there any report through which I can find Excise Invoice Number (J1IEX) with the help of either Purchase Order no. or Material Document no.?
Can anyone provide some idea in this regard?
Thanks in advance

Using transaction code J1I7,You canfind excise invoice no in report,with purchase order no. or Material document no. as inputs.

Asset purchase through purchase order?

Hi,
I am purchasing Asset with purchase order,
I want to know what is standard procedure to puchase asset through
(whether we make good receipt of same or not)
if yes then what will be the configuration?
because I am getting an error while doing GR on that asset
Error is INT_WRS_0001 is not possible but the determination from
Asset Class>Material Group>Valuation Class>Valuation grouping code>account modification-->G/L Account is correct.
please correct me if I am making any logical mistake.

OK you need to confirm a few things.
In the PO have you referenced the asset number?
Is the Asset Captialised?
Is the Asset an AuC?
Have you check the FSG of the GL accounts?
What is INT_WRS_0001, Chart of Accounts, PO Org and Company Code?

Creation of sales order through Purchase order

Hi all
We have a special scenario in creation of Sales order with the help of purchase order,
Could you please advice me how we can create sales order with the help of purchase order.
Thank YOu
Swaroop

you can create the sales order from the purchase order.It can be achieved by Idocs.
Please maintain the condition record for the output medium EDI and also maintain the Partner profile in WE20.

Cost analysis through Purchase Order created from Sales Order

Hi Experts,
This is the scenario: There is an Item No. which is not stocked in warehouse and is purchased only when customers ask for it. The cost of the sales order line having this item is calculated by the Purchase Order line on which the item is there. (The PO have items for other Sales Orders as well. And, Sales Orders have multiple item types) The Sales Order have the PO no. against it and Purchase Order has SO no. against the line. This is all done using MS Access and Sage Accounts. Lots of free typing and manual cost analysis involved.
I have gathered from this forum that we can create Purchase Order from the Sales Order. The Document No. information can be pulled from one another using Formatted Search. Can we do the accounting and cost analysis as well?
Please let me know if I have not made myself clear.
Thank you in advance and kind regards.
IC
Edited by: iancameron03 on Sep 20, 2011 4:35 PM

Hi Ian,
I concur with Faraz, it is better if you use procurement document facility in doing back to back transaction from SO to PO.
However, in your case, I'm afraid you can't analyze the gross profit and recording the accounting related activity as your request using standard SAP B1 function.
As for gross profit case:
Since you're actually using workaround in order to evade all hassles in maintaining all item master data related to this case, you create just one item code called S1 right?
SO DocEntry - SO Line # - Item Code - Item Name - Quantity - Price
1001 - 0 - S1 - Table - 2 - 100
1001 - 1 - S1 - Chair - 8 - 25
1001 - 2 - S1 - Cloth - 3 - 10
PO # - PO Line # - PO BaseEntry (SO DocEntry) - PO BaseLine (SO Line #) - Item Code - Item Name - Quantity - Price
2001 - 0 - 1001 - 0 - S1 - 2 - 100
2001 - 1 - 1001 - 1 - S1 - 8 - 25
2001 - 2 - 1001 - 2 - S1 - 3 - 10
Note that standard B1 gross profit calculation is that system will compare selling price for each item with item cost / certain price list of each respective item. However, in your case, you put all item as a single item master. Thus, system couldn't compare Table to Table, Chair to Chair, Cloth to Cloth since the item cost for these 3 items will be the same, the price list for these 3 items will also be the same since it is actually only one master data. Of course you could update the gross profit calculation manually for each SO, but to be honest it seems rather weird to do this manually.
So, in order to simulate the gross profit calculation, you need to create a custom query and comparing PO line no with SO line no.
As far as accounting related recording concern, I'm afraid you can't do it
1. SO 1 : Item Table - Selling price 130 ; Item Chair - Selling price 30
2. PO 1 (linked to SO 1) : Item Table - Purchase price 100 ; Item Chair - Purchase price 25
3. SO 2 : Item Table - Selling price 150 ; Item Chair - Selling price 40
4. PO 2 (linked to SO 2) : Item Table - Purchase price 110 ; Item Chair - Purchase price 30
Correct me if I'm wrong, you want to record accounting wise that CoGS of Delivery based on SO 1 is 100 for Table and 25 for Chair, isn't it? No matter what costing method you use, you can't achieve this.
If you use moving average, system will average both Table and Chair cost price, since it is actually one item master data. Even if you distinguish each item as a master data, system will average the cost price for Table and Cloth by the time GR for PO 1 and PO 2 occurred.
Example (order by sequence of event):
1. GR based on PO 1 - Table - Purchase price = 100, therefore Item cost = 100
2. GR based on PO 2 - Table - Purchase price = 110, therefore Item cost = 105 (considering quantity only one for both PO)
3. Delivery based on SO 1 - Table - CoGS incurred will be 105, not 100
To certain extent, same thing could be said with FIFO costing method
1. GR based on PO 1 - Table - Purchase price = 100 (qty 1)
2. GR based on PO 2 - Table - Purchase price = 110 (qty 1)
3. Delivery based on SO 1 - Table - CoGS incurred will be 100 (qty 1)
4. Delivery based on SO 2 - Table - CoGS incurred will be 110 (qty 1)
At first glance, it seems right since the CoGS for SO 1 is 100, tied up with purchase price for PO 1. And CoGS for SO 2 is 110, tied up with purchase price for PO 2. But we're using assumption here, we're assuming the sequence of Goods Receipt of PO and Delivery of SO occurred in the very same sequence as the issuance of SO and PO.
1. GR based on PO 1 - Table - Purchase price = 100 (qty 1)
2. GR based on PO 2 - Table - Purchase price = 110 (qty 1)
3. Delivery based on SO 2 - Table - CoGS incurred will be 100 (qty 1)
4. Delivery based on SO 1 - Table - CoGS incurred will be 110 (qty 1)
If above scenario / sequence that happened, you will get the wrong figure of gross profit since the Delivery of SO 2 will take the item cost based on GR of PO 1. Since we're actually talking about real life business process, who can guarantee that above scenario wouldn't happen? It is possible that you send goods to customer who ordered late in real life, too much possibility that it is better for you to mitigate such result.
My suggestion would be that you record the accounting transaction based on standard business process, no need to really capture the actual cost and actual gross profit for certain SO and PO. Too complicated, and the software itself doesn't cater this kind of requirement. Best thing you could do only create custom query for gross profit simulation calculation, but for very accurate accounting recording, IMO you should forget it. Hope this help.
Best Regards,
Hendry Wijaya

Reporting.... Cost savings, open purchase orders

I am new to SAP and I have so many questions and ZERO answers. I would like to be able to find all my open orders (and find ones overdue) so I can follow up with the suppler. My second report is tracking cost savings on min/max items. Is there a way (instead of an excel spreadsheet) to track the cost savings??? I thought I could use the PIR to pull the better pricing but I just am not finding the correct reporting tool. Anyone???? I am a buyer and have many questions on the system. All help is welcome!!!!

Open order report
Transaction code - ME2N
Enter Scope of List = ALV
Selection parameter = WE101 (OPEN Goods receipt)
Execute
Click on Delivery Schedule button (Next to Print Preview)
You get open order quantity and delivery date (along with tons of other useful fields). You can filter for delivery date in past and overdue PO lines.

Goods Recipt without Purchase Order

Hi Experts,
Can any one Explain me the Process of Goods recipt without Purchase order.
1) What document type i need to select ?
2) Does i need to process MIRO for these ?
3) If it is a Usual material which i previously procuring throgh purchase order, How it reflect in Stock ?
4) Where can i find the difference of the Material which has purchased through Purchase Order and without Purchase Order ?
5) Does it affect usual stock ?
6) How to follow Vendor Returns for this ?
Plz Plz Give ur Valuable inputs on this.
Best Regards
Javeed

1) What document type i need to select ?
You don't need a document type, just use Tcode MIGO, then select mouvement Type 501
2) Does i need to process MIRO for these ?
No, there is no FI document.
3) If it is a Usual material which i previously procuring throgh purchase order, How it reflect in Stock ?
If your material valuation is "V" : overage price. your stock will be devaluated: Total value of stock will be inchanged, whereas the qty will increase, So the material net price will decrease
4) Where can i find the difference of the Material which has purchased through Purchase Order and without Purchase Order ?
You can lanayse goods mouvement through Tcode MB51, Also you can Tcode MR51 for analyzing.
5) Does it affect usual stock ?
Yes, if you don't use Split valuation, your stock will be homogeneous. So if you wish to keep separately the free goods you have to use split valuation
6) How to follow Vendor Returns for this ?
Use MIGO, mouvement Type 502

Purchase order as a control

can anyone tell me all those t.codes from where i can make purchase order a required field.
i want to have control through purchase order.
is it possible to have control if i make sorting key 014 in vendor recon account. and fsg g067 contains purchase order a required field. plus bank fsg g005 also contains purchase order as compulsory field.
our problem is that whenever we see any vendors account open items , we are not able to see purchase order no in purchasing document. column.
what i know is that using ob41 i can make po as required field for posting key 39 used for adv pmnt request, plus make po as sorting key plus, fsg g067 containd po required field.
can any one help on this?

we prepare pr then po then cit captures part1 then grn then cit captures part2 then miro is done.
ques 1
problem is that if we have po valuing rs 100000 and corp office makes pmnt rs 100000 then if allowed plant also can do the pmnt and sap system will not stop as when any one looks into the account of vendor whom payment is being done then po no is no reflected in purchasing document no. column
quest 2
how can we see the po no in the purch document column when we see any vendor account using t.code fbl1n.
question
plus how can we make it possible that total pmnt doesnot exceed total po value no matter how many bills are received wrt to one po and no matter what our pmnt terms are.

How to create partially received Purchase Order using PDOI?

Hello All,
We are using 12.1.3
We have requirement to create PO with partially received quantity. Can it be possible through Purchase Order Import Interface program? I can not see any column there in po_line_location_interface table for quantity that has been received or shipped. So can anybody tried this scenario. If please revert back with the answer this is very urgent.
Thanks in Advance...!!!
Amol

Thanks Sandeep,
But PDOI allows us to enter quantity_billed on the PO. Have you ever faced such scenarios. Because I am doing conversion and I got stuck at the partial receiving.
Also I have to do a drop ship POs conversion, do you have any code snippet for drop shipment. If yes please share it or else any metalink doc id.
Thanks In Advance......!!!

Values are not updated in Assets if posted via Purchase order

Hello Gurus,
I have done all the customization relaed to Asset Accounting. When I am trying to procure Assets through Purchase order it is updating quantity but not updating values. Can any one give me some suggestion on this.
Regards,
Pawan Kumar

Hi,
Please check the account assignment category in OME9. Check Category A. GR Receipt will on the basis of non valuated. Just do MIRO. I think your value will be updated.
Regards,
Jigar

Purchase Order Without GR

Dear Experts,
I want to configure a new scenario for service oriented Company where Good Receipt procedure not necessary. I've made a flow where I'll make a sales order then will create Purchase Order with reference to Purchase Requisition then I want to post MIRO with reference to Purchase Order.
I just want to maintain pricing procedure for purchase order and wanted to assign with respective G/L. So would you pls advise me how can I maintain pricing procedure for PO & assign all charges to respective G/L. My view is to give payment to vendors through Purchase order. Pls help.
Best Regards.
Ripon

Your requirement can be handled through normal process.
For pricing procedure you require calculation schema where all conditions will be maintained.
For reference to PO from MIRO, you need to make sure GR BASED IV check is not on in PO.
Please check these answered links for further details:
Pricing procedure
Pricing procedure
Pricing procedure
Edited by: Afshad Irani on May 16, 2010 11:54 AM

Tracing savings through Purchase Order

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