Project purchases in a centralized procurement environment

Is it possible to perform project purchases - expense and inventory in a centralized procurement environment.
I have a query from a customer if this is possible.
please share your experiences and views on this.
Kemp

hello,
I think it is possible. Only thing u have to ensure that cross charge has been enable on the project.
Thanks

Similar Messages

CENTRAL PROCUREMENT

Hi good morning one and all,
We need to carry out central Procurement across company codes. The procurement is text-based there are no materials maintained. The Procuring cost is directly getting captured at the cost center , account assignment category K How can goods receipt be carried out for the Inter-company Plant , without carrying out a stock transfer or an stock transport order, since there are no material numbers maintained.
Answer will be rewarded

Hi
I think your are confused or not clearly stated the requirement.If you have the Central purchase organization, then this purchase orgnization is responsible for procuring material all the plants.When you raise a Po, you need to give the plant at item level even though there is no material master.When you do GR for the line item system will consider the plant against the line item
Once you receive the goods, stock will not be displayed since it is account assignment and total will be posted to cost center.If <b><i>you need to procure same for more than one plant, please give corresponding plants and Quantities as a separate line items in PO.</i></b>
Regards
Ramakrishna

Project Purchase order

Hi,
I want to put a check on Project purchase order creation, so that Purchase order should not get created until & unless WBS achieve a status as REL & BUD
Looking for early response.
Rgds,
[email protected]

If you have carried out the steps exactly you should be able to control it.
Status number:1
Status:PONL
Text:PO not Allowed
Check Initail Status Check box
Lowest: 1
Highest:1
Material PO-Forbidden
Have you checked the Initial Status Check box in the status profile for this status.
Did you set the indicator as Forbidden for the business transaction Material Purchase Order?
Did you assign the WBS status profile on the WBS?
You should see PONL appearing in the user status field.
Check the business processes tab Material Purchase should appear in RED.
Regards
Sreenivas
Pls close this post if satisfied. This is the best you can expect from me.

Purchase order created by "Procurement Document" is not printed automatical

Hi all experts,
After and upgrade to 8.81 (from 2005A) some funcionality was lost.
In Print Preferences it is set that the document Purchase Order shall be printed automatically when adding document.
This works if you add the document directly in Purchase module.
But, if you add the document via a Sales Order
- on the Logistics tab, mark the field Procurement Document to create the PO -
the Purchase order is not printed.
Has anyone seen any changes regarding this functionality or is it a bug?
Thank you!
Kind regards,
Susanna

Hi all!
Just F Y I - this is an error in this version that is a candidate for future versions:
"After detailed investigation of the Business Impact and the Product Strategy we came to the decision that the correction of the system behaviour is not feasible in the currently supported versions of SAP Business One. Theerror has been recorded and is a candidate to be fixed in a future version.
Please see note 968358 and note 1644710 for further information.
Like a workaround please use the document printing option to print all the purchase order created using the procurement wizard."
Thank you for all help!
//Susanna

Using a single source project in a multiuser shared storage environment

I wanted to get some opinions on wether or not some adobe experts feel there would be any negative issues or problems with this type of workflow.
having several cs5 machines all on a shared fibre san system. all machines access the same projects and source materials and have their own internal drive containing the media cache and database. Then creating a single standard project with a sequence and bins and a few normally used files in it.
Then every time someone wants to start a new project they would load this "workflow" project in and then save it out to a different drive with the new project name and start editing from there.
I am concerned that not creating a new project every time that there might be something going on in the background with metadata or media cache or something strange that could cause any problems with copying the same project every time?
thanks!

Thanks, I missed a little bit of clarification there. we do not use macs, all our machines are windows 7. (really wish the forums were seperated for mac and pc)
also we are not using a networked multiuser environment. there is one standard user account that is the same on every machine and always used.
the main issue is that each machine has fibrechannel access to the same 36TB raid array. It is divided up into 4 drive letters that all show up the same on each machine.
we have been working this way for quite awhile already. it works, any machine can load any project and work on it. I am just wondering if it could be causing any of the different strange random problems we see from time to time.
we are actually in the process of upgrading all our machines from cs4 to cs5.
on of the main issues we have had so far is cfa files. when you load a project on another machine it makes a new cfa file even though there was one there already and it incremements the file#. some dirs i will look and there will be 12 cfa files for one clip. we set all our machines to save next to original in prefs.
i think that issue might be resolved in cs5 though. we are still trying to get converted over.
will there ever be a time we could put the media cache and database on the same shared drive that all machines look at? or is it that way now in cs5? cs5.5?
we have file-level san sharing setup so all machines can read and write at the same time and read the same files without any conflicts.
thanks!

Project Purchase Order Integration

Hi Gurus,
I have prepared a purchase order for the destination type expense. At the same time i have created 2 different Capital Projects. The projects should be visible in the distribution tab of the Purchase Order without fail. But none of the 2 projects created are visible in the purchase orders. Can you put some light on where have i missed.
I would appreciate an early reply as i have a client presentation tomorrow.
Thanks
Tarun

Hi
Verify the projects and POs are on the same Operating Unit.
Do you see any other projects on the project LOV?
Dina

Classifying the Project Purchase requisition as Budgeted/Non-Budgeted.

Dear All
There is a budget limit that is maintained for each project.
However there are some expenses that are not planned at the time of setting the budget value.Thus when budget gets exhausted ,the budget value is increased but there is no track as to which materials have been procured without planning.
Hence end users have suggested that there should be an option to select whether the line item in PR is budgeted/non-budgeted.
Options available
1) In account assignment tab(item level ) of PR a new radio button/drilldown selection option .(This option is not likely as just for indicating purpose ,we dont want a a standard screen is to be fiddled with. )
2) After transaction is saved , a new screen should be called and entry should be made there which we can populate in a Z table.
3) Use an existing empty field in PR and populate it as per our logic.
Please advise if any of the above points are more feasible, practical and if any other suggestion is given , it will be of great help.
Regards
Iyer Kartik

Hi,
You will have to do a development... no other way...... build up ur own logic...the system should trigger a check with this Badi 'ME_REQ_POSTED'
Use any of the enhancelemtn points here and develope your sreens and tables which need to be updated.
Hope this helps
Thanks & regards
AHP

Restrict Operational purchase from creating central confirmation

Dear All,
In SRM 7.0 we have role /sapsrm/secretary and /sapsrm/op_purchaser. both of them can create central confirmation.
i want my opertaional purchase user not to be able to create confirmation for other PO , he should be able to create confirmation for only his PO.
for central confriamtion i am using /sapsrm/secretary. Is there any way in role or anything simple that we can restric the central confirmation for opertaional purchaser.
Thanks
Iftekhar Alam

Role Name
Portal Role
SAP SRM Server Role
Employee
com.sap.pct.srm.ro_employeeselfservice
/SAPSRM/EMPLOYEE
Operational Purchaser
com.sap.pct.srm.ro_operationalpurchaser
/SAPSRM/OP_PURCHASER
Supplier
com.sap.pct.srm.ro_supplier
/SAPSRM/SUPPLIER
Goods Recipient
com.sap.pct.srm.ro_goodsrecipient
/SAPSRM/RECIPIENT
Depending on the roles assigned to you in SAP SRM, different options are available for confirming goods and services, as well as for entering time data for services rendered.
If you have been assigned the Employee or Operational Purchaser role, you can enter confirmations for goods receipts and services performed. You can do so for items in your own shopping cart, or for which you are the requester or the goods recipient.
If you have been assigned the Supplier role, you can do the following:
Confirm that goods have been delivered or services have been rendered
then you need to identify the transaction and restrict confirmation for purchaser.
Muthu

Subcontracting scenario for a Project Purchase Order.

Hi Friends,
the requriement is as follows:
We need to create a Purchase Order with account assignment category Q or N directly from Project Systems and sent to a vendor. The vendor has to deliver these materials to a subcontracting vendor. The subcontracting vendor will do some (minor)processing and finally sends the same material to the plant. The Excise duties are to be captured accordingly and invocie is to be posted for both the Vendor & Subcontractor.
Regards,
Phani

Hi,
Mention the Vendor & Sub contracting detail as service line item in Network order & release, the system automatically generates the PR for this.
Then create PO with reference to this PR.
Create Normal PO with service line iten, item cateory as D ,Specify 2 line item one is for vendor & other service line item for the Sub contractor.Once sub contractor delivers material to plant Then accept both the service line item in SES, the payment will get generated for both vendor & sub contractor as specified in the PO.
The invoice will be based on this line item.
Regards,
Raj

Projecting purchased movies

I purchased movies on the ipad and now I can't project them. It gives me a message saying the connected display in not authorized to play protected movies. How do i fix this? Did I just waste my money to buy movies I can't project?
Theresa

What connected display are you trying to use? If an Apple TV, you need to go into itunes and be sure it's connected to the itunes store's account, and if needed, authorize it (in the menus somewhere).

Accounting entries for a Project purchase order - reg

Hi,
I am processing a purchase order with Account assignment category as " Y " which requires a WBS element in the account assignment tab of Purchase order. A G/L account(XYZ) is defaulted in to the field G/L account under the tab account assignment.
There is no GR based invoice verification hence no Goods receipt (MIGO) is required for this purchase order.
When i am trying to process the invoice verification, the accounting enties are as follows
Vendor                         1000
GR/IR account              0.000
G/L Acct (XYZ)              1000
But in actual the GR/IR account will zero value should not be displayed in the accounting doucment.
Could any body suggest me how to eradicate the second non valuable entry duirng invoice verification in MIRO transaction.
Please expedite.
Regards,
RitiG

Hi
Can you check account assignment category Y with P - is there anything uneven?
I hope you are doing PO based IV - it means when you check Goods receipt tab in PO item details delivery tab, invoice entries will be vendor (credit) and GR/IR (debit). In case Goods receipt indicator is not ticked, entries will be vendor (credit) and expense GL account (debit). Can you check both of these?
Thanks

Block Project Purchase Requisition using User Status

Dear All,
We need a copy of TECO, we tried to create a new status using BS22 transaction but its totally new activity of creating the system status. This transaction does not allow to copy an existing status. is there any other way to do so
We alos tried to block the Purchase Requisition using user status, but its not working. Please guide
Thanks in advance.
Murtaza

Yes, you are right I need the said status for WBS Element. I have assigned it to relevant WBS Elements but not working.
Let me explain the scenario little more, there are activities having commitments (Purchase Requisitions), we need to process the existing PRs but new commitments must be blocked. we need to use status on WBSE to control it so that if we need to re-open the new commitments, we can do it by disabling the status.
Murtaza

How do I know how many ECALs I need to purchase for my MOSS 2007 environment?

Hi everyone,
I am trying to determine how many Users in my environment need an ECAL, is there some was i can get a list of the users?

Thats what I thought. You may also want to read the following blog. This will again prove the point that you must talk to MS licensing Rep but at the same time you can start thinking about things you need to do at your end if you are able to use Mix mode
licensing.
Mixing SharePoint Standard CALs and Enterprise CALs on the same farm
Amit

Organization structure for Case study .... need yr advice

Hi I am in process of preparing an org structure for one of the company.
The company operations is like .
The company has four factories in different locations and have 3 Regional distribution centers (RDC) across india. Each distribution center has 5 branches (Sales Offices), in this way they 15 Sales offices across India.
Most of the materials are procured by factories independently while some materials are centrally procured. Factories produce Finish goods and they are either sale to customer directly ( big regular customers) , or transferred to RDC to cater the requirements of other MID size customers and the other possibility to transfer it to Branches for Retail customers. RDCs also transfer FG to Branches.
All factories , RDC and branches have warehouse facility , however branches have limited warehouse facility as the customers supported by them are very few and generally deliveries are made directly from RDC / Factory.
They also have one R&D department in another location to develop new products and material is generally transferred from factories to R&D department.They also have one project division at the same (R&D) location which handles commissioning of new plants and procurement of capital goods.
Raw Material , Semi finish and FG are transferred between factories and FG material is also transferred between RDCs.
The group also has another Company which produces another line of products. RDCs and Branches of first company also work for second company (which means same RDC can store FG produced by both companies) and also Branches can also have FG material of both companies. Second company doesnt have any specific R&D or capital division and R&D and capital of first company also work for second company.
Inter company transfer between both companies is a regular practice.
> Proposed Org structure
Company Group Company
Company Code First company and Second company
Factory Configurations
For first company
4 Factories will be 4 plants
Factories Structure (Storage locations / warehouses and storage type)
Since factories have different type of material ( like FG , Raw material , WIP ) therefore I am confused what option I should select
1) 3 storage location ( for each plant) and one warehouse, 1 storage type
2) 1 storage location and three warehouses (I think this is not possible in SAP , not sure ?? )
3) 1 storage location , 1 warehouse and 3 storage types
RDC structure
RDCs have full fledged warehouse facility and therefore thinking of making them also as Plant. Every RDC will have 6 Storage locations , 1 for First company RDC itself, 5 for associated branches and I feel each RDC storage locations should be a associated to a separate warehouse also.
( Since both companies produce different set of products therefore they will have different material and hence thinking of handling products of both companies in same plant and same storage location and warehouse , may be two storage type/area can be defined to differentiate material of both companies.)
Branches: Will be storage locations under RDC ..
While making branches as Storage location . I have another question about valuation , since material from Plant and RDC is being transferred to Branches and from there it is distributed to customers therefore the valuation of FG at BRANCH and RDC should be different as transportation cost , packing , unpacking etc cost should get added at Branch level.
Therefore in case I make branch as Storage location , I will miss the valuation part while if I make them as Plant then there will be lot of documents get generated for each movement. Hence not sure for what option I should go.
R&D:
Since R& D department is involved in testing in New Product development and generally material is required to be scrapped after testing therefore thinking of making it as Plant with one storage location and may be here I dont need any warehouse (WM) here.
Project Division
Project division may also be a separate plant with one storage location and NO WAREHOUSE is required to linked with it.
Purchase Organizations
4 purchase organizations for each plant respectively and 1 centralized purchase Org for central procurement.
Your all valuable inputs are welcome .... looking foward to have a best possible configuration for above mentioned case study.
Regards

Phew... long long question
The rule I generally follow is that the org structure should map reality.
Company code - where Balance Sheet and Profit and Loss are prepared at the end of the year. If an entity does not do this, it is not a company code.
Plant
1) Each manufacturing facility is a plant (could be in 1 location or separate).
2) Each separate location is a plant (even if it only stores goods). May be an overkill, but helps when legal requirements change or the location is upgraded.
So in your case, RDC will be a plant (may be more than 1 if necessary). R&D should be a separate plant without warehouse management
Storage location
The only rule I follow is that there should not be any overlap of storage locations. So physically, any area of say 1 square foot should belong to one and only one storage location. Otherwise there is a lot of confusion during physical inventory. So logical locations are a no-no.
I usually use a lot of storage locations.
Don't have a warehouse spanning multiple plants (even though it is allowed).
Purchasing organizations
Have one for each location of purchase. If there is a team sitting in each plant procuring for only that plant, have it as a separate purchasing org (not strictly necessary, but makes authorization simple). For central purchasing, a central purchasing org should do nicely...
Hope this helps,
Lakshman

Creating Central Contract using Reference Purchasing Org

Hi,
We are using two type of purchasing organization:
a.Global Purchasing Organization - It is not assigned to any company code or plant.
b.Country Purchasing organization u2013 It is assigned to Global Purchasing Organization. This cross-plant country specific purchasing organization is to procure materials for several plants independent to a company code. We have assigned the purchasing organization to the plant and not to a specific company code.
Global purchasing organization has been setup a reference purchasing organization to be able to create central contracts that is independent of company code and plant.
However whenever we create the central contract using the reference purchasing organization, the system will not proceed unless we define a company code. Please let me know how we can avoid the Pop up message u201CThe Purchasing organization XXXX has not been assigned to a company code. Please enter a company code.u201D
Please note that neither Global nor Country purchasing organization is assigned to company code. The company code will be determined only from Plant.
Please help.
Regards,
AG

Hi.
In your case, both the Purchase organizations ( Global Purchase Organization & Country Purchase Organization ) are not assigned to the company code. But Country Purchase Organization is assigned to the plants from the different company codes and Global Purchase Organization is not assigned to any plant also.
In this case, If you are creating central contract with the Global Purchase Organization , you will get error. Becuase Global Purchase Organization is not assigned to any company code or plant.
If you are creating central contract with the Country Purchase Organization, system will allow. Because this purchase organization is assigned to the plants from the different company codes. Based on this plant, system will identify company code.
So, conclusion is Purchase organization is must be assgined to the plants. This setting is mandatory in order to indentify company code which is giving in the Purchase document. But the assignment of company code to the purchase organization is optional.
So, assign plants to the Global Purchase Organization and try to create central contracts. It will work.
Regards
KRK

Project purchases in a centralized procurement environment

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