Automatic Debit note

Hi all
The materials that are received from the vendor are sent for quality inspection. During inspection if the defect is a minor one, the same is rectified in the plant. A consolidate debit note will be sent to the vendor every month for the total defect correction. Now, this is maintained in a excel sheet by QA team and the calculations are done manually. Is there any Tcode where the details such as the vendor, material, no. of hours spent for correction and the amount be posted directly in SAP.
Regards
Mui

Hi Mui,
As of now there is no such t-code to post directly, it can be acheived through customization you can take ABAPer help & do so.
Regards
Rang

Similar Messages

MIRO. Automatic Debit Note difference in price or quantity.

Good morning.
My question is this, when we account for MIRO vendor invoices, debit memos are generated automatically from trading and / or quantities. When generating automatically debit note, it takes the document and posting date of the original invoice, this causes the legal numbering is automatic in our system, do not be correlative with the date of the document Debit Note.
SAP generates automatic debit note, the document date and posting of the original invoice.
We need the Auto Debit Note dated generate accounting document the day.
I would appreciate comment on possible solutions, user exits, enhancement, etc.., That allows me to automatically debit memo generated to date and accounting documents of the day.
Best regards, Gustavo Souza.

Dear Sandesh,
Thanks for your response. I did it, posted one is credit memo and another invoice. But the problem is on "credit memo" and document/posted dates . I need document date an post date diferent that invoice, I need on "credit memo" document date and post date are current date (the date of the moment that I posting "memo credit"). In the case that I can do, "credit memo" posted with the same date that invoice, in the case the invoice have date on the past.
I need change dates on "credit/debit memo", with current date and not take invoice dates.
¿Could you give me help with this issue?
Best regards.
Gustavo Souza.

Automatic debit note for vendor

Dear All:
We often face the case of excess invoicing from vendor for materials supplied. Material supplied is often in GAS cylinders which are send to supplier for refilling again and again. Every time cylinders are send they contain some amount of gas in them before getting refiled. I can elaborate the case as
Cylinder Capacity: 10 Kg
1st time filled by vendor : 10 kg @ 200 Rs per kg (correctly invoiced)
Cyilnder gas consumed in process and send for refill ( at that time there was 1 kg gas left in it )
2nd time refill: 10 kg (here dispute arises vendor claims money for 10 kg refilled but infact 9 kg was filled)
So we want to give vendor debit note automatically against materials. Please guide how to proceed to do the configure it. Note FB65 id of no use to us.
Regards
Atif

Hi ,
In case if you are not comfortable with invoice reduction then you will have to go for a development .
Please try the BADi INVOICE_UPDATE , in this you have the methods at SAVE and at UPDATE .
Check the feasibilty with your abaper as to how you can use the same .
Regards ,
Dewang T

Automatically apply credit notes to debit notes in AR

Hi,
I have a requirement where my client wants me to find out the customers who have credit and debit balances on their accounts that balance out to zero.
Also they want me to write a program that automatically applies the credit notes to debit notes for such customers.
Can someone please let me know the SQL/APIs that can be used to first identify such customers and then automatically apply the credit notes to debit notes.
I being a TCA/Distributions guy and being new to AR would really appreciate your help.
Thanks!
Regards,
Kamal Bhutani

Hello Kamal.
This query will identify which customers have zero balance but open debit/credit memos (for rel 11i):
select c.customer_name, c.customer_number,
nvl(sum(ps.amount_due_remaining),0)
from ra_customers c, ar_payment_schedules_all ps
where ps.customer_id = c.customer_id
and ps.org_id = <your organization id>
and ps.status = 'OP'
and ps.class in ('DM', 'CM')
group by c.customer_name, c.customer_number
having nvl(sum(ps.amount_due_remaining),0) = 0
Hope this helps,
Octavio

FI Debit Note (interest on arrears) printed immediately

Hello all.
We've activated interest calculation on arrears. We use t-code FINT.
The system automatically posts a debit note and prints interest calculation detail.
What we would like was the following: while running fint we'd like to obtain simultaneously debit note print and interest calculation detail. At the moment we can only print debit note later through F.65.
Best regards
Joana Trigo

Dear Nikhil,
Thank you again for your suggestion. At first, I was thinking of two independent forms because we're already printing debit notes, they've been developed in sapscript and i did not intended to create a new form in smart forms. So, that was the reason i wanted to obtain the prints through two different transactions - we print debit notes through f.62.
I've already talked to our programmer to see if he could change the smart form in order to obtain simultaneously debit note and interest doc detail. We just have to be sure that all the information is there.
It is a great tip and we'll try that way.
Best regards and thank you very much for your time and help.
Joana

Fully Automatic credit note for customer .

Hello Genius
"The payment received from the customer within two days from the date of biling.Automatic Credit note to be raised when the cheque gets deposited into bank.Cash discount is payable as % of assessable value.In case the deposited cheque gets dishonored the credit note to be revered by way of debit note and thereafter the dealer does not remain eligible for further cash discounts in future".*
Example:
Incoming Payment 1000.00 INR , This payment comes with either through Cheque, DD,Cash.
But it should be cleared with in 48 hrs. then only Discount is available other wise not.
Above Operation need to Fully automatic.
how to map this scenario in FI-SD ?
Reliable answer gets very good point.
Thanks
Lee

Hi Sanil,
Try using BAPI BAPI_SALESORDER_CREATEFROMDAT2
you may to give the necessary validations & the trigger points for this
Hope this helps
thanks
Prashant

Debit note - Subsequent debit

Dear all
1.what is the difference between debit note and subsequent debit
2.credit note and subsequent credit
3.credit memo
Please guide me with a simple example

Hi,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo
Regards,
Deepak.

Vendor Return - Debit Note

Hi all,
Need help from you all.
Currently, business will create return PO and goods will then physically return to vendor and post goods return by warehouse people. Subsequent Credit memo received from Vendor will post to invoice verification to set off AP value. However, there is also scenario that vendor didnu2019t send in credit memo, and business is required to issue the debit note to vendor.
Can LIV cater Debit Note? Or Debit note only can be handled in AP only?
If no, May I know how can the return PO be closed since LIV is not complete yet? Appreciate feedback! Thanks!
Regards,
Michelle Low

Hi,
Return process
Create Return PO and selct Return in the item overview of respective line item > GR here system automatically picks up 161 movt type and Qty reduces>MIRO credit MEMO to reverse the amount equal to MIRO docuemnt posted without receipt of vendor debit note.Hope this helps you.

Automatic debit to customer, if customer fails to pay within due date

Dear Gurus,
i belong to consumer products company. we give incentives to our customer in form of different discounts e.g. booking discount, monthly discount, trade discount, foreign tours etc etc.
At present our payment terms ranges 30 to 60 days and we book invoice at gross rate and above mentioned discounts are subject to clearance of payment so we create accrual of discount in invoice and if payment is received within due date discount is given to customer through credit memo process
Accounting entries are as follow ---example
At the time of invoice
AR                                                10,000   Dr
discount expense                          2,000   Dr
Sales                                                               10,000      Cr
Discount provision                                             2,000     Cr
as payment is cleared credit note is issued
Discount provision                         2,000 Dr
AR                                                                    2,000     Cr
now our credit control deparment says its not easy to handle separate credit notes to customer. there wish is as follow
At the time of INvoice
AR                                                 8000   Dr
Discount Expense                        2000   Dr
Sales                                                              10,000 Cr
and if payment is not received on time, system should raise debit note automatically by passing this entry
AR                                            2000 Dr
Discount Expense 2000 Cr
please advice in this regard

Hi Henri,
I found the answer, when user enter the original document number in reference field of credit memo, the system can auto calculated the net due date!
no reference doc
[PIC1|http://www.flickr.com/photos/44956360@N08/5208025267/]
input reference doc
[PIC2|http://www.flickr.com/photos/44956360@N08/5208623198/]
Thanks for your help.
Best regards,
Eric

What is posting key for debit note and credit note?

Hi Gurus,
May I know what is posting key for debit and credit note?
My current sales debit and credit note having same posting key. Where can I set this posting key?
Sales debit note                dt      cr
Sales credit note               dt      cr
Customer debit note          dt      cr
Customer credit note         dt      cr
Vendor debit note             dt      cr
Vendor credit note            dt      cr
Thanks
Moderator: Please, avoid asking basic questions. Try to search available SAP material first

This depends on requirement.
Generally, SAP std are followed and ought to be followed, as Std config are based on best practices world over.
Still, if you business process requires then take an example,
- use TCode OBYC,
- double click on transaction BSD - Inventory posting
- provide chart of account, if asked.
- check the posting keys for transaction by clicking Posting Key button on the Maintain FI Configuration: Automatic Posting - Accounts screen.
In Debit
89 - Stock inwrd movement
In Credit
99 - Stock outwd movement
Thanks & Regards
JP

FI Credit/Debit note printing

Hi all,
I need to print the standard Credit/Debit notes.F140_DOCU_EXC_01 this is the SapScript.Is there any stadard way to display these FI credit/debit notes int the system.Or we need to convert it into Z.
Thanks and Regards,
Seema.

This is not standard. Not sure whether this can be achieved. But, you will end up in printing everything and your cost of stationery gets increased. What is business logic you want to automate the printing of documents.

Automatic debit / data carrier with alternative payer

Hello,
Does anybody know how to configure the data carrier to have a file with data records per alternative payer and not per main payer? Example:
Payer 1: Markt 10
Payer 2: Markt 11
Alternative Payer for both: Head Office 20
The postings are in the payers. The automatic debit uses now the "alternative payer" and its bank, but generates a file with one data record for each "payer". Our client requests one single posting per Head Office (alternative payer). I am looking for a solution to have the data carrier program add up the items and generate a file with single records per "alternative payer". Postings in the Head Office are not possible.
Does anybody know if there is a user-exit for this? PMW? Any ideas?   Many thanks!!!!

Hi
A customer who pays on behalf of another customer is known as an u2018Alternate Payeeu2019 (or Alternate Payer). Though the alternate payee pays on behalf of another, the system maintains all the transaction details in the account of the original customer. Designating u2018alternate payeeu2019 does not absolve the customer of his/her obligation for payment.
The u2018alternate payeeu2019 can be maintained in Client-specific data or in the Company Code area. When maintained in the Company Code area you can use that payer only in that Company Code; if defined at the Client level you can use it across all Company Codes.
There are three ways to u2018selectu2019 the alternate payee when an invoice is processed:
   1. The alternate payee (say, 1000) entered in the customer master record is the one selected by the system as the default.
   2. When there is more than one alternate payer (say, 1000, 1900, 2100, etc.) defined for a single customer in the master record (you will do this by clicking on the u2018allowed payeru2019 button and create more than one payer), you may select a payer (say, 2100) (other than the default, 1000) while processing the invoice. Now the system will ignore the alternate payer (1000) coming from the master record.
   3. If you have put a check mark in the u2018individual entriesu2019 check box in the u2018alternate payer in documentu2019 section in the customer master record, then this will allow you to propose a new alternate payer, say, 3000 (other than those already defined in the system). Now, after defining this alternate payer you can use it to process the invoice. In this case, the alternate payer (3000) takes precedence over the payers (1000 and 2100) in step 1 and 2 above.
Regards
Tanmoy

Credit notes and debit notes

What is the difference between credit notes and debit notes???

Hi Friend,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.

No flows for automatic debit position

we run securities: automatic debit position for one bond, but it displays:
No flows exist to be processed
Message no. TRS0049
I have changed "up to and including due date" to different dates, but it still not ok
so how to post?
I have a update type SAM1104( repayment), no corresponding flow type, can we configure this update type only applicable to product type 04H but not 04i?

Hi,
please check if you have a tick in a checkbox 'Can be processed automatically with debit position' in Customizing under TRM -> Transaction Manager -> Securities Position Management -> Securities Account Management -> Specify Update Types for Securities Account Management for the respective Update type SAM1104.
otherwise, are you able to post this flow with FWZE?
Kind regards,
Renatas

Automatic debit to tranporter for qty short received

Hi Guru's,
In our company, in case of STO during the Delivery (VL10B) we are using the Shipment (VT01) & Shipment Cost (VI01) .
Thus the Frieght cost is settled then n their & a service entry sheet will be generated.
At the receiving plant we will be doing MIGO w.r.t. Outbound Delivery. Now, if the GRN qty (say 98 pcs) is less than the delivery qty (100 pcs), then we want that the transporter should be automatically debited for the difference qty. as soon as we save the MIGO & it should be entered in the same service entry sheet created earlier. Simulteneously a Debit Note should be generated to the transporter.
Is it possible to map this in SAP ? If not, in what way can our requirements be met ?

Hi,
What you are asking is not possible as per SAP standard flow.
To achieve this, you have to do Invoice Verification first w.r.t. Service Entry Sheet and then do Subsequent Credit for the Same.
Else you can reduce the Invoice qty and value during processing of Invoice w.r.t. Service Entry Sheet and then no need to do Subsequent Credit.
Also you can use concept of "INVOICE REDUCTION" method for the same, system will generate Invoice as well as Debit Note in the same document during Invoice Processing w.r.t. Service Entry Sheet.

Automatic Debit note

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