BP (is Vendor and also Customer) reconciliation

Hi Experts,
I am an user of SAP B1. I tried the internal reconciliation for BP who is both Customer and Vendor. The function is working. But the multicurrency has problem.
Here is the detail of my testing: trade in USD, local currency is CAD, System currency is USD.
AR in#101195 amount $600.00USD(FC), $757.08CAD(LC), Ex Rate:1.2618
Two AP transactions: In#102865 is $594.00USD(FC), $653.40CAD(LC), Ex Rate:1.1, In#102863 is $495.00USD(FC), $624.59CAD(LC), Ex Rate:1.2618
The reconciliation like below on April 7, 2009, Ex Rate:1.2
Origin     Origin No.     G/L Acct/BP Code     Ref. 1     Due Date     Amount     Applied Amount
PU     102865     VTest      102865        4/3/2009            CAD (653.40)      CAD (653.40)
IN     101195     CTest     101195     4/6/2009            CAD 757.08     CAD 757.08
PU     102863     VTest     102863     4/6/2009            CAD (624.59)     CAD (103.68)
From USD amount AR in#101195 $600.00USD, reconciled AP in#102865 $594.00USD. There is only $6USD difference. But after reconciliation system took $82.17(103.68/1.2618, reconciled amount/AP In#102863 ex rate) out of AP In#102863. This is only for $600USD reconciliation.
The total reconciled FC is $682.17USD. Total reconciled SC is $630.90USD(757.08/1.2). The Should Be amount is $600.00USD.
Could you please help to find a solution?

Hi Ben,
If this BP only works in USD create it as USD instead of Multi Currency BP.
It is also possible to do manual JE in FC only, however, I would advice against this way of working for different reasons. 1 is that if you run exchange rate differences the system will suggest a correction for those entries, another is that in the end, if you use more than 1 currency, meaning not only USD, the foreign currency column will not have any meaning. It will not add 10 Euros + 10 USD + 10 Mexican Pesos. (1 apple + 1 banana <> 2 pineapples)
Alternatively if you use Local Currency and USD there will be postings in LC only and the total of the foreign currency column will not match up to the LC.
I hope it all makes sense.
Jesper

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Vendor is also Customer

Dear All,
I have an issue when there is Vendor is also Customer.
Now I am trying to clear the the amount payable to vendor with the customer open item. New GL is activated and when I am trying the above posting by using posting keys 15 and 25 respectively in tcode - F-30 the profit center is not picking.
I have checked the feild status in T Codes OBC4 and OB41 to give profit center manually, even then the profit center field is not appearing while posting the transaction.
Now I want to clear the Vendor payment against customer sales document.
Please Advise
Thanks in Advance
Regards
Ravindra

Hi
On-line transfer of payables/receivables are not transferred to profit centre in real time. It needs periodical transfer.
If I am wrong, corrections are welcome.
Thx,
Regards

Send PO PDF to vendor and ALSO to others

Hi,
I have a custom Ouput Type, ZNEU, that sends our custom PO form via email to the vendor by using SAPFM06 and routine ENTRY_NEU at PO save. Works fine.
Also at PO save, a new requirement is to send an email with the PO attached to two other other recipients: the requisitioner (eban-banfn) and a custom field (eban-zuname). I created a second custom Output Type, ZNE2, that gets the recipient values and their email addresses and sends the email, but how can I attach the PDF as well. At the time the output message is being created, the spool file doesn't exist yet. I considered modifying our custom output type ZNEU to also send to the additional recipients, but can't figure out where to enhance the code.
Any suggestions on how to meet this requirement will be greatly appreciated. Yes, I reward all helpful answers.
Beth

Lakshmi,
I suggest you make yourself very familiar with the SAP code that does this automatically. Once you understand the processing sequence SAP uses, it is much easier to add your customization and insert your enhancements. To debug it and step through the code, but a breakpoint in ENTRY_NEU, and process a PO. If you're sending your messages using a scheduled job, you'll hit the breakpoint when you process the message using RSNAST00. That's how I did it.
I can tell you what I did to meet my requirements. You can change to meet your needs. It required a custom program, to use instead if ENTRY_NEU, and 3 enhancements to SAP code using the Enhancement Framework. You need to know how to use the framework.
1. configure your output type ZNE2 to to run a new program ZMRP_OUTCTRL, to run form routine ENTRY_ZNE2, to create form Z_PURCHASE_ORDER.
2. In ZMRP_OUTCTRL, call standard function modules, ME_READ_PO_FOR_PRINT and ME_PRINT_PO.
3. Drill down into ME_PRINT_PO to PREPARE_FORMULAR function module. Create new enhancement, and if NAST-KSCHL = ZNE2, then lookup the recipient's email address. Pass it as parameter to ADDR_GET_NEXT_COMM_TYPE.
4. Still in ME_PRINT_PO, PREPARE_FORMULAR, add another enhancement to set the value of itcpo-getotf to u2018Xu2019, to enable CLOSE_FORM to capture OTF data for PDF. Only set this OTF flag when the output is being run by RSNAST00, not when a user is simply previewing the printout. Sy-ucomm will be blank when RSNAST00 is running.
5. In ME_PRINT_PO, drill down to ENDE, and add an enhancement to check for NAST-KSCHL = ZNE2, and if so, call standard SAP function modules to END_FORM, START_FORM, WRITE_FORM, and END_FORM. Next call the function CLOSE_FORM, and set table parameter to capture the OTF_DATA as a table parameter OTF_DATA.
6. If OTF_DATA is found, then:
If nast-kschl = 'ZNE2'.
    if NOT otf_data[] is initial.
    gs_OTF[] = otf_data[].
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         EXPORTING
              format                = 'PDF'
         IMPORTING
              bin_filesize          = v_len_in
         TABLES
              otf                   = gs_otf
              lines                 = gt_pdf
         EXCEPTIONS
              err_max_linewidth     = 1
              err_format            = 2
              err_conv_not_possible = 3
              OTHERS                = 4.
        IF SY-SUBRC <> 0.
          p_retco = '1'.
          PERFORM protocol_update USING '303' 'OTF Conversion failed.' 'Output Message Cancelled.'
                space space.
          IF 1 = 2.
            MESSAGE S303(me) with 'OTF Conversion failed.'.
          ENDIF.
          EXIT.
        ENDIF.
CALL FUNCTION 'QCE1_CONVERT'
TABLES
    T_SOURCE_TAB               = gt_pdf
    T_TARGET_TAB               = outbin.
        IF SY-SUBRC <> 0.
          p_retco = '1'.
          PERFORM protocol_update USING '303' 'PDF Conversion failed.' 'Output Message Cancelled.'
                space space.
          IF 1 = 2.
            MESSAGE S303(me) with 'PDF Conversion failed.'.
          ENDIF.
          EXIT.
        ENDIF.
*get email recipients (this is specific to my requirements)
select single banfn ernam zuname1
    into (lv_banfn, lv_ernam, lv_zuname )
    from eban
    where ebeln = nast-objky.
        IF SY-SUBRC <> 0.
          p_retco = '1'.
          PERFORM protocol_update USING '303' 'Requisition Data not found.' 'Output Message Cancelled.'
                space space.
          IF 1 = 2.
            MESSAGE S303(me) with 'Requisition Data not found.'.
          ENDIF.
          EXIT.
        ENDIF.
8. Build your OBJPACK and OBJBIN parameters:
describe table mail_content lines lin.
read table mail_content index lin.
mail_data-doc_size = ( lin - 1 ) * 255 + STRLEN( mail_content ).
clear objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = lin.
objpack-doc_type = 'TXT'.
APPEND objpack.
describe table outbin lines lin.
read table outbin index lin.
objpack-doc_size = ( lin - 1 ) * 255 + strlen( outbin ).
objpack-transf_bin = 'X'.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = lin.
objpack-doc_type = 'PDF'.
objpack-obj_name = 'ATTACHMENT'.
objpack-obj_descr = l_descr.
APPEND objpack.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
    DOCUMENT_DATA                    = mail_data
    PUT_IN_OUTBOX                    = 'X'
TABLES
    PACKING_LIST                     = objpack
    CONTENTS_BIN                     = outbin
    CONTENTS_TXT                     = mail_content
    RECEIVERS                        = receivers
EXCEPTIONS
   TOO_MANY_RECEIVERS               = 1
   DOCUMENT_NOT_SENT                = 2
   DOCUMENT_TYPE_NOT_EXIST          = 3
   OPERATION_NO_AUTHORIZATION       = 4
   PARAMETER_ERROR                  = 5
   X_ERROR                          = 6
   ENQUEUE_ERROR                    = 7
   OTHERS                           = 8.
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          p_retco = '1'.
          PERFORM protocol_update USING '303' 'Send Email function failed.' 'Output Message Cancelled.'
                space space.
          IF 1 = 2.
            MESSAGE S303(me) with 'Send Email function failed.'.
          ENDIF.
          EXIT.
        ENDIF.
9. Call function CLOSE_FORM, and end enhancement.
That's everything. I hope it works for you.

Same Vendor is Also Customer - How to Transfer?

Customer is also vendor.
How do we transfer from Customer to Vendor?
Thanks.

HI
Bhatia
Go to change vendor/customer master t code (FK02,FD02)
in that screen
in genegal data
select control radio button
enter customer/vendor
then give clear with vendor/ clear with customer
check boxes will appear in your customer/vendor master data
select both check boxes
TRINADHNAIDU.A

Off-set the payment , Vendor is also Customer ?

Please help.....
The Vendor AAA001 is also the Customer AAA002.
Vendor sold us goods for £1000. Customer bought goods for £300. So, logically, we owe our Vendor only £700. But in SAP we will owe our Vendor £1000.
How do I deal with this? how do I off-set the payment?
Thank you

Hi Darpal,
You cannot enter a code that already exists for a G/L account defined in the chart of accounts, or for an existing business partner.
For a customer that is also one of your vendors, create two business partners with a different code for each.
Nagesh

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Hi Guys.
Has anyone done the upload of PAyment History from vendor/Customer in AP and AR modules in FI from legacy system.
if ye s how can we do it ? It is F-06 and F-07 transactions.
Please let me know if there is a BAPI?
Thanks for the quick help..
Vijay

Thx for the quick answer Andreas. n further discussions we found that the actual requirement is to only have the payment history data for both the vendor and the customer only as a referece. I mean they dont want to have the actual accounts posted for historical data, since we have to anyway have a conversion for the GL accounts related data afterwards.
I hope i cleared what we want here. Do we have any way we can update the data in this case. Is there anyway we can have data stored in LIS possibly for such cases..
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Dear All,
Rounding off differences for vendor payment in T Code F-53 is giving the following error when I want to post.
Item category 06000 not allowed in accounting transaction 1000/0001
Message no. GLT2001
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 06000 in accounting transaction 1000, variant 0001 is not allowed.
System Response
The document cannot be posted.
Procedure
Check the document entered, the derivation of the business transaction variant, the derivation of the item category, and the assignment of the item categories to the business transaction variant.
Please advice
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BIJUDAS

Thx for the quick answer Andreas. n further discussions we found that the actual requirement is to only have the payment history data for both the vendor and the customer only as a referece. I mean they dont want to have the actual accounts posted for historical data, since we have to anyway have a conversion for the GL accounts related data afterwards.
I hope i cleared what we want here. Do we have any way we can update the data in this case. Is there anyway we can have data stored in LIS possibly for such cases..
Any ideas

Vendor as a customer / pyemnt advice

Hi,
there is a vedor and same is a customer in a different comp.code but in same company, can we clear the receivables against paybles, A is a customer in "X" and a Vendor in "Y" co.cd of "Z" company, can we clear ? what is the settings? what is the setting
how to take a payment advice print ? what is the setting

You can clear the balances provided you establish the link between the customer and the vendor and also maintain the settings for Cross-Company Code postings.
In the vendor master, general data and control tab, maintain the customer number. Similarly in the customer master, general data and control tab, maintain the vendor number.
Now maintain the cross company code settings in OBYA.
Thanks,
Madhav Nanduri

Customer to be also created as vendor and link required

Hi Experts,
Invoice is booked to a customer and for which commision needs to be passed as expense and TDS is applicable to such expense. If i create the same customer as vendor and deduct tds while passing commission entry would partly meet my reqirement but client requires to the net balance like in fbl5n for all the transaction made. How to go about this
Thanks and Regards

If you are using the print program RFKORD10 for print, then please note the following system behaviour when the selection parameter 'Clearing' is activated: For creating the open item list the customer is the 'leading' business partner, because the correspondence should be sent only once to the business partner.
For example:
Customer AB is vendor XY. In the master data AB is linked with XY and vice versa. If the indicator 'clearing' is set in the customer master data and in RFKORD10 the open item list for customer AB contains the open items of customer AB and for vendor XY. But unfortunately the other way around doesn't work for vendor XY. Due to the requirements of many other customer a correspondence should be send only once.
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So as workaround you have the possibility to request the correspondence for the customer if clearing with a vendor should be taken into account.
Hope this information helps.
Kind Regards
Soumya

Profit Center population in the Vendor and Customer Line items

hello
our client is asking for getting profit center in the vendor and customer line items where in the view FBL5n and fbl1n we are not getting the profit center populated - in the new gl i understand that there is a standard report based on the gl account.
but our business is not satisfied with the report and expecting report at profit center level.
Can any one suggest any way of doing this.
regards,
Vijay

Dear Vijay,
Let me provide you my view of solutioning for this. This is an enahcement that needs to be done
1. You can get the profit center from the given vendor and customer line item at the time of posting, using an enahcement you will be able to capture it.
2. Existing the profit center field is not populated in the BSIK,BSAK,BSID and BSAD tables
3. Hence, in the same enhancement once you capture the profit center , you can write the code that profit center is updated in these tables also.
4. This will help you to do the vendor line item wise selection in the FBL1N, FBL5N profit center wise.
Constraints of this solution:
The only constraint remains where in the for a given document if there are multiple profit center, then the system will do the splitting profit center wise for a vendor line item, which will not populate the profit center in those tables as there is only one field available in the bsid etc.. tables.
This basically would be the one the soltuion where in as seeen from the end user ther eis no change in the front end interface , the way they are doing always they can do.
You need to also take care the % of document splitting means cross profit center postings /cross document splitting charactericstics postings and the volume involved in this. so that you can suggest this to your client.
Regards,
Bharathi.

Same Business Partner as both Vendor and Customer !!!!

Hi,
Our client has a customer, say XYZ, who is also a vendor to our client. XYZ sends them Raw Material and bills them for that. Our client sends him Finished goods and bills him for that.
When he pays our client, the amount for multiple bills of Finished Goods delivery, he adjusts the Purchase Bills with reference to his A/P Invoice Number in the total A/R Invoice value for those bills.
How to adjust that and handle this case in SAP B1???
Regards
Sudatta Mohanty

Hi Sudatta,
please check this wiki article from the EoP & see if it helps:
[How to offset a business partner who is simultaneously a supplier and a customer? |https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=69861411]
All the best,
Kerstin

Vendor and customer

Hi,
I have a vendor who is also a cutomer to us.
For the material supplied by him, the money which we want to pay to him should be adjusted against the materials supplied by us.
How to handle this in sap.
Regards,
L Narasiman.

Hi,
If you are purchasing as well as selling to the same party i.e. customer and vendor are same, you can do following.
1) Create Customer Master Data for the Party.
2) Create Vendor Master Data for the same Party.
3) Go to tranaction for Change Customer, go to Control Tab and specify the Vendor No in Vendor field.
4) Go to Payment Transactions tab, select the indicator "Clearing with Vendor".
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Regards,
Abhinay

How can i clear the vendor and customer open line items at a time same vendor as a customer of the company (same vendor same customer and equal invoices )

my vendor and customer are same . purchase invoice due100000 and sales invoice amount is also 100000 at a time with any manual action , have any setting for cleared both vendor and customer line items at a time ...........

X Ltd. will be Vendor & Customer.
Purchase Invoice is booked under Vendor SAP number & Sales Invoice is booked under Customer SAP number. Then you can transfer amount from Vendor to Customer or vice versa with T-code F-04.
Then if you have transferred amount from customer to Vendor (F-04), Vendor account will have two entries Debit & Credit. Then go for clearance with T-code F-44 clear Vendor.

Printing confirmation of balance for vendors and customer-urgent

Hi,
Thanx Vamsi for the reply.
I have got 1 more doubt.we are using CUSTOMISED correspondence types.The annexure we give has only the open items.But the users want a list of cleared items to appear in the list.
Will the confirmation have only open items ???? or can it take even the cleared items along with it.Can the print program be modified to take even the cleared items along with it.
Kindly advise.
Thanks in advance
Regards
Karpagam

Hi,
We are using print program SAPF130K and SAPF130D for vendor and customer respectively.
My query is can we bring even the cleared items alongwith the open items in the same print program???
Now we have line items of open line items only?? As per our exploration into the program... we get only open items..
Also we are using SAP10 and SAP11 as the correspondence type.Kindly advise as to correspondence type should be changed so that it can print both the open and cleared items?
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Profit centerwise Vendor and Customer line items view

Deal ALL,
We have not activated Business Area.
We have 10 plant under one company code. Client is booking the vendor and customer invoice as per the cost center and profit center of the plant. Payment and Receipt is also made according the bank maintain for each plant. As one customer or vendor is dealing with all the plants.
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Bhadresh

Hi
Try the transaction codes for Profit Display by suitable config in TCode O7F1, O7F2, O7F3
Assign Points if useful
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