Where did "reduce file size" go?

My co-worker has acrobat reader version 7 and has a "reduce file size" option under the "file" menu. I am on verion 9 and cannot find this option. Can anyoen point me to where I can find it. Thank you.

If he has "reduce file size" then he has Acrobat, not Reader. There is no "Acrobat Reader".

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Where has 'reduce file size' gone?

I've just signed up for Adobe PDF Pack at roughly £60 a year and it doesn't seem to include 'reduce file size' – a pretty basic function, no? Or am I looking in the wrong place...?
Can't say i like this whole 'logging-in' before you can do anything either...

Hi,
Thank you for your subscription to PDF Pack.
"Reduce PDF File feature is in Adobe Acrobat, and it does not come with Adobe Reader or PDF Pack.
I am moving this posting to PDF Pack forum from Acrobat.com forum
Hisami

Adobe Acrobat Pro XI 11.0.06 when I reduce file size or try to optimize, I get this error: The document could not be saved. A number is out of range. I do the exact same thing every month and it works. I did it a few days ago and it worked. I receated the

Adobe Acrobat Pro XI 11.0.06 when I reduce file size or try to optimize, I get this error: The document could not be saved. A number is out of range. I do the exact same thing every month and it works. I did it a few days ago and it worked. I receated the pdf, I renamed it. tried to do it before I imported more pages. no go. the 16 mg pdf will normally reduce to 5 or 6

Hi,
Are you facing the issue with any pdf file?
Please try updating Acrobat to 11.0.7 and check.
You might also want to repair Acrobat and see.
Regards,
Rave

Reduce File Size functionality

Hi,
            I want to automate the Reduce File Size functionality available in acrobat in one of my plug-in application. This is because,
                      Earlier I used "PDDocSaveWithParams" to set the PDF file version as per user selection, but it was failing many times to set PDF Version to lower versions. So later I did the following change.
            I used "AVDocSaveOptimized" to set the PDF to the user selected version(It may be to a lower or to a higher version). It was working fine. but later when it is used on acrobat Standard version. It is failing to do the same, as "PDF Optimizer" is abesent in Standard.
            I need to find an alternative to set the compatible PDF version, which works on both Standard and professional.   So if I am able to automate the Reduce File Size funciton from acrobat window, it will set the PDF version of the file to the user selection. Can anybody tell me, how can i use it? if it is through AVCommand, then which is that command.
        If not, what alternative i can use to set the PDF version of the file to the user selection?
         Please help me,
your help would be highly appreciated.
palaksha Nyamathi

But the in that funciton
it is working fine on Acrobat Professional, but the same without any changes (and for the same set of PDF files),
it is crashing on Acrobat Standard.    I don't know what's going wrong here. I have just added code part below, Can you tell me, where it is creating problem and what's remedy for this?
    if(iAVersion == 0) iAVersion = kPDFOptRetainVersion;
    else if(iAVersion == 4) iAVersion = kPDFOptAcrobat5;
    else if(iAVersion == 5) iAVersion = kPDFOptAcrobat6;
    else if(iAVersion == 6) iAVersion = kPDFOptAcrobat7;
    PDFOptFlattenTransparencyOptions trnsOpts;
    trnsOpts = (struct _t_PDFOptFlattenTransparencyOptions*)malloc(sizeof(PDFOptFlattenTransparencyOptionsRec));
    trnsOpts->size = sizeof(PDFOptFlattenTransparencyOptionsRec);
    trnsOpts->pctRasterVectorBalance = 75;
    trnsOpts->ppiLineArtAndText = 300;
    trnsOpts->ppiGradientAndMesh = 150;
    trnsOpts->bConvertText = false;
    trnsOpts->bConvertStrokes = true;
    trnsOpts->bClipComplexRegions = true;
    trnsOpts->bPreserveOverprint = true;
    PDFOptImageOptionsRec imageRec;
    imageRec.size = sizeof(PDFOptImageOptionsRec);
    imageRec.enmDownsamplingAlgo = kPDFOptBicubic;
    imageRec.ppiDownsampleTo = 150;
    imageRec.ppiDownsampleAbove = 225;
    imageRec.enmCompressionAlgo = kPDFOptJpeg;
    imageRec.enmCompressionQlty = kPDFOptMediumQlty;
    imageRec.nTileSize = 1024;
    PDFOptParamsRec optParam;
    optParam.size = sizeof(PDFOptParamsRec);
    //Changes for defect 11853. palaksha
    optParam.asPathDest = ASFileSysCreatePathName( ASGetDefaultFileSys(), ASAtomFromString("Cstring"), OLE2A(csfile), NULL );
    optParam.fileSys = NULL;
    optParam.progMon = NULL;
    optParam.progMonClientData= NULL;
    optParam.enmAcrobatVersion = iAVersion;
    optParam.imageOptionsColor = imageRec;
    optParam.imageOptionsGrayscale = imageRec;
    imageRec.ppiDownsampleTo = 300;
    imageRec.ppiDownsampleAbove = 450;
    imageRec.enmCompressionAlgo = kPDFOptCCITT4;
    optParam.imageOptionsMonochrome = imageRec;
    optParam.arrPDFontsToUnembed = NULL;
    optParam.cPDFontsToUnembed =0;
    optParam.pdfOptFlattenTransparencyOptions = trnsOpts;
    optParam.bRemoveFormActions = false;
    optParam.bFlattenFormFields = false;
    optParam.bRemoveJavascriptActions = false;
    optParam.bRemoveAlternateImages = true;
    optParam.bRemoveThumbnails = false;
    optParam.bRemoveDocumentTags = false;
    optParam.bSmoothenLines = false;
    optParam.bMergeImageFragments = false;
    optParam.bRemovePrintSettings = true;
    optParam.bRemoveSrchIndex = false;
    optParam.bRemoveBookmarks = false;
    optParam.bRemoveCommentsAndWidgets = false;
    optParam.bRemoveDocInfoAndMetadata = false;
    optParam.bRemoveObjectData = false;
    optParam.bRemoveFileAttachments = false;
    optParam.bRemoveCrossRefs = false;
    optParam.bRemovePrivateData = false;
    optParam.bFlattenVisibleLayers = true;
    optParam.enmObjectCompression = kPDFOptPartialCompression;
    optParam.bUnencodedToFlate = false;
    optParam.bLZWToFlate = true;
    optParam.bRemoveInvalidBookmarks = false;
    optParam.bRemoveInvalidLinks = false;
    optParam.bRemoveUnreferencedNamedDests = false;
    optParam.bLinearize = true;
    optParam.bSkipIrreducibleImages = true ;
       CString csFileName = "";
    bOptimize = true;
    AVDocSaveOptimized (avDoc, &optParam);
thanks for you help,
palaksha

Optimize/Reduce File Size

I'm working with a PDF that I did not create but have been asked to try to reduce the size of. It was created in InDesign CS4 (don't know if it was Mac or Windows). It is a large book (600 pages) but entirely text, other than one graphic on the cover. A similar book that I had worked on produced a PDF of about 2.8 MB. The one in question is over 6MB. Using the Reduce File Size command and using the Optimizer both increase the file size.
Auditing the space usage shows that 86% of the space is "Structure Info." I believe the InDesign file was done by someone not very versed in the ways of InDesign, and that there were many places where text was threaded in strange ways, with lots of overlapping text boxes. I don't know if that would have anything to do with the "structure info" in the PDF. "Structure Info" isn't even listed in the audit results of the normal PDFs I'm comparing this one to. The InDesign file was actually several InDesign files, and I don't know how the PDFs of the individual files were combined, but that's another piece of information.
Given the above facts and the little I know about how the PDF was really exported and assembled, does anyone have any ideas about actually making the file smaller? Based on the other PDFs we've done of simlilar books, it should be somewhere around 2.5 to 3MB in size, not the 6 to 8 it currently is.

Auditing the space usage shows that 86% of the space is "Structure Info."
It would appear that the PDF is a Tagged output PDF.
As discussed in ISO 32000-1, Tagged PDF facilitates content use/consumption by:
--| users of AT for Accessibility
--| users of mobile devices (reflow)
--| content export with format/layout information
--| simple copy/paste
If the PDF is, in fact, a well-formed Tagged PDF then the author actually has commendable competency with InDesign.
Oh yes, using Acrobat Pro you can use either Optimizer or a Preflight to remove all structure. This would help reduce the PDF's size.
Be well...
Message was edited by: CtDave

Reduce file size not working

I have Adobe Acrobat 7 Professional. I scanned an 868 page text only document using two different professional scanners at my work, Xerox Docucolor and Canon DR-6030 Scanner.
The scanned settings were 300 dpi, black and white, duplex. No photos, not even line art.
1. The result was a 32 mb file. I don't know why it's so big. It should be no more than 4-6 mb.
2. Furthermore, the file size remained unchanged after I used the reduce file size command.
I am baffled, any help would be appreciated.
Thank you.

Try the PDF Optimizer. You could also try a ClearScan OCR. If you did OCR, but did not do ClearScan, then you are simply looking at pictures of your scan. The ClearScan will replace photos of text with actual text and a text file. You have left a lot out of what you have done in the scan. Also, scanners or the translations often give you a 24-bit graphic file even if it is really only B&W. Often the best results for OCR are gotten from a Gray Scale form in my experience. So, the structure of your PDF may be the issue. The PDF Optimizer also has an audit feature to show where most of the memory is being used.

Reduce File Size in Acrobat Pro (9.5.5) Corrupts Graphics in PDF Documents - shows up as black image

Whenever I use Reduce File Size in Acrobat Pro (9.5.5), sometimes some of the images (not all) get corrupted and show up as a black image in the new document.
Actually, the new reduced document looks okay when viewed in Acrobat, but the problem shows up when viewed in the Preview application on the Mac.
I'm using Acrobat 9.5.5 with Mac OS 10.8.6
I've tried re-importing the graphic into a new graphic box, which didn't work. Thinking there may be some type of corruption with the actual graphic file, I then tried viewing the graphic, then taking a screenshot of it to create a completely new file, and then re-importing the new graphic file into the original document (created in Adobe In Design 5.0.4). I then export the new document as a pdf, and brought it into Acrobat Pro to do the Reduce File Size. Same thing happens - black box appears where the graphic was.
I then tried using the Reduce File Size within the Save As function of the Preview application on the Mac - while the graphic remains intact, many of the other graphics in the document are "reduced" too much, to the point where the image quality is seriously degraded, and therefore not usable.
Any other ideas?

Hi Anoop,
I can share the graphic file, but not the pdf which contains it (as it contains confidential information) - thanks!

Trying to reduce file size of my opening page in a flash site

I'm using the Flash CS4 IDE, and the first page of my site takes a lot longer to load than I want it to. So I wanted to go through the varied images / symbols / movie clips / sounds and so on to see where all the memory is being chewed up.
When I go into my library, however, I can see the Name, LInkage, usecound and Type of my elements, but no mention of file size and I can't seem to find any right click menu that lets me add file size to the list of details being displayed.
Is there a way to make it show file size? Or some workaround?
And are there any best practices to reduce file size aside from using symbols for anything that's used more than once and reducing image and sound quality?
Thanks

I was actually using the term pretty loosely. I'm building a Gaia site which works by loading an Index page, then a Nav (navigation) page on top of that, and then lets you load and unload pages as necessary on top of those.
Since the Nav page never gets unloaded it's a good place to park certain content. So it's actually my Nav page that's gotten too bloated. And the coding is handled through a separate Nav.as file (so it's not the first frame of my nav.swf, it's all the varied movie clips I had to incorporate into my Nav.fla
I'm just looking for a way to identify which MovieClips & sound files (only have a couple of short ones) and other assets are taking up the most memory so I can see if I can cut those down.
Also, do unused symbols use up memory or is it only the assets you actually end up adding that count toward file size?
Thanks

Reducing file size produces a larger file (?)

I have a 3.8mb pdf (created in Acrobat 9) that I'd like to reduce in size. It's text only (about 450 pages) and when I select "Reduce file size" Acrobat X goes through steps to optimize it for the web, and it comes out 5.1 mb. Not really much of a reduction in size if it's now a meg and a half larger than the original. Is there a better way to do this that I'm missing here?

There are many things that could cause the issues. Under the Optimize option (or wherever it went in AAX) there is an audit function that allows you to see where the storage is going. You could compare before and after optimization to see what was happening. You say 450 pages is not much, but that all depends on what is there. If it is a lot of graphics, it could be huge. If you use a lot of different fonts, that can cause extra storage of all those fonts. So there are many variables and sometimes they do get bigger -- happened to me too. Unfortunately, when you are trying to make things smaller, you are often under the gun and don't have time to diddle around. Good luck.

Reduce File Size - Other Options

I have a very large PDF file (521 mb) with about 6,500 b/w pages that I am trying to get to much smaller (under 350 mb). I am using Acrobat Pro v9.2 and I have tried most of the typical file size reduction methods (Reduce File Size and different settings on Optimization). I have even tried to take the PDF and then "Save As a TIFF" file and then merge it back into a single PDF.
I have also to "Print to PDF" in an attempt to use the printer driver to recreate the PDF file but in a smaller size. Not much luck here either.
Now I was able to take a single page (2 mb) and "place" it into Photoshop and then "Print to PDF". This did create a nice resolution PDF file that was much much smaller (about 350 kb). This works, but it would take too long to do this with 6000+ pages so it really isn't a practical solution for a file with thousands of pages.
Does anybody have a technique or method to reduce a PDF with thousands of pages into a smaller overall size??? Or, d0 you know of optimization settings that I should use???
David

1) in the share dialog, you see some presets, mail, web, cd.rom.. choose one of these and your file size will shrink dramatically...
I personal prefer a "manual" setting, choose Quicktime, hit the button, and you get confronted with a second window, with zillions of options...
2) sure, spend some time reading..:
http://manuals.info.apple.com/en/iMovieLesson6.pdf

Reduce file size w/o blurring up my images?

I have a Pages (iWork '09) document with a lot of images (screenshots) in it. Many of these are large shots where I've used the mask option to hide what I don't need. The file is pretty large, even when I export it to PDF. Using the Reduce File Size option turns my screenshots into a blurry mess. Is there are way to get rid of the cropped areas w/o mucking with the image resolutions? Most of the pics were screenshots from Evernote dropped into the Pages file.
Short of that, will exporting to PDF and using Adobe Acrobat Pro's file optimization do the trick w/o blurring things up too badly?

Thanks for that. I was hoping I had independent control of cropping. I'll just have to do the cropping manually and rely on masking for trimming out little bits of things. I'm coming to Pages after years with Word, which allows more control when it comes to dumbing down images. I really like composing things in Pages. Now I just have to learn the best ways to get quality output w/o huge file sizes.
Thanks,
Wheat

Reduce File Size doesn't work!

When I click the (new) option 'Reduce File Size' in Keynote '09 the app prompts a estimated new size which is smaller than the current size. When I click on 'Reduce' the app doesn't do anything except for showing an error report which tells me something like: "..the file size was not reduced", for all of the files included. They are just regular .jpg/.png and .psd files. Did anyone else notice this bug..?

PeterBreis0807 wrote:
I'd say if it is a very large file with multiple large images, it might not be actually freezing, just taking its sweet time.
It's why I leave Activity Monitor running when I use iWork applications.
This way, I know ifd the app is dead or if it's heavily busy.
Either that or it has nothing to do. It trims and reduces the resolution of bitmap images to 72dpi. There will be a fair bit of work if you have transparency in the document.
It doesn't do a very good job IMHO and to reduce the file by 90% is a big ask.
The 'Reduce FileSize' feature isn't linked to the 'export to PDF' feature.
As explained, before applying "Reduce file size" it's good practice to "Reduce Image File Size".
This will drop the parts of the pictures which aren't displayed.
The asked task doesn't imply a reduction of the pictures by 90%.
As I already wrote several times, it's more efficient to crop images to the really used area *_before inserting them in a Pages document_*.
A Pages document is huge by nature because the Index.xml file describing its contents is highly verbose.
If the document was saved with the 'embed Preview.pdf' feature active, the size of this PDF is adding a lot of used space.
I'd print to pdf and reduce the quality in Acrobat Pro.
Most of us don't own Acrobat Pro.
I feel that it would be a bit silly to buy an application whose price is : 450$ as a complement for a 80$ set of applications.
Before doing that, I would
(a) crop pictures before inserting them
(b) try to enhance Pages behaviour for free installing enhanced PDF filters.
Yvan KOENIG (VALLAURIS, France) dimanche 29 août 2010 09:53:44

Undo reduce file size

Worked up documents on Pages with multiple photos, some at high resolutions. Reduced file size for emailing and sending to dropbox and now want to print in an 18" x 24" size. Sample print is very blurrry How do I undo reduce file size? Would exporting file via pdf (best file quality) help? Any other suggestions. Much aprreciated.

Hi Trudy,
Reducing file size works by reducing the file size of any high resolution images to 72 dpi, OK for on screen use, but quite pixelated if printed or enlarged. Here's an example:
Here's the original—This is a detail, enlarged to 400% on the screen, but reduced by the discussions software to fit on this page. Note the spider web below the frog.
Here's the warning you get when you choose Reduce File Size:
Note that it says it "replaces" the original versions of the images. Scarey thought, but not as permanent as it appears.
Here's the result:
The frog's snout is quite pixillated, and the web has almost disappeared, as has much of the texture of the frog's skin and of the rough-sawn cedar siding behind. Again, a 400% enlargement on the screen, with the reduction imposed by the discussions software.
If you act at this point, it is possible to undo the change—throwing out the edited image and replacing it with the original version. The option appears to remain available even after the document is Saved, but disappears when it has been Closed. That would make sense, as Saving both the reduced image and the full version would not result in a reduction in file size.
But there's one other factor: When you drop an image onto a placeholder in Pages, the image that is inserted is a COPY of the original image file. The editing referred to above is done with that copy, not with the original image file, which continues to exist, unchanged where it was before being inserted.
To get the hi-res version back, then is a matter of dropping the original file onto the placeholder again.
Seems to work.
Regards,
Barry

Reduce File Size and Optimise PDF both increase file size

Hi All
I have exported a pdf (our college mag) at smallest file size from Indesign CS4 for online use. The problem is the resultant file size is a little under 19Mb. Using both or either Reduce File Size or Optimise functions simply result in an increase to 22Mb. The document is packed with images however I would have thought one or both of these processes would have helped reduce the file size to a more manageable download file size.
A pdf is also produced to go to print so simply compressing all images prior to imcuding them in Indesign is not a preferable option - this would mean creating two separate Indesign documents, something which I would rather avoid if possible.
Any help would be greatly appreciated as always.
The file reside here if anyone cares to take a look http://www.ayrcoll.ac.uk/index.php?name=UpDownload&req=viewdownload&cid=11&orderby=dateD It's the latest release (September 09)
Thanks
Colin

You might want to do an audit of the PDF (button in PDF Optimizer) and try to figure out what the various parts are. It shows 58% is content streams (sorry, but I am not sure what that is), 26% is overhead, and only 12.7% is graphics. Since you are not storing bookmarks and such, you might want to try going back to ID and printing to the Adobe PDF printer for a comparison. It may be one technique is more efficient than the other.
When I used the optimizer, the file did get larger. When I used Reduce File Size, it got slightly smaller. The key may be in figuring out what the various parts are from the audit. You might try copying one page of ID to a new document and play with various versions - different fonts (all were embedded and that is probably best), variations on graphics, etc. That is all I can suggest since I would simply be playing with different ways to produce the document and looking at what is causing the bloat. When the Images are only 12.7% and the fonts less than 1%, there is something going on to produce the size, and those 2 are typically the killers. I would mention tags that tend to bloat, but you do not have any (normally used for assessibility).
You might want to try some of the preflight checks to find issues. I did the transparency check and got 170 instances in 22 pages. Flattening the page may help. There were some pages that seemed to be very bad. However, I did not get a big file size reduction. I did not get a lot of improvement by printing to a new PDF either. Certain pages seem to be part of the bloat problem. The print took a long time around pages 11 and 22.
One troubleshooting technique would be extract pages to separate files and look at the details of each page to see what is causing the issue.
Need to go. Good luck.

Delete pages doesn't reduce file size, why?

Using Adobe 6.0 on Windows XP. Have 30k file and want to reduce size without doing as print file. 82 pages long. Tried copying and deleting pages 42 thru 82 but file stays same size. Why doesn't it reduce to half the size?

Basically Save As is supposed to remove everything that is deleted and or replaced. Sounds like it is not doing it for you for some reason. The Save retains the old stuff in case you change your mind -- no matter that nobody I know can get the info back anyway. This difference is apparently a hold over from copying how MS did it in OFFICE.
If you can not use Reduce File Size, then try the PDF Optimizer that has more options. You might want to concentrate on the image resolution and possibly color depth from what you are describing. I last ditch effort (not nec. recommended) is to print the PDF to a new one that uses a lower graphic resolution.

Where did "reduce file size" go?

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