Block Negative Payment on Account

Hello
I suggest there should be a block when a negative payment on account will be added. I have explain more 5 people at my company how to correctly receive payments using the incoming payment screen, and the 5 have made the following mistake at least once:
A customer makes a partial payment, let's say the invoice amount is 1,000, but he pays 700. So the correct way to do it is, change the 1,000 number under the Total Payment column to 700, and then right click to add the payment means. Well, by coinciden the 5 people have at least once forgot to change the amount on the Total Payment and went directly to the payment means screen, causing a negative payment on account.
Positive payment on accounts are good because some times we use them as a deposit from customers, but we have never had the need of a negative payment on account. Also, since a negative payment on account is created, the customer will now owe a Journal Entry transaction instead of an invoice, causing a big problem when we send them statements.
So, if there are some companies that do need the ability to make negative payment on accounts (I do not know which situation is it, but it might happen for certain companies), it will be great to have the option to enable and disable a BLOCK for NEGATIVE PAYMENT ON ACCOUNT

Actually, SAP does show a message each time a payment on account will be created, but warnings are good for me, but not for the common people. I believe softwares should also help avoiding human errors. A Block will be much better
For example, our company loves the block of adding a sales order without a delivery date, because it pressures sales people to add a delivery date. But we also try to enforce sales people to use the shipping type drop down list, and more than 50% of the times they forget. So adding this optional blocking features will help build a software that every level can use.

Similar Messages

  • Negative Payment On Account

    Hi,
    My client is using SAP 2005 SP 1 Patch 42.
    He has an Invoice #192, $90,000
    When he processed Incoming Payment of $25000, at the row level, column Total Payment, instead of $25000, he forgot to put in $25000 and thus it is currentlty showing $90,000
    The result is there is negative payment on account $ - 65000 (negative 65k).
    This causes the difference in balance in Customer Statement running by Journal vs Sales Document.
    To resolve this, does that mean we need to cancel the incoming payment?  Is this the only solution?

    Dear,
    I think cancel the payment is the best way for your scenario.
    Regards
    Apple

  • Account 5000056 is blocked by payment run 19.02.2011 QW

    Hi experts,
    While running F110 in APP, I am not able to schedule the proposal successfully. I have gone thru all posts in SDN for it, even deleted the sceduled proposals, even tried with different vendors and invoices but not able to solve it. Trying to clear it or reverse it, I am getting the following error:
    Account 5000056 is blocked by payment run 19.02.2011 QW
    In this,5000056 is the vendor code and QW is the identifecation for the first time which I have already deleted. But system is persisting with the same error. I have tried to run it 10 times atleast and checked my configurations again and again but there is no such issue.
    please guide with a proper solution in this matter.
    Regards,
    SAP FI

    Hello,
    I believe otherthan SAP A.G, nobody in the world can solve your queries or requirements.
    How you can expect someone to give solutions without seeing the system for unexpected / unintended errors.
    Being a consutlant, we should be aware of what we have done and what we are doing, rather than just thinking like a user and posting questions and prolonging with all single line replies. Since many SDNers (i am also one of them) wont look into the issue if it has this many pages and replies. Here all are spending little time to help others voluntarley out of their busy working hours.
    Indeed you may not get good answers once the replies looks like a chatting history on gtalk.
    So try to give maximum inputs in a single reply.
    Anyway if your issue is not desired, you have alll the right to write the same on SAP market place.
    One example of your query Posting of a parked document
    Hope you got my point.
    Regards,
    Srinu

  • Trx F-53 Account X is blocked by payment run

    Hi,
    I'm posting to an account and when I save appears the following message:
    *Account 10001 is blocked by payment run 11/15/2011 EL80
    Message no. F0080*
    How can I solve it ?
    Thanks
    Best Regards

    Dear Sappione,
    >Goto TCode F110
    >Give the run date and identification.
    >Press Enter
    >From the menu select EDIT --> PROPOSAL --> DELETE.
    Hope this solves your query
    Regards
    Saurabh

  • Account 100240 is blocked by payment run 01.11.2008 (F-53)

    Dear Experts,
    I got the problems when I am doing TCODE F-53 Post outgoing payment,
    "account 100240 is blocked by payment run 01.11.2008 1", did anyone let me know what is the problems?
    wilson

    Hi Wilson,
    This error is because the same vendor has been processed under F110 earlier and the propsal has been created and further no steps has been carried out (payment run).
    If a vendor has line item appearing in the proposal, then it would be blocked for subsequent payments.
    U can remove this config in the following path:
    IMG>Financial Accounting (New)>Accounts Receivable and Accounts Payable>Business transactions>Outgoing Payments>Automatic Outgoing Payments>Payment Proposal Processing-->Check Payment Block Reasons (Default)
    Regards,
    Kiran

  • Block of payment in automatic payment run

    Dear friends,
    Can anyone help me in blocking an open line item in automatic payment run which is not already blocked but it is due for payment and i donot want to make its payment in the proposal.
    Also if i want to do partial payment out of the open line item proposed in the automatic payment run, how do i do it?
    Please help.
    Regards
    Dhirav Shah

    It is possible to add and delete payment blocks on individual items
    if they are included in the payment proposal.  When you have run
    the proposal there should be a button 'Edit Proposal' and there should
    be an option for payment block.  You can then enter a payment block,
    and when you save this the item should then appear in the payment
    proposal.  It is not possible to block an entire vendor account, you
    can only block individual line items. 
    Also most important thing in case you cannot edit this field in payment proposal:
    Check your customising in transaction OB27, For you to be able to change/edit "payment block" in a payment proposal, you have to set the flag 'Change in Pmnt Prop' in this transaction. 
    Once an item is included in the proposal, the only ways it can be blocked is by either editing the item WITHIN the proposal, or else by deleting the proposal, adding the payment block via FB02 and then rescheduling the proposal.
    Exact Steps:
    Press the 'Edit Proposal'
    Click 'All accounting clerks' on the Accounting Clerk box (This might
    not appear on your system)
    Double click on a particular item which you want to change
    Then you can add/remove the payment block .
    Hope it helps
    Rgds
    Soumya

  • Payment Wizard without payments (on account)

    Hello,
    maybe I misunderstood the payment wizard but if I add manually a payment (incoming/outgoing), why does it then appear in the recommendation report (as the payment is already DONE)?
    I don't want to transfer the payment on account back to my supplier/customer and he won't do it either...
    If on the BP master data the checkbox "Single Payment" is activated, the situation becomes even worse as I cannot combine incoming and outgoing payments on account with invoices anymore, which would at least give it a small sense...
    The SAP Support stated that this is intended as it is and I wonder why? In SBO 2005A payments on account were not listed in the recommendation report and my customer is understandably confused right now...
    So, if there is any possibility to get the behaviour from 2005A in 2007A, I'd like to know it
    Kind regards,
    Sebastian Kleiner

    Hi Sebastian,
    in 2007 the manually executed payment on account appears in the recommendation report as long as it is not reconciled. In case of an outgoing payment on account, the amount will be displayed negative in the report & may be included in the payment run to reduce the total payment amount by that sum. In essence, the application states in the recommendation report that there are outstanding invoices to be paid, but also unreconciled payments. It thus gives the user the opportunity to avoid overpayment.
    The functionality of 'Single Payment' defines that the Payment Wizard is to create a separate payment for each open invoice. As long as an invoice is not reconciled, it is open, regardless of whether there is a matching payment on account or not.
    Please consider using the internal reconciliation functionality to match payments on account with the appropriate invoice(s) or include the payment on account in the payment wizard run to adjust the payment. When using 'single payment', you need to use the internal reconciliation since then negative journals are not included in the payment run, you will find these transactions in the 'Non-included Transaction Report' at the recommendation stage of the payment wizard.
    All the best,
    Kerstin

  • How to Remove the default Block for payment in MIRO

    Hi,
    In MIRO after posting the document message is coming,
    "Document no. 5105600184 created (Blocked for payment)"
    But our requirement is to remove the default "Block for payment"
    What is the necessary setting to be done to remove it.
    Thanks
    Prasant

    Hi
    Thanks for your reply.
    But in vendor master "Payment Transaction Accounting View"
    I have selected the check box" free for payment".
    still the message is coming in MIRO
    Prasant

  • How to apply an invoice to a payment on account using Internal Rec?

    As the link invoices to previous payments is now replaced by the new Internal Reconciliation Engine, you now need to perform a Business Partner internal reconciliation.
    This seems like quite a cumbersome process.
    The steps are:
    1. Open the Business Partner
    2. Select Internal Reconciliation
    3. Select the payment (which you made previously on account)
    4. Select the invoice which you would like to apply the payment towards
    5. If the payment and the invoice don't exactly match, you now need to create a journal. So where does the other side of the entry go? One side is automatically filled in for you, being the Business Partner, the other side goes where?
    If you put the other side as the Business Partner, the journal will post, but you get a mess when you look at the BP balance:
    There will be:
    RC - receipt on account  $50
    IN - invoice $80
    JE - Journal for the difference ($30)  (negative)
    JE - Journal for the difference $30
    None of these go away if you tick the 'Display Unreconciled Trans. Only' option.
    How do others get around this?

    Hi John......
    There are two aspects of doing internal reconciliation.
    1. you want to reconcile part Invoice amount against Payment on Account
    2. You want to reconcile part Invoice amount against payment on account and accounting for rest amount of invoice should be gone to rate difference account and which you dont want to pay to your vendor.
    So the thing you are asking about the differnce amount should go to rate difference account.
    When you do the reconciliation just select the difference amount for Journal entry where diff. amount say $30 will go to rate difference account.........
    Hope this will help you......
    Regards,
    Rahul

  • Vendor payment allowed although vendor is blocked for payment

    Hi
    While booking invoice through MIRO, System automatically blocks the vendor line item in case variance exceeds the tolerance limit. The system enters an R in the field Payment block so that Financial Accounting cannot make payment for the invoice.
    But when I am making payment through F-53, It is not restricting me to pay the vendor.
    What are the settings required for restricting the payment?

    Hello,
    Payment block in vendor master will not restrict if you do F-53.
    This is only being restricted when you make payment through automatic payment program F110.
    Regards,
    Ravi

  • Not blocking for payment

    There is a issue:
    I am posting a invoice against  PO before GR posting and Upper & Lower limit of  Tolrence key BR is set here as 0% .
    hence if I will post a invoice before gr then it should be blocked for payment (blocked ind. will be set as R).
    But it's not happning and invoice is not getting block for payment.
    pls. suggest me, where is the loop hole?

    Hi,
    R represents manual block, which can be put in the Header Payment block field.
    Whereas the same at item level is done as follows:
    You can block an item by selecting the Ma (manual blocking reason) field in the item list. When you post the invoice, the system automatically sets an R in the field Payment block in the vendor line of the accounting document. Manually blocked items are given the blocking reason Manual block (M).

  • Error -Account 'Down-payments clearing account' could not be found for area

    When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
    Account 'Down-payments clearing account' could not be found for area 01
    Message no. AU133
    Please help me to rectify the same.
    Thanks in advance
    Deepak

    HI
    Please pay attention at  the possible causes of message AU133:
    1. Error AU133:
       a) You have not defined a contra account for acquisition value postings in the Asset Accounting Customizing settings (Transaction AO90).However, this is required as of Release 4.6C because, as is the case for all other integration postings in Asset Accounting, invoice receipt postings have to be displayed in Asset Accounting via the new posting kernel to ensure an identical document
    structure.
       b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
    2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for   "Acquisition:Acquis. and production costs" account).This is not  permitted.Check whether your account determination is correct               
       (Transaction AO90) in Asset Accounting Customizing. The same applies
       for the 'Contra account: Down payment posting'.
    3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
    4.Check if you need  revaluation accounts in depreciation areas involved   (AO90):
      -Revaluation acquis. and production costs
      -Offsetting account: Revaluation APC
    Please run also programm RACKONTO where missing or wrong customizing
    the accoutn determinations per company code is displayed
    Also have a look at note 7595 in this regard.
    Please assign points if it useful.
    Regards
    Ravinagh Boni

  • Blocking Vendor Payment Using F110

    Hi All,
    If I run F110 to pay a vendor, block one of the open items for payment, carry out the payment run, and start another payment run for the same vendor, will the open item that was blocked still be blocked? Will I have to unblock it?
    Thanks,
    Deki

    Hi Deki,
    The payment block you specified in the payment run, for a particular line item, blocks the payment for that particular payment run only. That line item will be free for payment unless you specify a payment block in the invoice.
    Say for eg you have created a payment proposal with ID "SD01" and run date 24th April, with a vendor ABC having three open items free for payment say $100, $200 and $300. Now you dont want to pay $300 although it is selected in the payment proposal. So you edit proposal and block item $300 for payment. Then you execute the payment run and itms $100 and $200 only are paid. However the item $300 although blocked in Run "SD01" will be free for payment in any other run id. So you can pay this item at any other date, without having to unblock this item. Infact you can pay this item on that very day otself but with a different id.
    So the payment block in the payment run is a temporary block specific to that payment run only.
    Regards,
    Swapnil

  • How can I block all other mail account just to only use the exchange mailbox of our company? This is to prevent the user to setup his on company iPhone.

    How can I block all other mail account just to only use the exchange mailbox of our company? This is to prevent the user to setup his on company iPhone.

    I don't know if I'm asking this all in a way that can be understood? Thanks ED3K, however that part I do understand (in the link you provided!)
    What I need to know is "how" I can separate or rather create another Apple ID for my son-who is currently using "my Apple ID?" If there is a way to let him keep "all" his info on his phone (eg-contacts, music, app's, etc.) without doing a "reset?') Somehow I need to go into his phone's setting-create a new Apple ID and possibly a new password so he can still use our combined iCloud & Itunes account?
    Also then letting me take back my Apple ID & password, but again allowing us (my son and I) to use the same iCloud & Itunes account? Does that make more sense??? I'm sincerely trying to get this cleared up once and for all----just need guidance from someone who has a true understanding of the whole Apple iCloud/Itunes system!
    Thanks again for "anyone" that can help me!!!

  • A/P Invoice - Payment on account

    Hi All
    Initially without raising an A/P Invoice to a Vendor ( there was no single A/P invoice generated against this vendor),  we raised Outgoing Payments say 10,000 as Payment On Account to this Vendor.  At a later stage we raised an A/P Invoice for 2000.  Now if I open outgoing payment window for this Vendor I can see two transactions one with payment on account with 1000 and another A/P Invoice.  Now I want to close this A/P Invoice without making any payments from the payment means window. Because I  have already made some payment in advance as payment on account,  ... from this amount (10,000) the A/P Invoice amount (2,000) should be deducted / adjusted and the A/P invoice should be closed. 
    Please let me know whether this is possible.
    Thanks
    SV Reddy

    Use this very tricky way:
    - Activate Over/Under payment in the Document Setting > Per Documents > Outgoing Payment. Lets say, USD 1.
    - Set the g/l in the G/L Account Determination for Over/Under Payment in Purchase tab to let say, Other Expenses.
    - Go to the Outgoing Payment, choose the invoice. Tick option for "Payment On Account" then change the amount to "-2000"
    => Total Amount Due = 0
    - Chose payment means, cash. Choose the same account as in the Over/Under Payment => Other Expenses. Value = 0.01
    - Post the payment.
    SAP will produce an outstanding journal entry that will close the A/P Invoice, reduce the open outgoing payment and zero finance impact journal entry (Dr/Cr to Other Expense 0.01) as you describe.
    Cheers,
    Dody

Maybe you are looking for