Vendor debit

Dear Sapians,
My client want to have Liquitidy damage charged to the vendor if he fails to meet the agreed delivery date. For example PO Delivery date is 10-08-2007 and the vendor delivers the material after 10-08-2007 , then the purchase price has to be reduced.
Kindly suggest me as to how to bring this in SAP
Best Regards
Sukumaran.E

Hi,
In this case, you will have to make use of the subsequent debit in the transaction FB60.
Regards,
Amit

Similar Messages

Vendor Debit Balances

Our Purchasing & Payments centre have raised a change request for a SAP
solution to the current manual process for investigating Vendor Debit
Balances.
To summarise they are looking for an interactive transaction in SAP that
will allow them to identify and investigate vendors that owe us money.
This is a quick list of high level requirements:
1. Transaction needs to be aged i.e. Will show how long debits have been
outstanding for
2. Amounts need to prioritised i.e. £>100k and between £10k and £100k
3. Needs to be able to provide a history of actions taken
4. Automatic determination of Vendors that owe us money
5. Document drill down
6. Identify reasons for the debit balance i.e. Returned Goods, Duplicate
Payments
7. Free text for recording details of conversations
8. Ability to attach documents including emails
9. Once Vendor has supplied payment then they are removed from the Diary
10. History needs to be stored against the Vendor Record
11. Ability to split by Vendor type i.e. Staff, One Time Vendors, Permanent
Vendors etc
12. Availability of Summary reports and others (TBC)
Before I go down the bespoke development route I was wondering if there is a
packaged solution on offer from SAP partners that might fulfil this requirement?
Kind regards,
Mike

Thanks for the reply Mark. When you say that BI can provide the majority I assume you are talking from a reporting point of view?
Would BI for example allow us to attach emails and/or free text relating to discussions with the Vendors?
Thanks
Mike

Vendor debit balance - S_ALR_87012082 vs. fbl1n

I'm new to the portal, so first of all would like to say "Hello" to Everybody.
And, of course, comming here with SAP puzzle to be resolved - I hope you will be able to give me some piece of advise.
The thing is that while pulling out vendor debit balance in S_ALR_87012082 I receive different result than in fbl1n. When I check in fbl1n some vendor accounts displayed in S_ALR_87012082 the balance is 0.
This is happening for some company codes - for others, I receive expected result.
Many thanks in advance for all the suggestions where the problem may be.
Regards

Dear Shell,
The reason is S_ALR_87012093 is vendor business for a preiod ( invoices and
Dr. note / Cr. note for a period ) and FBL1N is for vendor balances on a
specific time.. It may be open item or cleared item.. Both are not same..
If you want to track back FBL1N with S_ALR_87012093 then Add / less
accordingly with FBL1N for payments / Dr. and cr. notes.
S_ALR_87012093 is reconciliation account specific, where as FBL1N is vendor
specific, take the list from both the reports and compare, they both are not
the same while selection has to differ if they have to match
Regards
Saurabh

How will vendor debit balance turn into a customer receivable?

How will vendor debit balance turn into a customer receivable?
THX
G

Broadly, you can use the standard special G/L indicator (A)for down payment given in the configuration.
You create a separate Recon account for vendor or customer as the case may be. This is for Down payment. In configuration, you link the new recon account to the Special GL.
While transacting, you call for the down payment special G/L indicator and make a posting. This posting will not be directly visible in FBL5N or FBL1N, unless you check the special G/L check box.
OBYR is used to defining the Recon account for vendor down payment.
OBXR is used to defining the Recon account for customer down payment.

Vendor debit note

Hi Folks,
Could any one help me to know the process to get the form output(script or smartform) of vendor debit note through FB60 or MIRO tansaction codes.
Regards,
Ramineni

Hi Ramineni
In T-code MIRO you can find Output (Script or Smartform )
by the path Goto->Messages->Header....
Hope this helps you.
Please reward if useful.
Thanks,
Daya

MM Document Reversed/Cancelled to make Vendor Debit Balance ZERO

Hi,
The document is MM-Credit memo.
Vendor Dr
To GRIR Clearing
To Contract repairs
Now i wanted to make vendor balances zero by off setting the same accounts.Kindly advice me how to do it.
I tried this scenario - Created PO-GR-IR and Credit Memo,After that i tried to cance the invoice in MR8M,now it is giving the message Invoice cancelled and accounting document can be posted manually.
How can i post the accounting doccument manually by credit vendor and debit GR-IR clearing,Contract Repairs.
Kindly advice me
Thanks
Supriya

Hello
Go to MIR4 and see the document that has been reverse.
From there itself you click on Accounting document, it will show you what the accounting document that has been posted in the system. (nothing but FB03 view)
Now go to FBL1N vendor line items report and run with all open items.
Though, essentially, the balance of the vendor has become zero, still both the original document and reversal document still shows as open items.
Now, you go to F-44 and clear them manually.
If you have proper set up for automatic clearing, then it should clear by using F.13
For automatic clearing please check the configuration in OB74.
Please let me know if you have any issues.
Regards,
Ravi

Due date on a Vendor Debit Line Item

Hi,
We have a debit line item in Vendor Open items. The Baseline date is 09.06.2010 with 30 days net payment terms, but the due date is showing as 09.06.2010 and not 09.07.2010.
Any idea?
SAPFICO

For a credit memo the due date is the baseline date. This is the default rule. If you want that the credit memo is taken in account with payment terms, you must either link it to an invoice by filling the field REBZG with the invoice number either put the constant 'V' in the same field (REBZG). With 'V' in REBZG, the credit memo is taken in F110 according to its payment term.
see documentation of data element REBZG.

Vendor Debit balances in balance sheet

Dear all,
In blancesheet (t- Code F.01), some of Vendors are having the debit balances my client is asking to show those balances in superate GL account,
i got an idea about this, that is transafering the all debit balances to one more account at year we have to reverse these balances to original..
for this i am not getting any idea if u have any please send me ,
Regards

Hi Sudheer,
When ever you receive advance from Vendor generally it should debit the vendor account and later when we receive invoice we will adjust the advance with invoice.
so at the year end you might be having advances in your vendor account , so you are getting debit balance for vendor.
Now you want to treat advances sepereately and to another GL account.
SAP has given business process to map the above sccenario
YOu need to configure one GL account named Adavance to Vendor Account, It should be reconcillation ac, it should be asset account.
You need to do the config setting in SPRO>FA>AR & AP>Business transactions>Down payment made>Define reconcillation account for Vendor down payments
Double click on A and give the GL account
Use the special Gl indicator A and give the alternate GL account which created earlier.
Now you have to post vendor adavance using F-47
then invoice F-43
Clearing downpayment f-54
payment F-53
Best Regards
Ashish Jain
Message was edited by:
Ashish Bohara

How to clear Vendor Debit item Through F110

Hi All,
I have a new requirement,
I have a vendor for which transactions are posted in multiple currecies, like USD & EUR.
I have 2 invoices for this vendor, one is in EUR, and other one is in USD, along with this i have a dabit balance for this vendor which generated through a credit note.
now when iam trying to make the payament for this Vendor thrugh F110, and try to clear the debit amount also, the system is throwing one error message saying that "Enter incoming payment method for the debit amount "(whici is in USD)
Please let me know how to solve this issue
Thanks in advance

Hi Robert,
This is the content of SAP Note 164835 as follows:
SAP Note 164835 - F110: Clearing credit memos and
invoices
Note Language: English Version: 14 Validity: Valid Since 29.05.2008
Summary
Symptom
When you execute a payment run, you select credit memos and invoices for a
customer or a vendor, but the system does not clear them together. In the
payment (default) log, the system may generate the error message FZ
347:"...none of the payment methods defined can be used for these items".
Other terms
F110, SAPF110S, clearing, FZ 347
Reason and Prerequisites
The items to be cleared do not match in particular fields (see below).
Therefore, they are not paid together.
You can set a payment method only for either outgoing or incoming payments.
This explains the error message FZ 347.
Example
- Payment run is executed with payment method U for outgoing
payment.
- Credit memo is not cleared against invoice.
- Invoice is paid with U.
- Error message FZ 347 is generated for the credit memo.
Solution
The following explains in general how to clear, and describes some options
for eliminating errors. The logic of the grouping in the payment program is
independent of the type of the documents (for example, invoice, credit
memo, down payment, cross-company code posting).
General information
o You can pay open items together using the automatic payment
transactions, but only if certain fields are identical. The
structure ZHLG1 specifies these fields. Important fields are:
- Currency
- Receiver
- Payment method in the item
- Bank details in the item
o Whenever invoices and credit memos are in different payment groups,
you cannot clear them together, even if the credit memo contains an
invoice reference. If you set a payment group for a business
27.12.2010 Page 2 of 4
SAP Note 164835 - F110: Clearing credit memos and
invoices
partner (grouping key in the master record), then this is saved in
structure ZHLG1 (field PAYGR). This way the invoice reference in
the credit memo is overridden if they do not belong to the same
payment group.
o Invoice and credit memo must be due at the date of clearing. The
due date of a credit memo without invoice reference (BSEG-REBZG) is
the baseline date for payment (BSEG-ZFBDT), and for a credit memo
with a fixed value date (BSEG-REBZG = 'V'), the due date is
calculated in the same way as for an invoice. For credit memos with
invoice reference, the due date of the invoice applies.
o You cannot clear credit memos and invoices if the payment is
supposed to be made using a payment method set for the POR
procedure.
Invoices are grouped with a POR number with the document number as
an additional part of the grouping key so as to save the individual
payment required for POR payment methods. Invoice-related credit
memos for invoices with POR numbers receive the same grouping key
as the related invoice. This ensures that the clearing is
performed. However, you can no longer make payments using the POR
payment method because this payment method allows only one item to
be paid. However, you can make the payment using a different
payment method.
The POR procedure is only relevant for payment transactions with
the Swiss Postal Service. Consequently, the relevant fields in the
document and in the business partner master record are only of
importance in Switzerland.
What can you do?
o Check the payment methods in the line items (field BSEG-ZLSCH). For
clearing, these must be filled with the same value.
o If you have entered a specific payment method for the items, then
check Customizing for this payment method (transaction FBZP). The
indicator "Single payment for marked item" should not be set there.
o Check the field "Grouping key" in the master record of the business
partner for payment transactions in the company code. If, for
example, there is a grouping set according to assignment number,
then the invoice and credit memo must have the same assignment
number in the business partner line for clearing. Using transaction
OBAP, you can define which fields of the key you want the system to
use for grouping.
o Check the indicator "Pay all items separately" (LFB1- or
KNB1-XPORE) in the master record of the business partner for
payment transactions in the company code. If this field is set,
each open item for this business partner is paid separately.
o If you have set the indicator "Separate payment for each Business
Area" (T042-XGBTR) for the payment program (all company codes) in
Customizing, check the business area in the items. They must match
in this case.
o Check the house bank in the line items (field BSEG-HBKID). The
27.12.2010 Page 3 of 4
SAP Note 164835 - F110: Clearing credit memos and
invoices
values must also match for clearing. A document without house bank
can only be cleared with a document with house bank if this house
bank is defined in the master record of the business partner
(LFB1-HBKID or KNB1-HBKID).
Make sure that the house bank from the payment program is filled
for any reset clearing documents (see Note 159607).
o Check the partner bank type in the line items (> Other data > field
BSEG-BVTYP). These values must also match for clearing. You can
specify the partner bank type in the master record of the business
partner for general payment transactions.
o For postings to one-time accounts, the address data is encoded and
saved in field BSEC-EMPFG. The coding routine has been changed in
Release 3.0E. Therefore, if you want to offset documents from an
earlier release against documents from a later release (for
example, after an upgrade) you need to check the contents of this
field. These values must match for clearing. If this is not the
case, the documents from the earlier release need to be reversed
and be posted again. If reversal is not possible, contact SAP
Support.
o If you do not clear using a payment method set with POR procedure
(with or without invoice reference in the credit memo), then check
the contents of the fields BSEG-ESRNR, BSEG-ESRRE and BSEG-ESRPZ.
They must not be filled if you do not enter a payment method in the
item.
o If you set a separate payment for each payment reference (for
example separated by a CID number in Norway or reference number in
Finland) (FBZP > Paying Company Codes > field T042B-XKIDS), then
the items for a clearing in field BSEG-KIDNO must be the same. Note
that the Customizing setting (T042B-XKIDS) is effective only if
vendors are involved in the payments. When you separate the
payments by payment reference, also take into account that no
outgoing payment can be generated for a payment reference for which
only credit memos exist.
o Check the structure ZHLG1 in your system. If you have inserted
additional fields there, the line items must also match in these
fields. Contact your consultant.
Header Data
Release Status: Released for Customer
Released on: 30.05.2008 10:55:56
Master Language: German
Priority: Recommendations/additional info
Category: Consulting
Primary Component: FI-AP-AP-B Payment Progam / Payment transfer
(DE, JP, US)
Secondary Components:
27.12.2010 Page 4 of 4
SAP Note 164835 - F110: Clearing credit memos and
invoices
RE-RT Rental
The Note is release-independent
Related Notes
Number Short Text
1084325 FSCM-BD: Payment method for invoice-related credit memo II
305414 F110: Unintelligible grouping of documents
197626 Partner bank category in RAs and payment program
159607 F110: Reset clearing is not offset against
143311 F110:Incorr.due date for cred.memo w/ fix.val.date
109233 F110: message FZ347 or several payment documents
86578 Guidelines for F110 Payment Program (W/Check mgmt)
33288 Payment methods for rental agreement
22856 Customer credit memos are not paid
20484 Payment program does not clear due items
4904 Credit memo clearing or down pmnt clearing for POR

Vendor debit balance should come in sundry debtor balance

Hi, Gurus
My problem is that my client wants that if a vendor has debit balance than it should be treated as sundry debtor (Current Asset) and balance should come in sundry debtor reco. GL, similarly if a Customer has credit balance than it should be treated as sundry creditor (Current liability) and it should come in to sundry creditor balance.SAP provides overall debit/credit balance of Reco. Gl, my requirement is per vendor/customer wise i,e if Mr. X is a vendor and he has credit balance of say Rs.1000/- than its ok but another vendor say Mr. Y has debit balance of Rs. 7000/- than it should come in sundry debtor GL, what SAP is doing it will show debit balance in sundry creditor Reco. GL.
Please help me and provide appropriate solution.
Thanks & Regards
Anuraj

Hi ,
you need to perform closing operations for Accounts Recievable /Payable to achieve your client requirement.
Please read below SAP help.
Customers in Credit and Vendors in Debit
A credit balance on a customer account should be displayed as a payable; conversely, a debit balance on a vendor account should be displayed as a receivable. If such a situation arises, the program makes the appropriate adjustment postings automatically.
To do this, the system determines the total for each account and reconciliation account. This guarantees that special G/L transactions, for example down payments and bills of exchange are displayed separately from the payables and receivables. Accounts with the same consolidation company ID are considered together.
The receivables account in the figure above identifies a credit balance of $2000 for Customer 3. This payable is to be displayed in the balance sheet under the item "Other payables". You therefore transfer the amount to the account of that name. The receivables account is adjusted by a posting to the adjustment account.
Prerequisites
Since you cannot post to the reconciliation accounts directly, the system makes adjustment postings for you. You should display the reconciliation account and the adjustment account under the same balance sheet item. The system posts the offsetting entry to a G/L account, under which the payable (or receivable) is now displayed in the balance sheet. You must have defined the account numbers for the adjustment accounts and the accounts for the offsetting entries in the system already. The posting keys are already defined in the standard system.
To define the account numbers, select the activity Define adjustment acts for reclassifying payabl./receivables in the Accounts Receivable and Accounts Payable Implementation Guide.
Regards,
Lakshmu

Vendor Debit Balance

Dear All
I have a Vendor who has a Debit Balance. How can I show that Vendor' s Debit Balance Separately in Balance Sheet.
Currently it is being adjusted with the Balances of other Vendors and it is being shown under Sundry Creditors.
Please advice....
Thanks & Regards
Kanwaljit

Dear All
Thanks for the reply...
I have already made a SGL indicator for Advance Payments.
When I run this transacrtion code, I get the following error:
No accounting principle assigned to valuation area 10
Please advice..
Thanks & Regards
Kanwaljit

System don't allowed vendor debit balances

Hi SAP Gurus
How to configure the system so that it won't allowed debit balances of Vendors.I mean to say any posting for example debit memo will be stopped if the vendor balance is going in negative.
Thanks
Anant
Edited by: Anant Agarwal on Jan 8, 2010 4:23 AM

Dear,
There is no standard function available for accounts payable as it is credit management for customer.. You will have to go for custom development because at the time of document posting system has to check balance in vendor account.
Regards,
Chintan Joshi,

Vendor debit/credit memo

Can anyone one help me in the following with T code.
Make the three way matching verification
     find difference between PO & Invoicel
     Make an invoice claims
     Create a debit or credit MEMO
I will assign points.
Regards,

MIRO - Make the three way matching verification
find difference between PO & Invoicel
FB60 Make an invoice claims
Create a debit ( FB60 - Invoice ) or ( FB65 - Credit Memo ) credit MEMO
pls assign points to say thanks.

Vendor Debit Memo

Hi Guys
I have a scenario - where after MIRO and invoicing has happened, we do a return delivery to the vendor through MIGO {A02 return delivery, R02 material document}....
My question is, this does not impact the open AP postings right? and to make the open item reduced for the vendor, would I have to do an FB65 to make sure the open AP amount is reduced?
Or would doing MR11, facillate the correction of the FI postings?
Thank you
Rukshana

Dear
In MIRO screen credit memo option is there for reversal of invoice at header pls check
regards

Debit line item in vendor account

Hi,
How to manage debit line items in vendor in fbzp (F110)?

Hi,
FBZP is a transaction to maintain payment methods for country, company codes and give a banking information for the comapny code. U can also specify the ranking of bank accounts and payment methods u wanna use for payment in APP(F110).
Vendor line item appears wen u make a payment by ur bank account by manual or APP.
So vendor debit line item will directly come from the setting of bank accounts u do in FBZP.
The bank account which gets credited while APP becomes the debit line item for vendor.
thanx
alok

Vendor debit

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