Workflow Email Notification with blank subject header

Hi Gurus,
I am not a workflow expert but I am looking into a situation where some PO upon sending for PO release approval, there is subject header but for certain country, there isn't any header.
Please advice where to check.
Thanks in advance for your help.

Hello,
First check (in SWEL) which events are created when a sales order is created.
From this you can deduce the BOR object.
See if the business partner's contact person email is an attribute of the object; if not then you will have to add an attribute that deduces the email via an ABAP program or function module.
This attribute should be added to a delegated subtype of the BOR object.
Then you can use the new attribute of the BOR object in the workflow to send him a message.
Try it.
regards
Rick Bakker
Hanabi Technology

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Need to add senders email address into the subject header of my PHP form (somehow)

Hello one and all,
I have a PHP form which is working fine and sends our support team an email with the subject header 'Support'.
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My current form PHP part looks like this: (and the HTML part is below in blue)
<?php
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MurraySummers you sir, are an absolute legend! This worked perfect straight off the bat!
I really apreciate your lightning fast reply!
Thanks again.
Bradley

Can message filters cause messages with blank subject and 1969 dates

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downloaded TB
created all new folders
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set the option NOT to download messages on startup
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Deleted all msf files for local folders in my profile.
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I only see "tag" and "Star" as ones that might change header info.
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Since the problem was intermittent and because I was not able to create conditions whereby The 1969 dates would or would not occur, the problem may not be 'fixed'. I'll watch it for a while
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I have inherited an EPM implementation that has EPM Workflow Email Notifications. The email text is not very informative and I want to customize this text to something more meaningful. I have been told this cannot be done, but find this very hard to believe.
Does anyone know if this can be done? Many thanks, in advance.

Hi,
I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
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Anyone seen similiar error on Workflow email notification in oracle 11.5.10.2
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I do not see any similar issues reported in MOS website that could be relevant to Workflow.
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Troubleshooting Oracle Workflow in Applications 11i [ID 262011.1]
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11i: Oracle Workflow Cartridge (WF): Workflow Health Check Diagnostic Test [VIDEO] [ID 1148953.1]
11i : Oracle Workflow Cartridge Workflow Java Mailer Setup Test [ID 274764.1]
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Hi,
What you can do is add a boolean field to the repository, for instance "Send Mail". You can use an assignment in the Workflows to set this field to true. Next, define an updatelistener and pick up the change to this field. If the value is "true", send out an email. Afterwards, let the listener change the value back to "false".
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Email notification with SP 10

Hi all,
We are using Solution Manager 7.1 SP 10 and would like to use the "new" email notification with the new standard actions. Nevertheless, it seems that is doesn't work.
Based on what we read, we should not need to create anything anymore as described here Pep Up Your ChaRM - Part 1: HowTo Create a Smart e-Mail Action as we have now 2 actions already created in standard :
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with schedule condition :
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No email are triggered when for instance the status is in "validation". Are we missing something ?
Thank you in advance.
Kind Regards.

Hi Vivek,
Thanks for the answer.
Of course, I have the corresponding YMCR actions created.
As it is "scheduled automatically", don't I have some kind of WF or jobs to plan ?
I assume that is not activated by default once you are in SP 10, isn't it ?
Based on the TJ30 table, my manager should received an email once the RfC is on "To be approved" or "Being implemented" status....which is not the case today...
As I am using the same user for testing the flow, I am wondering if it doesn't come from that but I doubt it.
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Thank you in advance for your answer.

Can we send attachments in workflow email notifications ?

Hi All,
I have a requirement where attachment needs to be added in the workflow email notification. Can we do that in SAP ?
If you know any pointers then please reply.
Thanks & Regards.
Raman Khurana.

Hi raman,
Please check
Attachments in Workflow.
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sahiba

IMAP Email Portlet Error accessing email with blank subject field

I have sucessfully deployed imap portlet and added it to a page. I am able to read and compose emails. However while testing the portlet I ran into few problems:
1. Cannot read an email from inbox if the subject field of email is blank. Only way to read this email is to first select an email that has a subject and then navigate through "next" or "previous" button to read this email.
2. Some of the emails does not show the attachments. Some of them dooes show it. I am unable to figure why is it doing so.
3. It takes too long to load and sometimes ends up in "portlet time out".
Has anyone else also ran into such problems. Is there a solution to these problems.
Thanks
Abhishek Periwal

Thanks for early reply.
I analayzed my emails and figured out that email that are forwarded to me with some attachments have problems. These emails do not include the actual attachments , they only include the text part written by the sender. It will be great if this bug gets fixed.
Secondly I increased the time out and it helped. Thanks for your suggestion.
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Disabling workflow email notifications

Hi gurus,
One of my users is no longer approving timesheets. therefore, he would like that he stops getting emails from Workflow for him to approve timesheets. The workitems are all blank which is odd.
Any ideas to help in stopping the emails from being sent to the affected user?
Thanks in advance.

Rick,
The user has been relocated from place to another, thus, he no longer needs to approve times. But he doesn't want to receive notifications such as
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They're blank because there are there's no description in the email.
Arghadip
How do I go about to eliminate the user from the agent list? I used SWDP but I couldn't go any further.

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Hi,
I am new to workflow. I am creating a notification process in Oracle Apps 11i to send an email notification to users who registered for some training. Now how can I send an email notification to each user as the list of users can be huge i.e. > 200 . Do I need to loop through and send a notification to each user one by one or is there a way to achieve this by just sending one notification to all the users and if I send one notification to all the users how can I make sure when a user gets an email he/she don't see other users email addresses.
Any help is appreciated.
Thanks

Thanks can you please tell me what will be the datatype of l_user_list.
It's a VARCHAR2 list of users, separated by a space or comma.
Now before creating AdHocUser do I need to check in WF_USERS table if the user with the same email address is already there then don't create that user and just add it to a l_user_list.
Yes - you will need to have a user record first before you can add them to the role.
If adding user to l_user_list how to make sure I am adding the right user to send notification to as there may be some other user with same name but different email that I don't want to send notification to. I only want to create a AdHocUser only if name and email address both are not already in the WF_USERS. e.g. lets say if there is a user John Doe with email [email protected] who previously attended some training. Now comes another user John Doe with email id [email protected] and is attending the current training. How do I make sure notification only goes [email protected] as he registered for this training not to [email protected] who previously attended some other training.
How do you identify which user has registered for training - you could check email address, or use the Apps user name which is unique. Whatever you are using to determine who is registering, you will need to determine what the link is back to the user record in WF_USERS.
Now as this procedure runs every 24 hrs then everytime it runs do I need to create a new AdHocRole and what should I name it as it can't be hardcoded. As I only want to send an email to the users registered in the current training how do I make sure notification does not go to some other user with the same name with different email who is not registered in the current training.
If the job runs once every 24 hours, then you could use the same role each time, and clear out the users in the role before repopulating them. If not, when you create the new role (which is what I would do) every time the job runs, then store the name of the role in an item attribute, and then reference that in the notification so that the new role is notified each time. Don't forget to set an expiration date for your ad-hoc roles, though, and run a purge job periodically to get rid of the old roles that are no longer required.
Also wf_directory.CreateAdHocUser and create a user list should be in a loop and create an adhoc role and notification will be outside the loop.
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Approval workflow - email notification

Hi,
I was run out of idea how to complete my assigned job, need oracle expert to help on email notification workflow.
Currently I am working on workflow enhancement with oracle application E-Business Suite for our company.
My job is to add in new approval process to approve Bank Details transaction through AME.
For this Bank Details transaction, the existing approval process is will only route to HR.
Now my job is to add Admin & Manager approval, which mean once the transaction is submitted and the approval processes are as below:
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For scenario1, our email process package able to send out email notification to the manager.
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Thanks.

Hi Mike,
According to your post, my understanding is that you wanted to use workflow to send emails to the approvers when a task process completed in SharePoint Designer 2010.
First, when you add the “Start Approval Process” action to create the workflow in SharePoint Designer 2010, you can click on “these users” to set the task process participants and you can choose “One at
a time (serial)” or “All at once (parallel)” to set how the tasks will
be created.
Then, if you want to send an email to the approver when a single task process completed, you can click on “Approval” in the
“Start Approval Process” step to edit the task process and click on “Change the behavior of a single task” in the “Customization”
to add the “Send a Task Notification Email” action in “When a Task Completes” section as below:
And if you want to send emails to the all approvers when all tasks are completed, you can click on “Approval” in
the “Start Approval Process” step to edit the task process and click on “Change the behavior of the overall task process” in
the “Customization” to add the “Send an Email” action in “When the Task Process Completes” section as below:
If you want to use the approval workflow to update the content approval status, then you can add the “Set Workflow Variable” action to set “Variable: EnableContentApproval” to “Yes” after you add the “Start
Approval Process” action in the workflow, and it should be added above the step “Start Approval Process”.
Please refer to the link below to add the “Set Workflow Variable” step in the workflow:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/b5bebacf-4bb9-4e43-84d7-6eb2714f071d/is-there-an-option-to-set-content-approval-status-according-to-approval-process-workflow?forum=sharepointcustomizationprevious
Best Regards,
Victoria
Victoria Xia
TechNet Community Support

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Hi,
i marked the a field as Display field this way it is displayed in the Email notification. (%Records%).
But i can see the letral date field displayed in email as 2010:03:09:00:00:00:000
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KR
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Date field in MDM is 18 characters long and has date as well as time component to it.
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http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b025fab3-b3e9-2910-d999-a27b7a075a16?quicklink=index&overridelayout=true
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Is it possible for the email notification to carry a copy of the completed pdf form or excel s/s with the results.

To Adobe Mods: I second the request to have the completed form attached to an email notification as PDF. Cuts out having to log in and manually covert & download PDFs for each response individually. (Properly formatted copies of all responses required for my purposes.)

Oracle Workflow Email Notifications

Hi,
I have created a custom workflow and role(using user management). The notification_preference for this role is defaulting to QUERY. From what I have understood is that when the notification_preference is set to 'QUERY' the users in the role receive email notifications based on their preference(MAILHTML). However, no emails are being sent.
I updated the notification_preference to 'MAILHTML' in the wf_local_roles and the notifications started pouring in. Why aren't there email notifications being sent when notification_preference is 'QUERY'. Is there a UI way to update this role preference?
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QUERY is actually used not to receive mails, the notifications are only available on the application notification list for the user:
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Do not send me mail (QUERY) - The notification mailers do not send you e-mail notifications. Instead you must query and respond to your notifications from the Worklist web page.
The preference is updateable for end users via the preferences link on the home page (if not displayed, enable it via personalization).
As you mention this being a custom role, I don't know if the preference could be set via the user management responsibility, though.

Workflow Email Notification with blank subject header

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