MIRO. Automatic Debit Note difference in price or quantity.

Good morning.
My question is this, when we account for MIRO vendor invoices, debit memos are generated automatically from trading and / or quantities. When generating automatically debit note, it takes the document and posting date of the original invoice, this causes the legal numbering is automatic in our system, do not be correlative with the date of the document Debit Note.
SAP generates automatic debit note, the document date and posting of the original invoice.
We need the Auto Debit Note dated generate accounting document the day.
I would appreciate comment on possible solutions, user exits, enhancement, etc.., That allows me to automatically debit memo generated to date and accounting documents of the day.
Best regards, Gustavo Souza.

Dear Sandesh,
Thanks for your response. I did it, posted one is credit memo and another invoice. But the problem is on "credit memo" and document/posted dates . I need document date an post date diferent that invoice, I need on "credit memo" document date and post date are current date (the date of the moment that I posting "memo credit"). In the case that I can do, "credit memo" posted with the same date that invoice, in the case the invoice have date on the past.
I need change dates on "credit/debit memo", with current date and not take invoice dates.
¿Could you give me help with this issue?
Best regards.
Gustavo Souza.

Similar Messages

Automatic debit note for vendor

Dear All:
We often face the case of excess invoicing from vendor for materials supplied. Material supplied is often in GAS cylinders which are send to supplier for refilling again and again. Every time cylinders are send they contain some amount of gas in them before getting refiled. I can elaborate the case as
Cylinder Capacity: 10 Kg
1st time filled by vendor : 10 kg @ 200 Rs per kg (correctly invoiced)
Cyilnder gas consumed in process and send for refill ( at that time there was 1 kg gas left in it )
2nd time refill: 10 kg (here dispute arises vendor claims money for 10 kg refilled but infact 9 kg was filled)
So we want to give vendor debit note automatically against materials. Please guide how to proceed to do the configure it. Note FB65 id of no use to us.
Regards
Atif

Hi ,
In case if you are not comfortable with invoice reduction then you will have to go for a development .
Please try the BADi INVOICE_UPDATE , in this you have the methods at SAVE and at UPDATE .
Check the feasibilty with your abaper as to how you can use the same .
Regards ,
Dewang T

Automatic Debit note

Hi all
The materials that are received from the vendor are sent for quality inspection. During inspection if the defect is a minor one, the same is rectified in the plant. A consolidate debit note will be sent to the vendor every month for the total defect correction. Now, this is maintained in a excel sheet by QA team and the calculations are done manually. Is there any Tcode where the details such as the vendor, material, no. of hours spent for correction and the amount be posted directly in SAP.
Regards
Mui

Hi Mui,
As of now there is no such t-code to post directly, it can be acheived through customization you can take ABAPer help & do so.
Regards
Rang

While posting MIRO price difference account is not determimg for price vari

Hi Sapients,
Please solve the production issue which we have faced yesterday while doing month end closing
In one P.O 4 items are there,User has posted entries in below sequence
Material type is TRADING GOODS
1)first MIRO with QTY 10 @100$ each,Later
2)MIGO has done with QTY 10 @100$
Raw Material account -
1000$
to GR/IR CLEARING ACCOUNT -
1000$
2)User has reverse the MIRO transaction with QTY 10 @ 100$ each.(with refer to step1)
3)Finally he post MIRO with QTY 10 @ 90$ each, so here ther is no qty variance has come only price variance has come, so when posting the difference is not going to price difference and the entry is paasing like this
GR/IR CLEARING ACCOUNT -
900$
TO Vendor 900$
If u see in step 2 GR/IR having 1000$, but in step 3 while MIRO posting GR/IR as 900$ so for the remaing balance 100$ not going to price variance .I Belive the entry in step will be like this
GR/IR CLEARING ACCOUNT -
1000$
TO Vendor 900$
TO Price difference 100$.
Kindly give solution why it is not going to price difference it was happening only for item 2 & 3 only for 40 iem it is posting correctly to price difference account.Please advice me why system behavig differently for each item.
Thanks & Regards
YSR

Hi Padmasri,
Thanks for your explanation. Ok. if the price is maintained in S, does that mean the price difference would get posted only to PRD. In other words, if price indicator is V, is that the only time when the price difference gets posted to stock account. In case if there is no sufficient stock or if there is negative stock at that time, that's when the amount would get posted to stock loss or gain account. Please suggest if I've understood the concept right.
Hi,
The PRD will trigger when the standard price maintained in the material mater record is different from the price in MIGO . The other chance is the material is maintained with MAP and MIRO done before GR ,The value of the quntity (not available in stock )
will get posted to PRD. I hope this will resolve your issue. Thanking you
You had suggested: The other chance is the material is maintained with MAP and MIRO done before GR ,The value of the quntity (not available in stock ) will get posted to PRD. I hope this will resolve your issue.
You are right: I forgot to mention that the price indicator is V. The other point is we purchase the materials from an internal vendor, as and when the materials are dispatched from the main storehouse in Sri Lanka, there is an advice that is created in the system and that is interfaced and parked in the system. However, normally until the GR is done IV will not happen. But there could be a chance, as the advice gets created within 24 hours. However the material to reach the godown in our warehouse will take more than 24 hours as the goods have to be shipped from SL, so IV is possible before GR.
Regards,
Soujanya

Difference between invoice and debit note

Hi,
what is the difference between invoice and a debit note.
If I underinvoice a customer, should I raise a additional invoice for the difference or shud i raise a debit note. if i need to raise debit note, then why not invoice or if i need to raise an invoice, then why not a debit note
regards
sachin

Debit note is generally used to issue an invoice for already sold goods w/o physical goods movement involved.
If raw material prices increases which are utilized in production of Finished goods. then the business will submit the relevant documents as proof at customer.
Once Customer is accepted, then price increase effective date will be finalized , Then business issues debit note request for the required material & its converted into debit note. ( all this will be done, based on agreement with the Customer). Generally this scenario is most widely used in Manufacturing / Automobile industry.
where as, If invoice is created with less price than actual, you dont need to create debit note, instead you can either Cancel this invoice or create Invoice Correction request.
hope it adds info

MIRO ERROR WITH DEBIT NOTE

Dear all,
pls kindly look into the issue
As the vendor invoice qty & value is higher than the PO qty & value so the user is using Correction
Indicator and adjusting the amount accordingly as in vendor invoice for all line item : Qty 12 and Amt 420.60
and Tax Code : G5
After the simulation the Balance is Zero and the simulate entry is correct, but end-up with error.
     ITEM          AMOUNT    QUANTITY
EX      1          350        10
        2          315.45         9
     3          350.50        10
     4          385.55        11
     5          315.45         9
TOTAL 49 QUANTITY IN PO
BUT RECEIVED 60
THEN HE IS RAILSING DEBIT NOTE FOR EXCESS QUANTITY.
AT THE TIME OF MIRO HE IS GIVING 420.60 IN INVOICE AMOUNT COLUMN AS A VENDOR ERROR IN CORRECTION ID COLMUN
ERROR IS COMING AS FOLLOWS
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount '0.01' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application.
sumathi

DEAR ALL, PLS
ACTUALLY PROBLEM IS COMING ONLY FOR THAT PO.
I AM GIVING EXAMPLE
I HAVE CRATED 1 PO, WITH 5 LINE ITEMS AND 17 MATERIAs for allLINE ITEMS.
WHILE POSTING MIRO I GOT SAME ERROR I.E BALANCE IN TRANSACTION CURRENCE AS 0.01
BUT I HAVE DEDUCTED 0.01 FROM ONE OF LINE ITEM AMOUNT EX 70.1-0.01=70.9I HAVE
ENTED AND I WAS POSTED MIRO FOR ALL LINE ITEMS
BUT I HAVE USER PO AND GR IS THERE.THAT IS 49 MATERIALS WITH 5LINE ITEMS,I AM RAISING
DEBIT NOTE FOR 60 MATERIALS BUT NOW ALSO SAME ERROR,BUT I HAVE APPLIED SAME
PRINCIPLE.HERE ITS NOT WORKING
I HAVE CREATED MANY MORE PO"S WITH SAME MATERIALS AND SAME VENDOR.
EVERY 1 IS READY TO POST MIRO WITH OUT ERROR.EVEN AFETR ARROE ALSO I AM APPLYING
AND ADJUSTING SAME AMOUNT THAT IS 0.01,THEN PROBLEM IS SOLVING.
BUT ERROR IS COMING THAT PARTICUAL MATERIAL SIZE ONLY.
LET ME KNOW
NOTE: IN THAT PO TO MIRO DIFFERENCE IS COING THAT IS IN PO 1751.75 AND MIGO AMOUNT
IS 1751.80
IN PRINT PREVIEW FORMAT I AM ABLE TO SEE 1751.75 BUT IF I CALCULATE MANUALLY
FOR ALL 5 LINE ITEMS AMOUNT IS COMING AS 1751.80.
WHT IS THE REASON

Automatically apply credit notes to debit notes in AR

Hi,
I have a requirement where my client wants me to find out the customers who have credit and debit balances on their accounts that balance out to zero.
Also they want me to write a program that automatically applies the credit notes to debit notes for such customers.
Can someone please let me know the SQL/APIs that can be used to first identify such customers and then automatically apply the credit notes to debit notes.
I being a TCA/Distributions guy and being new to AR would really appreciate your help.
Thanks!
Regards,
Kamal Bhutani

Hello Kamal.
This query will identify which customers have zero balance but open debit/credit memos (for rel 11i):
select c.customer_name, c.customer_number,
nvl(sum(ps.amount_due_remaining),0)
from ra_customers c, ar_payment_schedules_all ps
where ps.customer_id = c.customer_id
and ps.org_id = <your organization id>
and ps.status = 'OP'
and ps.class in ('DM', 'CM')
group by c.customer_name, c.customer_number
having nvl(sum(ps.amount_due_remaining),0) = 0
Hope this helps,
Octavio

Debit note - Subsequent debit

Dear all
1.what is the difference between debit note and subsequent debit
2.credit note and subsequent credit
3.credit memo
Please guide me with a simple example

Hi,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo
Regards,
Deepak.

Credit memo - Price and quantity difference on the same PO item

Hello,
When there are both price and quantity differences between the invoice and the PO/GR on the same PO item, we need two lines on the credit memo to adjust the quantity and the price separately. However, the system gives the error message "Document contains same order item more than once" . If we suppress this message, then we have the error saying the debit and credit of the credit memo does not balance, as it appears the system only read the first credit memo line and ignore the second. Does anyone know how to resolve this (without having two different credit memos for the price and quantity differences)?
Thank you.

Hi,
Please note the following few points.
1.Credit Memo: Credit memo will be posted when you want to reverse a posted invoice.System will reverse the qty and that much amount of invoice.you can post two line items of MIRO for a sigle PO item for qty and amount.you can not have two lines one for qty and other for amount.
If you feel that there is a differance of posting in amount for the INVOICE and GR (normally for GR , the amount postings witll be same as PO price.) reverse the invoice at MR8M or post a credit memo in a single line for amunt and qty and post afresh the invoice amount .
Regards,

Credit notes and debit notes

What is the difference between credit notes and debit notes???

Hi Friend,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.

CST amount is debit in the purchase price variance

Hi
We are maintaining std in the materials master
and price procedure as taxinj
While doing migo, the CST amount is debit in the purchase price variance and credit in the GR/IR RM,
We need to debit the CST amount in the in the Raw material account
what are the settings i need to carry out Plz give suitable suggestions.
in tax code we are not maintining any G/L account for the CST
Edited by: K. Raghuram on May 19, 2009 12:48 PM
Edited by: K. Raghuram on May 19, 2009 1:02 PM

Hi Raghuram,
I think,the only possiblity for this to happen is due to the standard Price in the Mterial Mater you are using.
Means in the Material Master ,the Price key is a standard pricing.
So ,when ever you do a GRN ,the PO value will go and hit the Material account upto to the Standard price maintained in the material Master.
if the amount is more than it ,then amount difference will hit the Price variance account.
so in your case ,the CST is inventorised one ,i believe.. so that is the reason it is behaving so.
if there is somethig else required.provide a clear insight of the Problem.
Regards
Anjanna

Debit note & debit memo

what is the debit note & debit memo of customer. what is the difference between debit note and debit memo. my client issuing debit note for royalty customer how we will do in sap what configuration which t code using in sap. if issuing debit note customer is their any impact with financial statement, what entry happend.

hi
Debit Memo - It is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
Creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
u2013 Without reference to an order
u2013 With reference to an existing order
Here you enter which order the complaint refers to.
u2013 With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.
To create Credit / Debit Memo request:
- Use the same procedure that you use for Creating Sales Orders i.d T Code VA01
- Give Order Type as CR for Credit Memo and DR for Debit Memo reuest
nagesh

Vendor Return - Debit Note

Hi all,
Need help from you all.
Currently, business will create return PO and goods will then physically return to vendor and post goods return by warehouse people. Subsequent Credit memo received from Vendor will post to invoice verification to set off AP value. However, there is also scenario that vendor didnu2019t send in credit memo, and business is required to issue the debit note to vendor.
Can LIV cater Debit Note? Or Debit note only can be handled in AP only?
If no, May I know how can the return PO be closed since LIV is not complete yet? Appreciate feedback! Thanks!
Regards,
Michelle Low

Hi,
Return process
Create Return PO and selct Return in the item overview of respective line item > GR here system automatically picks up 161 movt type and Qty reduces>MIRO credit MEMO to reverse the amount equal to MIRO docuemnt posted without receipt of vendor debit note.Hope this helps you.

Pls. give some suggestion on Subsequent Credit and debit note?

Dear Gurus,
Pls. give some suggestion on Subsequent Credit and debit note?
Regrds
Shikha

Hi Sikha
We generaly use subsequent debit / credit to adjust invoice value without affecting Qty
Pls check notes supplied by SAP
A subsequent debit/credit arises if a transaction has already been settled, and a further invoice or credit memo is received afterwards.
A subsequent debit/credit changes the total invoice value of a purchase order item; the total invoice quantity remains unchanged. Therefore, only a value-based update of the purchasing transaction takes place. There is no quantity-based update.
You must enter an invoice as a subsequent debit if a purchase order item has already been invoiced and further costs are incurred. (Example: A vendor has inadvertently invoiced you at too low a price and then sends a second invoice for the difference.)
You must enter a credit memo as a subsequent credit if a purchase order item was invoiced at too high a price and now you have received a credit memo. (Example: A vendor has inadvertently invoiced you at too high a price and then sends a credit memo for the difference.)
If you enter a subsequent debit/credit, the system suggests the entire invoiced quantity, but no value. The maximum quantity that you can subsequently debit or credit is the quantity that has already been invoiced.
You can only enter a subsequent debit/credit for a purchase order item if an invoice has already been posted for that item.
A subsequent debit/credit cannot refer to a particular invoice.
Subsequent debits and credits are listed separately in the PO history
Typical example is like
suppose vendor has overcharged u for perticular PO and afterward he want to correct it
In such scenario u can post subsequent debit to correct PO without affecting Qty. field
<b>Reward if usefull</b>
Vishal..

Automatic debit to tranporter for qty short received

Hi Guru's,
In our company, in case of STO during the Delivery (VL10B) we are using the Shipment (VT01) & Shipment Cost (VI01) .
Thus the Frieght cost is settled then n their & a service entry sheet will be generated.
At the receiving plant we will be doing MIGO w.r.t. Outbound Delivery. Now, if the GRN qty (say 98 pcs) is less than the delivery qty (100 pcs), then we want that the transporter should be automatically debited for the difference qty. as soon as we save the MIGO & it should be entered in the same service entry sheet created earlier. Simulteneously a Debit Note should be generated to the transporter.
Is it possible to map this in SAP ? If not, in what way can our requirements be met ?

Hi,
What you are asking is not possible as per SAP standard flow.
To achieve this, you have to do Invoice Verification first w.r.t. Service Entry Sheet and then do Subsequent Credit for the Same.
Else you can reduce the Invoice qty and value during processing of Invoice w.r.t. Service Entry Sheet and then no need to do Subsequent Credit.
Also you can use concept of "INVOICE REDUCTION" method for the same, system will generate Invoice as well as Debit Note in the same document during Invoice Processing w.r.t. Service Entry Sheet.

MIRO. Automatic Debit Note difference in price or quantity.

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