Amount posted to G/L Accounts

When I save the billing document, the amounts are posted to G/L accounts. Can some explain me the logic for posting signs - like
Customer account is posted +ve
Sales Revenue is -ve
Discount is +ve etc

Hi Sunil,
When ever you prepare a billing document it creates an entry in General Ledger as Trial Balance has to be generated for the company all the expenses for a company should be recorded in GL. So that a company can see view their profit/loss figures.
As Billing is a sales related transaction it creates an GL Entry where in
Debits    --> Customer Account
Credit     --> Sales Revenue Account
And when the Customer Makes a payment with reference to the bill
One more GL Entry will be created i.e
Debit     --> Bank Account
Credit    --> Customer Account
With this we can track the customer balance (What ever balance is there in Customer account is customer Balance)
I think this is very clear with respect to the question you had asked.
Reward points if it helps.
Regards,
Sreekanth

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Set maximum amount posted in a GL account

Hi All,
Is it possible to block the maximum amount posted in an GL account in a period.
Please advise.
Thanks,
Safi

Hi
You have to transfer the line items using a manual entry or through a recording by LSMW
Regards
Sanil

How the SAC amounts are posted to G/L accounts through Inbound Invoic Idocs

Hi EDI/ABAP experts,
Can anyone please tell me wow the SAC amounts are posted to G/L accounts through Inbound Invoic Idocs??
Can anyone point me to the code that permits INVOIC02 IDocs to post the SAC (service allowances and Charge) amount to particular G/L account??
What is the logic??
Thanks,
Creasy
Edited by: Creasy Matthew on Apr 27, 2009 10:41 PM

Hi Sunil,
When ever you prepare a billing document it creates an entry in General Ledger as Trial Balance has to be generated for the company all the expenses for a company should be recorded in GL. So that a company can see view their profit/loss figures.
As Billing is a sales related transaction it creates an GL Entry where in
Debits    --> Customer Account
Credit     --> Sales Revenue Account
And when the Customer Makes a payment with reference to the bill
One more GL Entry will be created i.e
Debit     --> Bank Account
Credit    --> Customer Account
With this we can track the customer balance (What ever balance is there in Customer account is customer Balance)
I think this is very clear with respect to the question you had asked.
Reward points if it helps.
Regards,
Sreekanth

Posting same amount in two different GL accounts

Hi SAP Gurus,
Please help me find ......
if we want to book with the same accounting key the condition to Cr/Dr the same amount in the acctg document into two different GL accounts ......
i have never done that, but i was told it can be done with VKOA ..... not sure if using the accrual field ?
+ what is accrual field ?
I will appreciate a quick response ......
Thanks

Hi
You cant get posting in two GL accounts from conditions. If the condition is assinged to an account key and also an accrual key then it is possible. Rebates are typical example whereyou get posting in two GL accounts.
thanks
Ashok
Assign points for useful answer

How to derive amount posted in GL account at invoice item level.

I want to designe an Audit report where in the report should display item level revenue / Tax / Insurance posted in each GL Account.
In other words, when the Accounting document against an invoice, it gives the entire value of invoice posted in respective GL accounts. I need to have a break up at item level.
From SD point of view, the Account determination procedure logic could be incorporated but it may creata performance issue in system as the report may be run for a years period.
Is there any other logic / table reference?
The matter is urgent.........

Try S_ALR_87012291 - Line Item Journal .
pls assign pts to say thanks.

Transfer posting from one GL account to another

Hi,
For a GL account which is not open item managed, now have to check the "open item management".
since it has the amount, so i can not do it.
But i read the following help message.
If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
so, after creating a new GL account with correct settings. How to Transfer the posting of the Existing items?
Thanks in advance,
Swetha

Hi all,
i posted a document in F-02 by debiting the new GL account and crediting the old account.
now, the balance of the old account is Zero.
but still can not save it by checking the " open item management" because it says as below.
"Account balance = 0 but open items exist in the account
The data contains error, you cannot save"
so, by making zero also we can not change the that Chcek box.
and another option you all suggested is transfer of the posting to new Gl account.
since the old account is not open item managed, so i can not follow this option also.
and one more, have to come across this kind of issue?
then how did you solve it.
Please share your finding.
Regards,
Swetha

Down payment Posting to G/L account through sales order (va01)

Hello Everyone,
I have a question regarding down payment for a cash type sales order.
When a cash type sales order is created and customer pays some down payment (at header or item level), on saving the sales order a finance document is generated in the background and gets posted to the GL account. this financial document is not the part of document flow of sales order, but it can be checked using transaction FBL3N.( By selecting posting done on a perticular day)
VA01 transaction some where calls t-code F-29 for deposit posting. I have to do some manipulation on the accounting document populated in back ground but i am unable to find the exact location from where this deposit posting is done. while creating a cash sales order and saving a deposit, I debugged the transaction VA01 for more than 3 hours but could not track the creation of deposit accounting document.
Could anyone suggest me a way to find the location from where the deposit posting to accounts is done from sales order? Or any other solution for the stated problem..
I would appricate the help.
Thanks is advance!
Regards,
Vikash.

hi
in the table below your MIRO screen you will see PO Reference on this tab select the item of the PO that you need post for this PO, in the tab G/L account you can make manual post aditional to the PO, also you can in the tab PO reference modify amounts and quantity if you need, but it is not recommended

Amount posted and Line item is Different in AW01n

Hi Asset accounting Experts
I have an issue Please need your Suggestion.
When one of our User is Using AW01N in that he found there is difference in Amount
When we see line item at bottom (Transactions) in AW01N
here it is showing one amount, when we double click on the amount, we can see accounting entry with different amount.
Pls see the below screenshot.
in the screen shot i have highlightned amount in Red ex here in our case it is 178952158.
when i double click this an accounting entry will display, in that amount posted would 175000000.
Please suggest

Hi Miktar,
Thanks for ur quick reply.
i should not share that screen shot.
but the accounting entry is as below
Document currency : usd
40 5007000 (BS GL account) xxxxxxxx
75 1210000( Recon account ac) xxxxxxxxx
Here Local Currency is LKR
But in asset master 72000005 under allocation, Evolution Grp INR(Currenecy) maintained.
transaction Type 120
Regards,
Babu

MIRO: posting to G/L Accounts with purchase order reference

hello
our company want to post an invoice for other expense in MIRO through the tab "G/L Acconunt" and don't through the tab "PO reference".
our problem that when we post through "G/L Account" how we allocate the "purchasing document" to the line of G/L Account?
in miro there is an option to create a posting line with purchase order reference to a g/l account and i read the documentation that says proceed as follows:
1. choose miro
2. enter header data as required
3. allocate the invoice to a document and check the items to be settled - i don't underdand what i need to do in this step?
4. choose the tab page g/l account
5. enter data as requierd.
thanks
meir

hi
in the table below your MIRO screen you will see PO Reference on this tab select the item of the PO that you need post for this PO, in the tab G/L account you can make manual post aditional to the PO, also you can in the tab PO reference modify amounts and quantity if you need, but it is not recommended

Activating Direct Posting to G/L Accounts and Material Accounts

Hi,
Can anyone plz tell me with some examples ,what is the relevance of this ,'Activating Direct Posting to G/L Accounts and Material Accounts'.
Link for this is as below :
spro/Materials Management/ Logistics Invoice Verification / Incoming Invoices / Activate Direct Posting to G/L Accounts and Material Accounts
Whether normally everyone will use this or not ?
regards,

Sandeep
In Logistics Invoice Verification, you can also post invoices that do not refer to a purchase order or a delivery. A typical example of this is a bill for expenses.
As in the case of an invoice with a reference, you first need to enter the header data and the vendor information.
In contrast to invoices with a reference, the system does not display any proposed values for the invoice items, since it cannot determine any purchase order items and posted goods receipts for this invoice. As a result, the system does not know which accounts are affected by the offsetting entry for the vendor line item. Therefore, you must specify which accounts the amounts are to be posted to. The SAP System provides the following options:
Posting to a G/L account
You post to G/L accounts if you, for example, want to settle small amounts for freight costs and similar items and do not want to add these to the material accounts or cost accounts for the invoice items.
Posting to a material account
You post to material accounts, if you, for example, want to debit or credit a material without using a purchase order reference
You can also combine these options by generating the relevant posting lines one after the other, or by generating lines with reference to a purchase order.
When you enter an invoice without a reference, you may find that a vendor has not been created in the system. You can post this invoice to a one-time account.
You can have activated this functionality if you want to post directly to GL account and material.
Hope this clarifies
Thanks & Regards,
Sridhar

Exchange rate diff amount posted to AUC asset

Hello All,
I am stuck with one issue and looking for some help
We are creating purchase order with account assignment as projects and then doing MIGO & MIRO and then settling through CJ88 to AUC asset.
The issue is related to exchange rate difference amount posted to AUC asset.
MIGO and MIRO are done on different dates and the difference amount in exchange rate posted to GL account maintained in KDM.
Now, when i settle the WBS element through CJ88 the AUC asset is posted with amount including the exchange rate difference amount.
Business do not want the exchange rate amount added to the AUC asset.
please confirm is this the system standard behavior .
Your inputs appreciated.
Thanks
Shashi

Hi Shashi,
As per Accounting Standards, the asset must be valued on the exchange rate on the date which risk and reward is transferred from seller to buyer.
For example If the vendor despatch the assets on 01.03.2014 at his place and contract is Exworks then the asset must be valued on exchange rate on 01.03.2014. Lets assume exchange rate on that day is 1USD=60INR. The price is 100 USD. You receive the assets on 10.03.2014 and exchage rate on that day is 55 INR. Now if you make GR on 10.03.2014 Asset value will be 5500 INR whereas as per AS it should be 6000 INR. That is why when you do MIRO the differnce between 6000 and 5500 is posted to asset.
When you do MIRO you must enter currency(USD) in Basic data tab and exchange rate 60 in details tab.
What happens in your system is standard behavior of SAP as well as correct process as per Accounting Standards.
Hope it is clear.
Regards,
G.Sethuraman

F.05 Foreign Currency valuation not posted automaticall to GL account.

Hi,
When we are running F.05 the GL account 3170700 u2013 Gds Recd not Invoiced GRAN is not posting automatically.
Though the GL account is matained in TO30H table and included in the variant that using for F.05 run.
Kindly help me to understand what would be the root cause for not posting automatically.
Thanks,
Hari.

Hi,
If you have a G/L account which have open item management feature, system calculate valuation for each open line items.
For example 2000100 G/L account has open item management and their line items like below.
My local currency is TRY and I posted all items in EUR after that I valuating this line items.
A. line items
Doc Currency Amount : 1.000.000,00 EUR
Posting date exchange rate : 2,00000 (EUR/TRY)
Posting date local currency amount : 2.000.000,00 TRY
End-of-month exhange rate : 2,50000 (EUR/TRY)
Difference : 500.000,00 TRY
B. line items
Doc Currency Amount : 2.000.000,00 EUR
Posting date exchange rate : 2,20000 (EUR/TRY)
Posting date local currency amount : 4.400.000,00 TRY
End-of-month exhange rate : 2,50000 (EUR/TRY)
Difference : 600.000,00 TRY
System calculate and post valuation for each line items and system using balance sheet adjustment account for posting. If you manage your account (like 200100) with open item, you couldn't post valuation on this account. System using balance sheet adjustment account and loss/gain account for posting. You can customizing this steps via OBA1 (then choose KDF).
In same account, If you don't manage with open item, system valuating the balance. In this example 3000101001 account has 3.000.000,00 EUR balance amount. When you execute F.05 with option "Valuate G/L account Balances" you can see only one line items for each account and their currency on F.05 output.
A. line items
Total Foreign Currency Amount : 3.000.000,00 EUR
Total Local currency amount : 6.400.000,00 TRY
End-of-month exhange rate : 2,50000 (EUR/TRY)
Difference : 1.100.000,00 TRY
Then when you post the valuation document, system using 200100 account and loss/gain account for posting
Thanks,
Raviteja

Foreign Exchange difference posted to price difference account at MIGO

Hi,
We have a problem regarding posting foreign exchange rate difference at the time of GR.
We are costing materials at the beginning of year, and purchases made during the year as per PIR will result in legitimate price difference which is posted to price difference account. Thatu2019s working alright.
Now, due to new business requirement, we maintained PIR in MXN (Mexican peso), & standard cost is converted in local currency USD as per exch. rate maintained in OB08.
Now, when we do GR, the difference of foreign exchange at the time of Std. cost & GR date is posted to Price difference account instead of foreign exchange account. For eg. Std .cost of material A is 1000 MXN, and GR cost of material X is also 1000 MXN, however corresponding USD is different because of different foreign exchange rate.
Will appreciate if someone can suggest on how can we post it to exch.rate diff.account instead of price diff. acct. ?
Thanks,
Nirav

Hi,
Thanks for your replies.
We have already maitained exch.rate GL OBYC-KDM, which is successfully posted with the exch.rate diff.arising out of GR & IV at the time of IV.
I'm talking about price difference in Std. cost & GR value because of exch.rate diff.
For example, Std cost for Material A is 1000 MXN converted to $100 with exch.rate of 10. Now, GR happens with 1000 MXN converted to $200 with prevailing exch.rate of 5. Please note that std. cost and GR is the same price 1000 MXN, but USD amount is changed resulting $100 gets posted to PRICE DIFFERENCE Account, whereas we want to post it to FOREIGN Exch. diff.A/c becuase it's arising out of exch,rate difference.
Please let me know if it makes sense.
Thanks,
Nirav

Depreciation posted against expense GL account are incorrect

Dear All,
We have a situation as depreciation incorrectly posted against accounts 500000 and 500020(these are two Deprn GL accounts). This is due to,
a. July-September is accounting depreciation that has not
been adjusted for tax
b. There is an incorrect accrual that was posted to the
500000 account in September.
Please find attached a breakdown of the values. Can you
please advise how to resolve the YTD GL balance for tax
depreciation expense so it is correct and reconciles to the
movement in the accumulated depreciation accounts.
period*     Current Tax GL Balance*     Should be*     Difference*
1     14352.941     10891.917     3461.024
2     14142.128     10891.899     3250.229
3     13859.659     10540.468     3319.191
4     13797.779     15207.141     -1409.362
5     20692.141     20692.141     0.000
6     20516.580     20516.580     0.000
Thanks in Advance
Regards
Shanu

Hi,
we have two solutions:
1 - Transfer Wrongly posted Amount to Correct Amount by useing T.Code: FB01 ( 40 - 500000 Rs XXX & 50 - 500020 XXX)
(Here it will effect only FI not AA)
2 -1 - Identify Assets howmany assets effect wrong GL account through Table : ANLB
2 - 2 - Maintain 0000 dep Key in all asset wrongly dep posted asset master,
2 - 3 - Re - Run Dep from dep posted months
2 - 4 - Assign Correct GL Account in Account determination
2 - 5 - Assign Original Key in Asset Masters
2 - 6 - Re Run Dep from previous periods
Regards
Viswa

F.05 Posting for general ledger account .......[Error]

Hi expert,
I am running a transaction in F.05 and encounter several error messages such as:
1 Incorrect account determination: ABC 11111 >> No performance Assistant message
2 Enter account number with a maximum of 10 characters No performance Assistant message
3 Posting for general ledger account 11111 amount >>
Performance Assistant message prompt:
Posting for general ledger account 11111 amount 199,999.00 set in batch input
Message no. FR008
Diagnosis
In an evaluation that affects the financial statements, the posting for company code ABC and G/L amount 199,999.00 SGD, could not be carried out.
System Response
The posting is entered in a batch input session.
Procedure
Correct the error, for example, missing account determination, and run the batch input session. This ensures that the posting and the evaluation difference noted in the documents agree again.
Please advise.
Thank you!

1. Financial Accounting (New) > General Ledger Accounting (New) > Periodic Processing > Valuate > Foreign Currency Valuation.
Check your settings
2. Check if how you have defined you account groups in OBD4. Most probabaly you have defined 10 digit account length.
3. Check if the document type is relevent only for batch input.
Rgds
Harmees

Amount posted to G/L Accounts

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