Auto Purchase Order Cancellation

Dear Experts,
If it is possible of Auto Purchase Order Cancellation after a decided date?
I tried it with Purcahse Order> Accounting Tab > Cancellation Date.
My posting date of P.O. was 13-01-2012 and Cancellation Date was 14-01-2012.
But P.O. has not been cancel yet.
if there is any other workaround then plz suggest or I am missing something in procedure.
Thanks in Advance.
Regards,
Ravi

Hi,
I m losing hope now.
Can u plz tell me about that cancellation date option why it is not working and how that guy said that this is working on his system.?
I cannot undersand why?
And also i checked the second way as you suggested to select open Purchase Order in Open Item List. But you can close one P.O. at one time not multiple by selection.
Regards,
Ravi

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When Settling the Transportation Cost,I must create PO manually.Can anybody tell me How implement Auto Purchase Order in Transportation Cost Settlement?
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Donald Lo

Dear Donald,
Please go through this SAP link it will help you about Shipment cost settlement process in the transportation.
http://help.sap.com/saphelp_47x200/helpdata/en/93/74413b546011d1a7020000e829fd11/frameset.htm
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Hi gurus,
We have to build an interface to send Purchase order cancellation request to vendor once the PO is deleted in SRM using PI.
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Catherine

Hi Catherine,
did you get any chance to go through the below links.
Purchase Order from SRM to SUS ( Supplier Self Service )
PO from SRM to supplier via PI 7.1 | SCN
Thanks,
Naveen

Tcode for Purchase Order Cancellation?

Tell me the tcode for purchase order cancellation and in which tcode to view the cancelled POs.?

hi vinaya,
Use T-Code Me 22N for Cancellation of PO
=> Select the document to be cancelled by clicking the icon other PO.
=> Select the item to be cancelled in the item overview.
=> Click the cancel icon on the screen(dustbin icon) .
=> Save the PO again. The item will continue to appear in the screen but with a dustbin icon attached. No document can be posted referring this PO / line item.
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Purchase Order cancel

Dear All Experts,
My problem is to cancel Purchase Order and Payment document. Details are as below.
Prepared Purchase Order using Capital Order ( i.e used Capital Budget in this PO)
Prepared Down Payemt Request and payment made to the vendor.
Bank Reconciliation has been done.
Now somehow , we want to cancell Purchase Order. So Vendor has given Payment back in next month which we have paid to him.
Payment received entry made.
Now i want to cancel Payemnt voucher and also cancel Purchase Order to make my capital budget free. i want to make budget amount free which is used in Purchase Order .
What is a way out for this problem. How to received budgeted amount back which i have used in Purchase Order.
Regards
Swati Shah

Dear,
If you go to the payment document and double click on the bank line item you can see the clearing document number, this document number is from BRS. So first, you have to delink this document number with the payment document number. Go to FBRA and put the payment document and choose reset option which will delink the clearing document number, if error pop up then give the clearing document number and try.
But try a work around for BRS, because as this entry will effect the statement in GL balances. If you want to do BRS again then you need to reverse all those documents so that this entry will not be recorded again for clearing.

Purchase Order Cancellation/Deletion

Dear SAP Gurus,
I would appreciate if any of you could advise me the best way to handle the below specific scenario.
A PO is created based on a PR. It has been released an approved. No GR/IR has been created.
How do I cancel this PO (regardless whether there is only one item or more? I suppose it cannot be deleted at all from the system.
I would do the following.
1. Cancel the release
2. Update the line item(s) price to 0.01
3. Delete the line item(s) (Trash bin). Save PO
4. Go to PR. Block the PR and close it.
Detailed steps would be very much appreciated.
Also, what would the process be when there is already GR/IR posted against the PO?
Regards,
Jonathan

Hi,
I m losing hope now.
Can u plz tell me about that cancellation date option why it is not working and how that guy said that this is working on his system.?
I cannot undersand why?
And also i checked the second way as you suggested to select open Purchase Order in Open Item List. But you can close one P.O. at one time not multiple by selection.
Regards,
Ravi

How to do form personalization on purchase order cancell functionality

Hi,
how to make form personalization on purchase order form so that user should not cancell the PO.
Please suggest.
Thanks

This is already available in the additional line information..though..
If you still want that at line level to be displayed..maybe you need to customize the form...not sure how u can handle that logic
Mahendra

Cancellation of purchase order

Hi all
how can i cancel purchase order & how can i check document flow of purchase order.how can i checked for particular PO good receipt happend or not if its happen how can we cancell whole document.
regards
ajit

how can i cancel purchase order
Cancellation means you do not want to receive the material from that Vendor, that means no GR & No IR should happen.
for that You need to Select the Line Item & put Block / deletion indicator.
& how can i check document flow of purchase order.how can i checked for particular PO good receipt happend or not if its happen how can we cancell whole document.
If you do any GR/IR then there will be Purchase order History tab at PO Line Item level, you can find the Mat Doc number & Invoice Number .and if you want to cancel the Material Document , you can do it through MIGO or MBST.

Auto matic Purchase order

Dear All
Can we define a default Purchase order document type for automatic Purchase orders.
In My company I have different documents for PO Creation.
1) Domestic,(ZDNB)
2) Imports,(ZINB)
3) Subcontracting,(ZSNB)
4) Misclaneous,(ZMNB)
I like to raise all this Auto Purchase orders in ZMNB
is it possible
Regards
Chaitanya

Hi,
If you want to default the PO doc type for the Automatic Purchase order in ME59N, it is possible for only 1 PO doc type.
As you have 4 types of PO doc types for different purchasing process.
But SAP has provided only 1 option for entering the default PO doc type for ME59N transaction.
Check the IMG settings
SPROMMPurchasing ---Define Default Values for Document Type
hope you got it.
rgds
gsc

Status in purchase order

1.Where do i see the workflow for a purchase order.
2. There are 6 status in purchase order, can someone give me the link or document about the status?
Regards
Sudharshan

1. Workflow for a PO can be seen from the navigation given below.
Purchasning > Purchase Orders > Purchase Order Summary > Inquire (M) > View Approval through workflow.
2. Use the Control Documents window to control requisitions and requisition lines as well as purchase orders, purchase order lines, releases, and shipments. For requisitions, the only available actions are Cancel and Finally Close. Only control options appropriate for the selected requisition or purchase order are displayed in the Actions field. The following control actions are available in this window:
Cancel - If you use on-line requisitions, and you cancel a purchase order you did not receive or pay at all, Purchasing cancels the requisition lines associated with the purchase order if the Cancel Requisitions check box is selected. If the Cancel Requisitions check box is not selected, the requisition lines are not cancelled and are returned to the pool of available requisitions. You can then assign these requisition lines to new purchase orders to fulfill your requestors' needs. See: Defining Control Options.
If you use on-line requisitions with quantity or amount based line types, and you cancel a partially received purchase order line, Purchasing recreates requisition lines for the remainder of the maximum of the billed or received quantity you have not received. You can assign these requisition lines to a new purchase order line to fulfill the requestor's needs. See: Autocreate Document Options. If you have implemented Oracle Services Procurement and use on-line requisitions with rate or fixed price line types, no requisition lines are recreated.
If you are using encumbrance or budgetary control, Purchasing automatically creates negative debit entries in your general ledger system to cancel the encumbrance that corresponds to the purchase order header, lines, or shipments you are cancelling, using the action date you specify in Action Date. Purchasing recreates requisition encumbrances for the requisition lines you used to create the purchase order if the Cancel Requisitions check box is not selected. Purchasing uses the distributions from your cancelled purchase order to recreate the encumbrance for your requisition. See: Budgetary Control and Online Funds Checking.
After you partially or completely cancel a purchase order, you need to inform your supplier of the cancellation. You can communicate purchase orders or releases you partially or completely cancelled. Purchasing automatically inserts a cancellation message on the purchase order, purchase order line, purchase order shipment, or release you cancelled.
You can source a requisition line from a line in the Prior Purchases region of the Supplier Item Catalog window. (A line in the Prior Purchases region corresponds to a purchase order line.) However, Purchasing does not automatically update the corresponding sourcing information if you cancel a blanket agreement or agreement line with which you source requisition lines. If you cancel a blanket agreement or agreement line, be sure to update the corresponding information in the Requisition Templates or the Sourcing Rules window. See: Defining Requisition Templates. See: Automatic Sourcing.
Close - You can close at the header, release, line, and shipment levels.
Close for Invoicing - You can close for invoicing at the header, release, line, and shipment levels. Note that if you close for invoicing a purchase order header that is currently open, Purchasing sets the status of all purchase order shipments to Closed for Invoicing, but the purchase order lines and header remain open. This status will not prevent you from matching an invoice to the purchase order or to the receipt.
Close for Receiving - You can close for receiving at the header, release, line, and shipment levels. Note that if you close for receiving a purchase order header that is currently open, Purchasing sets the status of all purchase order shipments to Closed for Receiving, but the purchase order lines and header remain open.
Finally Close - You can final close at the header, release, line, and shipment levels. Purchasing automatically closes fully billed and received purchase orders. However, to prevent further actions on the purchase order, you should use this window to final close purchase orders. Finally Close prevents modifications to the purchase order. Also, if you are using encumbrance or budgetary control, Finally Close automatically creates credit encumbrance journal entries in your general ledger system to reverse the encumbrance that corresponds to the purchase order header, lines, or shipments you are closing, using the action date you specify in Action Date. See: Budgetary Control and Online Funds Checking.
Freeze - You can freeze only at the header and release level. You freeze a purchase order when you want to prevent any future modifications to the purchase order. When you freeze a purchase order, you can still receive and pay for goods you already ordered. If you want to prevent future receipt or matching invoices against this purchase order, cancel or final close the purchase order instead.
On Hold - You can place a purchase order on hold only at the header level. This unapproves the purchase order while preventing printing, receiving, invoicing, and future approval until you remove the hold.
Open - You can open at the header, line, and shipment levels.
Open for Invoicing - You can reopen for invoicing at the header, line, and shipment level.
Open for Receiving - You can reopen for receiving at the header, line, and shipment level.
Release Hold - You can release a hold only at the header level.
Unfreeze - You can unfreeze only at the header and release levels.

ESYU: FAQ - Drop Ship Purchase Orders 2

Purpose
RECEIVING: Drop Ship PO's - Release 10.7, 11.0, 11.5.X, r12
Information in this document applies to any platform.
Q/A를 통해 Drop Ship Purchase Orders에 대한 이해도를 높인다.
Solution
Q8. Configurable Items은 Drop Shipped 가능한가?
A8: 현재는 Standard Items 만을 Drop Shipped 할 수 있다.
Configurable Items를 위한 functionality는 향후 release에 포함될 것이다.
Q9. Operating Units를 교차하여 Drop Ship을 할 수 있는가?
A9: Release 11i는 현재 이 functionality는 지원하지 않는다.
Q10. Drop Shipment에서 over/under shipment는 어떻게 처리하는가?
A10: 만일 drop-ship line의 일부만 ship 되고 나머지 수량에 대해 fulfill을 원하지 않는다면 line을 cancel 한다.
Over shipments 또한 manual 하게 처리해야 한다.
만일 supplier가 ordered quantity 보다 많은 수량을 ship 하였다면, customer에게 추가된 수량만큼
bill을 할 수 있거나 customer에게 추가 수량을 return 해 달라고 요청 할 수 있다.
Drop-ship Sales Orders와 이에 연계된 purchase requisition/orders 간의 차이를 보고 싶으면
Drop Ship Order Discrepancy report를 이용한다.
Q11. Drop Shipment와 Blanket PO's를 사용할 수 있는가?
A11: Blanket PO는 Drop Shipment와 같이 사용할 수 없다. 왜냐하면 PO는 OM이 PO에게 Drop Ship order가
생성되었음을 공지시 생성되어야 하기 때문이다.
Rececipt이 될때(partial or complete) 이 PO는 Drop Ship order와 link 된다.
Drop Ship lines은 pick release, ship confirm 혹은 INV interface order cycles을 이용하지 않는다.
Q12. Valid Blanket PO를 생성시 blanket agreement에 있는 item을 위해 drop shipment orders를 base로 하는
release를 생성하는 것이 가능한가?
A12: Yes, drop ship orders로부터 자동 혹은 autocreate window를 통하여 release를 생성하는 것은 가능하다.
만일 drop ship requisition이 correct blanket information(source)을 가지고 있다면
1. 요구되는 supplier site에 대한 ASL entry를 setup
2. Hierachy에 따라 어떤 assigment가 좀 더 알맞은지 결정하고, 요구되는 supplier/site를 가지고 요구되는
level에 따라 sourcing rule을 정의한다.
또한 위 supplier/site에 대한 ASL entry가 존재하는지 확인한다.
Profile option 'PO:Allow Automatic Sourcing' = Yes인 경우 automatic sourcing이 실행되며, creation date와
document type에 따하 source document가 자동으로 결정될 것이다.
Q13. Receive 후 Drop Shipment를 cancel 할 수 있는가?
A13: Oracle Purchasing에 한 번 receipt 한 후에는 Drop Shipment는 cancel 할 수 없다.
만일 Drop Ship Sales Order line을 cancel 하길 원한다면 cancel을 원하는 line에 대해 receipts은 없는지와
연계된 requisiton이나 purchase order가 cancel 되어 있는지 확인을 해야 한다.
Partial Deop Ship receipt에 대한 cancellation은 가능하나 아직 receive 되지 않은 부분에 대해서만 cancel
할 수 있다.
만일 모든 수량을 shipped 하지 않은 drop shipment line을 cancel 한다면 order processing은 line을 split 한다.
첫번째 line은 shipped 한 수량을 포함하고 두 번째 line은 non-shipped 수량을 backorder로 가지며,
이 두 번째 line(backorder)을 cancel 할 수 있다.
PO line 수량은 새로운 수량을 반영하기 위해 변경되어져야 한다.
Q14. Drop Shipment를 위한 debugging tools은 무엇인가?
A14: 1. Note 133464.1 - Sales Order의 troubleshooting problems을 위해 사용할 있는 diagnostic script를 포함.
2. Receipt transaction이나 Sales Order issue transaction debugging을 위해 아래 profile options을 set:
RCV: Processing Mode to Immediate or Batch
RCV: Debug Mode to Yes
OM: Debug Level to 5
INV: Debug Trace to Yes
INV: Debug level to 10
TP: INV Transaction processing mode to Background
- Sys Admin: Concurrent> Program> Define> query up the Receiving Transaction Processor and check the Enable Trace box
- Deliver Transaction을 위한 receipt을 저장 (Deliver Tranasction을 위한 destination type은 inventory 이어야 함)
- Receiving Transaction Processor log file, Inventory Transaction Worker log file, trace등을 review
Q15. Drop Shipment로 부터 생성된 PO의 status와 Import source는 무엇인가?
A15: PO status는 언제나 approved.
Import source: Order Entry
Q16. 관련된 Sales Order Line이 cancelled/closed 된 PO shipment를 receive 할 수 있는가?
A16: 관련된 Sales Order Line이 cancel 되었거나 closed 되었다면 PO shipment는 receive 할 수 없다.
이 PO shipment는 cancel 해야 하며, 필요하다면 새로운 Sales Order Line이 생성되어야 한다.
Reference
Note 225434.1

Hi Suda,
Yes, the purchase orders are created directly from the sales order, so there should be some sort of link between the two I would think. However, I may be wrong in this line of thinking.
The UDF would be on the header as our customer puts an entire sales order on only one purchase order.
Thank you for your quick response.
Amanda

Tr ME1M with Purchase Order

Hi guys,
one question:my customer says that in the release 4.6C and peraphs 4.7 when he run the transaction ME1M and the inforecord found had linked a Purchase Order with an item deleted, the code 'L' of cancel apperaed near item deleted.
Now I'm working on release 6 and that is doesn't happen..I can't verify because I have not more at disposition the old release..is it a bug because I have not found either OSS note and also in search of forum I have not found anything..
I wait your kind answer,thanks in advance
best regards
massimiliano

>
Massimiliano Riva wrote:
> Oh Jurgen sorry...perhaps I don't explain good..I mean the item of PURCHASE ORDER cancelled in the PO same is in evidence in ME1M not the inforecord ..it is a strange case it is possible for you?
>
> Thanks and sorry again if I have been clear
>
> Bye
Can you repeat this with other words, I dont understand this sentence. what has purchase order to do with ME1M?
ME1M is info record.
ME2M is for purchase orders.

Customer cancels purchase order

Hi alltogether,
I have to give a recommendation for the following case:
- user created a customer order with one item and item cat. TAB!
- user created a po with ME57/ME21N and ordered the parts
- user received the parts (with or w/o MIGO, doesn't matter)
Now the customer rings and does not want the parts anymore.
User wants to keep the po with the specific number 45xxxxxxxx, because he will receive a supplier invoice with relation to that po number.
He also wants to keep the ordered parts in his own stock, means he doesn't want to return to supplier.
How can we reject the customer order and change the po so that we can post the stock to unrestricted use?
(It doesn't allow to reject the customer order items (subsequent documents message) as long as I do not delete the purch. order item.
Error-Message: "Delete purchase order 45xxx and item 000010 first" )
There is one workaround I found:
1.) delete po item (garbage icon)
2.) reject customer order item
3.) change account assignment category in po item to BLANK (was set to M, because of the TAB item in cust. order)
4.) clear Purch.req and req. item reference in po item line
5.) save po
6.) undo deletion of po item (unlock icon)
Too complicate, isn't it?
Any good ideas from the pros outside?
Thx a lot
Wolfi.

Hi Wolfi,
It seems the experts here are missed the mark and seem not to grasp the main point of your question. I think you should try to get proper answer on the sales general forum.
In my opinion you have already drawn up the steps of the exact solution how to handle this issue and no one has been able to give a solution of such qualty till know.
You have to delete PO, PR, SO as well, so maybe you have to work with it a lot but if you want an exact solution you may have to pay the price.
Other side of the coin that your customer shouldn't cancel an already issued order of which procurement is in progress. Of course it is your internal issue how to handle.
In my opinion maybe you can simply delete the PO item and create a new one that is not in connection with the SO itself - I don't know it is possible but maybe it is.
BR
Csaba

Unable to cancel - open purchase order where all items are removed

Hi all,
When We try to cancel/close open purchase order where all items are removed from item master ?
It showing error message,
"No matching records found 'Items' (OITM) "
Purcahse order was created on may-2007.
As purchase order showing in open item list.
Any solution for this problem ?
Jeyakanthan

SAP does allow items to be removed from the item master with open documents, but only if the documents have not created journals.
It does create headaches though, and this situation is one of them.
If there are not many items, I suggest you recreate the items, close the PO and just cancel the items rather than remove them.
The other workaround is to change the items on the PO to something different that is in the item master, then close it.

BAPI to Block/Cancel Purchase order

hello everybody,
can any one tell me if there is a BAPI to block Purchase order at item level. or if there is a BAPI to cancel a Purchase order.
Tx .
Regards
Swanand

Hello Swanand,
You might want to have a look at BAPI_PO_RESET_RELEASE. This BAPI is documented well enough for you to decide whether this is suitable for your case.
If this helps, please reward points and mark the topic as answered.
Regards,
Anand Mandalika.

Auto Purchase Order Cancellation

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