WorkFlow Reject Notification

Hi ,
I have a requirement like the workflow should be Approved when all the list of people in the Approval list. If any one rejects then it should result in Rejected and notification should be deleted from the rest of the people , who are not responded.
For ex:
4 people in the approval list. Workflow will check all 4 are approved are or not. For suppose one person rejected then approval requested notification should get deleted from the remaining 2 people.
Now.. we are good with the Approva process but when the 2nd person rejected it is not deleting from the rest of 2 people.
Can anyone tell me how to acheive this
Thanks in Advance

Hi,
Build a role (either use a responsibility with the people in it, or use an adhoc role) and send the notification to the role without ticking the expand roles box.
Everyone in the role will see the notification, and as soon as one of them responds, it disappears from everyone's list.
HTH,
Matt

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Sergio,
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Dear SRM Gurus,
We are in stand alone scenarion of SRM 7.0 using process controlled WF.
We have received an request to send out notification on approval / rejection of and PO change version.
The PO's are created automaticaly from approved SC's and only the PO change triggers the approval WF.
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did you give the event schema created to corresponding transaction type ?
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For PO, you can also check OSS note [1572957 - PO change version reject notification not sent|https://websmp101.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR&_NNUM=1572957&_NLANG=E]
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Are there WF Signature Request "Rejected" notifications?

In GSM WF, we have a step that requires a couple of Signature Requests from different functional areas. We have noticed that when a signer rejects to "sign" that no email notification is going out to the owner of the step. This is counter-intuitive to user experience and different than the way Supplier notifications work on SRSA workflows. Is there a configuration to turn the GSM WFA Signature Request Rejected notification = "ON"? If there is no configuration option, how have others solved this? Are your users asking or have asked in the past for notification when another rejects their spec object?
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OK, let's go over how this gets implemented:
NOTE: Remember that this would be a custom solution. We are working on improvements to signature documents for an upcoming release.
Because Signature Documents have their own workflow, we can add a workflow action (class) that gets triggered when a Signature Document moves from Review to Rejected/Not Approved. The Signature Document workflow is not managed in the UI, so to add a workflow action, we will use a simple database script. The custom Workflow Action class can send an email to the specification owners informing them that a signature document was Rejected, and include some helpful information.
For example, the email body could look like the following:
A Signature Document was Rejected for the following specification:
Spec Number:     5112558-001
Spec Name:        Papaya Pineapple Juice
Current Status: Design
Signature Document Rejected by:
User:    John Doe
Reason: Missing custom section XYZ details
Click to view the signature document --> http://<servername>/gsm/BaseForms/frmSignatureDoc.aspx?SpecID=5816d6dc0945-a9b7-43d4-82f0-235b7b6946ff&SigDocID=5769d6654ad6-e77a-4264-bf71-0a45fac4338f
Steps:
1. Create a new Visual Studio project (or potentially use an existing one if you already have one for workflow actions or validations)
2. Add the following PLM for Process DLLs as References (get them from the SharedLibs folder of your release):
CoreAppPlatform
DataInteraces
DataLib
DataObjects
GeneralServices
GSMLib
LinearWorkflow
PluginExtensions
ProdikaCommon
ProdikaLib
WorkflowCore
3. Create a new class that extends the SimpleLinearWorkflowActionBase class (from Xeno.LinearWorkflow). Here is a reference example (note this is an example class and is for demonstration purposes only):
using System;
using System.Collections.Generic;
using System.Linq;
using Xeno.Data;
using Xeno.Data.GSM;
using Xeno.LinearWorkflow;
using Xeno.LinearWorkflow.WorkflowObjects;
using Xeno.Prodika.Application;
using Xeno.Prodika.Common;
using Xeno.Prodika.Config;
using Xeno.Prodika.GSMLib.Workflow;
using Xeno.Prodika.Services;
namespace SampleWorkflowExtension
    public class SignatureRequestRejectionNotificationAction : SimpleLinearWorkflowActionBase
        public override void Execute(ILinearTransitionContext ctx)
            var transitionContext = (SignatureDocLinearTransitionContext)ctx;
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            if (specService != null)
                var currentSpec = (IBaseSpec)specService.Current;
                var specOwnerUsers = GetSpecOwnerUsers(currentSpec);
                if (specOwnerUsers.Count > 0)
                    SendEmailToSpecOwners(specOwnerUsers, transitionContext.SignatureDocument, currentSpec, transitionContext.Comments);
        private static List<IUser> GetSpecOwnerUsers(IBaseSpec currentSpec)
            return (from ISpecOwner specOwner in currentSpec.SpecSummary.Owners.Values
                    select AppPlatformHelper.DataManager.objectFromID(specOwner.OwnerID)).OfType<IUser>().ToList();
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            var userService = GetUserService();
            string currentSigDocUserName = userService.UserContext.User.Firstname + " " + userService.UserContext.User.Lastname;
            var specSummary = currentSpec.SpecSummary;
            var currentUser = userService.UserContext.User.ContainedUser as IUser;
            if (currentUser != null)
                string from = currentUser.email;
                string to = StringHelper.Join(specOwnerUsers, x => ((IUser) x).email, ", ");
                string subject = String.Format("Signature Document Rejected for Spec {0} ",
                                               currentSpec.SpecSummary.FreeTextName.Name);
                string body = String.Format(_emailBodyTemplate,
                                            specSummary.SpecNumIssueNum,
                                            specSummary.FreeTextName.Name,
                                            specSummary.WorkflowStatus.Status,
                                            currentSigDocUserName,
                                            workflowComments,
                                            DeploymentConfig.GetAppURL("GSM"),
                                            specSummary.SpecID,
                                            sigDoc.DocId);
                EmailService().SendMessage(from , to, subject, body);
        //todo: this should be in the database as a translation
        private const string _emailBodyTemplate = @"A Signature Document was Rejected for the following specification:
Spec Number:     {0}
Spec Name:       {1}
Current Status: {2}
Signature Document Rejected by:
User:    {3}
Reason: {4}
Click to view the signature document --> {5}/BaseForms/frmSignatureDoc.aspx?SpecID={6}&SigDocID={7}
        private static ISpecificationService GetSpecService()
            return AppPlatformHelper.ServiceManager.GetServiceByType<ISpecificationService>();
        private static IUserService GetUserService()
            return AppPlatformHelper.ServiceManager.GetServiceByType<IUserService>();
        private static IEmailService EmailService()
            return AppPlatformHelper.ServiceManager.GetServiceByType<IEmailService>();
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insert into gsmWorkflowActionTemplates
values ('57602CF17ABE-9AF7-4E32-9A61-76DF5AA0E09C', 'Class:SampleWorkflowExtension.SignatureRequestRejectionNotificationAction,SampleWorkflowExtension',
'57574dd649e7-2454-4d84-a0f3-7377d6d2c57f', 'SigDocRejectSample', 0, 0, 0);
6. Restart the GSM application
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Hi,
I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
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Hi All,
I have a doubt. Please help.
When Request is rejected, Notification Event "REJECTED" triggers and mail notification is sent to inform Requestor or User.
When user has selected 3 roles, out of which 2 are approved and one role is rejected. How to inform the user through mail notification that particular role is REJECTED by the role owner?
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