Approver set a Substitute in SRM 7.0
Hi experts,
we use the process controlled n-level workflow with setting output limit and approval limit (extended attriibutes) and assigned the slapprover (attributes). The workflow find all approver step by step up the organizational hierarchy and works fine.
If an approver likes to go on holiday he can set a substitute approver. If I execute function: Manage Substitution Rules and create a substitution rule I can select and assign each user in the system. In this case I assigned an employee of th approvers department - 1 level down the hierarchy - as the substitute.
1. Our Business Requirement
It should not be possible to select and assign an user as a substitute approver who is assigned down the organizational hierarchy of the approver.
2. Substitute creates a shopping cart
As described in (1) the approver is the first manager of the substitute. If I create a shopping cart with the substitute user the shopping cart goes into approval and the system determines the original approver who setted the subsitute and is on holiday.
Kind Regards
Edited by: Hermann-Josef Wessels on Jan 14, 2011 10:24 AM
Edited by: Hermann-Josef Wessels on Jan 14, 2011 10:25 AM
Edited by: Hermann-Josef Wessels on Jan 14, 2011 10:26 AM
Hi Salavat,
I have done the same.
I can see the entries in the DB table, but on the screen of the quotation I always see an empty table. I have checked everything 1000 time... no change - very frustrating.
Do you have found a solution for this meanwhile?
Mike
Similar Messages
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N-step approval process for PO in SRM 7
Here are a couple of questions I have regarding N-Step approval configuration for PO in SRM 7 Process Controlled Workflow:
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
2) I have set up the process level configuration as such:
100 ZEV_PO_SL_APPR_001 PO approval level 1 RR_EMPLOYEE Specify Employee for Approval
200 ZEV_PO_SL_APPR_002 PO approval level 2 RR_MANAGER Get Creator's Line Manager for Approval
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The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
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0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
Thanks!Hi,
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
SAP recently released the consultant OSS note to handle this issue.. when the release the SRM 7.0 , SC requestor or PO creator ( Buyer ) cant be in the approval list.. later on they release a OSS note to handle this issue.. 1551561\
2) I have set up the process level configuration as such:
100 ZEV_PO_SL_APPR_001 PO approval level 1 RR_EMPLOYEE Specify Employee for Approval
200 ZEV_PO_SL_APPR_002 PO approval level 2 RR_MANAGER Get Creator's Line Manager for Approval
300 ZEV_PO_SL_APPR_003 PO approval level 3 RR_MANAGER Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
once you implement the OSS note Q1, you can build the custom RR resolver to handle this issue with in one process level.. but you have to implement the process level BADI as well.. please refer /SAPSRM/BD_WF_PROCESS_PO badi for more details
Saravanan -
Hi all,
We are on SRM 7.0.1.
I ahve few questions regarding te team purchasing functinality:
Is it same as the SUBSTITUTE functionality in SRM 5?
If we need to maintain substiututes for approvers of shoppign cart,can we do it in SRM 7 through report RMPS_SET_SUBSTITUTE?
Also through team prucahsing,can I ony process the cart or can I also approve the cart as a team purchasing member?Hi
Team Purchasing Functionality is for GR substitute and not for approval of Shopping Cart
Thanks
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Thanks
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Kindly help me to understand.
Thanking you
Regards
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Approval limit is managed with "Extended attributes" tab, radio-button "PO Value limits" for Organizational Unit (object 'O') or Position (object 'S'). This is for all SRM releases and you can use it for all document category wokflow.
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Regards.
Laurent. -
PO approval workflow to retrigger in SRM 7.0
Hi.
We are using SRM 7.0 in our company and using process WF for all approval processes.
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What is the best possible way to achieve this? Please advice.
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Anuradha.Hi,
if your logic is based on standard fields and gets store in CDHDR and CDPOS then try use these tables to check..
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SharePoint 2010 and Designer 2010.
We have a list of items that users enter information into. Only the user who enters the data can see the item. It's confidential stuff.
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We can't allow anyone other than the person who created the item and the person that is set as approver in a field to have access.
I am not a programmer, but a user of SharePoint Designer 2010.
(I did think we had this sorted by sending an email containing all the list item fields, but this task still requires permissions).Hi ,
I understand that after you grant user permission on current item ,the user still cannot approve the workflow task .This is because the user doesn't have approve permission in the Tasks list .You only grant the user permission on current item in current
list ,so he can approve the item by clicking the Approve/Reject in the edit control block .
Your workflow is correct ,now you need to grant the users Approve (a permission level) permission in the Tasks list settings .In this way ,the users can finish the tasks .
Thanks
Entan Ming
TechNet Community Support -
GR_NON_VAL flag setting in ECC for SRM PO
Hi all,
SRM 5.0 ECS Sp12.
When we create a PO with multiple a/c assgt,the ECC PO which gets created always has the GR_NON_VAL flag set as "X".
Now if I uncheck the indicators "Confirmation-Related Invoice Verification " and "Confirm Performance of Service/Goods Receipt " in SRM PO,then the PO replication fails in ECC and in SRM I get the below error :
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in standard we canl fill the flag GR_NON_VAL in SRM side but
the itemx structure of PO in ERP system set to space. After this mapping
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wa_bapi_poitemx-po_itemx = 'X'.
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wa_bapi_poitemx-final_inv = 'X'.
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wa_bapi_poitemx-delete_ind = 'X'.
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wa_bapi_poitemx-unlimited_dlv = 'X'.
wa_bapi_poitemx-under_dlv_tol = 'X'.
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1353431 ECS: PO in ERP always created with GR_NON_V
Summer -
Messages displayed in the Approval and message tab in SRM approval is same
Hi,
We are having an issue with the message displayed in the approval step.When we click on the approval option in SRM, we get two tabs displayed Approval and Messages. The content displayed in both the tab is same for one user. Generally the content displayed in approval tab is "Here you can approve/reject shopping carts, confirmations of goods receipts, and so on.Select 'Edit' to display details" and the details in Messages tab is "Here you can see e-mails on the purchase transaction." But for this particular user the content displayed is "Here you can see e-mails on the purchase transaction." in both the approval and message tab.
We checked the roles and profiles and its same as the other users. Can some one please suggest what would be the reason for this functionality with this user.
Regards
GGLOK, so you only have this problem in PROD, all other systems (DEV, QA) are fine... I assume you checked your BAdI transports in PROD as well... If all OK, that leads me to think there's nothing wrong with your custom code or transports.
SRM 5.0 is notorious for these kinds of issues where workflow templates work in one environment, but are erroneous in another (most times this is due to inactive status). That is why I asked you to check the workflow for consistency in SWUD.
From your answer, I did not understand whether you'd checked all the subworkflows separately in SWUD (not as part of the main workflow check). If you didn't do that, find all the subworkflows (and the subworkflows of the subworkflows where applicable) in SWDD by stepping through the main workflow, and then run the SWUD check on each of them separately.
Also, please check the Review workflow WS10000265. This particular workflow may not show in SWDD as a subworkflow, but actually is part of the process. If it's broken, you may encounter issues like you're describing.
Cheers,
Serguei -
Approval text not transferring to PO approval text for ECS in SRM 5.0
hello All,
Do you know why Approvals texts are not transferring to pO approval text in SRM 5.0? Is this an standard functionality. Has anyone tried to solve this problem? can you please share?
-thanks
ShilpaHi Paul / Shilpa,
Do you mean to say that approval text from Shopping cart is not transferring to P.O ?
If this is what you meant then checkout this OSS note :
Note <b>679105</b> - Shopping cart -> local purchase order: approval note
Hope this makes you more clear.
Award points for suitable answers.
Rgds,
Teja -
The approval of the single step SRM workflow : WS10000129 ????
Hi,
I am using single step SRM approval workflow :WS10000129 for shopping cart creation, After creation , the work flow is getting triggered and The Problem is becuase of Agent (in workflow log, it is saying that , Agent determination for step '000000023' failed ).
I activiated all the subworkflows also.Customization ie..General Task is maintained also.
I feel, it is failing to reach a agent ..plz Help me regarding the Issue to go to an agent .
How do we customize the agent for Particular task.
plz Help me..
Balaji.Hi Balaji,
In addition to disha's remarks also look at the following poibnts which may help you in resolving the issue.
Check in SWDD txn. (Work Flow builder) check whether the agent assignment is proper or not for one step approval work flow.You can manually assign the agent there if required.
Also check whether the person approving the shopping cart has been made as the Head of the department or not in the Org. Structure using PPOMA_BBP txn.Please make the person approving the cart as Head of the department.
Please verify the above points and run a cycle and let us know about the outcome.
Hope this helps in resolving your issue.
Award points for helpful answers.
Rgds,
Teja -
Regarding Approver setting for any employee
Hi ,
I cloned an employee from Production syetm to development system
When I run PTARQ it says no approver found in org structure.
Can you tell me in details how to set an approver for this employee.Hi,
Please maintain A002 relationship for employee that you want to have approver for based out of position that you see In It0001.
Use this position in PP01 for object type as position for current plan version and verify relationship A002 and maintain the same in target system where it is missing.
For A002, you will maintain position for approver but you will also need to verify the position that you have from A002 that A008 holder (personnel #) is maintained for same.
If you are using clone and test tool for cloning employees, please select all relationships during cloning under PD data tab.
Thanks,
Ameet -
New functionally in Approval Screen for manager in SRM 7 ,
Hello expert,
We want to upgrade from SRM 5 to SRM7 ,
But our customer still has doubts and he ask for answer in some aspect ?
We need to know if the approval screen will get more functional ,
Can the manager can process filter that show only one document,
Like only SC or only POu2019S???
Can he filter under dates ??? meaning, system present only document that created in range date on the filter ????
Best regards
GilHi,
SRM70 use Portal UWL inbox which has more functionality.
http://help.sap.com/saphelp_nw70/helpdata/en/b0/9cb51c06784c06a2066d7eb9e537e1/frameset.htm
Filter and Sort function are very usefull.
For BO like SC like PO, user can use text filter for subject.
For date, user can use date range like last 7 days, last 30 days
Each user can personalize their inbox view and keep several views and switch the view.
Regards,
Masa -
Setting up substitute for first time during unplanned absence
Hi, hope you can help. I've looked through the FAQ / Wiki pages but without luck.
We've had a couple of scenarios lately where users (having never set a workflow substitute) have had unplanned absences, workflow (and notification tasks) are being sent to their workplace awaiting action ... which may not happen for some time.
I want to be able to go in to the user account and set up the substitute, is this possilble? (I am aware this could be a security function - but cannot find this either!)
ThanksHi,
Have you tried transaction RMPS_SET_SUBSTITUTE. I am not sure when it was introduced: it was not available in 470 system but exists in ECC6. I haven't used it in productive systems since we are just upgrading but it looks like it might do the trick for you if you are on ECC6.
Regards,
Saku -
I want to set up *Supplier Self-Registration . can someone guide me on how to proceed..
thanks,
kiran.1. Create an anonymus user with SAP_EC_BBP_CREATEUSER and SAP_EC_BBP_CREATEVENDOR roles
2. Assign the anonymous user to the self-registration application (ROS_SELF_REG). You can find the application in transaction HTTP Service Hierarchy Maintenance (SICF) by searching for all services and then clicking on DEFAULT_HOST -> SAP-> BC -> BSP-> SAP->ROS_SELF_REG
3. Activate Service (ROS_SELF_REG) The applications for supplier qualification are ROS_SELF_REG, ROS_SELF_EDIT, and
ROS_PRESCREEN.
There is a very usefull configuration guide on the SAP service market place! Search for it and you can find all the required information!
Regards,
Attila
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