MM Document Reversed/Cancelled to make Vendor Debit Balance ZERO

Hi,
The document is MM-Credit memo.
Vendor Dr
  To GRIR Clearing
  To Contract repairs
Now i wanted to make vendor balances zero by off setting the same accounts.Kindly advice me how to do it.
I tried this scenario - Created PO-GR-IR and Credit Memo,After that i tried to cance the invoice in MR8M,now it is giving the message Invoice cancelled and accounting document can be posted manually.
How can i post the accounting doccument manually by credit vendor and debit GR-IR clearing,Contract Repairs.
Kindly advice me
Thanks
Supriya

Hello
Go to MIR4 and see the document that has been reverse.
From there itself you click on Accounting document, it will show you what the accounting document that has been posted in the system. (nothing but FB03 view)
Now go to FBL1N vendor line items report and run with all open items.
Though, essentially, the balance of the vendor has become zero, still both the original document and reversal document still shows as open items.
Now, you go to F-44 and clear them manually.
If you have proper set up for automatic clearing, then it should clear by using F.13
For automatic clearing please check the configuration in OB74.
Please let me know if you have any issues.
Regards,
Ravi

Similar Messages

  • Vendor Debit Balances

    Our Purchasing & Payments centre have raised a change request for a SAP
    solution to the current manual process for investigating Vendor Debit
    Balances. 
    To summarise they are looking for an interactive transaction in SAP that
    will allow them to identify and investigate vendors that owe us money.
    This is a quick list of high level requirements:
    1. Transaction needs to be aged i.e. Will show how long debits have been
    outstanding for
    2. Amounts need to prioritised i.e. £>100k and between £10k and £100k
    3. Needs to be able to provide a history of actions taken
    4. Automatic determination of Vendors that owe us money
    5. Document drill down
    6. Identify reasons for the debit balance i.e. Returned Goods, Duplicate
    Payments
    7. Free text for recording details of conversations
    8. Ability to attach documents including emails
    9. Once Vendor has supplied payment then they are removed from the Diary
    10. History needs to be stored against the Vendor Record
    11. Ability to split by Vendor type i.e. Staff, One Time Vendors, Permanent
    Vendors etc
    12. Availability of Summary reports and others (TBC)
    Before I go down the bespoke development route I was wondering if there is a
    packaged solution on offer from SAP partners that might fulfil this requirement? 
    Kind regards,
    Mike

    Thanks for the reply Mark.  When you say that BI can provide the majority I assume you are talking from a reporting point of view?
    Would BI for example allow us to attach emails and/or free text relating to discussions with the Vendors?
    Thanks
    Mike

  • How will vendor debit balance turn into a customer receivable?

    How will vendor debit balance turn into a customer receivable?
    THX
    G

    Broadly, you can use the standard special G/L indicator (A)for down payment given in the configuration.
    You create a separate Recon account for vendor or customer as the case may be. This is for Down payment. In configuration, you link the new recon account to the Special GL.
    While transacting, you call for the down payment special G/L indicator and make a posting. This posting will not be directly visible in FBL5N or FBL1N, unless you check the special G/L check box.
    OBYR is used to defining the Recon account for vendor down payment.
    OBXR is used to defining the Recon account for customer down payment.

  • Vendor debit balance - S_ALR_87012082 vs. fbl1n

    I'm new to the portal, so first of all would like to say "Hello" to Everybody.
    And, of course, comming here with SAP puzzle to be resolved - I hope you will be able to give me some piece of advise.
    The thing is that while pulling out vendor debit balance in S_ALR_87012082 I receive different result than in fbl1n. When I check in fbl1n some vendor accounts displayed in S_ALR_87012082 the balance is 0.
    This is happening for some company codes - for others, I receive expected result.
    Many thanks in advance for all the suggestions where the problem may  be.
    Regards

    Dear Shell,
    The reason is S_ALR_87012093 is vendor business for a preiod ( invoices and
    Dr. note / Cr. note for a period ) and FBL1N is for vendor balances on a
    specific time.. It may be open item or cleared item.. Both are not same..
    If you want to track back FBL1N with S_ALR_87012093 then Add / less
    accordingly with FBL1N for payments / Dr. and cr. notes.
    S_ALR_87012093 is reconciliation account specific, where as FBL1N is vendor
    specific, take the list from both the reports and compare, they both are not
    the same while selection has to differ if they have to match
    Regards
    Saurabh

  • Vendor Debit balances in balance sheet

    Dear all,
    In blancesheet (t- Code F.01), some of Vendors are having the debit balances my client is asking to show those balances in superate GL account,
    i got an idea about this, that is transafering the all debit balances to one more account at year we have to reverse these balances to original..
    for this i am not getting any idea if u have any please send me ,
    Regards

    Hi Sudheer,
    When ever you receive advance from Vendor generally  it should debit the vendor account and later when we receive invoice we will adjust the advance with invoice.
    so at the year end you might be having advances in your vendor account , so you are getting debit balance for vendor.
    Now you want to treat advances sepereately and to another GL account.
    SAP has given business process to map the above sccenario
    YOu need to configure one GL account named Adavance to Vendor Account, It should be reconcillation ac, it should be asset account.
    You need to do the config setting in SPRO>FA>AR & AP>Business transactions>Down payment made>Define reconcillation account for Vendor down payments
    Double click on A and give the GL account
    Use the special Gl indicator A and give the alternate GL account which created earlier.
    Now you have to post vendor adavance using F-47
    then invoice F-43
    Clearing downpayment f-54
    payment F-53
    Best Regards
    Ashish Jain
    Message was edited by:
            Ashish Bohara

  • Vendor debit balance should come in sundry debtor balance

    Hi, Gurus
                    My problem is that my client wants that if a vendor has debit balance than it should be treated as sundry debtor (Current Asset) and balance should come in sundry debtor reco. GL, similarly if a Customer has credit balance than it should be treated as sundry creditor (Current liability) and it should come in to sundry creditor balance.SAP provides overall debit/credit balance of Reco. Gl, my requirement is per vendor/customer wise i,e if Mr. X is a vendor and he has credit balance of say Rs.1000/- than its ok but another vendor say Mr. Y has debit balance of Rs. 7000/- than it should come in sundry debtor GL, what SAP is doing it will show debit balance in sundry creditor Reco. GL.
    Please help me and provide appropriate solution.
    Thanks & Regards
    Anuraj

    Hi ,
    you need to perform closing operations for Accounts Recievable /Payable to achieve your client requirement.
    Please  read below SAP help.
    Customers in Credit and Vendors in Debit 
    A credit balance on a customer account should be displayed as a payable; conversely, a debit balance on a vendor account should be displayed as a receivable. If such a situation arises, the program makes the appropriate adjustment postings automatically.
    To do this, the system determines the total for each account and reconciliation account. This guarantees that special G/L transactions, for example down payments and bills of exchange are displayed separately from the payables and receivables. Accounts with the same consolidation company ID are considered together.
    The receivables account in the figure above identifies a credit balance of $2000 for Customer 3. This payable is to be displayed in the balance sheet under the item "Other payables". You therefore transfer the amount to the account of that name. The receivables account is adjusted by a posting to the adjustment account.
    Prerequisites
    Since you cannot post to the reconciliation accounts directly, the system makes adjustment postings for you. You should display the reconciliation account and the adjustment account under the same balance sheet item. The system posts the offsetting entry to a G/L account, under which the payable (or receivable) is now displayed in the balance sheet. You must have defined the account numbers for the adjustment accounts and the accounts for the offsetting entries in the system already. The posting keys are already defined in the standard system.
    To define the account numbers, select the activity Define adjustment acts for reclassifying payabl./receivables in the Accounts Receivable and Accounts Payable Implementation Guide.
    Regards,
    Lakshmu

  • System don't allowed vendor debit balances

    Hi SAP Gurus
    How to configure the system so that it won't allowed debit balances of Vendors.I mean to say any posting for example debit memo will be stopped if the vendor balance is going in negative.
    Thanks
    Anant
    Edited by: Anant Agarwal on Jan 8, 2010 4:23 AM

    Dear,
    There is no standard function available for accounts payable as it is credit management for customer.. You will have to go for custom development because at the time of document posting system has to check balance in vendor account.
    Regards,
    Chintan Joshi,

  • Vendor Debit Balance

    Dear All
    I have a Vendor who has a Debit Balance. How can I show that Vendor' s Debit Balance Separately in Balance Sheet.
    Currently it is being adjusted with the Balances of other Vendors and it is being shown under Sundry Creditors.
    Please advice....
    Thanks & Regards
    Kanwaljit

    Dear All
    Thanks for the reply...
    I have already made a SGL indicator for Advance Payments.
    When I run this transacrtion code, I get  the following error:
    No accounting principle assigned to valuation area 10
    Please advice..
    Thanks & Regards
    Kanwaljit

  • How to make cash account balance Zero at the end of the year

    Hi,
    We have one account 200180 with 1000 Company code( Germany), and document currency is HKD(Hong kong Dollor), but LC is Euro and it is a cash account. At the end of the year, this account shows 0 balance in HKD, and 10,000 in Euro. I understand that it is because of difference in exchange rates every month. Shall I include this account in foreign currency valuation ? Any other way to make the balance is 0 in Euro?
    RK

    Hi men,
    I think tcode F-05 can solve your problem. You should make some adjustment by using this tcode.
    Good luck.

  • HT1918 Make my credit balance zero!

    I have iTunes gift card from usa.. And my account is uk .. When I tried to change the country to redeem I couldn't cuz there's still have credit balance .. Can you make it 000? So I can change the country ?

    Most of the people on these forums, including myself, are fellow users - you're not talking to iTunes Support here.  You can contact iTunes Support via this page : http://www.apple.com/support/itunes/contact/ - click on Contact iTunes Store Support on the right-hand side of the page
    You will need to be in the US with a valid US billing address on your account to use a US gift card

  • Debit balance in APP

    Hi All
    Can you please tell how to have check on vendor debit balance while making APP .That whether i can adjust the debit balance while making APP to vendore.
    Thanks
    Abul

    Hi,
    The same is possible when you create a proposal Once a proposal is created you have to follow the path
    Edit-Proposal-Debit Balance Check-Simulate-Execute the Prog RFF110SSP you can select Payment Block for the same and Execute the items with Debit Balance get blocked.
    To remove the blocks from Proposal select Edit Proposal and double click on the line item and enter payment block similarly you can remove the same as well.
    Revert for further assistance,
    Regards
    Rahul

  • How can i make Vendor balance ZERO incase of  Debit vendor and Credit-GRIR

    We also have a document from last year,It is a debit amount in the vendor account. How could I get rid of this balance to make the vendor have a zero balance?
    the entry is -
    Debit - Vendor
    Credit-GR/IR Clearing
    Credit-Contact Repair
    Thanks
    Supriya

    Hello,
    It looks that when there is a debit in the vendor account means,
    You might have already reversed the invoice with MR8M.
    The invoice reversed has been cleared with some other offsetting entry.
    Now you have left out the transaction posted with MR8M (reversal document) on your vendor.
    You can pass a Journal Vourcher to this effect and clear them using F-44
    You have to check up this with the User before advising them to post the Journal Vourcher (JV)
    Regards,
    Ravi

  • Reverse the material document before cancelling the excise invoice.

    Dear Experts,
    While cancelling the exice invoice thru J1iex , system is giving me an error message "Reverse the material document before cancelling the excise invoice" .......I checked PO history where all the material documents are already cancelled with MIGO cancellation (movement 106 )
    But in J1iex , if I select the cancel option and put this invoice number , it is showing me one document with status "IN PROCESS" and if I select that doc and try to save it. System prompted me the message "Reverse the material document before cancelling the excise invoice ,but if I am trying to post this document system is issuing me a message "All Part I entries have been canceled for excise invoice ...........xx.Exicse table J_1IGRXREF and J_1IPART1 alrady update with both documents.kindly any one suggest me positive.
    MINI

    Hello
    follow the below steps
    1. MIGO:Cancel the material document (movement type 102) & during cancellation update part1 only. This changes the excise invoice document status to In process
    2. J1IEX:Post the excise invoice referring the material document (of movement type 102). Creates an accounting document to reverse the CENVAT postings. Creates a corresponding entry in Part II of the appropriate excise register
    Thus the excise postings are reversed.
    3.J1IEX: Cancel the excise invoice (Do this if your plant does not allow multiple goods receipts per excise invoice).Now the system will allow you to cancel the vendor excise invoice
    above the procedure right. you will get this updation excise registers also
    Laxman

  • Reversing Landed Cost document with more than one vendor

    Hi Experts,
    Reversing Landed Cost document with more than one vendor:
    My client can reverse a landed cost document with One Vendor, but cannot with multiple vendors. I have also tested this in 8.8 PL10. Here is a brief description:
    Created Landed cost by selecting 2 vendors in the Vendor field.
    After you picked one vendor, you go to the vendor code/name again then choose another vendor you
    need, once you picked, the system will ask you whether you want to delete the previous data, then
    you say no, after then you will see the vendor name became "different vendors" and code be "********"
    (on the vendor tab: you will see two vendors)
    To Reverse Landed Cost we do the following with Landed Cost documents that only have one vendor:
    I can copy from the Landed Cost document (on the right-bottom corner) while creating new one with
    zero amount to reverse, which is ok; but for multiple vendors, the list of vendors onlyshows one of
    the vendors for Good Receipts & Landed Cost.
    Cannot copy from a Landed Cost document wioth more than one vendor to reverse this Landed Cost.
    To be albe to copy from a previously created Landed Cost document (with multiple vendors) as you
    can with one vendor to reverse the transaction.
    Can this functionality be added to future versions?

    Take a look at business area and groupings in they payment program settings...
    I am not sure what version you are on but the following link for 4.7 should provide some valuable information...
    http://help.sap.com/saphelp_47x200/helpdata/en/01/a9be64455711d182b40000e829fbfe/frameset.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/01/a9be64455711d182b40000e829fbfe/frameset.htm
    Grouping Open Items and Individual Payments
    Wherever possible, the payment program will always group items together for payment.
    The payment program can only group together open items for payment if the open items in an account have the same:
    1. Currency
    2. Payment method in the item
    3. Bank in the item
    4. Contents of the grouping fields (if a grouping key is specified in the customer or vendor master record)
    You can also pay open items from different company codes together, as well as customer and vendor line items.
    Items in an account are not grouped together if you:
    1. Make payments separately per business area. This procedure entails separate payments being created per business area.
    2. Want to make individual payments
    Items in which a payment method is specified are not grouped with items in which no payment method is specified.
    You define the required grouping key in the IMG for Financial Accounting under Accounts Receivable and Accounts Payable -> Business Transactions -> Outgoing Payments -> Automatic Outgoing Payments -> Payment Method/Bank Selection for Payment Program -> Define Payment Groupings.
    In our system, if the business area is the same, there will be one ZP document with one line with a posting key of 25. Otherwise there will be many individual 25 posting key lines with.

  • Payment document which gets reversed/cancelled.

    Hello to all,
    Table REGUP gives the payment doc no. with the line items. But what if the payment is reversed/cancelled. Even then the table is showing that document. I am outputting all the payment docs with respective line items(on which WHT is deducted). If the payment doc is reversed , so i dont want to show that document ? How to use REGUP for not showing the reversal documents.
    Thanks
    Shehryar Dahar

    Hi,
    You can use the Field REGUP-BSCHL (posting Key) to differentiate the Reversal/Cancelled document.
    other useful fields may be doc type(BLART), Account Type (KOART) and the Credit/Debit Indicator (SHKZG).
    reward if useful
    regards,
    ANJI

Maybe you are looking for