Workflow substitute

Hello All,
Is there a report to show us which workflow approvers have appointed a substitute?
Report (and in another way) showing who the substitutes are and from who.
Regards,
Sangeeta

No there is not.
What I have seen is that every customer created its own z report.
Quite simple actually. Just use SAP_WAPI_SUBSTITUTES_GET and SAP_WAPI_SUBSTITUTIONS_GET.
Regards,
Bert

Similar Messages

Maintain workflow substitute for other user

Hi,
one of our users went on holiday and forgot to maintain a workflow substitute in his workplace. Now I as admin are forwarding his items manually to other users. Does anyone know a way for me as admin to set a substitute for him?
Best regards.

Function module RH_SUBSTITUTES_LIST does this, a common little program is
REPORT zwf_substitute.
PARAMETERS: p_user LIKE usr02-bname MATCHCODE OBJECT user_comp OBLIGATORY.
START-OF-SELECTION.
CALL FUNCTION 'RH_SUBSTITUTES_LIST'
   EXPORTING
     us_type                  = 'US'
     us_id                    = p_user
     maintainance_flag        = 'X'
   EXCEPTIONS
     no_active_wf_plvar       = 1
     otype_not_valid          = 2
     object_not_valid         = 3.
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
With a report you can assign a transaction code and control authorization to the transaction code instead of having people executing function modules or reports directly in production.
<i>Message was edited by Kjetil Kilhavn:</i>
Sorry about the rather unreadable code, but I don't know what's the problem with the CODE tag.

WORKFLOW substitute overview

Hello,
I'm searching for a very simple overview of substitutions for the person who substitutes an other person...
Person A activates Person B as his substitute from 01/09/08 until 10/09/08.
Via Setting>workflow settings>maintain substitute Person A gets an overview of all his substitutes with the period of substitution.
When Person B logs on in the SBWP, he can see who he is substituting (Setting>workflow settings>adopt substition), but he can't see a period.
Is there an other way than this to check who and when your are substituting someone?
thanks,
Joachim

First of all why do you logically delete workitems which are in error? As far as I know there is no option to continue that workflow. You should always investigate the error and try to resolve it so you can restart it.
>
Manoj Malpani wrote:
> Error workflow does not come under that pending instance ( Automatic Continucation). Is there any harm?
What do you mean by this? You said you saw the workflows which are in error under this pending instances. What you see there are the items which are in temporary error. This means the system will try to execute them again when the error monitoring job will run. So no need to take action.
I think you will need to be a bit more clear in what you mean and want.
Regards,
Martin

Check workflow substitute

Dear friends,
I need some help about tables or module functions that give me information about workflow substitution.
I need the following:
- How to know if a user has created a substitution.
- If a substitution exists, how to know which user is the substitute.
Thanks very much in advance,
Maite.

Hi,
Table HRUS_D2 shows you the substitutor and his/her substitutes, and whether the substitution is active or not.
You could have found the answer also by doing a search here in SDN, and reading couple of other threads..
Regards,
Karri

Defining substitutes in a multi SAP component system landscape

Hi All,
I need some help trying to understand and figure out how to best proceed with a recommendation/solution for defining workflow substitutes in a new SAP installation that includes the following components: Netweaver 2004S, EP6, SRM5 and ERP 2005.
The client is planning to rollout various ESS, MSS, ERP and SRM workflows throughout the organization and use the UWL for all workflow scenarios.
Being new to the portal and UWL, I been reading and trying different things with respect to maintaining substitutes in the ERP and SRM systems as well as the UWL.
Ive figured out that the UWL substitute processing is not linked to the ERP and SRM functionality. This means that anyone responsible for approvals will need to log into the ERP system and define the required personal substitutes in the Workflow Inbox and then repeat the same process in the SRM Approval tab.
If the above is the only way to define substitutes, then the process will not be met with open arms for all sorts of reasons.
As Im new to these new SAP components, am I missing something? There is a simple solution to defining substitutes in this type of a system landscape or do you need to build something to provide the required/desired single entry point for both systems.
Also, what do the UWL substitutes provide?
Regards,
Jerry

Hi Jerry,
Yes the UWL does create substitutes across all connected SAP systems **PROVIDED**:
1. Each system has all the function modules prefixed SAP_WAPI_SUBSTITUT...
2. There is a mapping between the portal user and a user id in each of the systems
3. The user has the relevant authority (auth object S_WF_SUBST) to create/maintain/display substitutes in each of the systems
If you have the SAP_WAPI_SUBSTITUT... function modules in some systems but not others you should be able to copy them (you'll need some SSCR keys of course to copy them under SAP standard names) and everything should be fine. I've done this before to a 6.20 NetWeaver system and it worked fine.
If its still not working you need to check the support pack notes for EP6 - for instance you do need to be on at least EP6 SP14 patch 2 for all substitution features to work.
Regards,
Jocelyn

Authorization in Substitute

Hello Friends,
I am facing an problem whenever an user create an substitute for him.
Let me explain the problem.
Suppose user grade is 15 and he is going for leave for 10 days so He want to make a substitue and his substitute's grade is 13 which is lower than 15. His substitute dont have all the required authorization.
Now, we are assinging all the missing roles to his substitute. It is working fine.
But it does not like a good solution Is there any way to do it at the time when user create a substitute for him.
I have a small doubt also.
Suppose an user create a subtitute in active stage for 10 days. and after 10 days, the substitution period get expired but the substitute can also see the workitems which are created during the substitution period.
Any solution for this problem.
Thanks & Regards,
Manoj

> Let say Some workitem are in process state, They get replaced maunally through SWIA after the substituion period expired. In case, these workitem should not get appeared in Substitute Inbox but it is appearing.
>
SAP obviously do not agree with you
You can observe the same if you as an administrator start executing a work item. If you replace it, you will still be among the agents, even if you weren't originally one of the users receiving the work item. I suppose SAP has been thinking that as long as you have "touched" the work item you are relevant, and that what you observe for substitutes is just a (wanted or unwanted) side-effect.
The user can create many substitutes. You can imagine a situation where a user with high authorization delegates his work items to two people with less authorization. Each of them will see what he/she is authorized to see.
There is a difference between a substitute in SAP Business Workflow and a substitute taking over your job responsibility. The latter needs all the authorizations you had in order to be able to fully replace you, but the workflow substitutes are not necessarily taking over every responsibility you had. It could be they are just off-loading you in one of your roles, in which case you definitely do not want them to get all your authorizations.
Most areas in SAP are capable of handling more complex scenarios than most customers use, and then the solutions sometimes seem to be incorrect - or unnecessarily complex.

Setting up substitute for first time during unplanned absence

Hi, hope you can help. I've looked through the FAQ / Wiki pages but without luck.
We've had a couple of scenarios lately where users (having never set a workflow substitute) have had unplanned absences, workflow (and notification tasks) are being sent to their workplace awaiting action ... which may not happen for some time.
I want to be able to go in to the user account and set up the substitute, is this possilble? (I am aware this could be a security function - but cannot find this either!)
Thanks

Hi,
Have you tried transaction RMPS_SET_SUBSTITUTE. I am not sure when it was introduced: it was not available in 470 system but exists in ECC6. I haven't used it in productive systems since we are just upgrading but it looks like it might do the trick for you if you are on ECC6.
Regards,
Saku

Substitution rule does not work in SAP CRM

Hi,
In our client, we have work flow set up for substitutions. Manager A has specified B as his substitute for approving work flow items during his absence. I checked the table T77S0, WFLOW AUTOF is set to 'X'. I checked the table HRUS_D2, here the entry shows as
User User Start date End date Substitute profile Substitute Active
A B 03/10/2014 01/01/9999 0001 X
However B is not able to receive the workflow items of A. When I tried to forward using SWIA, then B is getting workflow items. Not sure, why the substitution is not working. User A has set up workflow substitute in SAP CRM Web UI.
Any suggestions to resolve this will be greatly appreciated.
Thanks.
With regards,
Ravi

You assigned substitution profile 0001 which is disciplinary or something like that - this substitution profile has no meaning and is only an example. try not assigning a substitution profile or use profile 'all' which contains the 'NO_CLASS' task class which is the default classification for tasks in the system.
you can see substitution definition in SAP Web Application Server → Business Management → SAP Business Workflow → Basic Settings (Organization Management) → Substitute Profile.
see also: Maintaining and Activating Substitutes (SAP Library - SAP Business Workflow)

Display universal work item from CRM work list

Hello all,
In ECC system, we have defined several workflows. We can see the work item from the universal work list via the portal.
Now, we have a new request, we would like to see these work items form CRM work list.
I have checked the custo and I have questions:
1. spro- Customer Relationship Management under UI Framework Technical Role Definition Define Navigation Bar Profile . Select the relevant navigation bar profile and add the specific UI objects WI_BOR.
please check the link http://help.sap.com/saphelp_crmscen70/helpdata/en/e9/7fec7e8f954e7fb60d56dd6324e313/frameset.htm
2. CRM->Basic functions->Worklists->Define Alert Inbox and Workflow Inbox->Define Object-Specific Navigation
=> here i am not sure if need to add entry, if yes, which entry ?
3. need to define ??
RFC destination
. Transaction Launcher Logical Systems and URLs
and workflow substitute profile Id
Thanks in advance for your help.
Best Regards,
Elsa

I've found a solution.
I've been told that this problem is occuring
because the Work Item ID is not being passed correctly to the BOR basedtransaction.
The solution in my case is:
(1) Goto SPRO -> Customer Relationship Management -> IC Web Client ->
Basic Functions -> Transaction Launcher -> Configure Transaction
Launcher (wizard)
(2) Give the launch transaction id in the 'Entries' screen. The launch
transaction id is Z_ACTION_EXECUTE_WORKITEM in my case.
(3) Keep all the parameters same in the further screens until you reach
the 'Transaction Parameters' screen
(4) In this screen, the value currently being passed to Object Key is
//selectedAUI Workitem/WI_ID. Change this to
//selectedAUIWFWIAttachments/OBJECT_ID.
Goto last step and then say 'Complete'.

Logging use of FM RH_SUBSTITUTES_LIST

Hi'
I have made a little tool that uses RH_SUBSTITUTES_LIST to maintain workflow substitutes from a central point. My problem is, that I want to log, what the user do in the subsequent dialog. I.E. which user is set as substitute, in what interval.
Kind regards
Mikkel Iversen

Hi,
It seems, that no changedocs are recorded, and the dbtablog is deactivated on the system.
Kind regards
Mikkel
Message was edited by: Mikkel Iversen

3D effect w/still photo

I've seen documentaries on TV where zooming in on a still image appears to be in 3D...with depth. I know it can be done by dividing the image into layers (background and foreground) but can premiere elements automate this.?
gordo

GORDON
Thanks for the reply.
My first impression is that the creation of an animated "zoomed in still image/with depth considerations" is a Photoshop task and not Premiere Elements (any version).
You wrote about what you are doing now and how you want to stream line the process in the name of time.
1. creating a foreground layer and different background layers in Photoshop and then
2. changing scale on each at different rates...but it's extremely time-consuming.
I have not tried it yet, but I think those Photoshop details can be translated into Premiere Elements workflow (substituting "tracks" for "layers" and keyframing the Scale property for each track content.). But, that would appear to be time consuming as well. But...what if you created a dummy project in which you invested the time in setting up. And, then used a copy of that dummy project each time you want the effect - replace the still with effect in the dummy using the Replace Footage option obtained by right clicking the dummy's original still in project media.
On the Photoshop side of thoughts...
To lessen the time consuming aspects of this, have you attempted to create an action for this in Photoshop. If you can create the action and produce the wanted product, does Photoshop allow you to export that as a video file (such as .mov)? In that regard, is your end result targeting using the still with effect (created now in Photoshop) in a Premiere Elements 10 video project?
Please review and consider and then let us know if we are closer to what you seek.
Thank you.
ATR

Table to update the substitutes for workflows

Hello, as it is the table to update the substitutes for workflows?

Hi,
Yes - HRUS_D2
Try using function module RH_SUBSTITUTES_LIST or RH_SUBSTITUTION_MAINTAIN to do the maintenance of substitutes.
If this is done in the background then there is an RFC function module (don't know this off by heart though)
Regards
Robin

Substitute not receiving workitem for Workflow WS20000075 - TS20000166

Hello Friends
With rgeard to the Workflow WS20000075 and the task TS20000166 , we find that the substitutes are not receiving the workitem .
only the agents determined from the PO release strategy are getting the workitems.
But the substitutes of these agents are not receiving the workitems.
I checked the table HRUS_D2 which is valid and also active.
i also notice that in table SWWORGTASK , the ORG_OBJ field is set for the POSITION . does this mean , personal substitue will not work as the agent determination is on POSITION level ?
Please assist.
thanks
Raghu V
Edited by: Raghunandan Vasudevarao on May 2, 2011 8:28 PM

"In release strategies, what is the object type maintained ? Maintain the same object type when assigning substitutes. "
Hello Suresh ,
In the release strategy , we have assigned the Object as " S " which is a position and assigned the corresponding POSITION ID . So does this mean the substitute assignment should be on a POSTION level rather than a user specific level ? If yes , How do we do that ?
" Please check whether the substitution maintained is ACTIVE or PASSIVE. "
Hello Guddan ,
The substitution is ACTIVE , Iahev confirmed.
thanks,
Raghu V

Substitutes on workflow

Hello,
I would like to know if substitutes work for workflow messages or if they only work for workflow items.
Thanks in advance,
Andrea

I mean documents, the ones that arrive to a user inbox but they are not the same as workflow items. If you go to your inbox you will find unread documents, documents and then workflow. I am talking about documents.
Thanks you,
Andrea

Substituting WF-BATCH user in PO creation Workflow

Experts,
Looking for a bit of guidance on an issue that has been hanging around a while, and no one seems to be able to assist.
Here is the scenario: Purchasing P Req's are created, and workflow routes them to the appropriate releaser(s) for approval. The approver releases the P Req to be converted to a PO. This is where things start going wrong. We are looking to output the PO in an email (PDF) format to SCOT. This in itself isn't a problem, except that the workflow user WF-BATCH also creates emails for IS-U customers in a RAW format with the text in the body of the email. Including a PDF format within the node then converts the IS-U emails to PDF, which is out of the question. We have tried every(?) conceivable option within the INT node to accommodate both options within the same node.
Trying a different approach I have created another node under INT called 'SMTP', with the thought of routing the PO outputs to this using a user substitution in the workflow in association with OSS Note 311633, which effectively points the users output to the appropriate node via a PID.
I guess the 2 questions I have are:
1. Have I missed anything in the standard SCOT setup that could be utilised, and;
2. If the answer to 1 is 'No', whether my proposed 'solution' is achievable.
Many thanks in advance,
Paul...
Message was edited by: Paul Brown

Hi Sudhir,
the release is done with the BAPI function
BAPI_REQUISITION_RELEASE_GEN
Some of these BAPI's do offer an import element, saying "USER", where you can overwrite the current user with another one's ID, to avoid having the background user as the last change of the object.
In this case, this option is not available, so to say, there's nothing that can be fixed.
The solution to set and overwrite the release step with another user id, is exactly to change the change documents. So you've already found what you were looking for.
Best wishes,
Florin

Workflow substitute

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