Void & re-issue cheque

Hi,
We have a situation to void cheque and re-issue another one. The condition is the payment document should not be touched. Because this Payment document is already cleared since it was a cross company code transaction. If we end up in voiding the payment document, it becomes a mess to reset and reverse the whole list of cleared items. Instead we need a simple way to void & re-issue a fresh cheque.
Thanks,
Basu

Hi Pramita,
I have tried all options like FCH5 and FCH7. But nothing is working.
When I try to re-print it comes up with the following error.
FCH5 Error -
Document 1008 2010 2000300237 is not a payment document
Message no. FS565
Diagnosis
The entered payment document was not recognized as such. A cause can be that the bank account used is not characterized as relevant for cash flow.
Procedure
Please check whether you entered the correct document number and select the field 'Cash flow-relevant' in the G/L account master record maintenance of the bank account, if necessary.
FCH7 Error
"Reprinting of checks was not successful"
Message no. FS592
Diagnosis
A check was to be printed again with another check number. This new printout was unsuccessful.
A possible reason might be the specification of a print program in payment methods customizing for a country which does not issue prenumbered checks.
If this error analysis does not produce a result, please call the SAP hotline, and report this error.

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Cancel and Issue cheque for a clearing document

The vendor was issued a cheque in 2008 and the vendor line item is cleared too in 2008 and those documents are archived.Now the vendor says that cheque wasnt enchased.Now we want to cancel the cheque and re issue new one.But the documents are archived.Please advice what can be done to dealt with it to issue new cheque for the same payment document andcancel the old issued cheque.

you can void the check without reversing the payment document.
Then create manual document with the reverse impact of the payment document and then make the new payment document with new check.
Regards,
Gaurav

Process for voiding multiple payroll cheques

Does anyone know the correct process for voiding MULTIPLE payroll checks?
Has anyone used RFFOUS_C to void multiple payroll cheques?
thanks.

You can try to change the data in the one of the posting user exits.
[Refer the user exits mentioned in this thread|Re: how to create a user exit in a Payroll posting program]

Vendor Payment Issue - Cheque Assignment

Hi,
I am facing one of the issue related to vendor payment. Issue description is as below.
1.     We do have weekly payment parameter creation (F110) and one of the parameter was created on Wednesday.
2.     Another job use to run for that parameter (where vendor name is mention) and creates payment document for open item for mention vendor (clearing document)
3.     Then cheque will gets assign to all those payment documents created in step 2 using program RFFOUS_C.
4.     There are total 616 documents selected by program RFFOUS_C but out of which this program assign cheques only for 590 documents and remaining 26 payment documents kept as it is and no cheques were assign and not even consider in cheque file too.
5.     I am confuse why system not consider these 26 documents were I didnu2019t see any difference in document and all documents were having same payment method too.
Can someone advise me where could be the problem?
Thanks
Parag

No. If you see my original issue i mention in that all the documents clear successfully. Only 26 clearing document dont have cheques assing and thats why vendor payment is hanging. Say for example if you go in FB03 and put your clearing document and once inside that document click on environment menu where CHEQUE INFORMATION is option. If Cheque number will be assign to that particular document then system will immidiately show you cheque details. In my case no cheque is assing by program RFFOUC_C. So why is it so?
Parag

Voiding a Check/Cheque

Dear Gurus,
Have a scenario in my Company.
Payroll user has paid the employee thru cheque and completed 'transfer to GL' process. But realised wrong later and got the credits back from the bank. Now they to void the cheque .
Here are the datapoints to consider
1. Should we run Void Check process?
2. if so any other. ?
3. How do we reverse the journal/ costing entries.
Do we have any standard process in your organization addressing this scenario. Any thoughts/inputs are highly appreciated.
Thanks

Hello,
You can do a check replacement using the offcycle Workbench(Transaction Code PUOC_10 for Payroll US), you can go to Offcycle Workbench choose the Payroll Run for which you want to do Check replacement and go to Check Replacement Tab and give the reason for the check replacement and process it. You can do Manual Check replacement by giving the Check No directly or Automatically. In Case of Automatic check, you need to run subsequent step using the transaction PUOCBA by giving the process model. After running the subsequent step your New Check replaces the old check no, this you can see in the Offcycle Workbench History Tab.
With Regards,
S.Karthik

Cheque re issue

Dear All
I have void issued chequ using transaction code FCH9. I am using Non- sequential cheque lot.
Can I re-issue that cheque to any other vendor?
thanks & regards
Kanwaljit

HI,
If the check is voided then you can manually assign the check number for vendor document. For this you can use transaction FCH5.
Regards,
Chintan Joshi.

Voided cheques

After an upgrade to 2007 my client told me that he can't re-issue voided cheques.
Can you please provide me more information regarding re-issue cheques.
After we confirm the cheques can we re-issue them in case that they was voided?
Thanks,
Olga

Hi Olga,
An void check should not be reissued to reduce risk. It must a system function. If they can do it before, it might be a bug.
Please check SAP note: 1140829.
Thanks,
Gordon

Void check - amount and issue date

We do FCHX check extract to send the positive pay files to Bank. With FCHX, the issue date and amount is not getting extracted for voided checks. How can we populate these values (issue date and amount) in the file extract (FCHX) for check
The data in the file is sorted according to account number and check number and its format corresponds to the internal format of the DTACHKH and DTACHKP structures.
Thanks
Ron
Edited by: Ron on Mar 10, 2010 1:53 AM

Hi,
We can void a issued check and also unissued check.
For unissued check, there will not be any amount and issue date. So no porbs.
For the the issued scenario, bank just need infomration about the voided check number only, irrespective of amounts and issue date as per the standard practise is concerned.
May be this information will not be useful to you...just to confirm...
Thanks,
Srinu

2 Cheques assigned to 1 document - Vendor Payments

Hi all,
At our end, while posting one payment, 2 Cheques have been assigned to one payment document.
Doc. No.:- 150000577
Co. Code:- 3000
Fiscal Year:- 2011
Posting Date:- 09.01.2012
Amount:- Rs. 180/-
Chq. No. 305760 & 305763 have been assigned to Doc. No. 150000577. We have cross confirmed the same in T-code u2013 FCHN where both the cheques are showing the assignment against Doc. No. 150000577.
Originally document no. 150000574, posting Date - 09.01.2012, amounting to Rs. 728,797.00 have a Chq. No. 305760 issued against the statutory payment but by mistakenly in SAP System, user has assigned that to Doc. No. 150000577, posting Date - 09.01.2012, amounting to Rs. 180/-.
Secondly Cheque. No. 305763 again got assigned to Doc. No. 150000577, that is our doubt ? When document No. 150000577 has already have Chq. No. 305760, how system has assigned one more cheque. No. 305763 to the same document No. 150000577?
Actually one payment document should get assigned to one cheque No. only. We cannot void either of the cheques since paid for Statutory purpose.
Please suggest a suitable way.
Regards,
Shridhar

Hi Suresh,
Thanks for your reply.
We did the following things to resolve our issue.
1. We have not executed the program SAPFPAYM since not used by us.
2. With the T-code - FCH5 it is possible to assign more than 1 cheque (Std. SAP behaviour) to one payment document but with a warning messge - FS551.
We had implemented SAP in the year 2009 hence by default the Message No. FS 551 was included in the support package. We created a new entry via T-code - OBA5 for the message FS 551 - as an Error message with the option of Oneline as "E", Batchl as "E" and Standard as "W".
3. We have not customised Error Message No. FS 605 since that is for confirming the amount limit against issue of "N" of cheques. Not needed at our end since our requirement is to have one cheque = one payment.
4.We have not canclled either of cheques given to Vendors but kept a blank cheque already aside knowing that, that will be helpful. with the T-code FCHT we switched the Cheque No. between 2 documents and finally voided the cheque which we had with us via T-code - FCH9.
5. T-code - FBZ5 is for re-printing the old cheque or assigning the new cheque by voiding the old cheque. which as of now not required by us.
Thanks for your co-operation.
Regards,
Shridhar

Void A Check

Hi,
I am trying to Void a Issued check using t-codeFCH9. I am entering the house bank and the Account id but its still giving me the error to specify the bank key and account no.
I dont know the account no.
How can i proceed further?

Dear Tulikar,
FCH9 - you only have to specify the Paying co cd, House bank, account id, check number and void reason and click on Void.
Kindly check your house bank setting if you have maintained all correctly Bank Key and account numbers.

How to stop Execc Cheque payment than the payment advice

Hi,
I have created payment thru F-53.
after creating payment let us say Rs. 25,000/-.
Now i am creating/issuing cheque for the document for this document. When i go to the transaction FCH5 and doing payment against this document system shows the same amont. But I can change this amount. Is it possible to stop change in amont while creating cheque. If it is possible please adivise me.
Regards,
Venkat

Hi;
Pelase see:
Workflow Background Process and Background Engines startup / stop
Workflow Background Process and Background Engines startup / stop
Hope it helps
Regard
Helios

APP issue SOS

Hi Guys
While runnning the APP sometimes in cheques payments although the payment document has been posted the check register is not getting updated. Sometimes out of 100 payments, some, say 10 cheque payments are not getting updated. As a result of this the payment extracted file which are uploaded on partner Bank sites for further process gets rejected and then you have to void all the cheques that have been updated in the payment run reverse all the payment documents rerun the entire process again and hope it will not repeat. The print out program does not work for updating the cheque register if any cheque have been updated in the payment run and throws errors saying payment docs already exist.
Would appreciate some help. Thanks in advance.

The chances of void cheques is not there because till date I have not voided any unused check and used cheques once voided are not used again. In certain cases once the payment run is made the cheque register get's updated in totality and in some cases it does not update the last few payment docs.

Relization status of a cheque in vendor module

Hi,
The relization status of a cheque in the vendor module (for cheque issued to settle an outstanding invoice)?
Regards,
Murthy

Hi,
You need to look into the Banker's statement to know what are the cheques encashed by the Vendors. If the issued cheque is encashed by the Vendor then the outstanding is settled.
Trust this helps much!
Cheers!

Cheque payment

dear sir,
I want to issue cheque so that configuration and process(steps)

Hi,
If you want to make the payment through Automatic Payment Mode and issue the check you can go with FBZP,
If youu2019re doing manual payment and issues of check, then you have to follow the steps:
First Create the House Bank u2013 FI12
Create the Check Lot for the Same House Bank u2013 FCHI
Make the vendor Payment.-F-53 or
Create Check Information u2013 FCH5 (Enter the Required data)
Regards,
Sridhar Sha

What process has been used to Void/Reissue a Check after Invoice Archived?

We have archived using FI_DOCUMNT for data older than 2 years. There are outstanding checks that our Accounts Payable people need to Void and Reissue, however to do so requires re-opening a cleared/closed invoice that was just archived.
Anyone have a work-around for this situation?
Thanks,
Colleen

Hi Colleen,
Normally you don't void/re-issue such an old check. Check is normally invalid after a certain time (mostly 6 months). If the checks are not-encashed, the amount is paid to the Government as unclaimed property.
But if you have not paid the amount to govt. and for some reason you want to pay an old archieved invoice through check now , one of the option will be to pay through Zero net liability postings if your accounting dept is OK with that.
Cr Vendor A/c
Dr Check Clearing (Outgoing) A/c
You have debited the Check Outgoing, because this liability is carried forward orginally from this account, which you have not cleared since 2 years.
Do the manual check payment with following postings:
Dr Vendor A/c
Cr Cash A/c
Thanks
Ron

Void & re-issue cheque

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