Working in ECC 5.0..After approve, i need to send confirmation mail to all

Hi,
I am working in ECC 5.0...This is my requirement..
After receiving the workitem approval message in managers inbox..after he approves/rejects,whatever approval i need to send back confirmation mail to Employee as well as payroll and admistrator and also two managers.
Could u pls... how can i proceed with this scenario..
Thanks and Have a nice day!!!
Soni

Hi Soni,
We have handled a similar requirement in our project , by writing a Custom function module for sending mails to Initiator, Payroll and managers approving the form.
Actually we had created a custom function module for sending a mail.
And this was called in one of the Method of the Business Object. (e.g: SENDMAIL - ZBUS7051 )
and a background Step was defined in the Workflow template, which uses a task defined using the BOR Object - ZBUS7051 - SENDMAIL.
Hope this helps.
Regards,
Raj

Similar Messages

How to convert report to pdf format after that I want to send on mail

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Guru
What is my requirement . I want put push button on output list of a normal report. When user click on mail push button, mail should go to customer mail id according to customer no i gave input for customer no in selection screen.
For this I need what is function module (Code) for convert a report to pdf format and whats function module for send mail to customer.
Plz help me out
thanks
Durgesh

Hi ,
   I think this is helpful
FM are used to convert pdf file and attachem.
CONVERT_ABAPSPOOLJOB_2_PDF
SO_DOCUMENT_SEND_API1
*& Report ZSPOOLTOPDF2                                                *
*& Converts spool request into PDF document and emails it to           *
*& recipicant.                                                         *
*& Execution                                                           *
*& This program can be run in background or online and a spool request *
*& will still be created                                               *
REPORT zspooltopdf2.
PARAMETER: p_email1 LIKE somlreci1-receiver
                                    DEFAULT '[email protected]',
           p_sender LIKE somlreci1-receiver
                                    DEFAULT '[email protected]',
           p_delspl AS CHECKBOX,
           p_online no-display.
*DATA DECLARATION
DATA: gd_recsize TYPE i.
Spool IDs
TYPES: BEGIN OF t_tbtcp.
        INCLUDE STRUCTURE tbtcp.
TYPES: END OF t_tbtcp.
DATA: it_tbtcp TYPE STANDARD TABLE OF t_tbtcp INITIAL SIZE 0,
      wa_tbtcp TYPE t_tbtcp.
Job Runtime Parameters
DATA: gd_eventid LIKE tbtcm-eventid,
      gd_eventparm LIKE tbtcm-eventparm,
      gd_external_program_active LIKE tbtcm-xpgactive,
      gd_jobcount LIKE tbtcm-jobcount,
      gd_jobname LIKE tbtcm-jobname,
      gd_stepcount LIKE tbtcm-stepcount,
      gd_error    TYPE sy-subrc,
      gd_reciever TYPE sy-subrc.
DATA: w_recsize TYPE i,
       w_spool_nr like sy-spono.
      %_print LIKE pri_params.
DATA: gd_subject   LIKE sodocchgi1-obj_descr,
      it_mess_bod LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      it_mess_att LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      gd_sender_type     LIKE soextreci1-adr_typ,
      gd_attachment_desc TYPE so_obj_nam,
      gd_attachment_name TYPE so_obj_des.
Spool to PDF conversions
DATA: gd_spool_nr LIKE tsp01-rqident,
      gd_destination LIKE rlgrap-filename,
      gd_bytecount LIKE tst01-dsize,
      gd_buffer TYPE string.
Binary store for PDF
DATA: BEGIN OF it_pdf_output OCCURS 0.
        INCLUDE STRUCTURE tline.
DATA: END OF it_pdf_output.
CONSTANTS: c_dev LIKE sy-sysid VALUE 'DEV',
           c_no(1)     TYPE c   VALUE ' ',
           c_device(4) TYPE c   VALUE 'LOCL'.
*START-OF-SELECTION.
START-OF-SELECTION.
Write statement to represent report output. Spool request is created
if write statement is executed in background. This could also be an
ALV grid which would be converted to PDF without any extra effort
WRITE 'Hello World'.
new-page.
commit work.
new-page print off.
If p_online = 'X'.
Processing performed when program calls itself when run online
    gd_spool_nr = sy-spono.
    EXPORT gd_spool_nr TO MEMORY ID 'SPOOLTOPDF'.
    EXIT.
endif.
IF sy-batch EQ 'X'.
    PERFORM get_job_details.
    PERFORM obtain_spool_id.
ELSE.
    gd_spool_nr = sy-spono.
If executed online, it submits a program to perform the write statements
instructing it to create a spool request, this could be another program
which just performs the write statements and then exports sy-spono
to memory. But in this example it calls itself passing X to parameter
p_online, which takes it down an alternative procesing path.
    submit ZSPOOLTOPDF2
           with p_online = 'X'
           to sap-spool
           spool parameters   %_print
          archive parameters %_print
           without spool dynpro
           and return.
ENDIF.
Get spool id from program called above
IMPORT gd_spool_nr FROM MEMORY ID 'SPOOLTOPDF'.
PERFORM convert_spool_to_pdf.
PERFORM process_email.
if p_delspl EQ 'X'.
    PERFORM delete_spool.
endif.
IF sy-sysid = c_dev.
    wait up to 5 seconds.
    SUBMIT rsconn01 WITH mode   = 'INT'
                    WITH output = 'X'
                    AND RETURN.
ENDIF.
      FORM obtain_spool_id                                          *
FORM obtain_spool_id.
CHECK NOT ( gd_jobname IS INITIAL ).
CHECK NOT ( gd_jobcount IS INITIAL ).
SELECT * FROM tbtcp
                 INTO TABLE it_tbtcp
                 WHERE      jobname     = gd_jobname
                 AND        jobcount    = gd_jobcount
                 AND        stepcount   = gd_stepcount
                 AND        listident   <> '0000000000'
                 ORDER BY   jobname
                            jobcount
                            stepcount.
READ TABLE it_tbtcp INTO wa_tbtcp INDEX 1.
IF sy-subrc = 0.
    message s004(zdd) with gd_spool_nr.
    gd_spool_nr = wa_tbtcp-listident.
    MESSAGE s004(zdd) WITH gd_spool_nr.
ELSE.
    MESSAGE s005(zdd).
ENDIF.
ENDFORM.
      FORM get_job_details                                          *
FORM get_job_details.
Get current job details
CALL FUNCTION 'GET_JOB_RUNTIME_INFO'
       IMPORTING
            eventid                 = gd_eventid
            eventparm               = gd_eventparm
            external_program_active = gd_external_program_active
            jobcount                = gd_jobcount
            jobname                 = gd_jobname
            stepcount               = gd_stepcount
       EXCEPTIONS
            no_runtime_info         = 1
            OTHERS                  = 2.
ENDFORM.
      FORM convert_spool_to_pdf                                     *
FORM convert_spool_to_pdf.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
       EXPORTING
            src_spoolid              = gd_spool_nr
            no_dialog                = c_no
            dst_device               = c_device
       IMPORTING
            pdf_bytecount            = gd_bytecount
       TABLES
            pdf                      = it_pdf_output
       EXCEPTIONS
            err_no_abap_spooljob     = 1
            err_no_spooljob          = 2
            err_no_permission        = 3
            err_conv_not_possible    = 4
            err_bad_destdevice       = 5
            user_cancelled           = 6
            err_spoolerror           = 7
            err_temseerror           = 8
            err_btcjob_open_failed   = 9
            err_btcjob_submit_failed = 10
            err_btcjob_close_failed = 11
            OTHERS                   = 12.
CHECK sy-subrc = 0.
Transfer the 132-long strings to 255-long strings
LOOP AT it_pdf_output.
    TRANSLATE it_pdf_output USING ' ~'.
    CONCATENATE gd_buffer it_pdf_output INTO gd_buffer.
ENDLOOP.
TRANSLATE gd_buffer USING '~ '.
DO.
    it_mess_att = gd_buffer.
    APPEND it_mess_att.
    SHIFT gd_buffer LEFT BY 255 PLACES.
    IF gd_buffer IS INITIAL.
      EXIT.
    ENDIF.
ENDDO.
ENDFORM.
      FORM process_email                                            *
FORM process_email.
DESCRIBE TABLE it_mess_att LINES gd_recsize.
CHECK gd_recsize > 0.
PERFORM send_email USING p_email1.
perform send_email using p_email2.
ENDFORM.
      FORM send_email                                               *
--> p_email                                                       *
FORM send_email USING p_email.
CHECK NOT ( p_email IS INITIAL ).
REFRESH it_mess_bod.
Default subject matter
gd_subject         = 'Subject'.
gd_attachment_desc = 'Attachname'.
CONCATENATE 'attach_name' ' ' INTO gd_attachment_name.
it_mess_bod        = 'Message Body text, line 1'.
APPEND it_mess_bod.
it_mess_bod        = 'Message Body text, line 2...'.
APPEND it_mess_bod.
If no sender specified - default blank
IF p_sender EQ space.
    gd_sender_type = space.
ELSE.
    gd_sender_type = 'INT'.
ENDIF.
Send file by email as .xls speadsheet
PERFORM send_file_as_email_attachment
                               tables it_mess_bod
                                      it_mess_att
                                using p_email
                                      'Example .xls documnet attachment'
                                      'PDF'
                                      gd_attachment_name
                                      gd_attachment_desc
                                      p_sender
                                      gd_sender_type
                             changing gd_error
                                      gd_reciever.
ENDFORM.
      FORM delete_spool                                             *
FORM delete_spool.
DATA: ld_spool_nr TYPE tsp01_sp0r-rqid_char.
ld_spool_nr = gd_spool_nr.
CHECK p_delspl <> c_no.
CALL FUNCTION 'RSPO_R_RDELETE_SPOOLREQ'
       EXPORTING
            spoolid = ld_spool_nr.
ENDFORM.
*&      Form SEND_FILE_AS_EMAIL_ATTACHMENT
      Send email
FORM send_file_as_email_attachment tables it_message
                                          it_attach
                                    using p_email
                                          p_mtitle
                                          p_format
                                          p_filename
                                          p_attdescription
                                          p_sender_address
                                          p_sender_addres_type
                                 changing p_error
                                          p_reciever.
DATA: ld_error    TYPE sy-subrc,
        ld_reciever TYPE sy-subrc,
        ld_mtitle LIKE sodocchgi1-obj_descr,
        ld_email LIKE somlreci1-receiver,
        ld_format TYPE so_obj_tp ,
        ld_attdescription TYPE so_obj_nam ,
        ld_attfilename TYPE so_obj_des ,
        ld_sender_address LIKE soextreci1-receiver,
        ld_sender_address_type LIKE soextreci1-adr_typ,
        ld_receiver LIKE sy-subrc.
data:   t_packing_list like sopcklsti1 occurs 0 with header line,
        t_contents like solisti1 occurs 0 with header line,
        t_receivers like somlreci1 occurs 0 with header line,
        t_attachment like solisti1 occurs 0 with header line,
        t_object_header like solisti1 occurs 0 with header line,
        w_cnt type i,
        w_sent_all(1) type c,
        w_doc_data like sodocchgi1.
ld_email   = p_email.
ld_mtitle = p_mtitle.
ld_format              = p_format.
ld_attdescription      = p_attdescription.
ld_attfilename         = p_filename.
ld_sender_address      = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
Fill the document data.
w_doc_data-doc_size = 1.
Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
     ( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name   = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = it_attach[].
Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num   = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type   = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name   = ld_attfilename.
t_packing_list-doc_size   = t_packing_list-body_num * 255.
APPEND t_packing_list.
Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
       EXPORTING
            document_data              = w_doc_data
            put_in_outbox              = 'X'
            sender_address             = ld_sender_address
            sender_address_type        = ld_sender_address_type
            commit_work                = 'X'
       IMPORTING
            sent_to_all                = w_sent_all
       TABLES
            packing_list               = t_packing_list
            contents_bin               = t_attachment
            contents_txt               = it_message
            receivers                  = t_receivers
       EXCEPTIONS
            too_many_receivers         = 1
            document_not_sent          = 2
            document_type_not_exist    = 3
            operation_no_authorization = 4
            parameter_error            = 5
            x_error                    = 6
            enqueue_error              = 7
            OTHERS                     = 8.
Populate zerror return code
ld_error = sy-subrc.
Populate zreceiver return code
LOOP AT t_receivers.
    ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM.

Need an enhancement after releasing a PO Need to send a mail to vendor

Hi all,
I am having a requirement that, need to send a mail and attachment whenever a PO get released.
Can anyone help to find the enhancement for to write the code to send a mail to vendor.
Regards.
Ranganadh.

Hi,
To send a mail when a new PO is created.
can be achievd by using class cl_bcs and BADI method
IF_EX_ME_PROCESS_PO_CUST~POST of BADI ME_PEOCESS_PO_CUST.
We can aslo configure the OUTPUT TYPE as MAIL in transaction NACE. This is usually doen by the Functional consultant.
Pls look into these exapmles which clearly explains abt the process of sending a mail-
Sending Mail using class cl_bcs
Re: Mail sending program
Re: SCOT and FM 'SO_NEW_DOCUMENT_ATT_SEND_API1'
Reward if helpful.
Best Wishes,
Chandralekha

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We want to configure one new scenario .Based on the customer PO we need to develop and manufacture a prototype and send to them for approval.On approval we need to start regular production for the PO quantity .
What our understanding is that we need to create a production order for one piece first and send it for approval to vendor. Whether we can use source inspection here ? After approval we need to create another production order for the original PO quantity and from here we are planning to have a standard flow in the system .

Hi there ,
As per my understanding after you receive the order from customer create a manual production order & then do the production work against the same . Now after GR send the finshed good to customer if it is as per customer's requirement then you can enter the original qty of Finsihed good required & run MRP followed by other process ...............
It is better to creata the prototype order without material & settle against the cost center as suggested above ..............
Now why you want to implement source inspection............checking the quality as per the requirement is customer's job ....so you want to mantain the quality results in your system ...
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Hi
We are working on SRM4.0 classic scenario with SAP R/3 4.7.
We are having following scenarios to create backend docs.
1. All SC created from catalog should create PO in backend R/3.
2. All SC created using Free text description (All non catalog items) should generate PR in backend.
All PRs are getting generated perfectly as per point 2.
But the problem is with point 1 where PO is not getting generated in backend after approval is done.
As per my analysis, system is picking the PO number and object type perfectly. But all these records exists in BBP_DOCUMENT_TAB. Even after running CLEAN_REQREQ_UP also they are not going to backend.
In BBP_PD it shows I111 Item in transfer process with no check in inactive column.
No errors in SC monitor(RZ20).
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Did anyone faced such situation please throw some light on this.
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Jagdish
Not sure, try to run FM BBP_PD_PO_TRANSFER_EXEC...
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PO Response approval Work item is not executing from approver inbox.

Hi,
PO Response approval Work item is not executing from approver inbox. After click the approve button system is not showing any error and also work item is not clearing from user inbox. When we checked the status of the work item in SWI1 Transaction is still READY.
Standard Task: TS14508055 - Transfer purchase order response data to purchase order
Business Object: BUS2209
Scenario:
1. Create PO in SRM System, Vendor belongs to SUS System Vendor
2. SUS Vendor creates the PO Response SUS system, POR Value is greater Than PO Value
3. Approval Work item will go to Buyers of purchasing group
4. Buyer trying to approving The PO Response from his approval inbox
Regards,
Surya Sankar

what all buttons do you see when you open the workitem in the approval inbox.
as far as i know , there will only button 'transfer response to purchase order'..
what happens if you click the above button.

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Hi All,
i have created workflow using sharepoint designer 2013 for project server 2013 online. and i have also set the approver after the first stage. when i create a project using this workflow, project is created successfully and the approval task also go for
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I am also experiencing issues with this. After the approval task is completed, the Workflow gets cancelled with the following message
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at System.Activities.CodeActivity.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor executor, BookmarkManager
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All other desired workflow actions work as expected. Emails are sent, project is moved from stage to stage, however as soon as the workflow approval task is completed, either Approved or Rejected, the Internal Status is changed to Canceled and the
workflow fails.
What is interesting is when the Approval task is completed, the approver will receive an email notification that the task was CANCELLED or DELETED....
not COMPLETED, which is what would be expected.
Has anyone seen this - any potential resolution?

Request stays in Authorizing state even after approval

I've been trying to debug this for days now and it completely breaks my lab - until it fixes itself after some random time and then breaks again
I created a simple approval workflow which seeks approval from [//Target/Owner] when joining an Owner Approval Group. The request makes it to the Group Owner, but when the group owner approves the request, it stays stuck in Authorizing state and the user
doesn't become a member of the group. The WF also remains in Running status even after the request is approved.
I've seen some similar problems around on the internet, and all seem to suggest Exchange related issues. I don't have an exchange setup in my lab, but I don't think not being able to send an email would completely break the approval process. Besides, it
does seem to spring back to life randomly and it all starts working again before breaking - very intermittent.
I've been messing around with the PS WF activity (which I use to calculate custom approvers), but I have disabled that WF completely for now and I'm just using OOTB activities and approvers.
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Yep, the approval responses are generated but the request still stays in Authorizing with the workflow in Running state.
What makes this even more bizzare is the intermittent nature of the issue, it just seems to resolve itself after some time then break again.
One thing I have noticed is that the problem starts when I use my custom WF to add approvers to the WF dictionary - the first activity is a powershell activity which calculates the approvers and the next one is the OOTB approval activity which sends an email
to [//WorkflowData/Approver]. However, the PS script runs just fine, and the approver gets the request but after approval nothing happens (although approval responses are generated)

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Hello all,
I have an issue regarding Shopping Carts: When a Shopping Cart is approved, gives a Purchase Order which is sent to Vendor, Requester can still delete Item of Shopping Cart, which has effect to delete Item in Purchase Order. I opened a message for SAP but they tell me this is the standard behavior which is for me a non sense!
I would like to know if you already met the fact that Shopping Cart Item being deletable after approval and if you corrected it, how?
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Patrick
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Hi,
Yes this is a standard behaviour.
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Yann

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Hi experts,
I have worked on ECC 6.0 and now i have got a new job and now working in 4.7 for support project. I feel it is very difficult after working in 6.0.
I have not used occurs 0, like etc.. statements in 6.0.
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Hi Sakthi,
I faced the same problem,. I am in support now for last 3 months...
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In ECC 6.0 there is always less data... since the database may be from 2005 but not early than that...
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In SAP Wiki, there are performance tips & Coding procedures.. Lokk at that it will be help full...
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Thanks for the posting. I am using MDM 5.5 SP4, maybe that is the reason. Assignment works fine if I manually perform it during the workflow. But it can't execute automatically as part of the workflow. it needs manual execution. Do you think this will be resolved if I upgrade to SP5? Is SP5 already available now?

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We are upgrading from EBP 3.0 to SRM 5.5. We have implemented dead line monitoring for invoice workflow in EBP3.0. We are having some invoices created in EBP 3.0 system and reminders generated in SRM 5.5 sytem for those invoices. After approval of the invoices, the reminder work items are still showing up in Inbox of the approver. This happens only with the old carts that were created in EBP 3.0 system.
Please help to fix this problem.
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we are facing the problem that the leave request items have still state "new" after the approval and don't change the state.
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thanks, Vanessa

Hello Lukas,
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I also think that there is still a problem with the configuration of the UWL / backend WF. It could be that ne required jobs are not planned. I was happy that the UWL worked so fast but now....
Greetings,
Vanessa

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Working in ECC 5.0..After approve, i need to send confirmation mail to all

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