Work Flow Setting for Vendor Payment Release using TCode F-53

Hi Experts,
We want to 3 level payment release strategy for Vendor using Workflow in F-53
Regards,
Gaurav.

http://help.sap.com/saphelp_46c/helpdata/en/6e/1217de9f0411d189b80000e829fbbd/frameset.htm
Goto Accounts Payable (FI-AP) and in that "Vendor Down Payment Processing".
Check out the link for workflow scenarios.. http://help.sap.com/erp2005_ehp_03/helpdata/EN/04/926f8546f311d189470000e829fbbd/frameset.htm
Goto "Archiving Application Data (FI)" and check if your scenario exists or not !!!
Regards,
PR.

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Work flow activity for vendor creation

Hi
In standard do we have any control so that user cannot create vendor master unless it is approved by the authorised person.
I know for changing the existing we can put control in FK08.
But is it possible at creation level?
Thanks in advance,
Regards,
Kumar

Dear Please post it in MM forum.

Vendor payments release workflow!!!

Hi all
Can somebody explain to me how we setup standard workflow so that all vendor invoices greater than 100.000 can be blocked for payment automatically & released by some other user?
I tried to give the document type "KR" to the workflow variant & tried to do invoicing for the vendor. But I do not how I could release that blocked invoice...Is there any specific tcode or I have to go to the proposal & change the blocked reason from P to 'space'.
Thanks for all your time....

Hello Morgan,
Payment Release Process
Purpose
For each workflow variant, you can specify the amount from which a payment release should be triggered.
You can differentiate between one, two, and three-level release. This enables between one and three people to be involved in the release procedure, thus supporting both dual and triple control.
Prerequisites
You have made the following settings in Customizing:
Release approval procedure
(document type and amount for each workflow variant)
Assign persons with release authorization
In order to do this, you must first create release approval groups that can be entered in the customer and vendor master records.
Depending on these criteria and the release level, you can assign release authorizations in the form of organizational objects (job, position, organizational unit) in Customizing. If you do not define any criteria (such as release approval groups), the system takes the initial value of these criteria when the payment program is run. For example, if the system was unable to determine the release approval group, the release approval procedure and the employees with release authorization are determined on the basis of release approval group zero.
Process Flow
Minimum requirements:
The payment release function must be activated.
The relevant document type must be defined.
An item containing the following specifications must be created for employees with release authorization:
Workflow variant
Initial release approval path
Initial level
Maximum amount
Employees with release authorization can also be determined and assigned by user exits at each stage of the release approval procedure.
Result
If, when the payment run is made, the system could not determine an employee with release authorization, then it sends a message to the inbox of every person who has been assigned the task "payment release". Only after all these people have released the payment will the payment block be removed.
If a line item is refused for release, it is forwarded to the clerk who entered it for correction. After the document has been changed, the payment release procedure begins again. If changing the line items necessitates further actions, these must be defined within the Workflow component. The event CHANGED has been preconfigured for this purpose in the standard workflow model. If you run this event, the system assumes that the line item was rejected for payment. However, the item is NOT forwarded for correction to the clerk who entered it.
If an item is cleared before it is released, the payment release procedure is terminated (event CLEARED).
===========================================================
Workflow settings: The standard system contains several workflow models for payment release: One workflow framework (WS00400012) and three sub-workflows. In Customizing for Financial Accounting, you can specify which sub-workflow should be used when the workflow framework is run. You can also enter your own sub-workflows. They must however send and receive the same data from the workflow framework as the workflow models do.
You can use the standard sub-workflows (WS00400011, WS00400021, and WS00400022) to carry out a one, two, or three-level payment release procedure. If you require more than three release levels, you can copy the workflow models, enhance them and then enter the enhanced workflow definition in Customizing for Financial Accounting.
Event Linkage for the Event CREATED
If an amount requires a payment release, the event CREATED is triggered when a document is posted.
In this case, you must go into the workflow framework in the Workflow Workbench and enter the event linkage for this event, as described below:
Data for Event Linkage
Object type
BSEG
Event
CREATED
Receiver type
WS00400012
Receiver module
SWW_WI_CREATE_VIA_EVENT
Check Function
Receiver type
FM (function module)
Global
X
Enabled
X
Standard Tasks for the Event CREATED
The standard system contains two standard tasks that are triggered from the workflow mailbox and used in the workflow models.
Payment release (line item)
Change (line item)
Creating and Assigning Organizational Objects for Payment Release
You must assign organizational objects (organizational units, jobs, positions) to the standard tasks. These organizational objects can be created either in Personnel Planning and Development, via the Workflow Workbench, or in Customizing for Financial Accounting (assignment of release authorization to employees).
When you create organizational units, you must assign them to jobs or positions. You can then assign users to the positions.
Examples for assignments:
Organizational unit X < Position Y < User
Organizational unit X < Job Y < Position Z < User
In Customizing for Financial Accounting, you can assign organizational objects to the workflow variant, the release approval path, the release approval level, and the amount. These objects then release the amount depending on these criteria.
The organizational objects for payment release defined in Customizing for Financial Accounting are automatically assigned in the background to the standard payment release task (TS00407862).
The organizational objects for changing line items after they have been rejected for payment must be assigned to the standard task "Change line item" (TS00407864), either in Personnel Planning and Development, or via the Workflow Workbench. Alternatively, you can define the task as a general task (Additional data -> Classification).
Changing Line Items
The workflow models described above all contain a pre-configured event (CHANGED), which triggers other events in the same fashion as a rejection does. This event can be triggered by change documents. You must define it via the Workflow Workbench.
Hope I had been able to help you. Please assign points.
Rgds
Manish

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I am upgrading oracle 10G to 11GR2 in AIX 5.3 Environment with SAP ECC6 , I have just just installled Oracle 11.2.0.1.0 according to the "Database Upgrade Guide -Upgrade to Oracle Database 11g Release 2 (11.2): UNIX". After database software installation , in upgrade manual in section 3.4.4 it says, you need to install current patch set for oracle database 11g R2 and referencing a SAP note 1431799.
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or
I have to live with 11.2.0.1.0 and apply SAP Bundle Patch ( SBP)

Abu Al MAmun,
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I am having the same difficulty, of finding the current patch set for 11.2. Could you please let me know how you worked around it?
Thanks,
Siri
Hello Everyone,
I did read the post on to how you have to install the current patch set for 11.2.
But honestly, it pretty much flew over my head.
I am trying to upgrade our SAP AIX 64 bit test system from Oracle 10.2.0.4 to 11.2.0.2.
And so far I have downloaded all the required sw for the upgrade, except for the current patch set 11.2.
This is what I have right now:
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2) Database Patches -->Oracle 11.2.0.2 -->
All they have here is
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User wants to remove two existing payment methods,instead of removing i think to set validation for the vendor master record .
can validation can be set for vendor master record ?
PLease suggest me with advice.
Thanks
Pardha

Hi,
To my knowledge, validation can be set up for accounting document.
Though a work around, create a validation such that
Make the user enter the Payment method to be mandatorily entered by the user.
Also, restrict the unwanted payments as well in the same validation.
In case of APP also, the payment method in the document will take precedence.
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Currently, we have just got SD implemented. Now, we shall like to go for the Transportaion Module i.e. Order Booking, delivery and the PGI followed by Auto Invoicing. Now, we wants to go for Transportation Module i.e. Shipment Creation, Shipment cost calculation , Service Order Creation etc. As we are quite new to this. So, we shall like to know the complete work flow & the procedure for implementing the same. i.e. in what sequence the various transactions to be used for Master / Transaction.
Please advise further.
With Best Regards,
Sanjeev Chugh

Thanks for the reply. Definitely, i can share the details to the best of my knowledge about the transportation module.
This module is basically meant for controlling purpose. Our main objective is to control the Transportaion Charges. Vendor Invoice must be cross verified from the sytem as well.
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On going thru various documents from Web, I could gather the following details :
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2. We have to prepare Shipment Cost document by using Tcode VI01
3. We have to create a service Purchase Order By using ME21N.
In our business scenario, we shall not be using legs concept as our shipments generally used to be from point to point basis.
Sir, logically, i know our needs.. But getting stuck at a couple of points ... Like where to define various rates per transporter..That's why, i named the subject as the Work Flow & Procedure for Tpt.Module.
I shall like to request you to kindly advise further in this regard or kindly let me know if some study material is available from where i can comes to know about the exact work flow of the Transportation Module As Such.
From Where I Can Get Help on Any Tcode Usage i.e How to use a Tcode and what be its basic functionality.
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Dear Sir / Madam,
Currently, we are taking only SNP Heuristics Run and the output viz. planned stock transfer requisitions are being passed to PPDS as such. But now we feel, SNP capacity leveling can play a vital role in getting more fine tuned results from PPDS. So, We wants to start using the SNP Capacity leveling run. We shall like to know the work flow / procedure for taking the SNP capacity level run i.e. what inputs should be properly reviewed before taking the SNP capacity level run and what shall be its output..? Kindly let us know the procedure / work flow for taking the SNP Capacity Levelling Run.
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Sanjeev Chugh
25-Mar-10

Hi Sanjeev,
as in any other module, correct master will play a key role in getting effective results in capacity levelling. you will need to check the following master data while setting the system for capacity levelling :
Consistency in BOM in R/3 and PPM/PDS
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Maintenance of shift - again as present in the shop floor.
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you may also check at what level you want to run the levelling. whther the bottleneck is at the finished component level, or 2nd level, etc. you may check whther you have discrete manufacuring or REM and if you really want to levelling on REM order.
then you need to analyse, what is the lengh of horizon you want to run the capacity leveling on. sometimes it makes no sense to run on the entire horizon because if capcities are already overlaoded, you will not achieve the desired results.
hence depending upon the level of your understanding and comfort of the planner (who will be using this result), the horizon can be increased grdually.
if you are starting to implemement capcity levelling, you can sumulate runs and show the results to the planner and check if the standard capacity heursitics satisfies their requirement. else you can go for custom requirement.
you will also have to decide on the stratagies, priorities,etc based on the business requirement.
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award points if you find this useful.
Rgds, Sandeep
Edited by: Sandeep Budhiraja on Mar 25, 2010 11:49 AM

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Hello,
I kindly ask for a hint.
The vendor payment is included in eleclonical bank file.
From transaction FEBAN (Edit bank statement) for item which is not fully cleared we get to trans. FB05 (post with clearing) and try to post to account type K (vendor) - changed manually from D (customer) which is defaulted to K and vendor account number entered. The document type is not visible on selection screen when FB05 is accessed through FEBAN.
The document type for vendor payment should be KZ.
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Hello,
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Hi
You can insert Payment terms in Vendor master and also you can change or assign payment term while making transaction.
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Work Flow Setting for Vendor Payment Release using TCode F-53

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