Workflow and notification

Hi Experts!!
Please guide how can MDM workflow send notification to user who is outside the MDM system.
In my scenario,user logs to one system for material number generation and mdm workflow starts only when data is imported by SAP MDM.On sucessful completion or not the end user needs to be informed,who is outside MDM workflow.
How can i achieve this?
Thanks

Hello rav343
From MDM WF you can send e-mail.
For that :
1) Some pop/smtp server should be installed in your system and running
2) in mds.ini for your repository you should set parameter "Mail Server="
3) e-mail receiver should be in mdm users list and parameter "e-mail adress" should contain receiver e-mail
Your WF may be next
start->e-mail->end
In "e-mail" you should select receiver user from list of users and fill e-mail subject and text
when you launch that WF e-mail will send automatically to selected yoser by e-mail address that you filled in user parameter
Regards
Kanstantsin Chernichenka

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SCSM Workflows and Notifications not running.

Hi,
I am facing a very strange Problem in an SCSM 2012R2 RU2 Environment. 2 Weeks after installing RU2 on Management Server, DWH Mgmt Server and all Consoles I have issues with Connectors and Workflows. I don't receive any notifications, Service Requests and
Changes keep stuck in State "New" and none of my connectors get triggered. In the first place I deleted HealthService Cache but without having the problem solved. Workflow Status Information in the GUI does not show anything, but with Get-SCSMWorkflowStatus
I see several failed Workflows. I was looking at my Run As Accounts on the Management Server and noticed that they have been changed to Local System - although I have configured Domain users. Trying to revert them to Domain Users does not have any effect.
The window closes without doing anything. Also tried to do it via PowerShell, but it tells me that a seald MP can't be changed. My DWH Mgmt Server works like a charm, no issues with DWJobs and correct Run as Accounts.
EventLog tells me:
And an SQL Query for jobstatus shows:
<DataItem type="Microsoft.SystemCenter.WorkflowFoundation.WorkflowFoundationOutputDataItem" time="2014-06-24T10:59:58.2329349Z" sourceHealthServiceId="3dfa727a-4627-e91b-79cf-f8b52904c10c">
<WorkflowInstances RunCount="1">
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[0]3212.3216::06/24/2014-14:48:43.317 [Microsoft.EnterpriseManagement.UI.Foundation] [] [Error] :DataPortalService.EndQuery{dataportalservice_cs546}( 0000000001E84CCB )<DataPortalService.EndQuery|ERR> Query failed.   Caught exception
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Can you tell us about these things?
1. Did you stop the Data Access service before you deleted the Health State folder and then restart it?
2. Did you restart your Primary Mgmt Server?
3. Did you resync all of your connectors successfully?
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Using a customised Reset Password workflow and notification in OIM

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I am using Oracle11.1.1.5 OIM. I am trying to figure out how to create my own customised "Reset Password" process and replace (but not overwrite) the out-of-the-box "Reset password" process in OIM. Does anyone know how to do this? I have checked the documentation, but not sure that writing new java-coded event handlers is the way to go.
regards,
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>
With regards to creating a new (customised) "Reset Password" notification template via the OIM Administration console, how is it possible to change the OOTB(Out-Of-The-Box) "Reset Password" process so that it uses the new (customised) "Reset Password" notification template instead of the OOTB "Reset Password" notification template?
You can modify existing ResetPassword notification by adding new attributes to the body of the notification. Follow this link http://fusionsecurity.blogspot.in/2011/07/oim-11g-notifications.html to write your custom resolver class and using this class substitute the values of notification attributes with actual values obtained from resolver class. Register this resolver class as plugin to OIM.
Export the OOTB ResetPassword.xml from metadata/iam-features-request/notification and change the resolver class name to your custom resolver and import it back to MDS.
Also, the "From:" email attribute does not appear in the OOTB "Reset Password" notification template....where is this set (it is currently set to [email protected])?
With the OOTB Reset Password Trigger event, NotificationEvent.setSender value is set to XELSYSADM. So the from address will be the email address of xelsysadm.

Email: Workflow and Task List Notification

Hi,
I am wondering whether the setting 'Workflow and Task List Notification' in application settings is functionality that I can use: I would like to setup the e-mail notifications for planning. One of the tasks on a standard task list that we would like end users to be able to do is to inform a particular user/group that a particular task has been completed. I would not like this task to be a workflow task, can e-mail notifications be sent for standard task list items?
Options that I have reviewed:
- Custom button on a dataform - not sure whether I can send parameters through to this, however I could use the form name as a description.
- A *.jsp page that accepts two parameters 'Description / form name' and 'e-mail address' and the page then sends off an e-mail (Lotus Notes from WebLogic 9)
- Workflow - although this inform task is not entity driven. Also the notifications are across plan types i.e. one cube enters in Information and then informs users of the second cube that figures are required - which we then import using xref.
Any advice would be much appreciated. I know it can be done, I am just looking for the easiest way to implement this using standard planning functionality where possible.
Kind Regards,
FC
Edited by: user11212320 on Sep 21, 2010 10:32 AM
Edited by: user11212320 on Sep 21, 2010 10:36 AM

The default email solutions in planning are using workflow or task lists, though the task lists are based on due dates.
If you wanted a solution where an email is sent out when a task list is complete, then one route could be to have a business rule attached to a task list and then the business rule uses a custom CDF to send out email notication.
If you are interested in sending emails from business rules then I did write a blog on the subject a while back.
Cheers
John
http://john-goodwin.blogspot.com/

BO FC 10.0 problem with alerts and notifications for Workflow

HI guyz.
I can't save e-mail password in option Tools -> General Options -> Alert and Notification. So if you had the same problem, how did you solve it?
Thank you.

Join us to the question. Password is not saved.
http://i003.radikal.ru/1202/b8/d8b8275efbcd.bmp
Edited by: Roman Abramov on Feb 22, 2012 9:10 AM

EPM Workflow Email Notifications

I have inherited an EPM implementation that has EPM Workflow Email Notifications. The email text is not very informative and I want to customize this text to something more meaningful. I have been told this cannot be done, but find this very hard to believe.
Does anyone know if this can be done? Many thanks, in advance.

Hi,
I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
tools have been used (e.g. SharePoint Designer, Visual Studio, 3rd party tool etc.) and the project server version - 2010/2013.
If you are using project server 2013, check if the workflows have been built using SharePoint Designed (open the PWA in SharePoint designer and check the site workflows)
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Help needed in Workflow Email Notification

Hi,
I am new to workflow. I am creating a notification process in Oracle Apps 11i to send an email notification to users who registered for some training. Now how can I send an email notification to each user as the list of users can be huge i.e. > 200 . Do I need to loop through and send a notification to each user one by one or is there a way to achieve this by just sending one notification to all the users and if I send one notification to all the users how can I make sure when a user gets an email he/she don't see other users email addresses.
Any help is appreciated.
Thanks

Thanks can you please tell me what will be the datatype of l_user_list.
It's a VARCHAR2 list of users, separated by a space or comma.
Now before creating AdHocUser do I need to check in WF_USERS table if the user with the same email address is already there then don't create that user and just add it to a l_user_list.
Yes - you will need to have a user record first before you can add them to the role.
If adding user to l_user_list how to make sure I am adding the right user to send notification to as there may be some other user with same name but different email that I don't want to send notification to. I only want to create a AdHocUser only if name and email address both are not already in the WF_USERS. e.g. lets say if there is a user John Doe with email [email protected] who previously attended some training. Now comes another user John Doe with email id [email protected] and is attending the current training. How do I make sure notification only goes [email protected] as he registered for this training not to [email protected] who previously attended some other training.
How do you identify which user has registered for training - you could check email address, or use the Apps user name which is unique. Whatever you are using to determine who is registering, you will need to determine what the link is back to the user record in WF_USERS.
Now as this procedure runs every 24 hrs then everytime it runs do I need to create a new AdHocRole and what should I name it as it can't be hardcoded. As I only want to send an email to the users registered in the current training how do I make sure notification does not go to some other user with the same name with different email who is not registered in the current training.
If the job runs once every 24 hours, then you could use the same role each time, and clear out the users in the role before repopulating them. If not, when you create the new role (which is what I would do) every time the job runs, then store the name of the role in an item attribute, and then reference that in the notification so that the new role is notified each time. Don't forget to set an expiration date for your ad-hoc roles, though, and run a purge job periodically to get rid of the old roles that are no longer required.
Also wf_directory.CreateAdHocUser and create a user list should be in a loop and create an adhoc role and notification will be outside the loop.
What are drawbacks of if in a loop I just create a AdHocUser and then send notification one by one to each user rather than creating a role and in the end send one notification. Basically if there are 200 hundred users loop runs 200 times and each time notification goes.
If you notify each individual user, then you will have a large number of notifications that are being sent - extra records in the WF_NOTIFICATIONS table, extra records on the queue which the mailer uses etc. etc. If you notify a role, then there is only one record to process.
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HTH,
Matt

Error on Workflow email notification in oracle 11.5.10.2

Anyone seen similiar error on Workflow email notification in oracle 11.5.10.2
UNEXPECTED:[fnd.wf.bes.server.SystemLoader.getLocalSystem]:Caching disabled due to JTF exception: oracle.apps.jtf.base.resources.FrameworkException: CacheComponent not registered (KEY=FND_BES_SYSTEM_CACHE) (APP=FND)
UNEXPECTED:[fnd.wf.bes.server.AgentLoader.getAgent]:Caching disabled due to JTF exception: oracle.apps.jtf.base.resources.FrameworkException: CacheComponent not registered (KEY=FND_BES_AGENT_CACHE) (APP=FND)

I do not see any similar issues reported in MOS website that could be relevant to Workflow.
Can you find any errors in the database log file?
Please run the diagnostics scripts in these docs and see if it helps.
Troubleshooting Oracle Workflow in Applications 11i [ID 262011.1]
11i: Oracle Workflow Cartridge (WF): Workflow Java Mailer Diagnostic Test [VIDEO] [ID 1148948.1]
11i: Oracle Workflow Cartridge (WF): Workflow Health Check Diagnostic Test [VIDEO] [ID 1148953.1]
11i : Oracle Workflow Cartridge Workflow Java Mailer Setup Test [ID 274764.1]
If the diagnostics scripts did not help then I would suggest you log a SR.
Thanks,
Hussein

Role Approval workflow and generation

hi to all,
can you just suggest me, what is the role approval workflow and tell brief about it
give me any workflow
thanks in advance
Ramesh

Hi Ramesh,
Approval workflow is the way you can think of a process for approving a user to be created or assigned a group in the org. Example : User Create in HR -
> Manager gets email notification -
> Manager approves the user----
> Division manager gets notified -
> email sent to Helpdesk for a PC -
> etc.
Role Approval sounds like if the user is to be assigned a ROLE via an Approval Process before it gets created in LDAP. The provisioning will happan not just for the User but for the appropriate group according to the Role.
Dev

Is there a way to customize the MDM Workflow email notification content?

I am looking for a way to customize the MDM Workflow email / notification content. For example, I might want to put the Supplier ID(s) of the impacted supplier records (be it Update, Insert & Delete) into the email body or put an URL into the email body.
Can MDM Workflow do this?
Is there any workaround?
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Hi,
What you can do is add a boolean field to the repository, for instance "Send Mail". You can use an assignment in the Workflows to set this field to true. Next, define an updatelistener and pick up the change to this field. If the value is "true", send out an email. Afterwards, let the listener change the value back to "false".
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Oracle Workflow Email Notifications

Hi,
I have created a custom workflow and role(using user management). The notification_preference for this role is defaulting to QUERY. From what I have understood is that when the notification_preference is set to 'QUERY' the users in the role receive email notifications based on their preference(MAILHTML). However, no emails are being sent.
I updated the notification_preference to 'MAILHTML' in the wf_local_roles and the notifications started pouring in. Why aren't there email notifications being sent when notification_preference is 'QUERY'. Is there a UI way to update this role preference?
Regards,
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QUERY is actually used not to receive mails, the notifications are only available on the application notification list for the user:
From the documentation:
Do not send me mail (QUERY) - The notification mailers do not send you e-mail notifications. Instead you must query and respond to your notifications from the Worklist web page.
The preference is updateable for end users via the preferences link on the home page (if not displayed, enable it via personalization).
As you mention this being a custom role, I don't know if the preference could be set via the user management responsibility, though.

WorkFlow Reject Notification

Hi ,
I have a requirement like the workflow should be Approved when all the list of people in the Approval list. If any one rejects then it should result in Rejected and notification should be deleted from the rest of the people , who are not responded.
For ex:
4 people in the approval list. Workflow will check all 4 are approved are or not. For suppose one person rejected then approval requested notification should get deleted from the remaining 2 people.
Now.. we are good with the Approva process but when the 2nd person rejected it is not deleting from the rest of 2 people.
Can anyone tell me how to acheive this
Thanks in Advance

Hi,
Build a role (either use a responsibility with the people in it, or use an adhoc role) and send the notification to the role without ticking the expand roles box.
Everyone in the role will see the notification, and as soon as one of them responds, it disappears from everyone's list.
HTH,
Matt

Approval workflow - email notification

Hi,
I was run out of idea how to complete my assigned job, need oracle expert to help on email notification workflow.
Currently I am working on workflow enhancement with oracle application E-Business Suite for our company.
My job is to add in new approval process to approve Bank Details transaction through AME.
For this Bank Details transaction, the existing approval process is will only route to HR.
Now my job is to add Admin & Manager approval, which mean once the transaction is submitted and the approval processes are as below:
Admin --> Manager --> HR
But this approval process will fall into 2 scenarios as below criteria.
Scenario1: If the selected Bank Name from List Of View (LOV) not "Other Bank" then the approval process is Manager --> HR
Scenario2: If the selected Bank Name from LOV is "Other Bank" (once Other Bank selected, user will need to enter the new Bank Name) then the approval process is Admin --> Manager --> HR
Once Admin approve, Admin will add the new Bank Name into LOV.
Both scenarios will auto trigger email notification to the approver once there is pending for Admin and Manager approval.
For scenario1, our email process package able to send out email notification to the manager.
But for scenario2, email notification not send to Admin. FYI, our Admin is a group of persons assigned to Admin group.
My doubt here is how to let this email notification able to send out to Admin group?
Hopefully anyone of oracle workflow expert could help me as soon as possible.
Thanks.

Hi Mike,
According to your post, my understanding is that you wanted to use workflow to send emails to the approvers when a task process completed in SharePoint Designer 2010.
First, when you add the “Start Approval Process” action to create the workflow in SharePoint Designer 2010, you can click on “these users” to set the task process participants and you can choose “One at
a time (serial)” or “All at once (parallel)” to set how the tasks will
be created.
Then, if you want to send an email to the approver when a single task process completed, you can click on “Approval” in the
“Start Approval Process” step to edit the task process and click on “Change the behavior of a single task” in the “Customization”
to add the “Send a Task Notification Email” action in “When a Task Completes” section as below:
And if you want to send emails to the all approvers when all tasks are completed, you can click on “Approval” in
the “Start Approval Process” step to edit the task process and click on “Change the behavior of the overall task process” in
the “Customization” to add the “Send an Email” action in “When the Task Process Completes” section as below:
If you want to use the approval workflow to update the content approval status, then you can add the “Set Workflow Variable” action to set “Variable: EnableContentApproval” to “Yes” after you add the “Start
Approval Process” action in the workflow, and it should be added above the step “Start Approval Process”.
Please refer to the link below to add the “Set Workflow Variable” step in the workflow:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/b5bebacf-4bb9-4e43-84d7-6eb2714f071d/is-there-an-option-to-set-content-approval-status-according-to-approval-process-workflow?forum=sharepointcustomizationprevious
Best Regards,
Victoria
Victoria Xia
TechNet Community Support

Workflow AND role

Hi,
I have a question regarding to the workflow.
When i create a service notification IW51, the system generate a workflow and the user recieve a message to unblock the service notification (using status profile).
When we affect the "SAP_ALL" role to this user. The user unblock the notification ..OK
But, i can't find the appropriate role or the appropriate autorization object to affect to the user. i try, iw51/IW52 the user recieve a message but when he unblock the service notification, there is an error.
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without assigning 'SAP_ALL' run it. let the error come.
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Quick Oracle Workflow and Oracle9iAS question

Is it safe to assume that Oracle Workflow v.2.6.2 can be integrated seamlessly with ANY web application running on Oracle9iAS Release 2?

The Oracle Workflow Java interface provides a means for any Java program to integrate with Oracle Workflow. The Oracle Workflow Engine and Notification APIs are accessible through public server PL/SQL packages and published views. The Oracle Workflow Java interface exposes those APIs as Java methods that can be called by any Java program to communicate with Oracle Workflow. The Java methods directly reference the WF_ENGINE and WF_NOTIFICATION PL/SQL package procedures and views and communicate with the Oracle Workflow database through JDBC.
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Workflow and notification

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