Revenue & expense posting- use cost centre OR wbs

Hi All,
Could you please suggest me if we are making posting for expense then whether to use cost centre or WBS.
and if we are making posting for revenue then which one to use.
I want to know where we should use cost centre & where we should use WBS.
Regards
Deepak

Hi Deepak
Cost Centers are org units in Controlling area which are used to posts periodic costs which are later absorped onto the products using product costing. In the end, you wish to have minimal or zero Over/Under absorption at the cost center level for periods under consideration.
WBS are task oriented objects and are to be created for specific purpose only (logn term projects, Asset Accounting etc)
For costs, you can use both cost center and WBS, depending on the nature of the expenditure. eg: Electricity, labour would normally be posted to cost center whereas expenses for specific purpose (training, Asset etc) would be charged off against WBS initially and later settled to respective receivers as maintained in the settlement rule.
For Revenue, Cost centers receive only statistical postings, whereas real posting can be to IO, WBS, PSG etc.
In case of WBS, real posting can be made to WBS.
Hope above information is helpful. Let me know if you need any further inputs
Regards
Mustafa

Similar Messages

Validation to post against cost centre OR WBS (but one is required)

I am trying to set up GL accounts so that although cost centre or WBS element is optional, I need to ensure that ONE of these is selected before the item is posted.
I think this means I need to use a validation on the line item, but please could you let me know if you have come across this in the past, and how I should set up the validation.
Many thanks
Anna

The fact that Controlling is activated, When you create a cost element for that G/L account, it will be, by default mandatory to enter a cost object (like cost centre/WBS element etc) before it can be posted. There is no separate validation required.

F-92 posting error- Cost centre locked for revenue posting

Hello,
While I am trying to post F-92 (Asset Retirment), I get the following error:
"Cost center AR011001 in controlling area 1000 is locked for revenue postings on 25.11.2009."
How do I go ahead?
Thanks,

Hi Eli,
Thanks for the quick response.
I am aware I can remove the lock indicator in the cost centre master data. We had earlier uploaded cost centre master data through LSMW .
My question is once the lock is removed , we will be able to go ahead and post to the cost centre .The Gl account used here is CLEARING REVENUE ACCOUNT FIXED ASSET and when we assign the cost centre with lock indicator we get the message
"Cost center AR011001 in controlling area 1000 is locked for revenue postings on 25.11.2009"
Would like to know the impact (apart from effect on reporting) once the lock indicator is removed.
Thanks,

We want to post actual cost through statistical WBS elements.

when we do the posting on Costcenter assigned to a Statistical WBS element (2nd level), I was in the opinion that, the actual cost posted on the Costcenter of statistical WBS (2nd level) will reflect to the top WBS element (which is non-statistical in 1st level).
But, I cannot able to see the actual cost in the 1st level WBS which also a Billing element (with this, finally we want to do the Resource Related Billing).
So expalin me how to bring actual cost posted on the costcenter of a Statistical WBS, to top WBS element which is non-statistical.

U can book the actual cost from Procurement Cycle or by direct Invoice posting using FI transaction.
Procurement Cycle:
When you create PR or PO user Account Assignment Q or P and maintain WBS element. When u do GR or service entry actual cost is captured on the Project (WBS element).
Using FI Transaction:
When there is no PO and to book the cost u can use F-43 to post actual cost (via Invoice) and mention WBS element.
U can check the Actual Cost using Line item report CJI3 or S_ALR_87013532.
Venkat

Using FIDCCP01 to post costs to a WBS Element

Hi,
We're trying to post costs into SAP through idoc FIDCCP01, and it works fine when posting to cost centres or internal orders. When using a WBS Element (in the field PROJK) we get error status 51 with the message "Account (any gl code) requires an assignment to a CO object".
We've checked that the WBS Elements being used are released and have settlement rules, and we've tried using both internal WBS codes (field PSPNR in table PRPS) and internal Project codes (PSPHI in PSPR) in the field PROJK in the idoc - external WBS codes are too long for the 8 characters.
It may be possible that we're using the wrong reference from within SAP, or the wrong field in the idoc or that there's something else wrong with the set-up of our WBS Elements, but we can't work it out.
Can anyone please help?
Thanks.

For info, answer from SAP below:
SAP says Basic type FIDCC01 used for ALE IDOC data transfer (From one SAP system to other SAP system) and WBS element number (number associated with WBS code) could be different in two different system and hense in this interface logic it is clearing the value filled in the field PAOBJNR and PROJK. Hense in further processing accout assignement found missing.
For more details check OSS notes 674027, 114814 and 197951.

Function modules or BAPI for posting plan costs for WBS Element

Hi all,
Does anyone know, whether there exists a function module or BAPI for posting plan costs to a WBS Element? K_COSTS_PLAN_PS does not work, because RKP1 is not allowed.
Greetings

check
BAPI_COSTACTPLN_POSTACTINPUT   Activity Input Planning: Posting
BAPI_COSTACTPLN_POSTACTOUTPUT Activity/Price Planning: Posting
BAPI_COSTACTPLN_POSTKEYFIGURE Stat. Key Figure Planning: Postings
BAPI_COSTACTPLN_POSTPRIMCOST   Primary Cost Planning: Postings
BAPI_PDTRANSCO_POSTPRIMCOST    Transfer of Planning Data: Post Primary Costs
K40C                           CO Actual Postings, Manual
BAPI_ACC_PRIMARY_COSTS_POST    Accounting: Post Primary Costs
BAPI_COPAACTUALS_POSTCOSTDATA BAPI Operating Concern: Post Costing-Based Actua
BAPI_PRIM_COST_CHECK_AND_POST Primary Costs: Formal Parameter Check
S@meer

Order settlement to G/L instead of Cost Centre.

Dear All,
My client has following scenario:
1. Cost centers are created as sections of the plant.
2. G/Ls are created with respect to activity (i.e normal consumption, project consumption, turnaround consumption).
In general maintenance order is settled to cost center that is copied from equipment master to order settlement rule. But, in above scenario cost should be settled to combination of "Cost Center + G/L" i.e. if mechanical section creates an order for any of the above said activities, the order should be settled to mechanical cost center and respective G/L account.
"One way around to this issue can be accomplished by settling the order directly to G/L defined in combination with section and activity."
Is this a correct practice if we settle maintenance order directly to G/L and do not use cost centers?
Your expert opinions and any other solution if you can suggest in this regard will be very helpful.
Thanks.

Hi,
Maintenance Orders are generally settled to cost centres as maintenance activities are nothing but Expenses. Please note that Cost Centers are meant to capture costs through GL accounts which are to be created as a Primary Cost elements in CO and the costs are passed to the cost center through account assignments.
The settlement will require an assignment to a CO object which may be a cost centre,order,WBS etc. If you are trying to simply assign the settlement receiver as "GL account" in Order, system will ask you for asignment to a CO obeject. Hence it is imperative to use cost centres.
For your scenario, you need to specify the range of cost elements to which settlement is allowed in the "Allocation structure" configuration. Tick on settlement by cost elements.Allocation structure is linked to your settlement profile.
When settlement process runs, your order cost will flow to the respective cost centre(from settlement rule) and the corresponding cost element will be affected. The details of debit and credit can be checked through the CO document which is generated.
Hope this throws some light on your query.
Regards,
S.Basu

Depreciation defaulted to one Cost Centre (OKB9)

Good day SAP Experts
One of our companies' depreciation depreciation was defaulted to post one cost centre (Admin). This was set on OKB9, specifying company code, cost element (211110) and the cost centre.
This worked, but now we had to change that each individual cost centre must collect its depreciation expense. We tried to take this entry out of OKB9, when executing the depreciation run an error is experienced saying that a CO assignment is needed for this account. Cost centres are maintained on all assets.
We double checked the GL and cost element, as we are having several companies on the same chart of accounts but different controlling area. Their characteristics in all companies are the same.
Can you please help as to what the problem may be? We also tried to enter all possible Profit Centre and their equivalent cost centres in OKB9, but still get the same error.
Regards
Theo

Dear,
Theo
Unless depreciation account is cost element , posting on cost center will not take place. In your case it is correct.
Going next you assign cost center in asset master and system will post depreciation on that cost center
as your said requirement each cost center assigned in asset master will collect respective value.
Your defiition of depreciation posting to cost center must be set in T.code ACSET and the same must be activated as well.
OKB9 is your default cost element account assignment in terms of Cost center, profit center, Business Area.
Hope this helps you to clarify questioned. If you have any doubts feel free to share.
Regards,
Pankaj A Bhalerao.

Cost Centre Repostiongs

Can we make repostings in CO with FI periods being closed.
Actually we are reveiwing our Cost Centre postings of the previous six months and in this process we need to make some repostings. We are currently using T code KB11n and KB61 for the same, however each time the system gives an error for the same stating that the posting periods are closed.
can we repost within Cost Centre without opening the prvious periods in FI.
The CO period for the Co Code Area are already open.
regards,
Fareed
Edited by: Fareed Dhiyan on Dec 29, 2008 12:32 PM

Dear Mr. Sreekanth
I have checked the transaction code OKP1 the posting periods for reposting costs within cost centres aer open, still it asks for opening the FI periods to post the cost centre repostings.
Do we need to check any configuration related things in the same.
regards,
fareed

Cost centre not displying in FS10N if cost centre is created with catg 11

Hi All,
If cost element is created with catg 11 (revenue) then in FS10N for document cost centre is displaying as Blank. But if Cost element is 1 then Cost centre is displaing in FS10N report. Is there is any solution for it.My customer wants to display cost centre even if cost element is 11. Can any one help/guide me.
Thanks in advacne.
Nagendra

Hi,
FS10N is totals report; I guess, you mean FBL3N (which is drill-down of FS10N). If the document is posted on cost centre, then it will be displayed. Notice, that cost element 11 (income) is usually posted with another cost object, as it could not be posted only to cost centre, since incomes are posted statistically to cost centres. So, veirfy that the documents in question are posted to cost centre at all.
Regards,
Eli

Cost Centre report that shows all Tax Codes

Hi there,
We're trying to run a cost centre report that shows the tax codes relating to all expenditure, but Tax Code isn't an option in KSB1. Is there a way that it can be imported, or another report that we can use?
We need the tax code in order to be able to report on expenditure and tax paid / not paid for HMRC.
Thanks,
Michelle

Hi,
Cost reports KSB1 show only CO documents posted on cost centres. You can reconcile CO data with FI only for accounts which are relevant for CO, that is accounts defined as cost elements (normally, these are P&L accounts). If you want to see all CO documents, it's better to use KSB5 transaction as it shows all CO object postings, and not only cost centres. If you have some internal CO postings (manual postings, allocation, etc.), then they won't be shown in FBL3N and you have to consider this also.
Regards,
Eli

Cost Centre Budgeting Configuration

Hey Gurus,
We are using WBS budgeting in controlling, now we want to use Cost centre budgeting.
Can you guide me configur Cost Centre Budgeting in same or suggest me any config document.
Thanking You
Regards,
SP
Moderator: Please, search before posting

Hi,
Go to Bellow Link
http://help.sap.com/printdocu/core/print46c/en/data/pdf/coomcca/coomcca.pdf
http://help.sap.com/saphelp_45b/helpdata/en/08/5149dc43b511d182b30000e829fbfe/frameset.htm
Thanks,
Raviteja
Edited by: Ravi Teja.T on Jan 23, 2012 7:12 AM

Authorisations for cost centres

Hi there,
I have a question.
My client wants to give access to users only for few cost centres.
Can we use "authorisations" to fulfill the requirement?
As far as my knowledge goes we can set up authorisation for amount. e.g. person A should be able to post transactions to GL up to INR 7500 , person B can post up to 10000.
Can we do it for cost centres???? e.g. person A should not be able to post cost centre 1000 ot should be able to use cost centre 2000 only.
please let me know if we can use autorisations if not then what can be done to fulfill the requirement.
Thank you,
V

You can define Validation with a user exit and a Ztable
What I am envisaging is you maintain a Z table with all the authorizations and the amount limits,
Based on this table you can define a validation with a user exit that checks this table while doing this posting.
Let me know if oyu need more details like tcodes etc
BR Naveen

Internal order posting vs cost center

HI,
I have a requirement like this; in our company we have allowed the posting to be made only through internal orders no
direct cost center postings are allowed. Is there any report to carry out a comparison between internal order posting and cost center postings? I just want to check the transaction which directly posted to cost center instead of internal order.
please help.
thanks
best regards
gayani

Hi,
Do you want to trace postings which were done only on cost centres without I/O? You can go to KSB1 and select the line where Auxiliary account assignment is blank - this will mean that these lines were posted only to cost centre.
Also, if your I/O are real one, you can select in KSB1 postigns with '4' value type, which will mean that the posting on cost centre is real and not statistical; therefore, no postings on I/O happened.
Regards,
Eli

How to provide Cost Centre in Shipment cost automatically

I need to pass the values at Cost Centre field, based on the various company codes, while performing the SHIPMENT COST.
Scenario is as follows:
Each line item is assigned to a charge head ( i.e. GL account) but this needs CO object, at this point, we need to insert the CO object based on certain logic: (Manual input is not being accepted by the client) some form automation is required.
Could anybody please advise me, how this is possible - by advising the details of BADI / USER EXIT / Substitution.

if u use cost centre from om side than it shd show in organisgment assignment
check with the integration is properly done or not
ploig orga shd be x
plogi plogi shd be 1

Revenue & expense posting- use cost centre OR wbs

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