Zero value PO for internal processing

Question

Hi ,
My client has a requirement where they need to raise Zero Value Purchase Order to IT Service Desk for procuring  IT Equipments / Phones / Laptops .
So the service desk is our internal vendor who negotiates with IT Hardware providers to procure stuff ordered through PO .
Now I know that in the Invoice Tab at the item level we can un check the Inv Receipt to make the PO a zero value , but I am stuck with
1. What should be the combination in Account Assignment Category & Text Item Category  ?
  2. Also we don't want to create any specific materials for this and would like to populate our requirement in the description .   For example " Order 5 blackberries" .
Please suggest the best way to do the same .
Regards
Anirban

Answer 1

> My client has a requirement where they need to raise Zero Value Purchase Order to IT Service Desk for procuring  IT Equipments / Phones / Laptops .
If this is internal requirement, you should create a PR instead of PO and there is no need to enter the purchase price but still picks the valuation price from the material master but it doesnt have any impact in the accounts or purchase.
> So the service desk is our internal vendor who negotiates with IT Hardware providers to procure stuff ordered through PO .
Later your IT desk can negotiate with vendor and convert the PR into PO for the purchase. because you can't create a PO with zero value until otherwise if it's free item or consignment item. But in your scenario, you can't enter your IT department as vendor.
> Now I know that in the Invoice Tab at the item level we can un check the Inv Receipt to make the PO a zero value , but I am stuck with
I dont think this is right scenario, even though if you create ur IT department as vendor and create PO with "no invoice" this is not a right practise.
>  1. What should be the combination in Account Assignment Category & Text Item Category  ?
>   2. Also we don't want to create any specific materials for this and would like to populate our requirement in the description .   For example " Order 5 blackberries" .
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1. you can maintain the account assignment in PR depends on where you want to incur the cost(cost center, internal order) if this is direct expense. But if it's a stock item, you dont need to provide account objects in PR/ PO
2. You can create PR/PO without material by only maintain short text but you need to provide the account assignment. I dont think item category helps for your scenario.