A/R Credit Memo - Applied Amount

In A/R Credit Memo (ORIN), how do we find out what 'Applied Amount' consists of? Is it all open A/R invoices?
I compared that number to the BP open A/R invoices but the number doesn't add up.

Hi,
Applied amount is the amount which has reduced the balance due for the open document.
When the Credit Memo is based on the Invoice, the applied amount for the Invoice and the Credit Memo is same and is based on that balance.
When the Credit Memo is independent and is partially applied to Invoice, then the partial amount is updated to the Invoice and the Credit Memo.
So the reconciliation of the balance due for the Credit Memo is base for the Applied amount.
The Applied amount can be updated with the Invoice balance due, Reconciliation of the Invoice together with Payment and Journal Entry and Journal Entry only as well.
So, checking just the Invoice amount will not bring the true picture.
Kind Regards,
Jitin
SAP Business One Forum Team

Similar Messages

Creation Of Credit Memos and Applying to Invoices Using API in Payables

Hi Guys,
I have a requirment that when ever I create an AP invoice with VAT . I need to create a credit memo with the vat amount aganist that invoice Line and supplier.I adopted the process to create an alert and i will write a interface for this this.I will call the interface procedure inthe alert.Here the problem is i am able to create credit memo but the amount is not applying to invoice.i.e., amount of the main invoice is not reducing. If U guys have any Idea regarding the credit memo applying to invoice using interface,please let me know.
Thanks In Advance,
Naresh
Edited by: Naresh on Sep 23, 2010 5:58 AM
Edited by: Naresh on Sep 23, 2010 6:01 AM

we have to link the CM thru PARENT_INVOICE_ID (Parent Invoice).

Amount of the paid invoice after credit memo not correct

Hi all
I am using AP, CM and GL.
I register an invoice in Payables with amount 10000.
After two days the supplier send me a document with when he is telling that i have to pay only 8000.
I register this document as credit memo with amount 2000 and apply on the invoice.
But i pay in the bank only 8000 and i can not pay both documents because, it will not reflect correct actions in bank statements.
Can you please tell me how to solve this situation?
Thank you and best regards
Edited by: user567002 on Nov 23, 2010 4:28 AM

That depends on how you created the credit memo. Did you use the credit balance/line feature to create the credit memo or was that a standalone CM that you keyed in ? If it was the former, the previous_customer_trx_id field on the CM record will contain the customer_trx_id of the invoice. But if the CM was manually keyed in, that field would be blank.
Either which way, you should be able to identify the link between the invoice and credit memo using the ar_receivable_applications_all table.

Manualy applied Credit Memo

I am not sure if this is the correct form for this question, but I will start bey asking it here.
I am creating a statement using the SDK/VB.net. I am trying to show Open Invoices with partial payments
or Credit memos applied againstthe Invoice. I understand how to join the tables (ORIN & RIN1) for a Credit Memo
that the system applied to and Invoice(s) but Credit Memos that are applied using the Internal Reconcilation are joined differently.
Could some one point me in the direction of what tables are updated to Join a Credit Memo to an Invoice if Internal Reconcilation is used to Apply a Credit Memo to an Invoice? And is there any documentation to explain the relationship?
And if this is not the correct forum, please point me to th ecoprrect forum or this question!
Thanks in advance!!
Dana

Dana,
Sound like you are doing SDK. If that is the case, post is on SDK forum. In general, it would better to do this reconciliation in UI.
Thanks,
Gordon

Manually applied Credit Memo

I am not sure if this is the correct form for this question, but I will start bey asking it here.
I am creating a statement using the SDK/VB.net. I am trying to show Open Invoices with partial payments
or Credit memos applied againstthe Invoice. I understand how to join the tables (ORIN & RIN1) for a Credit Memo
that the system applied to and Invoice(s) but Credit Memos that are applied using the Internal Reconcilation are joined differently.
Could some one point me in the direction of what tables are updated to Join a Credit Memo to an Invoice if Internal Reconcilation is used to Apply a Credit Memo to an Invoice? And is there any documentation to explain the relationship?
And if this is not the correct forum, please point me to the correct forum or this question!
Thanks in advance!!
Dana

Hi Dana,
What version of SBO are you using? The reconciliation process has changed significantly between versions 2005 and 2007 so the query requirements are quite different.
For 2007A, the ITR1 table contains details on any matching that's been done. The SrcObjType column holds the transaction type (13 for an AR invoice and 14 for a AR Credit Note) and SrcObjAbs holds the DocEntry.
I had to write a statement in Crystal for a client who had multi-currency business partners and who used down-payment invoices. It was impossible to use a single query to generate the data so I ended up writing a stored procedure to collate the data. This used the JDT1 table to get a list of transactions on the BP's account and then used the ITR1 table to work out how much of each document was still outstanding.
Kind Regards,
Owen
P.S. There will be people on this forum who can help you. The most suitable forum for this type of question is the reporting forum:
Reporting and Printing

Importing AP Credit memo Referenced to an Invoice with DTW

Hi everyone, im trying to import thru DTW an AP Credit Memo applied to a Service AP Invoice but i keep getting "Internal Error [-2010] ocurred Application-Defined or Object-Defined error 65171".
The AP invoice has Doctotal $ 99,732.00 but the linetotal was 5859.05 by mistake so there is a discount percentage of 1367.40, what fields are mandatory in the Credit memo template?

Hi,
The easiest way to do this by copying from the AP Invoice if you have only few invoice need to be Credited. If you need DTW, only the BaseEntry, BaseType and Base line are required for line file.
Thanks,
Gordon

Tracking AR credit memo to AP invoices..

Hi Guys,
can anyone help me in getting invoices generated in AP against credit memo applied in AR.
Thanks In Advance
Reju

Hi Dany,
it is a system definition that you may only use 1 base document for a credit memo.
Should you require the credit memo to be applied to multiple invoices, you may create a stand-alone credit memo & then manually reconcile it with the appropriate invoices.
If doing that, please take the stock transaction into consideration, you might have to revaluate your stock.
All the best,
Kerstin

How AR Credit Memos created in iReceivables linked to an AR Invoice

Hi to All,
We are looking to find out when a credit memo (dispute) is created in iReceivables and linked to a invoice in AR. What is the main table that links or shares data for the credit memo being applied to the invoice.
Any help would be greatly appreciated.

Hi,
The table name is AR_RECEIVABLE_APPLICATIONS
Receivables uses the AR_RECEIVABLE_APPLICATIONS table to store the mapping of the credit memo to the invoice being credited. The payment_schedule_id and customer_trx_id columns contain the credit memo data, while the applied_payment_schedule_id and applied_customer_trx_id reference the original invoice. If the credit memo applies to an invoice with multiple payment schedules, a record is inserted into AR_RECEIVABLE_APPLICATIONS for each payment schedule of the invoice. The code_combination_id column, which is not shown, stores the receivable account of the invoice. However. when the transaction is posted to the general ledger it posts as two distributions. One entry is posted to the receivable account of the credit memo, as it is stored in the RA_CUST_TRX_LINE_GL_DIST table, and the other entry is posted to the receivable account of the invoice, as it is stored in the RA_CUST_TRX_LINE_GL_DIST table.
For a standard credit memo, the receivable account of the credit memo is debited, while the receivable account of the invoice is credited. Normally, the receivable accounts will be the same, but this process permits the flexibility of using a unique receivable account to record your credit memos.
Regards,
Raju.

Subse dr/cr and credit memo explanation

hi,
i got this from forum but i do not understand of the explanation on 'full amount and value'.
can have example of the subsequent dr/cr on the $1 and credit memo full amount and value?
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided to credit & only the $1 overcharged.
Credit memo is for the credit of the full amount and value.
thanks
rgds

Hi Eliana,
In subsequent Credit/Debit, quantity remains same but the value changes as per the concept. In credit memo, both quantity and value changes.
For ex. if you have done po, grn and invoice for a material and later on vendor asks you for extra money or gives some money back for that material, you will get it through rising subsequent credit/debit.
If you would like to return some material and want to get back money, you need to do credit memo. For that, you need to give po number as reference, and you need to reverse full quantity and value.
Regards,
Prasath

Confused on 'Credit memo''Debit memo''Credit/Debit'....

Hi Experts,
I found i am confused on Credit memo/Debit memo or Credit/Debit in SD. And read few articles and found more confused...
I read below 2 articles regarding the 'Credit' and 'Debit', seems what they said are not match each other....this confused me...
Article A:
    "A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because; you send damaged goods back to your vendor."
Article B:
    "Suppose a simple sales transaction like an invoice is being made, then the system needs to identify the revenue account it should credit and the cash or customer account it should debit."
My understanding from Article A is:
        For Return damaged goods:
        Credit memo reduces Amounts Receivable from Customer.
        Debit memo reduces Amounts Payable to a Vendor.
My understanding from Article B is:
      After the goods is sold to customers:
        Normally the invoice is raised to the customer, then revenue account(Our company side?) should credit(means reduces?? if according to Article A)
what i thinking is that after the goods sold to customers, our revenue account should be increased, right, why here use 'Credit'????
Hope kindly help me, thank you very much!

Hi Hoo Laa,
Your statements are absolutely right.
Suppose we area a seller and our customer is a buyer.
We sold the goods to customer and due to some reason customer return these goods (Bad quality etc), suppose before returning the goods we have already billed the customer
Now upon returning the goods, this is our responsbility to credited the customer account.
Just opposite in the debit memo, we have sold the goods 100$ per piece. Now after selling the goods, we and customer are agreed that the price should be 120$ per piece. Now we have to debited the customer account for 20$ per piece.
Hope it clarify your doubt.
Regards,
MT

AP credit memo for AP invoice but applied amount zero

Hi all!
I have problem when i use function AP credit memo for AP invoice. IN AP invoice, i have status closed and Applied equal total value of AP invoice.
In AP credit memo, i still have Status is Closed but applied amount is zero and open Balance is equal total value of AP invoice.
I don't understand how why system show this.
Please tell me advice.
My figure: [http://i720.photobucket.com/albums/ww201/tiencruise/tien.jpg]
Thanks!

Hi,
Please check whether the AP Invoice and the Credit Memo is appearing in the Business Partner Internal Reconciliation window.
Check the Note : 1258628 and check whether the detect query returns any result for the same.
Please make sure that you perform the following in the COPY of the database in TEST ENVIORMENT :
If you have the COPY of the database available, you can test by reconciling the documents in the Internal Reconciliation window and then run the detect query in the Note 1258628 and see whether now the documents appear or not.
Kind Regards,
Jitin
SAP Business One Forum Team

Applying A/P Credit memo

2007A PL49
Have a GRPO in system. Have not created an A/P invoice yet for the material. Also have a vendor credit that has not been created in SAP either.
How, if I can, apply the credit memo to the A/P invoice? Do i create a service A/P invoice so as to not disturb inventory (but leaves GRPO open)? Or create item A/P invoice (as normal) and create service A/P credit memo?
Thanks,
Rich

discovered a solution to my own question and i will share regardless, with the SDN community:
1.     Create the A/P invoice as normal (item a/p invoice tied to GRPO)
2.     Create the A/P credit memo as a service memo (service memos do not disturb inventory qtys.)
3.     Reconcile the A/P invoice under business partners > int. recon
a.     Enter the vendor code, choose manual
b.     Checkmark the Credit memo and the invoice to be paid
c.     Enter the amount of the invoice in the u201Camount to reconcileu201D field for credit memo (if CM has more cash than invoice, vice versa)
4.     Click Reconcile

URGENT!!! - Applying existing credit memo to existing invoice

Hi All,
I have found a package (not a public API) which can be used to applying existing CM to existing INV, package is 'ARP_PROCESS_APPLICATION.CM_APPLICATION'. There are many input parameters that need to go in but I am just listing out the ones identified in package documentation:
p_cm_ps_id - PS Id of the Credit Memo
p_invoice_ps_id - PS Id of the transaction p_amount_applied - TO amount
p_apply_date - Application date
p_gl_date - GL Date
p_ussgl_transaction_code - USSGL transaction code p_customer_trx_line_id - Line of the transaction applied
p_module_name - Name of the module that called this procedure p_module_version - Version of the module that called this procedure
while testing locally, I did set up the org context, initialized the application and provided values for all the variables but sent
--> null for p_ussgl_transaction_code
--> null for p_customer_trx_line_id
--> 'ARREREVB' for p_module_name (this is actually not the module calling this program but gave a random value since the input is not being validated by the package)
-->'1.0' for p_module_version (random value since it is not being validated)
After setting up all these values the API is still erroring out on execution. Should I pass any other values to this private API? Did anyone successfully execute this private API ? if yes can you please guide me,thanks.
Ajay

Hi
In the Invoice window Enter Debit or Credit Memo, Form the Match Button ,Select "Invoice"
Select Match
In find Invoice Match window Enter Search Creteria for Invoice
If you want to see a invoice matched to purchase order enter the purchase order mumber
Then Match
And while making Payment you have to select that Debit or Credit memo then only it is removed form the Supplier
Thanks
Sunil

Can I apply credit memo against a Deposit through Autoinvoice

We have a requirement to credit back the amount from deposit which has balance > 0. I'm planning to use the Autoinvoice Program. I'm populating the REFERENCE_LINE_ID as the CUSTOMER_TRX_LINE_ID of the Deposit Line from CUSTOMER_TRX_LINES_ALL. I'm getting the below error.
Errors: 1) Your credit memo transaction can only credit an invoice or a debit memo line (1018863)
My Question is - Can we apply the Credit Memo towards a deposit through Autoinvoice Program ? If yes, please let me know the columns that we need to populate in interface table.
Thanks
Vasu
Edited by: Vasu on Jul 22, 2011 3:05 PM

Errors: 1) Your credit memo transaction can only credit an invoice or a debit memo line (1018863)
My Question is - Can we apply the Credit Memo towards a deposit through Autoinvoice Program ? If yes, please let me know the columns that we need to populate in interface table.Please see these docs.
Listing of AutoInvoice Error Messages and Troubleshooting Tips to Resolve each Error [ID 1138254.1]
Credit Memo Errors During Autoinvoice Process - Invalid reference line attribute value (REFERENCE_LINE_ATTRIBUTE1-15) [ID 405445.1]
Thanks,
Hussein

Applying an USD invoice to an EURO Credit Memo; for receipt applications

Hello,
When trying to apply a USD invoice to a credit memo which is in EUROs it does not allow. If I have the credit memo and invoice in the same currency it works fine. Could anyone help me on this?
Navigation: AR Manager responsibility;
Transaction screen(Credit Memo)->Action(Menu)->Application(Option)
Thanks.
Siva

Hi Nagesh,
.1.) Is it possible for an AR Invoice to have more than one AR Credit Memo?
The credit memo is the clearing document for the invoice and for the returns. If the goods were delivered to the customer and an invoice has already been created, you can partially or completely reverse the transaction by creating a credit memo
*When I partially reversed an amount (and not the inventory), it also reversed the inventory. What I need is to reduced only the amount of the AR invoice. At some point in time, another AR Credit Memo is needed again for the same AR Invoice to further reduce its amount. Is this possible?
Using the AR Credit Memo by Service is definitely not what my client is looking for because they need the actual price per item for the AR invoice.*
2.) Is it possible for a "PAID" AR Invoice to still have a AR Credit Memo?
I dont think you can do this. Simply because payment aginst the Invoice has been made. An A/P invoice needs to be raised again.
I need to think of a workaround to do this because my client usually accepts expiring items after a few years an item was sold and paid. Any suggestion?
3.) Lastly, is it possible for an AR Invoice to reduce its amount "PER ITEM" by AR Credit Memo?
Yes because partial settlement is possible
How to go about it? I need to reduce ONLY the AMOUNT of the item in AR Invoice but the item was NOT ACTUALLY RETURNED.
Many thanks,

A/R Credit Memo - Applied Amount

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