Workflow Items Mass Update or Move

I want to move a list of workflow inbox items to another user, folder or update them all to Canceled status.
Is either of these possible?
What transaction or report?

To get all the workitems associated with a user use the FM SAP_WAPI_CREATE_WORKLIST by using this FM you canget all the workitem ID that are in the SAP inbox then
search in se37 by using the SAP_WAPI_* to cancel the workitem or use the FM SWW_WI_FORWARD to forward the workitem to another user

Similar Messages

Mass updates to move lots of positions to one org unit

Hi All,
Can anybody tell me in SAP whether there is a transaction or way to perform mass updates to move lots of positions to one org unit ?
Our users have to perform Re-org changes so they would like to know whether there is a way to move positions at once.

Bharat-
I am assuming that your requirement is to move mass users from One Org node to another. Ex One Plant Org node to Another plant Org node.
If my assumption is correct then, please follow the below steps.
1) Go in to the change mode of Org Plan using T-code PPOMA_BBP
2) Using shift key, select all the users that you need to move.
3) Drag and Drop the selected users to the desired Org node.
If the user IDs are not in sequence then you can use Ctrl key to select the relevant user ID.
Let me know if you have any questions.
If the answer is helpful, please reward points.
Regards,
Upendra.

The workflow could not update the item, possibly because one or more columns for the item require a different type of information.

I started getting these errors on one of my lists that has several workflows running on it. The strange thing is it has been running pretty much error free for 1.5 years and we have not made any changes to the workflows and no updates have been applied prior
to the errors staring.
It is typically always the same workflow but it doesn't always happen, only some of the newly added list items will error. If I simply cancel the current instance and manually start it again it runs fine to completion and it only seems to error out
at the start.
Most of the other workflows pause/wait for a status change but I will be reviewing all the workflows to confirm there is no locking conflict. I have added a Wait to one other workflow that I know will update the list item on startup, it is populating
the Title column but even after that I am still getting the error.
I noticed in the TraceLogs, 2 errors that started on Feb 2 and I could not find them in any previous logs (went back many days with no occurrences).
02/02/2015 07:15:55.93 w3wp.exe (0x1C50)                       0x18D4 SharePoint Foundation
Workflow Infrastructure       88xr Unexpected WinWF Internal Error, terminating workflow Id# 6cbf1da4-fbf9-4dfe-ae48-b6d765cc6d03
02/02/2015 07:15:56.37 w3wp.exe (0x1C50)                       0x2140 SharePoint Foundation
SPRequest                     8l3a Medium Failed to cache field with id "{49af83c9-c5e3-47db-b055-bf18673bba67}", overwrite=0
The "Field ID"{49af83c9...} listed is a Lookup column to a Clients list on the same site.
Any suggestions on what could be causing the sudden errors. I will be reviewing all other workflows but as I mentioned previously, this system has been working great up until Feb 2 with no changes to the lists or workflows for 3-6+ months.
Thanks in advance.
Stunpals - Disclaimer: This posting is provided "AS IS" with no warranties.

Thanks for the quick response Nikhil.
Our SPF 2010 server is relatively small to many setups I am sure. The list with the issue only has 4456 items and there are a few associated lists, eg lookups, Tasks, etc see below for count.
Site Lists
Engagements = 4456 (Errors on this list, primary list for activity)
Tasks = 7711 (All workflow tasks from all site lists)
Clients = 4396 (Lookup from Engagements, Tslips, etc)
Workflow History = 584930 (I periodically run a cleanup on this and try to keep it under 400k)
Tslips = 3522 (Engagements list can create items here, but overall not much interaction between lists)
A few other lists that are used by workflows to lookup associations that are fairly static and under 50 items, eg "Parters Admin" used to lookup a partners executive admin to assign a task.
Stunpals - Disclaimer: This posting is provided "AS IS" with no warranties.

The workflow could not update the item, possibly because one or more columns for the item require a different type of information. Outcome: Unknown Error

Received this error (The workflow could not update the item, possibly because one or more columns for the item require a different type of information.) recently on a workflow that was
working fine and no changes were made to the workflow.
I have tried a few suggestions, i.e. adding a pause before any ‘Update’ action (which didn’t help because the workflow past this action without incident); checked the data type being written
to the fields (the correct data types are being written); and we even checked the list schema to ensure the list names and the internal names are aligned (they
are), but we still cannot figure out why the workflow is still throwing this error.
We located the area within the workflow step where it is failing and we inserted a logging action to determine if the workflow would execute the logging action but it did not, but wrote the same error message.
The workflow is a Reusable Approval workflow designed in SharePoint Designer 2010 and attached to a content type.
The form associated with the list was modified in InfoPath 2010.
Approvers would provide their approval in the InfoPath form which is then read by the workflow.
Side note - items created after the workflow throws this Unknown Error some seem to be working fine.
We have deleted the item in question and re-added it with no effect.
Based on what we were able to determine there don’t seem to be any consistency with how this issue is behaving.
Any suggestions on how to further investigate this issue in order to find the root cause would be greatly appreciated?
Cheers

Hi,
I understand that the reusable workflow doesn’t work properly now. Have you tried to remove the Update list item action to see whether the workflow can run without issue?
If the workflow runs perfectly when the Update list item action is removed, then you need to check whether there are errors in the update action. Check whether the values have been changed.
Thanks,
Entan Ming
Entan Ming
TechNet Community Support

The workflow could not update the item, possibly because one or more columns for the item require a different type of information using Update Item action

I got error "The workflow could not update the item, possibly because one or more columns for the item require a different type of information "I found out the cause is Update Item action
I need to update item in another List call Customer Report ,the field call "Issues" with data type "Choice" to yes
then the error arise . please help..

Thanks for the quick response Nikhil.
Our SPF 2010 server is relatively small to many setups I am sure. The list with the issue only has 4456 items and there are a few associated lists, eg lookups, Tasks, etc see below for count.
Site Lists
Engagements = 4456 (Errors on this list, primary list for activity)
Tasks = 7711 (All workflow tasks from all site lists)
Clients = 4396 (Lookup from Engagements, Tslips, etc)
Workflow History = 584930 (I periodically run a cleanup on this and try to keep it under 400k)
Tslips = 3522 (Engagements list can create items here, but overall not much interaction between lists)
A few other lists that are used by workflows to lookup associations that are fairly static and under 50 items, eg "Parters Admin" used to lookup a partners executive admin to assign a task.
Stunpals - Disclaimer: This posting is provided "AS IS" with no warranties.

Mass update of Item category in Sale order

Hi all,
   Kindly guide me to do the mass updating of item category in a sale order.
   I want to update the item category of all the items in a sale order.
   User will be giving large number of sale orders as an input.
   How to proceed to achieve the same?
Thanks in Advance,
Regards,
shaju

Hi,
     We can write a function module for this by getting an input it want to change this..For eachinput we can activate this in a loop
    Is they gave a file of inputs means we can go BDC or LSMW..If before transferring we want to make only little changes means we can do this by LSMW otherwise we can go for BDC...

Mass update of Third Party Vendor at PO Line item pricing condition

Hi All,
We have requirement from business as follows:
We are using item level condition for Lumper Charge in PO and it is for Third Party Vendor. We maintain vendor in pricing condition record so it will be automatically populated while PO is created. Recently vendor is changed so we have also updated new vendor in pricing condition record so it will be taken care when new POs will be created. But there are thousand open POs in which new vendor needs to be updated.
Is there any way to mass update third party vendor at PO line item level?
Relevant pointers will be rewarded.
Regards,
Tt

Hi,
You may check the following options:
1. If the freight vendor was pulled through condition record, then change the vendor in the condition record and update the pricing in MEI1. Refer the KBA: 1819416 - Condition records not getting updated automatically when using MEI1/MEI4
2. If the condition is manual condition, there is no option to mass change the vendor in standard, as of my knowledge. You may create a custom program to change the vendor in the PO. Refer the similar thread: Mass update of freight vendor in PO condition
Regards,
AKPT

How to find item is updating in Sharepoint designer workflow?

Is there anyway we can get when list item updating in sharepoint designer workflow?. I have status ="New" it is need to send only one time when new item created.
But now it is sending emails when item is updating with status="New". So I want check if it is new then only check status="New" and send email. otherwise No.
ItsMeSri SP 2013 Foundation

Hi ,
According to your description, my understanding is that you want to send email in workflow only when the item is created and the status is New.
For this issue, I suggest you create a new Yes/No column called “Edited”, and set the default value to No. When you edit it after creation, change the column to Yes.
You can set the workflow like the screenshot:
Best Regards,
Wendy
Forum Support
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Wendy Li
TechNet Community Support

Transaction to Mass Update Header and Item text in Purchase Order

Dear All
Whether any Transaction in SAP to mass update the Header and Item text in Purchase Order.
One Single Text For Ex :" This is a Dummy PO" .
This text needs to be updated in large number of POs.
Please let me know your views
Reg
Shyam

Hi Shyam,
You can make use of BAPI_PO_CHANGE for this. See the documentation of this BAPI in SE37 for more information.
"You can transfer header and item texts in the PoTextHeader and PoTextItem tables. You import texts
for services in the PoServicesText table. Texts can only be replaced complete."
Regards,
Purnima.

Workflow item update status problem

Hi,
we are having 2 level approval process (SRM 5.0 classic scenario). we are having below mentioned problem.
User creates a SC and it goes for approval.once he approves the SC.system shows the node id state as COMPLETED in bbp_pd but the workflow item status will be STARTED and status text will be IN Process.
could any one suggest me how to overcome this problem.do i need to execute any reports or any config is missing?
regards
subbu

Hi Masa,
i have checked the way you have sugggested.
1) before approval the status is STARTED and status text as IN Process and node id status is READY
2) After approval the status is STARTED and status text is IN PROCESS and node id status is COMPLETED
workitem id remains same. approver is not changing anything he is just clicking on approve button.i am not able to see any information in RZ20. i tried to update the cart status through program BBP_ALERT_SB_NOTTRANSFERED but i found no changes in RZ20
any suggestions please
regards
subbu

Workflow for creating new item and updating list

I believe that the answer is easy, but because I am already having trouble with this issue for few days I am getting blind to see the solution:)
I have two lists and a workflow running behind. Basically when new item is created in first list, workflow makes a copy in second list. Because this workflow works only when new item is added, I have a problem when item is updated, items in second list just
disappear - are empty. I believe that I have a problem with workflow, because somehow I should also have in to update list in case of change.
Please help.
Thanks in advance

Hi,
According to your description, my understanding is that the workflow you created was not started when an item was updated in first list.
Did you check the option “Start workflow automatically when an item is changed” in SharePoint Designer?
Did you sign in as system accout?
Please use another list to check whether this issue occurs.
If this issue still occurs, please provide screenshot about the details of the workflow in order to find out what goes wrong.
Thanks,
Dean Wang

Mass deletion/ transfer of workflow items - Urgent

Hi Experts,
We have a situation where there are around 1.2 million open workflow items in work flow of employee due to wrong assignment of workflow agents in PPOM. Now we need to clear all these workflow items from user's inbox either through deleting them or through un assignining them from his workflow.
It is not possible to process these workflow items individually from his inbox through transaction SBWP. I understand that we can delete maximum of 999 items at a time through transaction SWWL. This will not be of use for us.
Can some onpe please suggest how do we go about this issue.
Regards,
Santosh
Regards,
Santosh

Hello Santosh
SAP note 49545 will give you useful information.
Regards
Javier Reviriego

Mass Update - checking all items in library

So somehow all of my songs in my libarary became "unchecked" This stinks for a couple reasons...i can't use party shuffle and i can't play more than one song at a time in itunes in general.
so my choice is to manually check all 2,000 songs in my library or find some way to re-check all of them in a mass update mode. does anyone know how to do this?
a bonus would be to understand how they all became unchecked in the first place!!
thanks and happy holidays

Hold down the Command key (⌘ or Apple symbol) and then click on the checkbox of any song. This toggles them all on and off: iTunes Keyboard Shortcuts for OSX

Mass update of AR departments 8.4 and above

We have had a restructure and are wanting to close a department code. However there are several hundred open items that point to this department. I am wanting to know if anyone else has figured out an online option to move the items from one department to another so that when they are paid/written off/credited that information goes to the new department not the old. As mentioned I am trying for a front end method, i have been looking at the possibility of using Mass change.
Thanks
Trish

You need to write PeopleCode to do these updates, mass update is not best option according to my experience.
Jayaprakash Tedla

Mass Update Column In Tabular Form

Hi,
I'm trying to create a tabular form that has a mass update column function. i.e. the tabular form will be displayed as normal but at the top of certain columns will be a text box or lov and what ever is entered into those boxes will be cascaded into the empty values in that column without refreshing the page.
Hope that makes sense.
I've search the forum but cant find reference, is this possible.
Thanks Andy

Hi,
Just wondering if anyone had any thoughts on this.
I can get the text to populate another cell e.g.
http://mlw-mis-2/dev/apex/f?p=174:4
But how can i get it to reference a column, this is what I'm using to reference another item
onKeyUp="f_getTextUpper('P4_COL1','P4_TEXT')"
and I've tried changing the P4_TEXT to other things like
apex_application.g_f03 (vRow)
apex_application.g_f03 (i)
apex_application.g_f03
But with no luck

Workflow Items Mass Update or Move

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