Bank Account not getting transferred when employee is created as supplier

Question

Hi,
When an employee claims expenses for the first time, a supplier record is automatically created in AP. Unfortunately, when this record is created, it does not import the bank details from the HR record. So we need to insert the bank details again in Payables for the newly created supplier
This is 11.5.10
Do we have an option to get the bank details also automatically transfer when supplier site is created or we need to write database trigger (I know this is a bad option... but just asking) on po_vendor_sites table when a record is inserted.
Can anyone please help me in resolving this issue.
Thanks
D
Edited by: user11366291 on 28-May-2010 02:02

Answer 1

Well, you have my sympathy. The Oracle documentation does not specifically state what employee information gets moved over from HRMS when an employee type supplier record is created. Here is my thinking on what is going on. Are you using direct deposit to pay your employee expense reports (I assume expense reports are the primary thing you are processing for employees in payables)? Otherwise why do you care about the employee HRMS bank account information coming over into payables, right? That is, I believe, the issue. Direct Deposit has been very common in the Payroll world for many years. Alas direct deposit was much slower to catch on in the accounts payable arena. You also have the issue of what if the employee has multiple accounts in HRMS, or one account but wants to use another account for Payables payments. So consider the fact that direct deposit is rare in payables and the fact that trying to copy bank account information from HRMS would be problematic, and it does not surprise me that bank account information is not copied from HRMS into Payables. You could always submit an enahancment request to Oracle to ask for bank account information to be included in the employee supplier type record creation. Of course even if accepted, that would be in a future release, so does not help you today.
You could always log a service request to confirm that the bank account information does not come over.
So what can you do today? The only option I can see is doing something custom, and doing something custom can lead to its own problems. If you are going to go this route, you have to ask yourself how you determine what accounts to move over? Do you allow only one account for payroll? Would you be willing to set a rule that says whatever account is used for payroll has to be used for payables? The idea of copying HRMS bank account information over seems enticing, but make sure you do proper analysis and make sure you consider all possible situations, if you try to do something custom.
Not the answer you no doubt wanted, but hope this makes some sense.
John Dickey