Using Numbers to shedule sort problem
I am using Numbers to schedule the times that groups perform at an event I am organizing. If I make a time change to a group Numbers has also tagged this with the date of my entry and this affects the sorting. Is there a way to turn this off? I have set the column so that only the time shows but the date of entry still affects the sorting.
Thanks!
Hi,
I'm new to Numbers as well, and trying to get my head around the effects of the different time/date treatment from that of AppleWorks.
You may find useful information in the Numbers User Guide supplied with your copy of Numbers. Try searching "timevalue". The TIMEVALUE() function is discussed on page 282, but the search will bring up a number of pages that may offer alternate solutions.
Also, check Yvan's post What you wanted to know about Time values in this forum.
A possible solution:
Click on the header row of an empty column and enter the following:
=IF(ISBLANK(time),"",TIMEVALUE(time))
After entering the formula as shown, Select the word "time" then click on the column header or column reference tab for the column containing the scheduled performance times. repeat for the second word "time". Click the checkmark to confirm the formula.
Click on the column header cell of the column containing the formula and enter "Sort" (without the quotes, and with or without the capitalized S). Use this column to sort the table.
Regards,
Barry
Note: Performances scheduled for after midnight will sort to the top of the list. There's probably a workaround if one is needed.
B
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I've recently started to use Numbers on my macbook pro but when I try to sync to iCloud it asks me to create a new iCloud account. Problem is I already have one and that's the one I want to use.
Looks like I have the same situation on my iphone.
The only option I'm being given is to create an lCloud account.
Any guidance? Thanks.The last thing you want is a second iCloud account. Try logging out and back in in System Preferences. If that doesn't work, I'd get AppleCare on the line.
Jerry -
I recently got a new Macbook Pro with OS X 10.9.1
A free upgrade was done and included Pages, Keynote, Numbers. The only problem is that I cant send Keynote files i.e with extension .key through gmail. Even compressing the files doesnt solve the issue.
PLEASE HELP!I can't send a KeyNote Presentation from icloud.com to gmail.com eMail Address.
This is the Error Code:
Reason: SMTP transmission failure has occurred
Diagnostic code: smtp;552-5.7.0 This message was blocked because its content presents a potential issue. Please visithttp://support.google.com/mail/bin/answe to review our message content and attachment content guidelines. p3si11624956pbj.68 - gsmtp
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Kim. -
I am a previous Excel user and had no problem sorting columns. I have been using Numbers for a month now and can't seem to accomplish this on my spreadsheets. I am following instructions but nothing happens, except for a bell I hear after hitting the "enter" key. Are my sheets "locked" somehow? Should I be checking somewhere else for clues?
Sequence I am following: Highlight any cell in my spread sheet---click on "Reorganize"---Go to "Sort" ---set column "A"--- in Ascending order and set to "Sort Entire Table"...press "sort"...hear bell...Jerrold,
I have a sheet that I use for keeping track of my beekeeping hobby. On this sheet I have the following columns: "A" = Date---"B" = Activities---"C" = Hive #
Column "A" of course has the date of the activity. Column "C" has the bee hive # pertaining to the activity(s) performed. In column "B" I have mostly text describing such information as to bee cluster location, size of colony, quantities of fee or medication given to that particular hive. So as an example, if I have to administer "two and one halve cups' of medicated syrup, in "Excel" I would type "2 + 1 + / + 2" which would be converted to "2 1/2". My "Activities" column would reflect the fraction "2 1/2" while my "Date" column would remain unchanged. In "Numbers" I was able to include the fraction under my "Activities" column for one incident. I think that I accomplished this by using the "Inspector" on top of the sheet. The next time that I tried to enter a second date to record additional information the date column would not allow me to enter a correct date format. I would get the fraction. Even though the previous dates on the sheet remained unchanged any additional entries would not stay in date format. That's when I had to do what I posted previously. So now that my dates are ok I can not enter fractions so that they would "shrink" down to what I want the cell to reflect. As an example with the 2 1/2 cups...I would like the "2" to remain a large font and the "1/2" to shrink down. Hope this helps explain what I am looking to do.
gaucho10 -
Why won't cells autopopulate when using numbers on the ipad as they will in excel? Anyone have a fix? I have also created a dropdown menu in excel, but that does not translate from excel to numbers either.
Glad you got it sorted out.
Diane123456 wrote:
> Thanks Vix, Joe, and Mad Dog for responding, the site is
in
> development so it's behind a password, which I probably
could share
> but MD is right, it was a margin issue. I didn't think I
needed to
> set a margin but I had to put a left margin of 2em on it
for the
> numbers to display on IE7 or IE6
>
> This is actually a rather common issue with CSS layouts
(it is not an
> issue with designs using tables) - there are several
posts for ULs
> which you may be interested in - see
>
>
http://www.adobe.com/cfusion/communityengine/index.cfm?event=showdetails&postId=
> 1981&productId=1&loc=en_US
>
> -- and once I got the numbers to show I ran into the
same problem as
> the commenters on the above thread, which noticed that
the vertical
> alignment doesn't work well with IE, and which noted
that apparently
> IE has a stutter because it just kept repeating "1" "1"
"1" -- so I
> finally went with a hanging indent and just put the
numbers in there
> manually - fortunately it's not a long list.... if you
have a fix
> for the stutter, or know of another place to get help
with CSS layout
> browser quirks please share -- if I find another one
I'll share also
>
> thanks again, Diane -
I have 2 problems. First I was using numbers on my IPad and it froze up on me. I cannot open any of my documents. What do I do to fix this.
My pages wouldn't update and now it is dark and I cannot use it or my Facebook app which is doing the same thing.- Try a rest. Nothing is lost.
Reset : Hold down the On/Off button and the Home button at the same time for at
least ten seconds, until the Apple logo appears.
- Next would be a restore. -
i am using numbers in the new iWork. Just bought it 10 days back. I am not able to figure out how to add serial umbers from 1 to 100( for example) also i need to freeze the top header like in windows so that we can browse down without the heading going off. Can some one help?
Hi Jay,
Be aware that "Freeze Header Rows" and "Freeze Header Columns" apply only to rows and columns that are Header rows or Header columns. You can have up to five Header rows, Five Header Columns (and five Footer rows) on a Numbers Table.
"Header rows" is a special designation. Besides being able to be frozen, Header and Footer rows are not included in formulas referencing whole columns, making it possible to place formulas such as =SUM(B) at the top (or bottom) of column B without causing a self-reference error, These designated rows are also not included in sorts of the rows in a table.
Regards,
Barry -
How to create a list from checkboxes using Numbers on iPad?
I am creating a guest list using Numbers foriPad. First sheet is a list of invited people with checkboxes (Yes/No/still to reply) in next column. In the next sheet i want create a list of everyone that has replied yes.
I have tried using the if statement, but I dont want any blank cells.
-IF(A2;TRUE;A1) gives name in A1 if box is checked, but gives 0 or something else if i specify. But i want to automatically start on next row to avoid blank or 0-
Example:
David V
Lisa. V
Derek
Brad. V
Paul.
John
The separate list in another sheet should then be:
David
Lisa
Brad
Any help will be appreciated.Can you use the the reorganize panel to sort the list?
Idon't have Numbers on the iOS so I am not sure. You are posting in the forum for Numbers on Mac OS X.
you can also add a new column (let's say C)
where
C1=if(A1, A1, "")
this will include the name from column A when the checkbox in B is checked. You can then copy column C and paste values using the menu item (Edit > Paste Values, or equivalent in iOS... not sure what it is) -
Hi, I'm having a bit of a sorting problem when it comes to an artist with name variations. The example I'm going to use is DJ Tiesto.
There are album I have where he is credited as DJ Tiesto, and others where he is simply Tiesto.
In the end, I'd like these albums sorted chronologically under one name (say DJ Tiesto), while still preserving and showing the proper artist name for each album. I have it set to sort by "Album by Year", which is working fine.
The major problem I am having is that I can't get it to display properly across all iTunes viewing methods: List mode, Grid mode, and Coverflow.
I've tried leaving the Artist field alone, and changing the Sort Artist field to "DJ Tiesto" for all songs, and that almost works:
-List mode groups them all under "DJ Tiesto", while showing each albums Artist as the correct artist name.
-Grid mode sorted by Album groups them all under "DJ Tiesto", while showing each albums Artist as the correct artist name.
-Coverflow sorts them all in chronological order, while showing each albums Artist as the correct artist name.
Problem is, Grid mode sorted by ARTIST creates two separate artists! Some for DJ Tiesto and some for Tiesto!
To correct this I tried changing the Album Artist field for all songs to "DJ Tiesto", which solved that problem but created a bunch of new ones:
-List mode is still correctly grouping them under "DJ Tiesto", while showing each albums Artist as the correct artist name.
-Grid mode sorted by Album is still correctly grouping them under "DJ Tiesto", *however now it is not displaying the correct Artist name for each album!*
-Grid mode sorted by Artist is now grouping them all under "DJ Tiesto", *however it is not displaying the correct Artist name for each album!*
-Coverflow is sorting them in correct chronological order, *however it as well is not displaying the correct Artist name for each album!*
Using the Album Artist tag has created more problems that it has solved! Is there anyone who knows a way to achieve what I am trying to do? I have tried seemingly every option I can and have still not found a way to do this!!
Thanks!My own method of working involves renaming the files upon import to:
i "shotdate_sequencenumber"
Files are therefore typically named
b 2007-11-25_001
etc.
This way, sorting by Filename automatically sorts by Date by default. And it wouldn't even matter if you added a descriptive text in between the date and number (
b 2007-11-25_Scotland_001 -
Using numbers for roster information. Imported from another program. Now seem to have extra headers, one listing name, address, etc. & another A, B, C. They don't mesh & can't get rid of either. All info there, but can't change width of columns.
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I am using numbers as a CRM and one of my columns is called 'Next Action Required' i.e
Next Action Required
Email Douglas on the 02-12-14 about information needed for tour
Call Thomas 0446 393 about booking trip
Thank you in anticipation
DougUtterly bizarre. I can't see your two follow-up posts when I'm logged in. However...
Things would be simple if Apple implemented Data Detectors for dates in Numbers, as they have in applications like TextEdit and Script Editor. Then you’d have a system-level means of quickly moving from a selected date in your CRM spreadsheet to Calendar.
Until that happy day arrives, though, we can approximate it with AppleScript and Automator.
First, make sure your Numbers table is called CRM and your column has the header Next action required. (You can change these if you want but you’ll also have to modify the script.) This is the basic setup:
Then, launch Automator and create a new workflow. From the Choose a type… dialog, specify Service.
At the top of the workflow, “Services receives selected…” should be set to text in Numbers.app. (You'll need to choose Other... from the pop-up and then navigate to Numbers.)
In the Library menu at the left, click on Utilities, then drag a Run AppleScript action into the main Automator pane. Delete all the boilerplate text from the script.
It should look like this:
Now copy and paste the script below into the Run AppleScript action.
on run {date_string}
tell application "Numbers"
tell document 1
tell active sheet
try
set crm_table to (item 1 of (every table whose name is "CRM"))
on error
display dialog "No CRM table in this sheet"
return
end try
tell crm_table
try
set the_selection to selection range
set the_row to row 1 of the_selection
on error
display dialog "Select some text in a cell"
return
end try
set the_col to item 1 of (column of the_selection)
set header_cell to cell 1 of the_col
if value of header_cell is "Next action required" then my run_calendar(date_string)
end tell
end tell
end tell
end tell
end run
on run_calendar(date_string)
try
set date_string to date_string as string
set real_date to date (date_string)
on error
set real_date to (current date)
end try
tell application "Calendar"
activate
switch view to day view
try
view calendar at real_date
on error the_err
display dialog the_err
end try
end tell
end run_calendar
Click the little hammer at the top to make sure that the script compiles (indents and colours in). If it doesn’t, you may need to sort out some line breaks in the copied and pasted script.
Now save the workflow as Go to date in Calendar. Quit Automator.
So what does the script do? Basically, it looks at the selected text in a Numbers cell and checks to see that the table name is “CRM” and the column header is “Next Action Required”. It then tries to convert the selected text into a valid date. If it can, it takes you to that date in Calendar. If it can’t, it takes you to today’s date. In both cases it switches Calendar to day view. You have to bear in mind that if you select all of “10/10/14 Call John re contract” it won’t understand that part of this is a date, and won’t go to October 10. You'd have to select just "10/10/14"
To run the Service, right-click or control-click on the selected text and go down to Services, then choose Go to date in Calendar:
Alternatively, run it from Services in the main Numbers menu.
You can set up a keyboard shortcut for any Service in System Preferences - Keyboard - Shortcuts. Post back if you need more info about this.
Tested with Numbers 3.5 (2109). This will not work with Numbers '09.
Hope this works for you, let us know how you get on.
H -
Using Numbers to create spreadsheet.
Using Numbers 08 to create spredsheet.
Need it to divide Cost by usage to get unit cost. It then gets calculation wrong.
ie. divides 211.43 by 1467 and gives answer of 0.6666666 recuring
Answer should be 0.144124
Help Please.Shift,
You indicate you problem is solved? If so I am am confused as to how? For the other participants can you share what you did to solve the problem?
I am guess, though, that the problem is NOT solved and that you are attempting to use the number two to refer to Electric cost and three to refer to Usage.
In Numbers, as in any spread sheet the table is divided into cells with columns and rows. You refer to the columns with letter and the rows with numbers.
To get the outcome you want you enter the Electric Cost in cell B2 (in the way I have this set up), Usage in cell B3. The cost per unit is computed in cell B4 using the formula "=B2/B3"
I hope this helps.
Apple provides a free, downloadable, Users guide I suggest you review to assist in getting started which you can download here:
http://support.apple.com/manuals/#productivitysoftware -
I created a spreadsheet using Microsoft office 2010 Excel. When I open the sheet using Numbers, the formatting changes. How do I fix this?
If you plan to share or work with people who regulary use MS Excel you should not try to use this in Numbers. You will have constant problems with how each program translates the formatting.
If you want to use Numbers, use it exclusively. If it is for your job use the tool your company uses. -
Hi forum,
I think this is a simple question so if anyone has the time to give me some pointers, I would be so appreciative!
I am new to using numbers 09 for numeric data. I have figured out how to use formulas in columns notable sum and now I want to add a value such as $ and can't figure this out. Where is this rule that I can apply. Thanks!curious r wrote:
My bigger problem today is to figure out how to back up pictures, music and documents to iDisk. I have I think backed up to an external hard drive but can't seem to navigate to where they might be to check
Try using Spotlight to search for one of the files. Unless you've compressed them using a different name from that on the original file, they should be findable.
so I thought since I am a mobile me member why not back up to the cloud. lol Photography is my biggest data hog and my HD is almost full.
Sounds lin=ke a question for the Backup forum in the Mobile me on your Mac section of Discussions. The links will take you directly there.
Regards,
Barry -
I'm using Numbers. How do I alphabetize a column of names?
I'm using Numbers. How do I alphabetize a column of names?
In Numbers, each row is considered to be a set of data; like a record in a database. As such, everything in a row stays together when you do a sort. You cannot sort a single column of data in a table; a sort affects the entire table.
One workaround is Jerry's method with copy/pasting. Another is to pull the column out of the table and drop it onto the canvas. This creates it a new table from that column. Sort that table. Then drag/drop that column back into the original table in its original place.
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