Debit note - Subsequent debit

Dear all
1.what is the difference between debit note and subsequent debit
2.credit note and subsequent credit
3.credit memo
Please guide me with a simple example

Hi,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo
Regards,
Deepak.

Similar Messages

Posting Subsequent Debit via EDI(MIRO)

Hello All,
Any idea how to post the subsequent debit or credit via EDI using transaction code MIRO. We were able to post invoice/credit memo through EDI but not subsequent debit/credit.
Advance thanks for the reply.
Thanks
MP

Hi
Posting of subsequent debit and subsequent credit is not possible using EDI for invoice verification.
When you transmit invoice information via EDI, you
Cannot create subsequent debits
Cannot settle planned delivery costs
Cannot post with varying purchase order units of measure
Cannot post invoices for blocked purchase order items
Please check the link
http://help.sap.com/saphelp_erp60/helpdata/en/44/f50abcea3b11d194dc0000e83dd751/frameset.htm
Thanks & Regards
Kishore

LIV-Subsequent debit/credit

Hi all,
My company would like our users to be able post Invoice and Credit memo using MIRO but not Subsequent debit and credit. Is there a way to make this happen?
Few thoughts that come to mind are:
- Remove Subsequent Debit/Credit transactions from the list - but couldn't find an IMG to do this
- Control access to Subsequent Debit/Dredit transaction via authorization - but can't find auth object
Any advice from you guys?
Thanks in advance.
Aloy

Hi
Try the option of activating IV tolerance control -price variance (OMR6) - subsequent debit/credit will alter the price which can be avoided by invoice tolerance limits.
Thanks

Debit note & debit memo

what is the debit note & debit memo of customer. what is the difference between debit note and debit memo. my client issuing debit note for royalty customer how we will do in sap what configuration which t code using in sap. if issuing debit note customer is their any impact with financial statement, what entry happend.

hi
Debit Memo - It is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
Creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
u2013 Without reference to an order
u2013 With reference to an existing order
Here you enter which order the complaint refers to.
u2013 With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.
To create Credit / Debit Memo request:
- Use the same procedure that you use for Creating Sales Orders i.d T Code VA01
- Give Order Type as CR for Credit Memo and DR for Debit Memo reuest
nagesh

Import PO subsequent Debit: Taxes not calculated as per tax Code in MIRO

Dear All,
I am facing the problem while taking Subsequent debit (MIRO) of Import PO. I am using service Tax code 10.30 % .
When I entered the amount 4000 INR. It calculated the taxes 348.18 which is not correct.
I also check condition in FV13 its properly maintained.
Thanks in Advance
Regards
Pawan Sarda

Hello
Thanks for ur Reply.
MIRO -- Subsequent Debit -
>Tax code - S3 ( 10.30 % Services Tax) -
>PO NO. -
> change Vendor ( Import Vendor to Domestic Vendor) -
> Amount 4000 INR -
> also change Tax Code of Line Item   -
>Simulate
Vendor A\c -
>   4,348.18 INR Cr
Stock A\c -
> 4,000.00 INR Dr
Service Tax -
>     338.04 INR Dr
ECS             -
>         6.76 INR Dr
HECS          -
>       3.38 INR Dr
Above process I m doing against Import PO but I m not identify why its calculated Wrong Service Tax or calculating on which base amount ?
Actual Entry
Vendor A\c -
> 4,412.00 INR Cr
Stock A\c -
> 4,000.00 INR Dr
Service Tax -
>    400.00 INR Dr
ECS             -
>        8.00 INR Dr
HECS          -
>      4.00 INR Dr
Edited by: pawansarda on Jan 21, 2012 11:41 AM

Miro debit/credit note and subsequent debit/credit

Dear all,
May I know under what circumstances we use debit/credit note and
under what circumstances we use subsequent debit/credit
Need advice.
Thanks

Hi,
A subsequent debit/credit arises if a transaction has already been settled, and a further invoice or credit memo is received afterwards.
A subsequent debit/credit changes the total invoice value of a purchase order item; the total invoice quantity remains unchanged. Therefore, only a value-based update of the purchasing transaction takes place. There is no quantity-based
update.
1. Subsequent Debit :-You must enter an invoice as a subsequent debit if a purchase order item has already been invoiced and further costs are now incurred. (Example: A vendor has inadvertently invoiced you at too low a price and then sends a
second invoice for the difference.)
2. Subsequent Credit :- You must enter a credit memo as a subsequent credit if a purchase order item was invoiced at too high a price and you have now received a credit memo. (Example: A vendor has inadvertently invoiced you at too high a price and then sends a credit memo for the difference.)
If you enter a subsequent debit/credit, the system suggests the entire invoiced quantity, but no value. The maximum quantity that you can subsequently debit or credit is the quantity that has already been invoiced. You can only enter a subsequent debit/credit for a purchase order item if an invoice has already been posted for this item.
A subsequent debit/credit cannot refer to a particular invoice.
Subsequent debits and credits are listed separately in the PO history.
3. Credit Memo :- You usually receive a credit memo from a vendor if you were overcharged. As is the case for invoices, credit memos refer to purchase orders or goods receipts.
You post a credit memo if too large an amount has been invoiced. When you post the credit memo, the total invoiced quantity in the PO history is reduced by the credit memo quantity. The maximum quantity you can make a credit for is the quantity that has already been invoiced.
In the same way as the corresponding goods receipt is expected or posted for the invoice, in the case of a credit memo, the system assumes that the credit memo belongs to a return delivery or reversal of the goods receipt. This means that the credit memo is settled using the GR/IR clearing account.
Regards,
Pardeep Malik

VPRS - cost not updating with Subsequent Debit

We have an issue with the VPRS price in VF03 not updating if a subsequent debit is processed after initial vendor invoice and customer billing has been processed. (for third party processing)
There is no problem if a vendor invoice and subsequent debit is processed before customer billing. There is also no problem if if a vendor invoice and subsequent debit is processed after customer billing. There is only an issue when the vendor invoice is received first, then customer billing then subsequent debit applied.
Can someone describe how the VPRS on the billing document is updated in SAP? Any information on how to fix this would be greatly appreciated.

Hi,
In the order, the cost is generally taken from the valuation segment
of the material master. In the billing document, however, it may have
other sources. Depending on the business transaction, the costs can be taken from the goods issue of the billed delivery or, in the case of a
third-party order processing or individual purchase order, from the
respective purchase order, the goods receipt or the invoice verification in purchasing. As an example, only the goods issue will be mentioned here. However, the descriptions also apply to costs from purchase orders, goods receipts or invoice verifications. These costs are entered externally in pricing and included in the value of the VPRS condition. The amount is obtained by calculating back amount = value / quantity.
Thanks
Krishna.

Pls. give some suggestion on Subsequent Credit and debit note?

Dear Gurus,
Pls. give some suggestion on Subsequent Credit and debit note?
Regrds
Shikha

Hi Sikha
We generaly use subsequent debit / credit to adjust invoice value without affecting Qty
Pls check notes supplied by SAP
A subsequent debit/credit arises if a transaction has already been settled, and a further invoice or credit memo is received afterwards.
A subsequent debit/credit changes the total invoice value of a purchase order item; the total invoice quantity remains unchanged. Therefore, only a value-based update of the purchasing transaction takes place. There is no quantity-based update.
You must enter an invoice as a subsequent debit if a purchase order item has already been invoiced and further costs are incurred. (Example: A vendor has inadvertently invoiced you at too low a price and then sends a second invoice for the difference.)
You must enter a credit memo as a subsequent credit if a purchase order item was invoiced at too high a price and now you have received a credit memo. (Example: A vendor has inadvertently invoiced you at too high a price and then sends a credit memo for the difference.)
If you enter a subsequent debit/credit, the system suggests the entire invoiced quantity, but no value. The maximum quantity that you can subsequently debit or credit is the quantity that has already been invoiced.
You can only enter a subsequent debit/credit for a purchase order item if an invoice has already been posted for that item.
A subsequent debit/credit cannot refer to a particular invoice.
Subsequent debits and credits are listed separately in the PO history
Typical example is like
suppose vendor has overcharged u for perticular PO and afterward he want to correct it
In such scenario u can post subsequent debit to correct PO without affecting Qty. field
<b>Reward if usefull</b>
Vishal..

Subsequent debit - different behaviour for PO based IR and GR based IR

Hy Guys,
i am facing currently a problem with my understanding of system behaviour for GR Based Invoice Verification in combination with Subsequent Debit Postings...
Example 1 - System Behaviour in case of PO based Invoice Verification:
PO with 3000 PC Material XYZ / Price 10 EUR
Goods Receipt for all 3000 Pieces
Goods Issue for 2000 Pieces
Situation is now:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10 / Stock Value = 10.000 EUR
Subsequent Debit Posting for 300 EUR / 3000 PC
Result is that Stock Account is debited with 100 EUR / Price Difference with 200 EUR
New Situation is:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10,1 / Stock Value = 10.100 EUR
This makes sense to me!!!
Example 2 - System Behaviour in case of GR based Invoice Verification:
PO with 3000 PC Material XYZ / Price 10 EUR
Seperate Goods Receipt for 1000 PC - three times
Goods Issue for 2000 Pieces
Situation is now:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10 / Stock Value = 10.000 EUR
Subsequent Debit Posting for 300 EUR / 3000 PC
Result is that Stock Account is debited with 300 EUR (But there are only 1000 PC currently on stock!!!!! - System thinks there are 3000 on stock....)
New Situation is:
Valuated Material XYZ with Stock Quantity 1000 PC / MAP 10,3 / Stock Value = 10.300 EUR
In that case i think system behaviour is wrong, because MAP increased to much.
Any comments? Is this customizable?
Thanks!
BR;
Gregor

Hi Gregor,
Wellcome to SCN. Please, see SAP Note 308008 - FAQ: Posting logic: GR/IR clearing account, and related notes.
Regards
Eduardo

Subsequent delivery and subsequent debit

Dear All,
material type: NLAG
account assignemnt (PO): cost center, non valuated GR
Scenario:
1. GR (MIGO) - material_document1, qty 100
2. IR (MIRO) - invoice1 for material_document1, qty 100
> vendor makes correction because qty is more or less than the original
3. GR (MIGO) - material document2 - qty 20 (sum qty for PO item is 120)
4. IR (MIRO) - subsequent_debit1 for 20 pcs
These connections / links should exist:
Material_document1 - invoice1
Material_docuemt2 - subsequent_debit1
My question
How can I solve this? Is it posible to book the subsequent debit with reference to material_docuement2?
If I create the subsequent invoice it is valid only for material_document1 EVEN IF I do material_document2 as SUBSEQUENT DELIVERY in MIGO (in this case the two material documents are connected). SAP expects an additional invoice for material_document2 (but it is linked to material_docuement1!).
In my opinion it cannot be solved since the debit/credit memo refers to the "original" material document (1) and invoice (1).
Thanks,
Csaba
My question was a little bit incoherent...
I wanted SAP to suggest the to-be-credited qty&value automatically in case of returns to vendor - but it's not possible in standard system as per my best knowledge .
Edited by: Csaba Szommer on Mar 4, 2009 9:18 PM
Edited by: Csaba Szommer on Mar 4, 2009 9:22 PM

Hi Bala krishnan,
when there is a price difference this entry would takes place. while reversing the same should be reversed, in your case the system is posting to another account.
please check the account key against the wrong line item ( this you can see with the help of changing layout), then goto OBYC and check the gl accounts assigned against that. To check either it is right or wrong compare with the standard/default company codes settings i.e 0001 co.cd.
Thanks & Regards,
Shashi Kanth.

Subsequent debit for a vendor before invoice??? (URGENT!!!!!)

hi all,
i want to post subsequent debit for a vendor before invoice. but the system is giving a message "The quantity to be debited/credited cannot be any greater than the quantity invoiced so far."
can anybody tell me how to post subsequent debit before posting the invoice (i haven't got the vendor invoice yet but i must pay the freight cost).

Hi,
Subsequent debit : Rarely, you receive from your vendors invoices or credit memos that refer to transactions that have already been invoiced. Your company wants to use subsequent debits/credits to process these documents. A subsequent debit/credit changes the total invoice value only of a purchase order item but the total invoice quantity remains unchanged.
The processes are:
1) Subsequent credit or even subsequent debit is done when total VALUE" of invoice is changed.
2) Total invoice Quantity is remained same.
3) Only value based transaction takes place & not quantity base.
4) If credit memo is received from memo then subsequent credit is done in MIRO.
For example vendor has submitted invoice of 100 Qty for Rs 1000 & we have posted the invoice & subsequently he realized that he has invoice for higher price i.e. it should have been actually 900 Rs as against Rs 1000 .In this case he will send a credit memo of Rs 100 for which we will be doing subsequent credit.
5) This is done for PO items if an invoice is already posted
6) cannot refer to particular invoice
7) Listed separately in PO history
8) In PO total values is updated but not Quantity.
For ur case you can pay to Vendor(freight cost ) by selecting Planned Delivery Cost instead of Goods/Services items in MIRO T.Code
Regards,
Biju K

Billing Document Subsequent debit/ credit:

Dear SAP Experts,
I am in search of the Document type (Sales) , though which there can be subsequent debit credit to the billing document (Which is already posted to accounting) and the new accounting document should be created with the invoice reference as the Acc. Document of the original billing Doc:
Such as:
BIlling DOc. No : 90666767 (F2)        Accounting Dcou: 22000089789 (RV)
Next Subsequent Credit :   Billing document (F2)
Accounting Document 220056537292 (DZ)    But in the INV. Ref: there should be 22000089789
Please advice.
I have tried the INVOICE Correction Request (RK) But it generates RV doc Type in accounting and Invoice reference is not Present.
Regards,
A S

Dear SAP Consultant,
If, I have understood correctly, This is because,
Accounting Document 220056537292 (DZ) is your Collection-Document (DZ - is Collection Doc.type against Billing Doc. Type - BL) against your BIlling DOc. No : 90666767 (F2)
For Billing Doc-types, Check with: VOFA
Best Regards,
Amit.
Note: I was not clear with your doubt, while replying, so if its not related to your query, Please excuse.

Subsequent debit tax calculating wrong

dear guru
while doing subsequent debit for the vendor the Excise duty is calculating wrong
my issue is like this
i have purchase 100 quty with value 10/kg total amount is 1000 for that
ED is calculated 140
Ecess calculated 3
S&H calculated 1
i have done goods receipt and posted invoice also
now i that part of the quantit i have returne
lets 50 kg i have retune for that MIRO,MIGO,JIS,J1iV i have done
next vendor will send the suplimentry invocie because the rate is increase for that 50 quantiy, for that i will do J1IH for the additional excise and i will do MIRO subsequent debit for the rate increse in miro the tax amount is calculating wrong, ie
lets for 50 quantity total amoun increased 100
ed should calculate 14 but it is calculating 28
for that i have to apply any note
pl tell me urgent
thanks
regards
jrp

My understanding about the Input Tax and Output Tax was wrong. In the issue reported
Input Tax Calculation should be:
Vendor A/C.............. Cr 30000-
Expense A/C............ Dr 29100
Input Tax A/C............ Dr 900 (@3% on 30000)---my understanding was wrong.
Input Tax 3% should be charged on Expense amount, in this case Rs 30000. But because in the editing option calculate tax on net amount option was not selected, hence SAP was giving the below entry, which is correct as well.
Vendor A/C.............. Cr 30000-
Expense A/C............ Dr 29126.21
Input Tax A/C............ Dr 873.79 (@3% on 29126.21) which is correct.
Hence, the Vendor amount should be Expense + Input Tax= 30000 * 3%=900 + 30000 (expense) = 30900.
Correct Entry should be:
Vendor A/C...............Cr 30900
Expense A/C............Dr 30000
Input Tax A/C............Dr 900
Resolved. Pankaj has given the correct answer.

Debit note + table data?

guru's
from which table i can fetch the debit note amt ( gross + tax) from subsequent credit and print into my Z report?
Narendra

Hi,
For the above scenario, you can create a Credit memo document using the t.code - MIRO.
This document can be found in the following tables
RBKP
RSEG.
Thanks & Regards,

Vendor Return - Debit Note

Hi all,
Need help from you all.
Currently, business will create return PO and goods will then physically return to vendor and post goods return by warehouse people. Subsequent Credit memo received from Vendor will post to invoice verification to set off AP value. However, there is also scenario that vendor didnu2019t send in credit memo, and business is required to issue the debit note to vendor.
Can LIV cater Debit Note? Or Debit note only can be handled in AP only?
If no, May I know how can the return PO be closed since LIV is not complete yet? Appreciate feedback! Thanks!
Regards,
Michelle Low

Hi,
Return process
Create Return PO and selct Return in the item overview of respective line item > GR here system automatically picks up 161 movt type and Qty reduces>MIRO credit MEMO to reverse the amount equal to MIRO docuemnt posted without receipt of vendor debit note.Hope this helps you.

Debit note - Subsequent debit

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