UK Payroll (Year End HMRC Return - Taxable Benefits)

Question

Hi Payroll Experts,
Please look in to below issue any ideas and solutions plz revert back to me ASAP.
On the employees expenses and benefits form P11D, section F, which is cars and fuel is not calculating right.  It seems to be tided up with the amount paid by employee for private use of the car.  Some the figure does not appear and others it's taking off the lump sum payments from the lease car payments, which it should not.  Lump sum payment seems to calculating right under section E.
Ex:
The numbers are as follows
1111    (xxxx)    Lease deduction of £490.83 not appearing in box  (amount paid by employee for private use)
Therefore the cash equivalent of each car amount is wrong  it should read  £174.
2222    (yyyy)   Lease deduction of £721.04 not appearing in box  (amount paid by employee for private use)
It is showing  £438.04   It seams that the lease deduction has been reduced down by the lump sum payment.  (721.04-283.00  = 438.04)
Therefore the cash equivalent of each car amount is wrong  it should read  £1288
Thanks & Regards
Githa
Edited by: PGVani on Jun 13, 2009 11:34 AM
Edited by: PGVani on Jun 13, 2009 11:58 AM

Answer 1

HI Gita,
Let us start from the beginning.
1) Is Company Car Infotype maintained for the two employees? Company Car INfotype is 0442. It used to be 222 earlier. If you are using anything newer than 4.5 B, this is likely to be 0442 in your case?
2) If yes, is the following field maintained - "Regular Payments". This field is found in the "Price and Benefit" tab of IT 0442.
3) If the field is maintained, is this payment being processed in Payroll? If you are not the person who built this system, you must ask the person who did or refer to any documentation such as BUsiness Blueprint or Configuration Document to identify this wagtype. You can also simulate a payroll and look into the log to identify which wagetype is being used. A simple  way is to glance through the RT and find a wagetype with the exact amount entered in this field. You will need to confirm by running various tests by changing the value etc.
4) If you find the wagetype, can you please check in table v_512w_d to see whether Cumulation Class 34 is flagged for this wagetype.
All the above will help find out what is wrong, but to rectify it may be slightly difficult at this stage as you have very little time before the due date for submission of P11D. Depending on what you find, it may be necessary to run a payroll to fully rectify. Do you have time to run another payroll before July 19th?