Advance given to employees

Hi,
Suppose, I am giving separate three advances (in Cash as well as through Bank) to employees viz. Tour, staff and festival advance.
Moreover, I am also recording the related expenses against particular advances.
Now, I want to track these advances and expenses employee wise.
Is it possible to get such tracking through HR module.
Thanks and Regards,
Kapil

Hi
Give the input in infotype 45 (Company loans) and repayment terms in infotype 78
u can deduct via payroll and balance u can see in the infotype after live payroll run
with regards
partha

Similar Messages

Advance to the employee

hello,
if we want to give advance to the employee,how will we make the entry for this.
Thanks.

Hi Pari
In this Case u use Special GL
there are different types of Special GL
for example Tour advance , Salary advance, imprest, simple advance, earnest money deposit, security deposit ,
in this case u create a Special GL, settings in SPRO, where u maintain Special GL
if u use simple advance to vendors then use T.code F-43 / F02 and A special GL use, A for advance
entry post
29A Vendor Dr 500
50 Bank A.c Cr 500
if u see this amount in Vendor Ledger
Going to Fbl1n
Select vendor
Company code
Posting date
down Click on left side Special GL Button then execute
if any query revert back
Regards
Roobal

Open advances given to vendor-urgent

Hi,
I want to know list of purchase orders which have open advances.
plz suggest me the report or transaction name where i will get this details of vendor/ purchase order and balance advance amount.

Hi,
Check this report in Accounts Payable Information systems
S_ALR_87012105 - List of Down Payments Open On Key Date - Vendors
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

Po list showing the total amount with advances given & open GR quantity

Hi Gurus,
My client need to know the list of total p/os showing its gross total amount only (& not with the line items) with the advances rendered to them & its open GR quantity against total qunatity mentioned.
I hv tried in ME80FN, ME2N, ME2L ME2M..etc and all other reports but the system is showing the same with the line items. Kindly advise.
Regds
Prashant Bijutkar

Prashant,
All three informations will not be available in one report(gross total amount not with the line items and the advances rendered to them & its open GR quantity against total qunatity mentioned).
You have to dovelop this report. please take help from technical consultant.
One more thing the open GR quantity will always at PO line item level not at header level.
Regards,
Manish

Advance given to Customers

Hi SAP Gurus,
My client has a requirement to pay advances to customers.
I found that F-29 can be used only to receive downpayments and that F-48 can be used only for vendors. Am I correct so far?
One option is to use F-21 and F-30 for this process but the concept of downpayment request will not be available.
Please let me know of any option that would permit me to use the down payment request option for making a downpayment to a customer.
Regards,
Siva

Dear Siva,
Probably you can create the customer also as a vendor code, attach the custome code inthe vendor master and the vendor code in the customer master.
Once this is done, for all purposes, the open items of both the customer code and the vendor code will appear in all the transactions.
In case you want to make a down payment to the customer then you can raise a request on the vendoe in F-47 and then make a payment in F-58.
Assign points if useful
Regards
Venkatesh

Employee Vendor Account

Hi All,
I am into the Re Engineering of the existing implementation project. In the current project, the client has Employees as vendor accounts. But now in the new implementation, they dont want this way. The Finance department does not want employees to have vendor account.
Is there any way other than vendor account, to maintain employees?
Thanks & Regards,
Imran

Hi Priya,
Usually the employees are created as vendor master for the purpose of tracking the different type of advances given to employees. These advances are tracked through special GL indicators.
Vendor masters for employees are not created for HR-FI integration any way.
I would suggest you to understand their requirement in terms of employee wise advance tracking and proceed.
If they do not have any requirement for tracking the advance emplyoee wise, there is no point in maintaining the employees as vendor masters.
Please provide the exact requirement as to why they require the employee accounts, so as to help you out further on this issue
Regards,
Rajeev

Emplyee advances

Hi everyone,
In our comp they have created Employee salary advance, site advance and travel advance. where employee is treated as vendor. and a special gl is created for each of this. my question here is how wil i do the user manual for this??.. and process flow..??..
Regards,
bagi..

Process:
1. Create advance account, site advance etc as an reconciliation account.
2. Post payment employee advance using TCode: F-48
Entry Passed: Advance to employee (Special GL)
                              To Outgoing bank / Cash Account
3. When tour voucher recieved, post the expenses incurred with 'post with clearing' using TCode:F-51
Entry Passed: Expenses A/c... Dr
                             To Advance to employee (Special GL)
                             To Bank Account (If expenses incurred is more than advance given)
Using F-51, it is possible to adjust expense incurred by the employee and advance given to employee immediately
The above entries will stand good for site advances also.
For giving user manual, you can paste the SAP Menu path, TCode and Screen shots.

Open item not appearing in F-44

Hi
I want to clear one vendor employee. There are three entries in it in FBL1n.
1st entry came from TRIP (HR Travel posting) with posting date 10.05.2010
The other two entries are advance to employee.
When i am giving F-44 on 30th June2010 with OI Items tick and special GL Indicators, it does not show normal open item (entry came from TRIP), But it shows two line items for advance given to Employees
Please let me know what could be reason for the same
Thnx
Deepak

- Check some table fields in the missing documents using Transaction SE16. The following conditions must exist for the missing document numbers in question -
BSIS-XOPVW = X (Indicator: Open item management, only for G/L accounts)
BSEG-XOPVW = X (Indicator: Open item management)
BSEG-AUGBL = space (clearing document number)
BSEG-DISBN = space (discount document number)
BKPF-BSTAT = space (document status)
BKPF-XSTOV = space (indicator reversal flag)
REGUS/REGUP -> see below
Look at table REGUS using Transaction SE16. Enter the account (KONKO) in the selection screen. If you selected an entry, use the information Run date (LAUFD) and Identification (LAUFI) in Transaction F110 (payment program). Check the status of the payment run. If only the proposal was carried out, the documents proposed for payment are blocked for other clearing transactions. It is only when you delete the proposal run that the items are taken into account again in the clearing transaction.
- Check Note 136754 - F-03, F-32, F-44, F-28 missing open items (link below)
[Note 136754|https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=136754]
Rgds.

GL A/c related to HR payroll - some entries are missing

Dear All,
I have an issue with 1 GL A/c which is for Advance- Salary.
1) On 26.11.2009, Advance against salary of Rs. 5000 is paid to one employee by cheque. (The same is recovered in the payroll of Nov, 2009. (30.11.2009))
2) In Dec, 2009, advance against salary of Rs. 500 is given to employee by cash. (The same is recovered in the payroll of Jan, 2010 (31.01.2010))
Accounting entries for Advance given to employees against salary are appearing correctly as :
Advance-salary A/c Dr.
To Bank / Cash A/c
As I mentioned above, both the advances are recovered in the next payroll. All the entries in these payroll (including salary advance recovery of other employees) are posted correctly. However, only these 2 entries are not posted & untraceable. (No credit of these amounts in Advance-Salary A/c). Now, the Advance-Salary A/c is showing Debit Balance of Rs. 5,500/- which is summation of above 2 entries.
I checked :
PC00_M99_DKON - Correct GL A/c is assigned for Salary Advance Wage Type
PC00_M99_CWTR - Wage type reporter - which is showing the salary deduction against Salary Advance
PC00_M40_CEDT - Remuneration statement - correctly showing deductions from salary against advance
I do not think this can be HR-FI integration issue as all other salary advance recoveries are getting posted correctly.
Can somebody help me in finding out how I can trace where those to entries have got posted?
If the entries are untraceable, is there any other way where I can create some dummy GL (? not sure) & clear Advance-Salary GL A/c?
Thanks & Regards,
Reshma

Hi,
Thanks for the response.
But while giving advance, entry hit to Bank Clearing A/c & then in BRS, Open Item in Bank Clearing A/c got cleared with Main Bank.
So I do not think there is any issue with BRS.
Any other possibility or solution on this?
Thanks & Regards,
Reshma

While uploading data for employee as a vendor (with their loans and advance

Hi,
We are going for one company live. We are not taking HR module as of now.
We are creating employee as a vendor for all employees with outstanding loans and advances.
Now while uploading initial data for these employee (created as vendor), business wants personal loan outstanding balances employee as a vendor wise.
Generally in case of normal vendor, we treat like
Vendor A/C Dr
to takeover creditors a/C Cr
while going for initial upload.
In above case what should we do if we want outstanding balances (personal loan) while initial balance upload?
Thanks,
Taral Patel

Hi,
You can create a separate employee vendor for Advances paid to them with an assignment to a separate recon account titled as Advance to Employees. Later, you can upload the entries by Debiting the Employee Advance Vendor account and crediting Vendor Upload Account.
Advances paid to employees (recon account) will represent in the TB as a separate line item forming an MIS.
Regards
Hari

Advance to employees procedure

Hi,
In material vendor we are following procedure
1) f-48
2) f-43
3 ) f-54
wt is procedure for Employee is vendor after f-48
How system adjust salaries account through spl gl
Thanks
karim

Hi sk.karim,
There are three scenario's:
We have the following Configuration:
Step -1: Create two GL Accounts: 1. Sundry Creditors - Employees and 2. Advance to Employee
Step-2: Go to T-Code: OBYR and Select 'A' and Double Click on 'A' then Assign Reconciliation Account as Sundry Creditors - Employees GL Account and For Special GL Account provide the Advance to Employee's GL Account
and Save
Step-3: Go to path: SPRO > FA > AR/AP > BT > Outgoing Payments > Automatic Outgoing Payments > Payment method/Bank selection for payment program > (Select)Setup all Company Codes for Payment Transactions
Select New Entries and provide our Company Code and Paying Company Code as our Company Code and Special GL Transactions to be paid - "A"
and Save
Scenario: 1: If the Down Payment or Advance Payment and Employee Invoice are same or equal.
Example: Advance to Employee is 10,000 and his Salary is also 10,000 (Employee Invoice) then we have the following T-Codes:
1. F-48
2. F-43
3. F-54 and
4. F-44
Scenario: 2: If the Down Payment or Advance Payment Amount is lesser than Employee Invoice.
Example: Advance to Employee is 5,000 and his Salary is also 10,000 (Employee Invoice) then we have the following T-Codes:
1. F-48
2. F-43
3. F-54 and
4. F-53
Scenario: 3: If the Down Payment or Advance Payment Amount is greater than Employee Invoice.
Example: Advance to Employee is 15,000 and his Salary is also 10,000 (Employee Invoice) then we have the following T-Codes:
1. F-48
2. F-43
3. F-54
4. F-44
and for remaining balance is covered in next month salary invoice.

Employee Loan,Advance and Taveling expenses

Hi,
Please let me know the procedure how following things can be handled in SAP B1.
1. Employee Loan
2. Employee advance
3. Employee Travelling Advance
4. Employee Travelling Expances.
regards
Suresh S

Hi,
You need to define the employee as vendor and you may create multiple control accounts to handle employees,loans and advances. Once done, while posting the payment documents, you can select the loan or advance account accordingly. For others, you can use service type AP Invoices for the employee.
By doing so, when you go the employee master (supplier in SBO), you can take a look at the account balance and you can also check the account balance based on the control account selected.
Check the same in test db for better understanding.
Thanks,
Joseph

Employee should be treated as Vendor or Customer?

Hello,
Employee should be treated as Vendor or Customer?
Loan payment and advance given....how can we handel it????
Thanks

Hi Pari,
In Conpany's point of view, all Employees should be treated as Vendors.
Loan Payment and Advances sould be treated as Other Special GL Transactions for Vendors.
Steps to be followed:
1. Define Alternative Reconciliation Account for Vendors (Here Employees)
Path: IMG/FA/ARAP/Business Transactions/Postings with Alternative Reconciliation Account/Other Special GL Transactions/Define Alternative Reconciliation Account for Vendors
Here you can create Special GL indicator for Loan Payment or Advances: Click Create (F6) and create special GL indicator (L) for Loan to Employees and save the data
DC on the Special GL indicator: L - Loan payment
Here give the following inputs:
In Recon.acct: Give Recon A/c for Vendors (Employees) (B/S A/c - Liability Group) Ex. A/c No.1000
In Special GL account: Give Alternative Recon. A/c to Employees i.e. Loan to Employee A/c (Create this a/c in FS00). (B/S A/c - Assets group). Ex. A/c No. 3000
2. Go to F-02 and post the entry.
Entry will be:
Employee A/c Dr
To Bank A/c
Entries in General Ledger View:
Alternative Recon. A/c for Employee A/c Dr. (In our example: A/c No. 3000)
To Bank A/c
Note: If you want to deduct TDS, then follow the same procedure for WT for Vendors for Payments.
In this case the journal entry will be:
Employee A/c Dr.
To Bank A/c
To Withholding Tax A/c
To Sur charge A/c (if any)
To Education Cess A/c (if any)
Hope this helps you.
Regards,
Kannusamy S

Need certificates for employee error.

I went to the midnight release for call of duty. I preordered the game weeks in advance. The employee told me I couldn't have gamers club unlocked and preorder bonuses. She then said she cancelled my preorder. Which she did not.
I need $15 in reward certificates to make up for this error. The game was purchased using only gc unlocked so I got no credit for my $5 preorder and no $10 for preordering and picking it up. You can review my purchase history if you needbe. I went and picked up halo a week later and everything went smooth. I just need $15 in certificates that I should have been given. Thank you.

Hi Spencer35,
Each of our retail stores have been provided detailed information how the Gamers' Club program interacts with other promotions and offers, so I'm a bit puzzled why the rep you spoke with would've informed you the GCU discount cannot be used in conjunction with pre-order bonuses. Rest assured that I've taken steps to ensure you receive your bonus certificate though, so you'll want to keep an eye on your points balance over the next 2-3 days for updates. Since it also appears that your pre-order deposit hasn't been refunded yet, I'd encourage you return to the customer service desk at your local store to obtain a refund of that fee when you can.
Thanks for reserving and purchasing your copy of Call of Duty: Advanced Warfare with us! I hope you're enjoying the game so far.
Aaron|Social Media Specialist | Best Buy® Corporate
Private Message

Trip has no postable amount when PR05 is used to create advances

Hi Experts,
Whenever a Trip Advance/ Cash Advance in PR05 is created, settled and ran for posting, the system provides an error message: 'Trip has no possible amount'.
But when I created a cash advance using PR03, the amount is read and detected after posting run.
We need PR05 as the tcode for creating cash advances since this is used by the workflow designed for approval of employee trip. There is a tab for Cash Advances in PR05, so we want to use this tab, and fill up the required fields for advance approval.
Can you guide me on treating this error?
Points will surelt be rewarded.
Many thanks,
Reymar
Edited by: Reymar Ellazo on Apr 17, 2008 6:12 PM

Hi Reymar,
Advances can't be posted through PR05 rather can be deducted from the claim submitted. The advance tab shown in PR05 is used to recoevr the amount from the claim submitted through PR05. Any amount eneterd in advance tab in PR05 will not any entry unles the value is obtained by the system itself. It means if you create a trip using T-code TRIP where you can apply for advance and then use the same trip number in PR05 to create the claim , the advance given will automatically be retrieved and be deucted from the claim.
I hope it is clear now. Use TRIP to give travel advance and PR05 for claim.
HEmant

Advance given to employees

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