AP Expense Report Interface tables

Hello All,
I need to Develop AP Expense Invoice Interface for uploading all expense (Travel Claims/Amex Bank Transactions) invoice vouchers from a legacy Application in to Oracle Applications . (Are this Base tables or Interface tables Ap_expense_report_lines_all,Ap_expense_report_headers_all i am confused i have seen the AP User guide i could not find any information realted to this).
I could figure out that we need to run "Payable Import program' for Expenses and for AP Invoice , Credit memo we use standard "Payable Open import interface Program' ,do we have any table for this or do we need to go for APIs ,if anyone of u know about Interface tables or APIs please post me a message.
Please let me know the flow of AP Expenses creation.
Thanks in Advance
Sairam.

interface tables or APIs?? - there are not interface API tables for these interface tables. Can u use purchasing API interface tables at all for this interface? i think there r some API interface tabkes avaiable for the interface there - or interface direct to gl usig gl_interface API interface table - or maybe implement oracle intrnet expenses for user interfaces and APIs available - many possible interface table, user interface and API available here

Similar Messages

Programmatic expense report interface?

I am trying to enter expense reports into ERP 11.5.9 programatically. I went down the path of using the Invoice Gateway, but I ran into a snag when our accountants mentioned that the invoices I am entering are tied to an employee (i.e. an expense report wherein the employee's record is duplicated in the vendors table), not a project. Sure enough, when I carefully observed them entering one of these invoices, I saw that they were choosing type "EXPENSE REPORT".
I tried changing AP.AP_INVOICES_INTERFACE.INVOICE_TYPE_LOOKUP_CODE to "EXPENSE REPORT", but the Payables Open Interface Import rejected the invoices with the error "Invalid Inv Type Lookup: Invalid invoice type lookup code". Looking in AP.AP_INVOICES_ALL, I see many invoices with this invoice type. I'm guessing that either the Invoice Gateway doesn't do invoices of this type, or I am missing fields in AP.AP_INVOICES_INTERFACE that are dependent when "EXPENSE REPORT" is the invoice type.
Is there a way to use the Invoice Gateway to enter expense reports? If so, what is the magic recipe of required fields? If not, is there another way to programmatically enter expense reports?
Message was edited by:
ckonstanski
Reading through the Oracle Internet Expenses Implementation and Administration Guide, I see that there is already a concurrent process called American Express Transaction Loader. I am indeed writing a program to parse an AMEX spreadsheet of airling billing charges and turn the data into ERP invoices. I will look more deeply into this concurrent process in the hopes that it does what I need.

The American Express Transaction Loader is not a complete solution for me. The documentation indicates that it is still necessary for the emloyee to enter an expense report, and for manual matching of credit card transactions to expense reports to occur. Since the company purchases the airline ticket for the employee, it is not possible for the employee to enter an expense report, as he doesn't even know the amount or credit card number.
I can parse the AMEX credit card report myself. I'd like to use this data directly in the creation of expense reports that are complete. Our AMEX report contains all the information I need to match the invoice to an employee (or vendor, if you prefer).
So back to square one: how do I programatically enter an expense report? Is there an interface? Or is it fairly safe to insert data into the AP tables via SQL?

Relationship between Expense Reports and AP Invoices

Hello All,
Could you please let me know how we can relate expense report related tables with AP tables. Once Import program is run, the details will be purged from AP_EXPENSE_REPORT_HEADERS_ALL and AP_EXPENSE_REPORT_LINES_ALL tables. How ever the data will be available in AP_EXP_REPORT_DISTS_ALL.
Can any one let me know how I can relate AP_EXP_REPORT_DISTS_ALL table with AP_INVOICE_DISTRIBUTIONS_ALL.
Thank You,
Srinivas

Hi, take a look at those views.
icx_ap_expense_reports_v
icx_ap_expense_lines_v

Interface for expense reports?

Hi
I am using v11.5. What interface do I use for importing expense
reports? The user manual states that Paybales Interface import
will no longer be supported. Is this only for invoices or even
for expense reports?
thanks
sarath

Hello All,
I need to Develop AP Expense Invoice Interface for uploading all expense (Travel Claims/Amex Bank Transactions) invoice vouchers from a legacy Application in to Oracle Applications . (Are this Base tables or Interface tables Ap_expense_report_lines_all,Ap_expense_report_headers_all i am confused i have seen the AP User guide i could not find any information realted to this).
According to manuals i could trace at somepoints Ap_expense_report_lines_all,Ap_expense_report_headers_all tables are Interface related .
I could figure out that we need to run "Payable Import program' for Expenses and for AP Invoice , Credit memo we use standard "Payable Open import interface Program' ,do we have any table for this or do we need to go for APIs ,if anyone of u know about Interface tables or APIs please post me a message.
Please let me know the flow of AP Expenses creation.
Thanks in Advance

Which Table will have 'Report to Report Interface (RRI)' Details?

Hi all,
Which table will have 'Report to Report Interface (RRI)' Details after creating them with RSBBS Tcode, PLEASE.
Thanks in advance.

Hi,
Serach in these tables
RSBBSCUBE
RSBBSCUBEDIR
RSBBSQUERYDIR
Cheers..
Krishna

PRC: Interface Expense Reports to Payables

Hi All,
In R12, If we enter Expenditure batches using Expense Report classification in Projects, can we interface these Expense Reports to Payables?
Wat is the signifance of "Expense Report Cost Account", function in Projects AutoAccounting? There is no clearing Account function for Expense Reports ?
Please can any one let us know what report in R12 replaced,"PRC: Interface Expense Reports to Payables"?
Rgds

Hi all Guru including Dina,
EBS 12 i
I want your help for project billing integration with SCM shipment.
hey,I create one financial task called supply of material. and i am initiating event via project contract module for initiate shipment and delivery based billing. after draft revenue and draft invoice.
I want to know - how to control where user can not release invoice and revenue for financial task "supply of material" unless and untill he makes shipment ..i.e. ship confirm.
If you can share with me - some notes on integration of SCM with Project modules.
my email is - [email protected] (upto 5 MB) and if more then that [email protected]
Thanks for your kind support as always on behalf of everybody.
Regards,
Bharat Bhopani
+91-9892003019

Link Between AP Expense Reports and ap invoices tables

hi all
we create expense reports in AP then run the expense report import program to transfer them to the invoices
i know them through
the invoice number entered in the expense report and the invoice number in the invoices table
and the employee in the expense and the vendor in the invoices(through the employee table)
BUT,
some times we change the invoice number after the expense transfered to the invoice
i ask if exist relation columns between ap_expense_report_headers_all and ap_invoices_all directly?
thanks.

ap_expense_report_headers_all.VOUCHNO = ap_invoices_all.INVOICE_ID
Hope this answers your question,
Sandeep Gandhi
Omkar Technologies Inc,
Independent Techno-functional consultant

Error: No entry exists in table TA20B argument (Create Expense Report page)

Hello,
I'm using SAP EP7 and configuring Travel&Expenses (ESS). When trying to display Create Expense Report page, I get the following errror: No entry exists in table TA20B argument and before this error: TA20C argument 01.
Please, could you help me so as to show the correct content?
Thanks

Hi,
it looks like there is missing record in the table AGR_FLAGS. But I do not know why it's not there. You can try to find some relevant OSS note. There are couple of notes related to the table AGR_FLAGS. Check this one 770358. It looks like it describes your problem. Btw this question is more suitable for Security forum and you will have higher chance of getting answer there.
Cheers

Itinerary table is not shown in Expense Report (IFbA ABAP)

Hi,
We're working in SAP ECC 6.0.4. We enter transaction PR05, choose a travel and click on Results button which opens the Adobe Form "Expense Report/Travel Expense Statement". In some cases the Itinerary table is shown but in others it isnu2019t shown even there is data in PTRV_HEAD table.
We've seen that the trips for which the itinerary table are not shown have the characteristic of not having additional destinations. In 4.7 the table is shown correctly (without IFbA).
How can we correct this problem?
Best regards.

Hi Varsha,
Please pay attention when you are requesting motnly period for
start date : 1st July 2008
end date : 1st july 2008
After saving the period is changed to
Start Date : 7/1/2008
End Date : 7/31/2008
When you are requesting weekly period for the same interval, after sving the dates are changed again, according
you settings of first day of the week. It it is Monday it could be as following
Start Date : 6/30/2008
End Date : 7/6/2008
So you are asking data for not quite the same period.
Do you have data for monthly period in that interval?
Regards,
Victoria Gur

Interface expense reports from Payables

Hi,
We are using projects based expneses in our iExpense module. This flows into Accounts payable and then we have a nightly process that pulls the expnese report that satisfies certain criteria. Does the expense reports needs to be accounted, paid and posted or what are the exact conditions that the process marks the expense reports that needs to be pulled into projects.
Thanks,
- Vasu Krishnaswamy -

Hi,
The expense report must be validated and accounted. Then only it is possible to send the expense report to Oracle Projects as expenditure item. It is not mandatory to transfer the accounting entry to GL or make payment of the expense report.

Interface tables bug?? Hyp 11.1.1.2 with EPMA patched

HI,
I am facing one issue. When loading metadata from interface tables to dimension library, not all my member properties make their way into dimension library.
This happens when i am performing load of all dimensions in one profile:
E.g. Account dimension. In interface tables i set up 'account type' as Expense and 'Variance reporting' as Expense. After I import dimensions i still see for a member these properties as 'Revenue' and 'NonExpense'. So it does not take into account my changes.
But when I load dimension account alone, these changes are being transformed to dimension library. Problem arises when i have e.g. 1 associated table with account dimension (mostly Alias dimension). Without selecting this dimension the log gives me an error (alias must be also selected) but changes will go through. When i add alias or more dimensions I will get no error which is right but changes will not go through.
Can you please help with this issue?

Is this an essbase only application? It seems like the property is defaulting to stored and then flipping the initial stored member to shared because Essbase isn't interpreting the deployment correctly. I would try using ShareData as the datastorage property (I think that is the correct spelling). Also, I believe the correct way to set IsPrimary is Y/N and not 0/1.
If that did not work I would try the following in this order:
1 - I would first extract the dimension in question using the file generator and confirm that the properties are indeed correct.
2 - If they were correct. I would toggle the dimension from shared->local->shared. EPMA is still a little nutty and this will fix a fair amount of issues as it will 'refresh' the application's version of the dimension. I would then deploy
3 - deploy from EPMA->Planning only (no essbase creation), then deploy to essbase separately after ensuring the property represents itself in planning. If it is essbase only - create the outlnie instead of refresh.
4 - create a duplicate app in EPMA and deploy the copy of the app - and see if it has the same problem
Try that and see how it goes.

Clearing expense reports reimbursed via payroll

We are using i-Expnse and get many of our expense reports submitted through i-Expense that are payroll reimbursed so there is no need to pay them via AP, however, we do not have a good way to clear these expense reports in AP. They remain on hold in our AP system, we understand that we could clear them via the clear payments payment method, but this is one by one and we need to do a batch as we get hundreds of these types of expense reports. Is there another way to clear a batch of expense reports without running a "dummy" check payment batch?

We are running 11.5.10. Invoices are imported into AP via a 3rd party Expense Reporting system. As we know, once the invoices are validated and approved in AP, accounting transactions are created, pushed to GL. Those invoices are now aging, a liablity until paid.
We push the invoices to payroll, Batch Element Entry, pay out of payroll. And now as you stated, you have these invoices hanging in AP (aging). The original approach was to mimic a payment by touching all the tables (good luck), it created a mess. AP_AE_HEADERS, AP_AE_LINES, etc. Not worth it.
Then we went this route, works okay, but the problem is it's hard to control what payroll does, i.e., keeping transactions in sync between AP and Payroll.
If payroll manually creates expense reimbursements or if Payroll not reverses a reimbursemement, good luck keeping keeping in balance, what AP posts to GL and what Payroll posts to GL - we are now basically running 2 tranactional systems. Sorry, I digressed. Here is what we do now. In bank setup, created a bank where we won't run positive pay out of, the cash, and liability for this bank account are the same on so the payment journal that pushes to GL once the payment is made is a wash. We have a special pay group, the interface from Payroll back to AP updates the paygroup for the invoices to this pay group, the user runs a payment batch, confirms, etc,. Pushes to GL and now the invoices are cleared, removed from the Trial Balance. We have form personalizations so the user can never set an invoice to this special paygroup, the paygroup is set behind the scenes via our custom .pkb when interfacing from Payroll back to AP after Payroll has costed the expense reimbursements.
Sure would be much easier if there was an API to call, clear the invoice. I've searched, don't believe one was/is available in 11.5.10. Hope this helps. Good luck.

Open Interface Table for iExpense Template

Where can I find the table name of the Open Interface for uploading master records of GL, AR, AP, FA? I can only find the name to upload journal entries and AR, AP Invoice. Can someone advise me where can I find the open interface tables list for master records?
In particular, I would like to upload the Expense Item Template for Internet Expense of AP. I want to update the items by SQL Loader. (not the entries or transactions but master records of existing item code in the Expense template)
Thank you very much.

Hi;
Please review:
Oracle Trading Community Architecture User Guide
Regard
Helios

How can I get the project number to be included in my expense report query?

..afternoon gurus.
As title suggests, I need to include the project number in my script for the users.
I've everything else but I've noticed even with the project number specified in the application (in Step 3), the database table (I'd thought that it should have been in the AP_EXPENSE_REPORT_LINES_ALL.project_id but it ain't).
Where is it located..?
code so far..
-- COMPLETE i-EXPENSES details of all outstanding expense claims..
-- COMPLETE i-EXPENSES details of all outstanding expense claims..
SELECT DISTINCT
erh.week_end_date "Expense Report Date", erh.attribute_category, erh.attribute5,erh.last_updated_by,
erl.report_line_id, erh.invoice_num, erh.creation_date, --     erh.SOURCE,
     erh.expense_last_status_date "Last Update", pap.full_name "Employee claiming..",
     erh.override_approver_name "ER Approver",erh.report_submitted_date "Submit date",
     DECODE(NVL(erh.expense_status_code, 'Not yet Submitted (NULL)'), 'CANCELLED', 'CANCELLED',
     'EMPAPPR', 'Pending Individuals Approval',      'ERROR', 'Pending System Administrator Action',
     'HOLD_PENDING_RECEIPTS     ', 'Hold Pending Receipts', 'INPROGRESS', 'In Progress', 'INVOICED', 'Ready for Payment',
     'MGRAPPR', 'Pending Payables Approval', 'MGRPAYAPPR', 'Ready for Invoicing', 'PAID', 'Paid',
     'PARPAID', 'Partially Paid',     'PAYAPPR', 'Payables Approved',     'PENDMGR', 'Pending Manager Approval',
     'PEND_HOLDS_CLEARANCE', 'Pending Payment Verification',     'REJECTED', 'Rejected',     'RESOLUTN',     'Pending Your Resolution',
     'RETURNED',     'Returned',     'SAVED',     'Saved',     'SUBMITTED',     'Submitted',     'UNUSED',     'UNUSED',
     'WITHDRAWN','Withdrawn',     'Not yet Submitted (NULL)') "Expense Status Code" ,
fu.description "Administrator", erl.item_description,
-- gcc.segment1|| '.' || gcc.segment2|| '.'|| gcc.segment3|| '.'|| gcc.segment4|| '.'|| gcc.segment5 "GL code",
erl.amount, erl.attribute_category, --erh.total,
     erh.description
     FROM
                AP_EXPENSE_REPORT_HEADERS_all erh, AP_EXPENSE_REPORT_LINES_ALL erl,
                 per_all_people_f pap, fnd_user fu --                gl_code_combinations gcc,
     WHERE erh.employee_id = pap.person_id
          AND fu.user_id = erh.created_by
          AND erl.report_header_id = erh.report_header_id
--          AND erl.code_combination_id = gcc.code_combination_id
AND erh.invoice_num IN ('EXP74185')
     AND erh.creation_date > '04-oct-09'
     ORDER BY 3 DESC;thanks for looking...
S

Project_id In Ap_expense_report_lines_all Is Null In Oie.K. Is This Intended Functionality ? [ID 437559.1]
In OIE.J and below , the project_id value was stored in AP_EXPENSE_REPORT_LINES_ALL table.
From OIE.K an on ,the column name project_id was obsolete in ap_expense_lines_all table,
and was added in table ap_exp_report_dists_all.

PAYABLE OPEN INTERFACE IN R12 NOT PICKING INTERFACE TABLE DATA ...

The data is getting loaded into interface tables. But while importing from interface tables to base tables using "Payables Open Interface Import " receiving the log message
Enter Password:
MSG-00000: 0 invoice(s) were created during the process run
MSG-00000: 0 invoice(s) were fetched during the process run
MSG-00000: summarize flagN
MSG-00883: After Repport Trigger: Setting the Org Context to Multiple
The invoices are not getting loaded into base table. Checked table ap_interface_rejections. There is no data present in this table.
Can some body on this forum help.
Thank you in advance.
Thanks and Regards,
Sreenivas Muppasani
91-9731068499

Hi Sreenivas and Raju,
there are two related documentations available in oracle, first states it could be a Report Cache issue which needs to be cleared, another one was a bug where patch application was suggested .....
Can you check the references link and confirm that is not the cause ... if not try entering minimal (mandatory) information alone on the interface table and attempt importing ....?
References:
APXIIMPT - Payables Open Interface Import In Error [ID 1307261.1]
R12AP: Interface Does Not Copy The DFF Values From Lines To Distribution. [ID 1457398.1]
Regards,
Ivruksha

AP Expense Report Interface tables

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