Validation to post against cost centre OR WBS (but one is required)

I am trying to set up GL accounts so that although cost centre or WBS element is optional, I need to ensure that ONE of these is selected before the item is posted.
I think this means I need to use a validation on the line item, but please could you let me know if you have come across this in the past, and how I should set up the validation.
Many thanks
Anna

The fact that Controlling is activated, When you create a cost element for that G/L account, it will be, by default mandatory to enter a cost object (like cost centre/WBS element etc) before it can be posted. There is no separate validation required.

Similar Messages

  • Revenue & expense posting- use cost centre OR wbs

    Hi All,
    Could you please suggest me if we are making posting for expense then whether to use cost centre or WBS.
    and if we are making posting for revenue then which one to use.
    I want to know where we should use cost centre & where we should use WBS.
    Regards
    Deepak

    Hi Deepak
    Cost Centers are org units in Controlling area which are used to posts periodic costs which are later absorped onto the products using product costing. In the end, you wish to have minimal or zero Over/Under absorption at the cost center level for periods under consideration.
    WBS are task oriented objects and are to be created for specific purpose only (logn term projects, Asset Accounting etc)
    For costs, you can use both cost center and WBS, depending on the nature of the expenditure. eg: Electricity, labour would normally be posted to cost center whereas expenses for specific purpose (training, Asset etc) would be charged off against WBS initially and later settled to respective receivers as maintained in the settlement rule.
    For Revenue, Cost centers receive only statistical postings, whereas real posting can be to IO, WBS, PSG etc.
    In case of WBS, real posting can be made to WBS.
    Hope above information is helpful. Let me know if you need any further inputs
    Regards
    Mustafa

  • Consumption against cost centre

    Dear all
    I am creating PO with account assignment category cost centre and when i am taking GR against PO system is not showing the stock in MMBE it is consuming directly.Whether it is STD SAP setiing or if i want in stock means i have to do any configuration
    Regards
    Srinivasan.P

    hi
    if u r using account assignment that means u r posting the stock to some cost center. if u r entering account assignment while creating po for a material then it will ask for cost center as well as g/l account. so, do not select account assignment then try to do po then stock will be visible in mmbe.
    reward if useful
    regards
    ram

  • Vendor return in case of procurment against cost centre

    All SAP Gurus,
    We have procured some spares against Cost Center.
    Goods are received.
    But later we found that these are defective, so need to be send back to the vendor.
    How this can be done in SPA (because do not we  have these components in stock as these are procured against Cost center)?
    Regards,

    In real time what happens is for an account assigned PO the stock gets consumed.So the stock doest show in any storage location in the system as the system thinks that since u have processed an costcenter assigned PO it is not present in the system.
    But practically in ur shop floor the material may be present.For this the return to vendor by reversing the original mat doc shouldnot happen.So we do a return PO which returns the material against the original PO by deducting the material value from the cost centre where it has been originally accumulated.
    Please try the process in your test system.
    regards,
    indranil

  • We want to post actual cost through statistical WBS elements.

    when we do the posting on Costcenter assigned to a Statistical WBS element (2nd level), I was in the opinion that, the actual cost posted on the Costcenter of statistical WBS (2nd level) will reflect to the top WBS element (which is non-statistical in 1st level).
    But, I cannot able to see the actual cost in the 1st level WBS which also a Billing element (with this, finally we want to  do the Resource Related Billing).
    So expalin me how to bring actual cost posted on the costcenter of a Statistical WBS, to top WBS element which is non-statistical.

    U can book the actual cost from Procurement Cycle or by direct Invoice posting using FI transaction.
    Procurement Cycle:
    When you create PR or PO user Account Assignment Q or P and maintain WBS element. When u do GR or service entry actual cost is captured on the Project (WBS element).
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    When there is no PO and to book the cost u can use  F-43  to post actual cost (via Invoice) and mention WBS element.
    U can check the Actual Cost using Line item report CJI3 or S_ALR_87013532.
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  • F-92 posting error- Cost centre locked for revenue posting

    Hello,
    While I am trying to post F-92 (Asset Retirment), I get the following error:
    "Cost center AR011001 in controlling area 1000 is locked for revenue postings on 25.11.2009."
    How do I go ahead?
    Thanks,

    Hi Eli,
    Thanks for the quick response.
    I am aware I can remove the lock indicator in the cost centre master data.  We had earlier uploaded cost centre master data through LSMW .
    My question is  once the lock is removed , we will be able to go ahead and post to the cost centre .The Gl account used here is CLEARING REVENUE ACCOUNT FIXED ASSET and when we assign the cost centre with lock indicator we get the message
    "Cost center AR011001 in controlling area 1000 is locked for revenue postings on 25.11.2009"
    Would like to know the impact (apart from effect on reporting) once the lock indicator is removed.
    Thanks,

  • Using FIDCCP01 to post costs to a WBS Element

    Hi,
    We're trying to post costs into SAP through idoc FIDCCP01, and it works fine when posting to cost centres or internal orders. When using a WBS Element (in the field PROJK) we get error status 51 with the message "Account (any gl code) requires an assignment to a CO object".
    We've checked that the WBS Elements being used are released and have settlement rules, and we've tried using both internal WBS codes (field PSPNR in table PRPS) and internal Project codes (PSPHI in PSPR) in the field PROJK in the idoc - external WBS codes are too long for the 8 characters.
    It may be possible that we're using the wrong reference from within SAP, or the wrong field in the idoc or that there's something else wrong with the set-up of our WBS Elements, but we can't work it out.
    Can anyone please help?
    Thanks.

    For info, answer from SAP below:
    SAP says Basic type FIDCC01 used for ALE IDOC data transfer (From one SAP system to other SAP system) and WBS element number (number associated with WBS code) could be different in two different system and hense in this interface logic it is clearing the value filled in the field PAOBJNR and PROJK. Hense in further processing accout assignement found missing.
    For more details check OSS notes 674027, 114814 and 197951.

  • Function modules or BAPI for posting plan costs for WBS Element

    Hi all,
    Does anyone know, whether there exists a function module or BAPI for posting plan costs to a WBS Element? K_COSTS_PLAN_PS does not work, because RKP1 is not allowed.
    Greetings

    check
    BAPI_COSTACTPLN_POSTACTINPUT   Activity Input Planning: Posting                
    BAPI_COSTACTPLN_POSTACTOUTPUT  Activity/Price Planning: Posting                
    BAPI_COSTACTPLN_POSTKEYFIGURE  Stat. Key Figure Planning: Postings             
    BAPI_COSTACTPLN_POSTPRIMCOST   Primary Cost Planning: Postings                 
    BAPI_PDTRANSCO_POSTPRIMCOST    Transfer of Planning Data: Post Primary Costs   
    K40C                           CO Actual Postings, Manual                      
    BAPI_ACC_PRIMARY_COSTS_POST    Accounting: Post Primary Costs                  
    BAPI_COPAACTUALS_POSTCOSTDATA  BAPI Operating Concern: Post Costing-Based Actua
    BAPI_PRIM_COST_CHECK_AND_POST  Primary Costs: Formal Parameter Check           
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  • Goods Receipt against Purch Order with WBS not posted qty in Project Stock

    Dear Gurus
    We have recently implemented SAP in our company. One problem which we have encountered is at the time of GR of material against Purchase Orders with WBS assignments. Our requirement is that the goods at the time of GR should undergo the QM process and after Usage decision in QM, it should be available in project stock till the time we consume the material.
    Contrary to above, the current behaviour of the system is that at the time of GR, the quantity on order is reduced by the GR quantity but nethier the project unrestricted stock nor the project quality stock is updated.  Apparently it seems that the stock is consumed immediately at the time of receipt.
    It will be appreciated, if any one of you can advise on above.
    Muhammad Asif Nakhuda

    Hi!
    As Nag has correctly pointed out, the account assignment should be 'Q'
    Consumprion also occurs if you have acct assignment category as 'N'
    Now, if you are raising the PO with reference to PR that is thru PS, hen select Item Category 'L' (stock item). This will
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  • Assignment of Cost centre in OM

    Dear Experts ,
    I am having a scenario ...can two cost centre be assigned to one person. Its like person X is assigned one cost centre.Person Y has left the company.Now we want to assign the same cost centre which was under Y to X..So, person X has two cost centre under him.
    Is it possible? as I am facing problem while doing this..If yes..please tell the steps or method.
    Regards,
    Tanu.

    Dear Tanuja,
    1. Why do want to assign two cost center with one person?
    Info type 0027:
    You can use IT 0027 & subtype 01 for distribution of employee salaries.
    Ex: Total employee salary want to go particular WBS Element or Order type then maintain IT 0027 with 100%. So when ever payroll postings happening, that particular employee salary will get posted as per IT 0027.
    Info type 0001:
    where we will maintain master cost center
    Assignment of Personnel Costs to the Master Cost Center
    Purpose
    This data entry scenario for cost accounting assumes that employees always work for their master cost center and that the receiver of an activity is not debited with the personnel costs. This is the standard scenario if you do notimplement SAP Payroll (PY).
    If you do use SAP Payroll, you should not use this scenario in the following cases:
    You want to debit the receiver object of an activity with the personnel costs
    You want to perform activity allocation
    The sender cost center is not the employee’s master cost center
    This would cause an imbalance in cost accounting, since the sender cost center would be credited with the entered hours and the master cost center debited with the personnel costs.Prerequisites
    Employees who enter their working times using a data entry profile specifying their cost center must always work for the same master cost center(s), as specified in the Organizational Assignment (0001) or Cost Distribution (0027) infotypes.Process flow
    You enter an activity allocation or confirmation in the time sheet.
    In Controlling, the activity allocation credits the sender cost center and debits the receiver cost center.
    If an attendance, absence or wage type is entered at the same time, the system writes the working time information to the Attendances (2002), Absences (2001), or EE Remuneration Info infotype (2010) in HR.
    The Payroll component determines the personnel costs for the times.
    In Controlling, the employee’s master cost center is debited according to what was specified in theOrganizational Assignment (0001) or Cost Distribution (0027) infotypes.
    So my suggestion is before assigning two cost centers with one employee just once discuss with your CO consultant he suggest you how to it..!

  • Internal order posting vs cost center

    HI,
    I have a requirement like this; in our company we have allowed the posting to be made only through internal orders no
    direct cost center postings are allowed. Is there any report to carry out a comparison between internal order posting and cost center postings? I just want to check the transaction which directly posted to cost center instead of internal order.
    please help.
    thanks
    best regards
    gayani

    Hi,
    Do you want to trace postings which were done only on cost centres without I/O? You can go to KSB1 and select the line where Auxiliary account assignment is blank - this will mean that these lines were posted only to cost centre.
    Also, if your I/O are real one, you can select in KSB1 postigns with '4' value type, which will mean that the posting on cost centre is real and not statistical; therefore, no postings on I/O happened.
    Regards,
    Eli

  • Depreciation defaulted to one Cost Centre (OKB9)

    Good day SAP Experts
    One of our companies' depreciation depreciation was defaulted to post one cost centre (Admin).  This was set on OKB9, specifying company code, cost element (211110) and the cost centre.
    This worked, but now we had to change that each individual cost centre must collect its depreciation expense.  We tried to take this entry out of OKB9, when executing the depreciation run an error is experienced saying that a CO assignment is needed for this account.  Cost centres are maintained on all assets.  
    We double checked the GL and cost element, as we are having several companies on the same chart of accounts but different controlling area.  Their characteristics in all companies are the same.
    Can you please help as to what the problem may be?  We also tried to enter all possible Profit Centre and their equivalent cost centres in OKB9, but still get the same error.
    Regards
    Theo

    Dear,
    Theo
    Unless depreciation account is cost element , posting on cost center will not take place. In your case it is correct.
    Going next you assign cost center in asset master and system will post depreciation on that cost center
    as your said requirement each cost center assigned in asset master will collect respective value.
    Your defiition of depreciation posting to cost center must be set in T.code ACSET and the same must be activated as well.
    OKB9 is your default cost element account assignment in terms of Cost center, profit center, Business Area.
    Hope this helps you to clarify questioned. If you have any doubts feel free to share.
    Regards,
    Pankaj A Bhalerao.

  • Cost Centre Repostiongs

    Can we make repostings in CO with FI periods being closed.
    Actually we are reveiwing our Cost Centre postings of the previous six months and in this process we need to make some repostings. We are currently using T code KB11n and KB61 for the same, however each time the system gives an error for the same stating that the posting periods are closed.
    can we repost within Cost Centre without opening the prvious periods in FI.
    The CO period for the Co Code Area are already open.
    regards,
    Fareed
    Edited by: Fareed  Dhiyan on Dec 29, 2008 12:32 PM

    Dear Mr. Sreekanth
    I have checked the transaction code OKP1 the posting periods for reposting costs within cost centres aer open, still it asks for opening the FI periods to post the cost centre repostings.
    Do we need to check any configuration related things in the same.
    regards,
    fareed

  • Cost centre not displying in FS10N if cost centre is created with catg 11

    Hi All,
    If cost element is created with catg 11 (revenue) then in FS10N for document cost centre is displaying as Blank. But if Cost element is 1 then Cost centre is displaing in FS10N report. Is there is any solution for it.My customer wants to display cost centre even if cost element is 11. Can any one help/guide me.
    Thanks in advacne.
    Nagendra

    Hi,
    FS10N is totals report; I guess, you mean FBL3N (which is drill-down of FS10N). If the document is posted on cost centre, then it will be displayed. Notice, that cost element 11 (income) is usually posted with another cost object, as it could not be posted only to cost centre, since incomes are posted statistically to cost centres. So, veirfy that the documents in question are posted to cost centre at all.
    Regards,
    Eli

  • Reporting commitments for IO and Cost Centre

    Hello Help!
    I need your expertise please ..
    When reporting on a cost centre's commitments in Y_DEV_17000159, the commitments posted to the internal order (which is also attached to the cost centre) does not appear in the report.
    However, when I do a report on the cost centre only, it shows commitments except the IO. And when I execute a report on the IO, it shows all IO commitments.
    Is there a way to report on both IO and cost centre commitments in the one report?
    P.S. the order does have Statistacal Postings enabled.
    Many thanks for you help on this!
    ? Vanessa ?

    Hi,
    When you post to Real internal Order, and Cost Center.
    The Internal Order will take precedence always.  Cost center posting will become statistical.
    To your question "whether IO and Cost Center co-exists in one transaction?"
    Yes, very much, many cases this happens normally for transactions related to marketting campaigns etc
    Hope this would clarify your question
    Best Regards
    surya

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