Automatic linking of Partial Payments to Invoices

Hi,
Is there any SAP standard functionality to link the Partial payment and Invoice automatically?
For instance, we have a Partial Payment of £500 and Invoice of £1000 so we need to link these automatically without going to the transaciton and linking these?
Thanks,
Srini

Hi Mate,
Check this out
http://help.sap.com/bp_bblibrary/500/Documentation/J03_AR_InvPostwAClg_BPP_EN_US.doc
Rgds
CONMJI

Similar Messages

Partial Payment (with invoice reference) for Invoice-based items

Hi Gurus,
I'd like to make partial payments to credit memos while "Include partial payment" is activated. However, if i activate "Include partial payment, partial payments for invoice-based items are no longer possible (partial payment amount is displayed only, and full amount is automatically applied).
My credit memos were posted via BAPI_ACC_DOCUMENT_POST. I've read that when using BAPI, invoice reference field is automatically populated with "V".
Can you please enlighten me what is SAP's logic behind this. How does SAP determine invoice-based items? And is there a workaround so I could still make partial payment while it is activated? Thank you.
Regards,

Hai Dianne,
Check it once OBA4 & OBA4 t.codes both are Tolerance Group
Regards
Madhu I

Partial payment for invoice

Hi
what settings needs to be done to activate partial payment of invoice ?
During MIRO, where we can maintain the invoice for partail payment?
Thanks
Manoj

Hi
Payment will depend on the Payment terms.During MIRO, you will verify the invoice.If due date is crossed the line item will become open fopr payment.
While running the payment program, system will generate the payment based on payment method of vendor.
The program processes open items in three steps (see the figure Processing Open Items):
1.It determines the open items to be paid and creates a proposal list. You can process the proposal list on-line. Among other things, you can change payment methods or banks, block items, or cancel payment blocks.
2.The payment program carries out payment using the proposal list. The payment run includes only the open items contained in the proposal list. The payment program posts documents and provides the data for the form printout and for creating the data carriers, the payment advice notes and the payment summaries.
3.It uses the print program to print the forms and create the data carriers.
For further information please have interaction with FI consultant.
Regards
Ramakrishna.

Automatic Clearing for Partial Payments

Hi All,
I have posted a partial payment with all the permutations and combinations and trying it to clear with F.13 but clearing is not happening.
Can anyone advise how to go about it.

Hi
check your clearing setting in below path
SPRO
>Financial Accounting (New)
>General Ledger Accounting (New)
>Business Transactions
>Open Item Clearing
>Open Item Processing
>Prepare Automatic Clearing
Thanks

Accounts Payable - Tracking of Advances & Partial payment against Invoice

I want to co-relate the advance payment and various partial payments made to one vendor with the specific Invoice. Can you please suggest the wayout?
Suppose I have made down payment to Mr. A. Then I have booked the invoice against which various part payments have been made. Now I want to know the pending due amount against the particular invoice. How can I track the same?

Hi Kapil,
My suggestion would be -
Use the reference field to update the Invoice number in all the documents - Down payment, Invoice posting and the partial payments.
The reference field is editable even after the document is posted. So, you can update the down payment document also once you recieve the invoice.
Now, from FBL1N, you can sort/filter by the reference field and find out the balance to be paid for a particular invoice.
Regards,
Mike

Partial Payment (Vendor Invoice include Service Tax & TDS)

Hi
I m trying to post vendor payment thru F-53 (partial clearing) that includes two bills. one invoice consist of service tax & TDS. when i try clear the partial amount, system is not picking the TDS amount (difference amount it is showing)
how can i clear the invoice that includes service tax & TDS.

Hi,
When you are posting Partial Payment to Vendor, If any idfference you want to post to separate TDS A/c, Create Reason Codes, and with this reason code post this difference amount to TDS A/c.
Refer T Codes: OBXL and OBBE
This solution may clear your problem.
Thanks
Chandra

Partial Payments Against Invoice

Hi
I had AR Invoice with 100000 Inr amount, But I got Payment 50000 ,25,000,25000 in diffrent dates. If i made In coming payment first time . Ok that invoice displaying in incoming payments , Second time no Invoice displaying In incoming payment so Now how can i clear amount aginst that invoice
Regard
Srinivas

Hi
In the Incoming Payments Screen, after selecting a customer all his open invoices will be displayed.
Say for example you have 3 invoices,
InvoiceNo Balance
23             100000
45              20000
50              15000
Now your customer pays 50000 against invoice 23,
You can select that row in the Payment Screen and in the field 'Total Payment' you can type 50000 and goto Payment means and type 50000.
Now the invoice 23 will be still open. If you open the invoice, the 'Paid/Credited' will show '50000' and 'Balance Due' will show 50000 in the invoice document.
Now when you open Incoming Payments Screen again, the Invoice 23 will be shown with Balance of '50000'
You can repeat the above steps for Payment of 25000, 25000

Posting Partial payment for Invoice and manually clearing the Items

item 1 Balance of 1st bill-24000
Item 2 Incoming payment - 20000
Item 3 Adjustment - 2000
These 3 items appears as open items in the Vendor Line item display. But when i try to clear the vendor account manually using F-32. The item 1 should clear against the Item 2 and create a new residual item - 4000. But when i try to clear the vendor account i am unable to it says the difference is too large for clearning...am i missing some thing to perform. Or any body can suggest me the right way to clear and what items to select.
Looking farward for your earlier reply.
Best Regards
raj

Hi,
use FB0% or F-32 and <b>Posting Residual Items</b>
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9bba1455711d182b40000e829fbfe/frameset.htm
A.

Partial Payment of CM with "V" in invoice reference

Hi Experts,
Can you please share your insights as to why SAP doesn't allow partial payment/clearing of CMs with "V" in invoice reference when "Include invoice reference" is activated in the editing options of processing open items. I've read that this is such for invoice-based items. What does that mean?
Thanks and regards,

Hi Vikas,
My scenario goes like this, the CM is greater than my invoice, so I'd like to partially apply the CM to clear the invoice. But F-51 (F-53 or F-58 may also apply), won't let me use partial payment (payment amount column is displayed only and full application is automatic). I've read that when "include invoice reference" is activated, partial payments for invoice-based items are no longer possible. Btw, the CM is not related to any invoices, and only contains "V" in invoice reference.
My question is what's the reason that SAP determines that my CM is "invoice-based" when the CM has "V" in its invoice reference?
Thanks.
Edited by: P. Reiko on Jan 18, 2012 5:48 PM

Partial Payment Clearing in F-32

Dear Gurus,
it is with refernce to partial payment clearing process. i have made user setting in FB00 and selected "include invoice reference"
but as i am clearing Debit and credit entry in F-32, system is not assigning payment to Invoice. surprisingly in DEV server i tested this scenrio sucessfully what i find difference is that in production server, system is not carrying "Net amounts" values in Payment Amounts TAb
kindly advice as our clearing procedure has been stuck up, my requirement as i repeat again is that in F-32, partial payments are not getting assigned to INvopice while in FB00 , i have selected "Include Invoice reference"
BR
sajida

Hi Expert,
This indicator controls whether items that are linked by means of an invoice reference are to be activated and deactivated together for processing open items. This prevents an invoice being paid but the clearing of the related credit memo forgotten.
Once you have activated this indicator, partial payments for invoice-based items are no longer possible.
Also, once you have activated this indicator, the display of the invoice-based items in open item processing changes:
The invoice-based items (for example, partial payments, credit memos) are no longer displayed individually in open item processing; instead, the partial payment amount or credit memo amount is displayed with the relevant invoice. Therefore, in addition to the specification of the net/gross amount of the item, the open item list also contains the specification of the partial payment amount and the resulting payment amount (= net amount - partial payment amount). If invoice-based items were selected for an item, in the status field the Expand icon is displayed and you can hide or display the invoice-based items by clicking on this icon.
Special features for the display of invoice-based items:
a) The new fields are not displayed in command mod or for G/L account clearing.
b) The search in open item processing also considers the invoice-based items not displayed. In the display of the search results the items are no longer displayed summarized. The summarized view is recreated when you return to the basic list.
Regards,
GK
SAP

Reg : customer partial payment posting

Dear All,
When i am posting the receipt it is partial payment against the Bill(RV Document) through F-28 transaction,
Bill value is 64,184.93. First time i posted the receipt with partial payment value of 60000.93 in partial payment tab and saved,then again i posted the receipt with the value of 60000.93 against the same bill value system is accepted & saved.
System can't stop this stop this type transaction. Is there any solution for this.
Regards,
prasanna.

Hi
Please review the help.sap.com documentation on partial payments
here you will see the following stated
Posting Partial Payments
Use
A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
Procedure
To enter a partial payment, proceed as follows:
On the Process open items screen, choose the Partial pmt tab.
In the Payment amount column, enter the partial payment amount. You can make a partial payment for one or more open items. You can assign a reason code to each partial payment. Depending on the reason code you specify, you can send appropriate payment notices to your customers.
To go back to the standard screen for editing open items, choose the Standard tab.
Result
The system stores the document number, fiscal year and number of the invoice item in the partial payment. You can find this information in the Payment for field. Thus you can refer to the original open item from the partial payment. When you post the remaining amount for the invoice, both the partial payment and the invoice are cleared.
You can enter partial payments using the mouse. The advantage of this is that if the remaining amount has to be assigned to a single item, you can enter it automatically on the partial payment screen. To do so, place the cursor in the Payment amount field for the line item required and choose the item. The system then takes account of the difference for this item.
with kind regards
Cora

HOW MANUALLY OFFSET PARTIAL PAYMENT

Hi Gurus
Please provide a step by step guide to offset partial payments against
Invoices.
Full posints will be assigned
Thank you
KP

Hi,
Please follow the below steps:
1.     Go to T-Code = F-26.
2.     Enter the required fields.
3.     Select Enter Payments button.
4.     The Incoming Payments Fast Entry: screen appears.
5.     Check for the system message, "Entries were saved".
6.     Enter the following : Customer, Amount, Reference no.(If any), Value Date, Document number.
7.     Select the Process Open Items button
8.     Here you note the amount in the u201CNot Assignedu201D field. (Should be Zero)
9.     Select Document > Simulate to view the posting entries
10.     Select the POST icon or from the main Menu -> Document -> Post; to post the document after reviewing all entries.
11.     Then check for System message u2018Document number XXXXXXX was posted in company code XYZu2019.
Assign Points if its useful.
Regards,

Partially Paying AR Invoices using DTW

I am trying to add a cash payment for $500 against a $1000 invoice using DTW by filling in the below fields. However, it is closing the invoice even though it hasn't been fully paid.
Are there additional fields that I need to fill in to specify that I want to keep the invoice open?
Thanks,
Mike
Payments Object:
Recordkey = 1
CardCode = "5AGRIL1"
CashAccount = "_SYS000000000951"
CashSum = 500.00
DocDate = 20050701
Payments_Invoices Object:
Recordkey = 1
DocEntry = 5
SumApplied = 500.00

Hi Mike,
Here's a cleaned up snippet that makes the payment partial if the payment sum is less than the open total for the invoice. It's written in VB6 (sorry for that).
Henry
Public Function CreateIncomingPaymentForInvoice(inv As Documents, invoiceDocEntry As Long, inBankAccount As String, sumApplied As Double, paymentDate As Date, strGLAccount As String) As String
    Dim pay As SAPbobsCOM.Payments
    Dim lRetCode, lErrCode As Long
    Dim sErrMsg As String
On Error GoTo PayFailed
    Set pay = vCmp.GetBusinessObject(oIncomingPayments)
    'The following line enables partial payment
    pay.Invoices.sumApplied = sumApplied
    pay.cardCode = inv.cardCode
    pay.cardname = inv.cardname
    pay.BankAccount = inBankAccount
    pay.docDate = paymentDate
    pay.TaxDate = paymentDate
    pay.TransferDate = paymentDate
    pay.docCurrency = "EUR"
    pay.ApplyVAT = tYES
    pay.TransferAccount = strGLAccount
    pay.TransferSum = sumApplied
    pay.Invoices.docEntry = invoiceDocEntry
    pay.Invoices.DocLine = 1
    pay.Invoices.InvoiceType = it_Invoice
    lRetCode = pay.Add
    If lRetCode = 0 Then
        CreateIncomingPaymentForInvoice = "" ' no error
        Exit Function
    End If
PayFailed:
    vCmp.GetLastError lErrCode, sErrMsg
    CreateIncomingPaymentForInvoice = "" & lErrCode & ", " & sErrMsg
End Function

Duplicate invoice, partial payment, residual payment

Hi every body
I am facing some problems in AP
1. I post a invoice in AP
I see that there are two document number 190000006
Please tell me why?
2. I pay a invoice with amount of 200000 in two times
firstly, I post a partial payment with amount 100000 (document number 1500000032)
secondly, I post a residual payment with remaining amount 100000 (document number 1500000033)
The invoice is paid completely and clear automatically but the are two documents (1500000032, 1500000033) is not cleared
Please tell me the payment process? how to clear payment document?
Thank in advance
Minh

Hi
Pls check SAP standard program RPBNUM00 for document numbers assigned more than once,
if your are using payment posting is using FB05 / F-53 transaction and in which Transfer Posting with clearing radio button is selected.
Let me know for any clarifications required
Regards,
suresh

Partial Payment posting in AR and clearing of invoice on fifo basis

Dear Gurus,
It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
Assume there an ivoice of PKR 100,000 in customer Account XYZ
Company received partial PAyment of PKR 50,000 on specific date
Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
means specific requirement is
in case of partial payment with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
as partial payment document is entered system assign this document to Invoice
if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
please advice procedure to meet this requirement
BR
sajida

Hi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant

Automatic linking of Partial Payments to Invoices

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