Auto save a copy of outgoing email in SharePoint 2010

Hi,
I need to save a copy of an outgoing email from SharePoint Server 2010. So is there any option in SharePoint to save a copy as audit or do we need to write custom thing for this? Any idea how to achieve this . pls share your thougths if you done
this before or any ideas about solution approach also great help.

One thing to note - there's a limit if you are using SharePoint Designer workflow to send the original email - it cannot email back to another SharePoint email-enabled list. You are 'protected' from yourself.
We had an instance where I needed data to cross site boundaries in a site collection, and I had to do it through workflow. So our 'hack' was to email another Exchange mailbox set up specifically to relay emails. That mailbox had a rule to forward the email
back into SharePoint.
Terribly clumsy but it works. A SharePoint workflow email cc's the Exchange mailbox, which then forwards the email back to an email-enabled discussion list used as an email store.
Robin

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Check your mail preferences. The example below is from the mail app that comes with mac. In my case I'm using yahoo mail which is a POP3 account. POP stands for post office protocol which is the set of rules used by a POP mail account to transfer mail. You can learn more about it here if interested. If the box below is checked, all the mail will be downloaded to your computer when you check your mail using the built in mail app and removed from the mail server. Here is another page to help you set up your hotmail account for use the the mac mail application. Hope this clears things up.

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Here are the steps:
1 - Open your SharePoint site in SP Designer 2010.
2 - Click Workflows and add a List workflow. Associate this workflow on the list where you want the Random Text to be generated.
3 - Inside the workflow editor, select the Action "Update list item"
4 - Select 'Current Item'.
5 - Click Add.. and select the field which needs to be updated with the Random Text. Make sure this column is not of type "Calculated" type, otherwise you won't see it in the list of the fields within the workflow.
6 - Click "..." button in the next textbox which will open String Builder dialog box.
7 - Type IR and then click 'Add or Change Lookup and select ID column from "Field from source". Hit OK.
8 - It should look like IR[%Current Item:ID%]
9 - Hit OK.
10 - Save and publish the workflow. (Please note that currently this workflow is not set to auto run on creating new items. That's because we want to test it at this point of time).
11 - Go to your list in SharePoint and create a new item. After creating, select the item and click Workflows and then run this workflow.
12 - You should be able to see the text "IR1" in the designated column.
13 - Once you see that it's working, go to SPD and set the workflow to run automatically on creation of the new item. Save and publish and then return to your list in SharePoint.
14 - Create a new item there and you should see the Random value in the column.
15 - You will also see the column in the New form. In order to remove it, go to List settings > content types > Item content type > and select Hidden for this column so that it doesn't showup in any form.
Try it and let me know how it goes.
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How to copy Excel sheet data to SharePoint 2010 List?

Hi,
I need to export excel data to SharePoint 2010 list. I have created 22 columns in list which are of following Column types:
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Choice
Number,
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I've updated the example of using PowerShell to include a Person field (user field) and a choice field.
The CSV file has the following columns:
TRIP_NO
VESSEL_NAME
FLAG
AGENT_NAME
CURRENT_LOCATION
RPT_DATE
EMPLOYEE
EMPLOYEE_TYPE
#Get the CSV file and connect to the SharePoint list
$vessellist = import-csv -Path C:\Temp\VesselInPortReport.csv
$l = (Get-Spweb "http://devmy101").GetList("http://devmy101/Lists/smarInPort")
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$employeeType = $l.Fields["EmployeeType"] -as [Microsoft.SharePoint.SPFieldChoice]
#Loop through the items and add them to the list
$r = 1;
foreach($item in $vessellist)
$ni = $l.items.Add();
#Add the Title, using the rows VESSEL_NAME column
$ni["Title"] = $item.VESSEL_NAME;
#Add the "Date Recorded" field, using the csv rows "RPT_DATE" column
[DateTime]$rd = New-Object System.DateTime;
if([DateTime]::TryParse($item.RPT_DATE, [ref]$rd)){
$ni["Date Recorded"] = $rd;
#Add the csv rows "TRIP_NO" column to the new list items "Trip Id" field (SPFieldNumber)
[Int64]$tn = New-Object System.Int64;
if([Int64]::TryParse($item.TRIP_NO, [ref] $tn)){
$ni["Trip Id"] = $tn;
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$ni["Flag"] = $item.FLAG;
$ni["Agent Name"] = $item.AGENT_NAME;
$ni["Current Location"] = $item.CURRENT_LOCATION;
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$ni["employee"] = $w.EnsureUser($item.EMPLOYEE); #In this case, the $item.EMPLOYEE value from the spreadsheet is a persons name. Eg. "Matthew Yarlett"
$employeeType.ParseAndSetValue($ni,$item.EMPLOYEE_TYPE); #In this case, the $item.EMPLOYEE_TYPE value from the spreadsheet is valid choice present in the EmployeeType list field. Eg. "Manager"
#Update the item
$ni.Update()
Write-Host ([String]::Format("Added record:{0}",$r));
$r++;
Regards, Matthew
MCPD | MCITP
My Blog
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Copy all outgoing emails to some address. Possible?

I need to copy all of the emails I write at work to gmail so that I can access them at home. "Bcc me" feature doesn't work for me because emails needs to be copied to a different email address. Rules are not applied to outgoing mail.
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There is an alternative way to accomplish what you want that may or may not be preferable to what you've done. You can setup your account in Mail so that it uses Gmail's SMTP server instead. This will cause Gmail to save your message in its Sent mailbox on the server.
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Depends
If yoou only want copies of your pictures ten export to the external drive (see the user tip on exporting for details on the options available)
If you want a backup for your iPhoto library it is buest to use ongoing, constant backup software like Time Machine
If you want a one shot copy of your iPhoto library then
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Check your mail preferences. The example below is from the mail app that comes with mac. In my case I'm using yahoo mail which is a POP3 account. POP stands for post office protocol which is the set of rules used by a POP mail account to transfer mail. You can learn more about it here if interested. If the box below is checked, all the mail will be downloaded to your computer when you check your mail using the built in mail app and removed from the mail server. Here is another page to help you set up your hotmail account for use the the mac mail application. Hope this clears things up.

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When I send an email to someone using gmail from my iphone, I get sent a copy. How can I stop this?

Hello Michael Zimmer3,
I keep mine on for record purposes.
You might try accessing your gmail account
on your desktop or portable and check your
settings or contact gmail support:
http://mail.google.com/support/bin/request.py
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A

Configuring outgoing email on premise other than port 25 in SharePoint 2013

hello,
I tried everything to get email alerts, but emails are not coming. I tried changing port number in IIS6 . I followed and saw many different articles on net to configure outgoing email settings. I followed the article here in the link "http://www.delphi-ts.com/blogs/lozzi/post/2011/02/09/Sending-SharePoint-emails-through-alternate-ports.aspx"
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chirag

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According to your post, my understanding is that you wanted to configure outgoing email on premise other than port 25 in SharePoint 2013.
As the article said, there wasn't a way for SharePoint to select the outgoing port.
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Linda Li
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Thank you.

Hi Layman,
According to your description, my understanding is that you want to configure the SMTP to use port 465 for outgoing email in SharePoint.
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More references:
http://blogs.technet.com/b/tirumals/archive/2012/03/17/step-by-step-configuration-of-outgoing-emails-from-sharepoint-to-microsoft-online.aspx
http://support.microsoft.com/kb/829721/en-us
http://social.technet.microsoft.com/Forums/exchange/en-US/8dc08cf8-8662-4a02-a181-f821e8d59d06/exchange-smtp-using-port-465?forum=exchangesvrgenerallegacy
For more information, you can post your question to the forum for Exchange: http://social.technet.microsoft.com/Forums/exchange/en-US/home?category=exchangeserverlegacy .
More experts will assist you, then you will get more information relation to Exchange.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Issue with Copy of events from Outlook Calendar to SharePoint 2010 calendar(mapped in outlook)

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1.
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Hi,
I have done a test as your steps. I am able to copy an event from my Outlook calendar to the SharePoint 2010 calendar.
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Library WITH managed metadata columns (non-mandatory):
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and Acrobat X (v 10.1.2).
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Hi Kay,
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Hi beerexpert,
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That's an application by application feature/standard that they need to adhere to. I have no problem with Photoshop doing what you describe. Check your Photoshop Preferences. Does this happen in every application?

Auto save a copy of outgoing email in SharePoint 2010

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