Vendor Evaluation Process

Hi all,
I want to know the vendor Evalution process in SAP. Plesae povide any documentation for it.
Regards,
Kapil.

Hi,
Vendor evaluation is the process of analyzing and assessing the performance of the vendors of the external vendor. In this processes vendors are allowed to score in different criteria and the highest scored vendor is selected for procurement.
Follow the bellow steps:
1. SPRO>MM>Purchasing>Vendor Evaluation> Define Weighting Keys
Select.Equal Weighting or Unequal Weighting
2. SPRO>MM>Purchasing>Vendor Evaluation> Define Criteria
Price,
Quality,
Delivery,
Service
For each criteria you will have Sub criteria
Criteria Sub-Criteria
Price, 1.Market Price,2.Price Lsit
Quality, 1.Goods receipt,2.Quality Audit
Delivery 1.On time deliver,2. Confirmation,Shipment Intructions
Service 1.Inovative, 2. Flexibility
3.SPROMM>Purchasing>Vendor Evaluation-->Define Scope List.
4. SPROMM>Purchasing>Vendor Evaluation--> Maintain Purchasing Organization Data
5. ME61
For more check the links:
http://www.sap-img.com/mm009.htm
http://help.sap.com/printdocu/core/Print46c/EN/data/pdf/MMISVE/MMISVE.pdf
Regards,
Biju K

Similar Messages

Vendor Evaluation process (with QM module not implemented)

Hi
Can I have more input on Vendor Evaluation process (with QM module not implemented) please ?

Hi,
Vendor evaluation can be automatic, manually or semi automatic. It is done on 4 criteria;
1.     Price
2.     Quantity
3.     Delivery
4.     Service
VE is done at p.org level, the Maximum no. of criteria that can be used are up to 99.
IT is done in 4 steps:-
1.     Define Weighing keys( equal weighing for all criteria or unequal weighing )
2.     Define criteria
3.     Define Scope of list
4.     Define Pur. Org data for vendor.
5.
SPROMMPURCHASING --- VENDOR EVALUATION
ME61 Maintain vendor evaluation (Put p.org and vendor)
Then ME65 Ranking list of vendor.
Regards,
Vivek

Vendor evaluation - Price level

Hi,
pls can anybody help me to explain procedure how system calculating the sub criteria PRICE LEVEL, PRICE HISTORY , ONTIME DELIVERY,QTY RELIABILITY (Under main criteria PRICE,DELIVERY) in vendor evaluation process.
Possible give sample calculation.
Aparji

Price Level
This subcriterion compares relationship of a vendor's price to the market price. If the vendor's price is lower than the market price, he/she receives a good score; if it is higher than the market price he/she is assigned a poor score.
On the basis of the subcriterion "Price Level" you can compare a vendor's price to the current market price at a certain point in time.
Price History
This subcriterion compares the development of the vendor's price with the market price.
On the basis of the subcriterion "Price History", you can determine whether the vendor's price has increased or decreased over a certain period in comparison with changes in the market price over the same period.
Goods Receipt
This subcriterion is used to evaluate the quality of the material that the vendor delivers. Quality inspection takes place at the time of goods receipt.
Quality Audit
This subcriterion is used to evaluate the quality assurance system used by a company in manufacturing products.
Complaints/Rejection Level
This subcriterion is used to evaluate whether the materials delivered by the vendor are regularly found to be faulty subsequent to incoming inspection (for example, on the shop-floor) leading to additional expense and loss of time (due to loss of production, reworking etc.).
The score (QM key quality figure) is calculated in QM Quality Management and the data passed on to MM Vendor Evaluation. This key quality figure is converted for use in the Vendor Evaluation scoring system.
On-Time Delivery Performance
This subcriterion is used to determine how precisely a vendor has adhered to the specified delivery dates.
Quantity Reliability
This subcriterion is used to determine whether a vendor has delivered the quantity specified in the purchase order.
"On-Time Delivery Performance" and "Quantity Reliability" always have to be seen in conjunction. You can specify for each material (in the material master record) or for all materials (in the system settings) the minimum quantity of the ordered materials that must be delivered in order for a goods receipt to be included in the evaluation. This enables you to avoid a situation in which a punctual goods receipt involving only a small quantity of ordered materials is included in the evaluation with a good score for "On-Time Delivery Performance". If this minimum quantity is not delivered, the vendor is not awarded a score. However, in this case the vendor

Vendor evaluation Pricing error: Field overflow

Hi All,
I scheduled monthly batch job for vendor evaluation, unfortunately i'm getting Pricing error: Field overflow with Message no. V1802
Ofcourse pricing is one of the criteria for my vendor evaluation, my worry is that this evaluation is being carried out for all the vendors in more than 25 POrg's.
Can you please guide me to resolve this issue.
Thanks in advance
Pavan

Hi Arminda:
yes i'm getting same error "price error: field overflow" even now
Jürgen:
yes i am running batch job for this vendor evaluation process with the variant, my problem is that " Batch job is getting cancelled due to few errors in vendor evaluation process called 'price error: field overflow'..
can you please any one of you tell me how to get ride of this error.
thanks
Pavan

Vendor evaluation- where to put (see) sub criteria on which screen

Please can any one update on it.
Dear Friends.
I have configured vendor evaluation in following way .
1)     Price (main criteria) u2013 a) price level [60] b) price behavior [30] c)market behavior[10]
Que u2013 where we have to put above sub criteria a, b, c mans at which transaction level in sense that it will give me Ven. evaluation
2)     Quality (main criteria)- a) GR inspection [40] b)Rejection/complaints [40] c)Audit [20]
Que u2013 where we have to put above sub criteria a, b, c mans at which transaction level in sense that it will give me Ven. evaluation
3)     Delivery- a)Ontime[30] b)Qty reliability[40] c) shiping instruction[10] d) adhere to conf.date[20]
               Que u2013 where we have to put above sub criteria a, b, c mans at which transaction level in sense that it will give me Ven. evaluation
Regards,
MAhesh
Edited by: mahesh A on Jul 11, 2011 8:53 PM

Hi Mahesh,
the path is img.....mm......purchasing......vendor evaluation......maintain criterion for purchasing organizations
also please find some useful links for vendor evaluation
http://wiki.sdn.sap.com/wiki/display/ERPSCM/VendorEvaluationin+MM-PUR
Looking for Vendor evaluation steps
Vendor Evaluation Process
regards,
Adwait Bachuwar

Vendor evaluation score calculations.

Hi Guys,
I urgently need your assitance here.
May someone explain to me how the how the system calculates the scores for the automatic criteria "Quality" and "Service"
I understand the score calculation for criteria "Delivery" - the system looks at the delivery date on the PO v/s the GR date as well as the quantity on the PO v/s quantity on at GR.
please assist.
thaks

u2022Quality - Scoring method 7
- Calculated with the information of the quality notification.
- Each time a GR is posted for quality inspection a score should be introduced manually for this audit lot.
- First system computes a score for the lots that were inspected.
- If there is a GR without inspection it will receive the maximum score.
- Then system compares the number of GR for the period (table S012 field ALIEF) against the information from the quality notification.
Automatic EvaluationShop floor Complaint
u2022Shop Floor Complaint - Scoring method 8
- From the on-line documentation:"During the vendor evaluation process, the system checks whether the costs associated with the faulty delivery exceed the maximum percentage of business volume defined in the Customizing system."
- The "cost associated" are based on the information from Quality Notification (transaction QM03). This information is saved on table QMEL.
- The "business volume" is determined by the invoice value for the period defined on the purchasing org. vendor evaluation customizing: T147-STAGE.
- The sums of invoice's values are taken from table S012 for the period.
- Check if the USER-EXIT is not active.
- Check if there are invoices for the period.
Automatic EvaluationQuality Audit
u2022Quality Audit - Scoring method 9
- Based on the information of Quality Management.
- The scores for an Audit lot are introduced in the Quality Management system.
- When an evaluation is carried out system check the parameter Quality audit in customizing.
- If the indicator is set, the system calculates the average score for all the quality audits in the validity period.
- The result is the vendor's score for the quality audit.
- If the indicator is not set, only the most recent audit lot is included. This then represents the vendor's score for the sub-criteria
- Check if the USER-EXIT is active.
For services
u2022 The scores for semiautomatic criteria come from informastion entered in the service entry sheet (for an externally performed service).
u2022
When you define a scoring method "C" - Determination from quality ratingor "D" - Determination from timeliness rating of service then you can enter a manually score in the Entry Sheet under Vendor Evaluation

Vendor Evaluation (End-User process)

which are the end user transaction code for the activity involved in the Vendor Evaluation?
I need the Steps considering the creation of Purchase requisition till the report of Vendor evaluation.
**Urgent**
Regards
Sandeep

Hi Sandeep,
I just have heard abt the process which i would like to share with u...
the process goes like this
PR ==> RFQ ==> Quotation ==> price comparison
Guru's if I'm wrong please correct me. Even i would like to know the transaction code involved in this...
anything left by my side pls do correct me.
regards
namrati

Perform VENDOR EVALUATION for MORE THAN ONE VENDORS at a time

Hello all,
Please guide for any process where i can perform Vendor Evaluation for MORE THAN ONE vendors AT A TIME.
At my location there are around thousand vendors, which are to be evaluated, and difficult to perform the evaluation process one-by-one.
(ME61/ME62/ME63)
Detailed replies with various possibilities would be highly appreciated.
Thanks & Regards,
Joy Ghosh

The vendor evaluation for some thousand vendors at the same time has already been in SAP long before they developed LSMW. The purpose of LSMW is to load data from a legacy system, of course you can (mis-)use it for a lot other things.
But you should not always use LSMW if you are to lazy to go thru the SAP standard menu to find a transaction like ME6G
There you define a job that runs RM06LBAT report.
You first have to define a selection variant for this report. this can be done in SE38 by entering the report name, select variant, clicking display, then entering a name for the variant and clicking Create.

Vendor Evaluation - Query

Dear all.
I need to create a query for the Process vendor Evaluation, that display the Notes of one Vendor. Is there a logical database to access this Info.
At the moment i created an infoset link to table ELBK, and created some Adicional Fields but when i'm generating the Infoset System Returns the Following Message "Do all fields used have a name? (use help)".
Best Regards
Thanks in Advanced
PMR

Could you explain what you mean in your reply.
Thanks in advance
Roger

Vendor Evaluation in Background

Dear Gurus,
For vendor evaluation in Back ground, Do i need to maintain weight keys? then where can i see the output report once after running vendor evaluation in background.
Please advice
Thanks
RS

Dear,
Weighting Key is an identifier under which weighting factors for a number of main criteria can be grouped together and saved. If you know that you want to carry out an evaluation with certain main criteria and certain weighting factors, you can save this combination under a weighting key.
When you carry out the next vendor evaluation, just enter the relevant weighting key instead of entering a weighting factor for each individual criterion. The stardard two keys available are 01, 02.
If you do not have the weighting key, use the possible entries facility.
Next, in the background processing, usually evaluate vendors belonging to the same group (that is, vendors who have the weighting key). However, it is possible that you have selected an interval that contains different groups of vendors. For this reason, you may not enter a Weighting Key.
However the evaluation with weighting keys are preferred (basing on your organizations requirements and client performance, these may not be required). If you have enough time and interested to review the subject please have a look at: http://help.sap.com/printdocu/core/Print46c/EN/data/pdf/MMISVE/MMISVE.pdf?bcsi_scan_DAD819A53026B58E=0&bcsi_scan_filename=MMISVE.pdf
Regards,
Syed Hussain.

Vendor Evaluation(2LIS_02_S013)

Hello Friends
i have issue with 2lis_02_s013 vendor evaluation . issue is when i do full upload for this data source i can retrive around 12000 records and when i try to do intial upload the system gives me error
LIS updating is still activated (client 200 )M+     25
Errors in source system     RSM     340
so i am unable to intial load so i did intial load without any datatransfer . it works fine . it has transfered only one record . but when i do the delta upload it does not extarct any data it shows 0/0 records but the staus is green . when i see the details tab Processing (data packet): No data .i have already activated delta in the lbw1 . there i find only two options one asynchronous and noupdating i have selected . asynchronus. here do i need to fill any setup sepatretely for delta . so how can we delete the setup tables for 'S'types data sources. is that same as lbwq. plz let me know what need to be done inorder to fill the cube with delta upload . look forward to your valuble replays and points will be awareded .
Thankyou

Kumar,
     Fill up the setup tables for that extractor. Because the LO extraction only eorks on the the setup tables. And the setup tables are used when you do the delta.
Go to SBIW -> Business Information Warehouse -> Logistics -> Managing Extract Structures ->
Initilization -> Delete the setup tables. Select your extractor and delete the setup tables for it..And...
SBIW -> Business Information Warehouse -> Logistics -> Managing Extract Structures -> Initilization -> Filling setup tables. Fill the corresponding setup tables for vendor evaluation.
Try checking the data in RSA3.
Hope this helps.....

Vendor Evaluation - Price history

Hi
In vendor evaluation the score for the subcriteria Price History is not getting calculated.
The scoring method that I have used is : Automatic Determ. from Purch. Statistics: Price Behavior
What can be the reason? How it is calculated?
Regards

to determine how a vendor's price for a material has changed over the last few years, the material's price history is compared with the market price history.
The system first checks whether the buyer has maintained the current market price and last year's market price for the material.
If not, the system uses the price for the material group to which the material belongs.
If this price is not maintained either, the system uses the effective prices from the previous year and the current year. Prices from standard purchase orders for materials and prices from subcontract orders are dealt with separately.
The system then calculates the percentage variance between the old and new market prices.
The vendor's effective price is re-calculated with this percentage variance. The result represents the effective price the vendor should be asking if his price had changed over time in the same way as the market price.
This calculated effective price is then compared with the actual effective price, and a percentage variance is determined.
The system then awards the vendor the score you have maintained in Customizing for this percentage variance.
The system repeats this process for all the materials you procure from the vendor. Each time you start an evaluation, the system calculates the average score for all the materials. The result is the vendor's score for the subcriterion "Price History".

Delivery rating in vendor evaluation

Can I know on what logic system calculates the delivery rating, for schedule agreement which has more than one schedule lines.
Regards,
M.M

Dear Magesh,
This is for On time delivery:
===========================================================
At the time of a goods receipt against a purchase order, the system checks whether the delivery was on time or late:
GR date - delivery date = date variance
If the delivery was on time, the system checks whether a minimum delivery quantity is to be taken into account.
It checks the Minimum delivery quantity/standardizing value for delivery time variance from material indicator.
If the indicator has been selected, it checks whether a value has been maintained in the material master record.
If a value exists, it is used. If no value exists, the value from the Minimum delivery percentage field is used. If there no such value in this case either, goods receipts of fractions of the order quantity are included in the calculation of the score.
If the indicator has not been selected, the value from the Minimum delivery percentage field is used. If no value exists, goods receipts of fractions of the order quantity are included in the calculation of the score.
If the minimum delivery quantity is not reached, the system does not determine a score for the goods receipt.
If the minimum delivery quantity is reached and the delivery date adhered to, the variance is zero and the system awards the highest points score for the relevant goods receipt.
If the delivery is not on time, the system calculates the date variance in days and converts it into a percentage variance.
In the process, the system searches for the standardizing value as follows:
It checks the Minimum delivery quantity/standardizing value for delivery time variance from material indicator.
If the indicator has been selected, it checks whether a value has been maintained in the material master record.
If a value exists, it is used. If not, the value from the Standardizing value for delivery time variance field is used. If there is no such value in this case either, one of the following values is used:
in the case of goods receipts against scheduling agreement releases: the firm zone
in the case of goods receipts against purchase orders: the difference between the statistical delivery date and the order date
If the indicator has not been selected, the value from the Standardizing value for delivery time variance field is used. If there is no such value, one of the following values is used
in the case of goods receipts against scheduling agreement releases: the firm zone
in the case of goods receipts against purchase orders: the difference between the statistical delivery date and the order date
The system then awards the score you defined in Customizing for this percentage variance.
The new score is then included in the vendor's previous score for the subcriterion. To calculate the new score for the subcriterion from the already existing composite score and this new individual score, the system applies the smoothing factor Date variance defined in Customizing.
When you run a new evaluation, the system calculates the average of the individual scores for all materials. The result is the vendor's score for "On-Time Delivery Performance".
If a goods receipt covers several schedule lines, MM Vendor Evaluation performs this calculation for each schedule line.
This results in more than one score for the single goods receipt. Each of these scores is multiplied by the quantity delivered against the relevant schedule line and is thus weighted by quantity.
The sum of the weighted points scores is divided by the total goods receipt quantity. The result is the score for this one goods receipt.
The score for the goods receipt is smoothed and included in the existing score for on-time delivery performance for the vendor
Adherence to Conf. Date :
===========================================================
1. When a goods receipt is posted for an order item, the system checks whether open inbound deliveries exist for the order item, i.e. inbound deliveries for which no goods receipts have yet been recorded.
If open inbound deliveries exist, the system checks whether the date previously notified by the vendor has been adhered to or whether the goods receipt date differs from the date thus confirmed:
GR date - date confirmed by vendor in shipping notification = date variance
2. If the delivery was on time, the system checks whether a minimum delivery quantity has been defined in Customizing.
a. If you have not set a minimum delivery quantity, goods receipts representing partial deliveries will also be included in the calculation of the score.
b. If the minimum delivery quantity is not reached, the system does not determine a score for the goods receipt.
c. If the minimum delivery quantity is reached and the delivery is on time, the variance is zero. This means that the system awards the maximum score for the goods receipt.
3. If the delivery date is not in accordance with the notified one, the system calculates the date variance in days and converts it into a percentage variance.
4. The system then awards the score you defined in Customizing for this percentage variance.
5. The new score is then merged with the vendor's previous score for the subcriterion. To calculate the new score for the subcriterion from the already existing composite score and this new individual score, the system applies the smoothing factor On-time delivery performance/Timeliness of service provision (defined in Customizing for Vendor Evaluation under Purchasing organization data for Vendor Evaluation).
6. When you run a new evaluation, the system calculates the average of the individual scores for all materials. The result is the vendors score for adherence to the confirmation date.
If a goods receipt covers several schedule lines, MM Vendor Evaluation performs this calculation for each schedule line.
This results in more than one score for the single goods receipt. Each of these scores is multiplied by the quantity delivered against the relevant schedule line and is thus weighted by quantity.
The sum of the weighted points scores is divided by the total goods receipt quantity. The result is the score for this one goods receipt.
The score for the goods receipt is smoothed and merged with the existing score for adherence to the confirmation date for the vendor.
Regards,
w1n

Price level in vendor evaluation

Hi,
I have created 1st PO with price 50 and checked the ME63, system showed score for price level as 40. Then I made another PO with price 55 and checked ME63, system displayed the same score 40,
While there is change in price of 10 %, so I was expecting score of 10 .
Can anyone explain about this.

Hi,
Following is the calculation procedure for
1) Price Level -
If you have maintained market price for the material, the system checks vendor's price level with the market price, otherwise it compares the vendor's price with average price of material by all vendors. Then the price variance is calculated in percentage. The score is awarded for this price variance as per settings in your system configuration. This process is repeated for all the materials supplied by the vendor. The overall score is the average of all these scores.
2) Price Behaviour -
System checks market price / average price of the material for last year as well as for current year. System calculates the percentage change for the market price. System repeats this procedure for price of material by vendor. Then system compares these two values & calculates percentage variance. The score is awarded for this variance as per system configuration. The overall score is the average of all these scores of the materials.
3)Online Delivry statistics -
System calculates the difference between scheduled delivery date in PO & actual delivery date & calculates the percentage variance. The score is awarded as per settings in system configuration. This process is repeated for each P.O. & overall score is average of all these values.
Hope the answer is helpfull. For more details, you can avail online help at site http//:help.sap.com on subject Vendor Evaluation.
Regards,
Prashant Kolhatkar

Smoothing factor in Vendor evaluation

Hi,
I'm not able to understand the math underneath the "smoothing factor" used in vendor evaluation. Could someone throw some light in this?
thanks!

Hi
A score for a new goods receipt or the scores for a new service will change the existing scores for the current month.
The new individual score does not have the same significance as the previous composite score, because the latter was calculated from a number of individual scores. For this reason, the new individual score is given a lower weighting (that is to say, it is smoothed).
In carrying out this process, the system applies the relevant smoothing factors that you have defined for each individual score in Customising.
OMGL is the transaction to configure smoothing factor.
hope it helps.
regards
Srinivas

Vendor Evaluation Process

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