BPM Admin Define Substitution Rule

Hello experts,
I wonder if there is a way to define substitution rules on behalf of someone in BPM.
One of our managers went to holiday without define rule and i have to nominate user for every task for him.
Thank you everyone.

Hi,
You cannot define substitution rule on behalf of someone. If the task is assigned to a role, it can be accessed by other users in the role. You can add additional owners by following the below procedure, but you have to do at each task level.
- Log on to the SAP NetWeaver Administrator application
- Operation Management -> Processes and Tasks -> Manage Tasks
- Search for the task based on available options and open the task.
- Select the Owners Tab -> you can see the owners responsible/processors for the task -> Select on Nominate Owner button and assign new user.
You can perform the similar search from the Process Repository also.
Thanks
Abhilash

Similar Messages

How to define Substitution rule for Businee area

Hi experts,
Could you please guide me to define substitution rule for Business are.
Below is the requiremnt :
I want to assign different business area for this cost centre.
While posting document in FB01, we are entering cost centre in line itme. Businee area is picking from cost centre master.
Example : Cost centre 11310 and businee area Y020.
Businee area Y020 is picking from cost centre 11310 while posting document.
I want to assign different business area for this cost centre.
For that I want to define substitution rule.
I have defined substitution rule and activated in comapany code but it is not working. Please guide me how to define Substitution rule for the same.
I have defined prerequisit as Comapny code = 2053 and Cost centre =11310 and transaction code = FB01 then
Substitute business area with Y045.
It is not working .
Please guide me where I did mistake and how to rectify the same.
Thanks in advance for your quick response and points will also assign for helpfull answer.
Regards,
Amar

Hi Paul,
Thaks for your reply.
Yes, you are correct. SAP is changing this back to BA from Cost centre.
Why can't we use Substitition for the above issue.
Then what is solution for my issue.Please suggest any alternative solution.
Thanks in advance for your help.
Regards,
Amar.

GP task is not going to UWL when defining the substitution rule

Hi experts,
I have defined substitution rule for user in UWL, all task is going to assigned user's UWL
but GP task is not going .
How to solve this ??
Regards,
Piyush

Add a dummy execute sql task as first step inside loop and add a breakpoint to that for OnPreExecute event and check value of variable during each iteration to see if it gets value of each child package witin folder correctly.
Please Mark This As Answer if it helps to solve the issue Visakh ---------------------------- http://visakhm.blogspot.com/ https://www.facebook.com/VmBlogs

Substitution Rule for Assessment Cycle

Hii All,
Can anybody suggest how do i define substitution rule for Assessment Cycle??
Reg
Umesh

I have created a assessment cycle thru KSU1 where i assigned SKF key , Thru SKF key i have to define allocation numbers with receiver cost centers but before that i have to set substitution rule for cycle.
All the common expenses booked under one common cost center
For eg. Expensed booked in GL series 3 - Common Cost Center
in Cycle - Assesment CEle start with 9
In FI - Common Exp GL start with 8
Above Example , when i run the cycle expenses will be allocated in 8 series with receivers cost center
Can ny1 suggest me how to do the process,how to define the rule
REg
Umesh

BPM and Substitution rule (Delegate mechanism)

can we create substitution rule (Delegate mechanism )using BPM

Hi,
I have one scenario..!
If the user is on leave and and he is not submitting his task for more than 3 days automatically BPM has to redirect that task to another user with out any human involvement. Is it possible?? If so with what version.
Please help me on this.
Regards,
Krishnam

Product costing error while defining posting rules

Hi Friends,
When I'm trying to define posting rules for settling WIP using OKG8,
I get an error msg "GL account 7000100 cannot be created as a cost element" and the aforesaid account is WIP (P&L account).
The long text of the error msg is as follows:
G/L account 7000100 cannot be created as a cost element
Message no. KQ119
Diagnosis
When maintaining the posting rules for passing on results analysis data to Financial Accounting, you entered a G/L account that is defined as a primary cost element in cost and revenue element accounting. This is not allowed. You must enter a G/L account in the posting rules that is not defined as a cost element.
System Response
The entry invalid.
Procedure
You have the following options:
Enter a G/L account for which no cost element is specified in Cost and Revenue Element Accounting.
You can change the message type with user-defined error management (transaction OPR4_KKA). What should be observed when you enter a G/L account in a posting rule that is defined as a primary cost element in Cost and Revenue Element Accounting? You need to define a CO account assignment so that the posting defined in the posting rule can be executed. You do this with transaction OKB9 (default account assignment) or OKC9 (substitution), or using the default account assignment in the cost element master.
Could anyone suggest me on this.
The steps that I've already defined as far as the account are concerned:
1. Have defined the aforesaid account as a cost element
2. Assigned Prodn. C CTR in OKB9 agnst the same.
But then I dont understand why the system pops up this msg, saying, cannot be created as a cost element, wherein the account is already a cost element.
Plz suggest
regards
sandhya

Hiya,
WIP accounts (neither Inventory nor Offset) should NEVER be created as Cost Elements.
In most manufacturing scenarios, costs are tracked on the P&L. During period-end, since there is the risk of writing off some issues to the Production/Process/Sales Order, SAP has introduced the complex but ingenious system called Results Analysis that moves the balance of all open Orders to the Balance Sheet.
If the Order balance is (+)ve, the P&L is credited and the Balance Sheet is debited and vice versa. When you display the Order costs at period-end, the WIP costs are not considered. In order to calculate WIP, we have separate RA GL accounts that track costs independently of the Orders. Therefore, these are never created as Cost Elements. Creating these as Cost Elements would force the system to inadvertently post the WIP costs back on the Order (alongwith posting these to the B/S??? - an unimaginable situation).
At period-end, you have postings like:
Dr WIP Inventory Account
Cr WIP Offset Account
and, this is reversed at settlement:
Cr WIP Offset Account
Dr WIP Inventory Account
Along with this, the system calculates the Actual COS for the finished product. Neither of the two WIP accounts used above is created as a Cost Element. If you have created any of these as Cost Elements, the system will not allow you to save OKG8. Delete the Cost Element and then try saving the posting rule.
(PS: The "Cost Element" field in this screen has a different use. It is used to specify if a Secondary Cost Element from the RA Update table should be posted to a G/L Account. This is not meant for Primary Cost Elements. I think these Secondary CEs are of type 31 (requires confirmation - no SAP access right now). As you may have guessed, you can only enter either the RA Category or this Secondary CE).
You may also delete the OKB9 assignment to the Cost Centre. It is redundant.
Hope this helps.
Cheers.

Profit center substitution rule miss matching or not working properly

Hi Experts,
We have a substitution rule for profit center for sales group and profit center rule is like
Is the sales group is 123 profit center should be 123, but now for some g/l like sales deductions that rule is not working for sales group BG1 PROFIT CENTER IS COMING AS BG4 in the same sale order
I have checked out OKB9 settings also but for that g/l there is no derivation rule has been defined and there is no cost derivation also
Please help me out how find out the correct reason
Thanks in advance,

can any one give tthe sujestions ,plzzzzzzzzzzzzz
Thanks and Regards
Visu

FI Substitution rule on completed document

Hi Everyone,
We're trying to create a substitution rule to change the payment terms on our invoices (fields BSEG-ZTERM and BSEG-ZBD1T). We're having trouble with our prerequisite: If any of the expense distributions are being charged against a federal grant (BSEG-GRANT_NBR) then call the substitution rule. We want our exit to loop through all distribution lines and if it finds any being charged to a grant it should set the condition to true and substitute...if it doesn't find any it should be set to false.
We've done all of the necessary steps:
-Activated the fields on GB01
-Defined the substitution rules on OBBH
-Build and compiled the user exit.
Problem we're having is that when there are multiple lines it only seems to be reading the last line item to make the determination.
Example 1:
Line 1 Grant
Line 2 No Grant
Result is that payment terms are not substituted. It should be substituted because line 1 hit a grant.
Example 2:
Line 1 No Grant
Line 2 Grant
Result is that payment terms are substituted correctly.
My ABAPer says that the problem seems to be that on the completed document he can only see the last line (not all the lines)....does anyone know a way to loop through all the records on a completed document? It seems that substitution gets called before records get inserted into the database so we're not sure how to make our pre-requisite work.
thanks for your help

Hi,
here is the solution.
Create your user exit.
FORM u280 USING bool_data TYPE gb002_015.
FIELD-SYMBOLS: <ls_bseg> LIKE LINE OF bool_data-bseg,
LOOP AT bool_data-bseg ASSIGNING <ls_bseg>.
* Here is your logic needed
ENDLOOP.
Create a substitution for the complete document in GGB1 and choose no field but "Only exit'.

Substitution Rule - CO

Hi,
I need to create a substitution rule in CO, but I don't know how to do it.
I need to post a material in different cost element that is setup on valuation class - transaction GBB / Account modification VBR.
Does anybody have a documentation about it?
Regards,
Osmar Tardivo.

Hello
With the help of ABAP expert you can write a rule in OKC9, with T code, material, plant. If the t code, plant, material number in COBL satisfy the rule then posting will be always to a defined (constant value)cost element..
Regards
Dinabandhu

Substitution rule & validation rule

Hi
Please tell me what steps should be followed in substitution rule & validation rule
Thank You
Deepika

For Creation of validation Goto GGB0.
You should choose in which module you are going to create. Like FA, AA, Cost accounting, Spl Ledgeretc.
Then at what level you want to do Validation. Like Complete Document level or Line item Level
Then You need to Define Your
1. Prerequite
2. Check and
3. Message
For Substitution goto GGB1
You need to define your Prerequisite and Substituion rule.
regards
jay

MSS UWL substitution rules

Hi,
I have two questions about universal worklist task managing when manager is not handling the tasks in his job:
1. Leave request: How is ruling of days for when manager does not respond on leave request before sent to above manager?
2. Travel request: How is ruling of days for when manager does not respond on travel reimbursement before sent to above manager?
Anyone who know this, if it is configured by needs of the client or is this standard ruling by SAP?
Kind regards,
hilde

Hi Hilde,
Pls follow these steps for Substitution Rule
1) Create a Task
A task is nothing but a request to one or more assignees.
2) After creating the Task, Substitution should be assigning the tasks; if manager went to leave he can create substitution in his place
So here once you define the Rule for subtitution then next step is to Set Rule Activation i.,e nothing but "you can turn the rule On or Off at any time on substitution rules management screen .
cheers
Vijay

Manage Substitution Rules UWL

Dear.
I have the following doubt with the Manage Substitution Rules UWL :
Is posible have a rule in where Only some WF should go to the inbox of the substitute?
Ie. The Boss have process of Workfow of modules OM, TV, PA, PY that arrives at UWL, and the boss only need delegate to the substitute only the item for the process of WF of PY and PA for a date.
How can solve this?
Regards

Yes there is something called Task classification!
You can do so via filtering or classification of tasks
read here
You will need to enable the support information in order to get the
associated task number that corresponds to the backend task.
If you wish to hide certain tasks, the easiest way to do it is to
redirect the task type that you want to hide to some unused item type.
You can create your own XML file and give
each task number its own entry in the XML
They each need to be given a different item type name. They can't
all be directed into the same item type since there would be
multiple conflicting definitions for that item type in the file.
No view definition is needed, you can just give it a garbage
defaultView name (HiddenView).
I have attached an example for you in the attachment area. This is
stored as a text file. Also,
Where you see the following:
systemId="<YOURSID>" externalType="<YOURTASK>" in the XML, this
obviously needs to be replaced with your sid and your task id which
you are looking to exclude.
For ex
For example, if it is the following task pasted below:
<ItemType name="uwl.task.webflow.TS01000096.SAP_R3_MUS"
connector="WebFlowConnector" defaultView="DefaultView"
defaultAction="launchSAPAction" executionMode="default">
If you were trying to hide this, you would write it in the XML file
as follows:
<ItemTypes>
<ItemType name="uwl.someHiddenType1"
connector="WebFlowConnector" defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000096" connector="WebFlowConnector"/>
</ItemType>
***************And for the next one:*********************
<ItemType name="uwl.someHiddenType2" connector="WebFlowConnector"
defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000097"
connector="WebFlowConnector"/>
</ItemType>
Classification
You can arrange tasks and workflows into various classes within the SAP
System. The classes professional, personal and disciplinary are
standard. The system checks the task class under the field name
TASK_CLASS in the authorization object S_WF_WI. This system uses this
authorization object to check the authorization for carrying out
specific actions on particular work items. The assignment of tasks to
classes is also important in the definition of substitutes. You can
also define that only those classes are displayed which refer to tasks
or workflows of a particular class. Take this into account when you
create new classes and assign tasks or workflows to the classes.
You can set this classification via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Maintain Task Classes.
Once the classification has been added as above you can then add this to
your task. Goto PFTS => Enter task ID => Change Mode => Menu: Addition
data => Classification.
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm
[2] Substitute Profile
You can define one or more substitutes for working with the Business
Workplace. The authorizations of a substitute are determined by the
substitute profile which you assign to him/her when you set up the
substitution. A substitute profile comprises specific task classes.
Task classes describe individual tasks or standard tasks. This
assignment is made in the task definition. A user you have specified
can then log on as your substitute. "Your" work items are displayed to
the substitute in their Business Workplace with the restrictions
resulting from their substitute profile.
You can set the substitution profile via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Substitute Profile
=> Define Substitute Profile
or
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm

Need to bypass Material substitution rule for SO created through RFC

Hello SAP Geniuses,
I have an external process that creates Sales orders using a RFC calling BAPI_SALESORDER_CREATEFROMDAT2.
My Users want to create orders for Materials that have substitution rules defined, but they want to bypass these rules when the Sales Orders are created from the external process. Other Users in the same Sales Organization and Distribution Channel need the substitution rule to sell these materials, so config cannot solve this.
I have already tried detecting when VBAP-MATNR NE VBAP-MATWA and calling BAPI_SALESORDER_CHANGE with the original MATNR, but the same substitution occurs in this FM.
Can anyone point me to a User Exit or BADI that can add flexibility to the Material Substitution mechanism in SD module?

Jack,
You are a genius!
These are the steps I followed to implement this idea:
1) VOFM -> Requirements -> Material determination -> New rule in the 800 series
2) Insert code into rule with SSCR key; Activate code; Activate rule.
3) Run utility program RV80HGEN to create rule in FG V61D -> SAPLV61D -> LV61DNNN -> RV61DNNN -> RV61D8xx
4) SPRO-> Sales and Distribution -> Basic Functions -> Maintain Prerequisites for Material Determination -> Maintain procedure -> select procedure -> double-click "Control data" -> enter rule into box "Requiremnt". Save.
5) SPRO-> Sales and Distribution -> Basic Functions -> Assign Procedures To Sales Document Types -> select doc type of interest -> enter procedure name into field "MatDeterm." for doc type. Save.

Error in Substitution Rule

Hi ,
I have a scenario of the substitution rule to be used . When i try to create a substitution rule with ALL profile , the workitems are appearing in Substituted person inbox but when i specify particular task profile no workitems get displayed.
*Suggestions will be awarded

You need three things to be taken care of for this to work.
1) The standard task (TS) must be assigned to a task group.
This is done in PFTC for the individual standard tasks.
2) The task group must be assigned to a substition profile.
This is done in customizing, the same main node where you define substitution profiles (SAP Netweaver -> SAP Web Application Server -> Business Management -> SAP Business Workflow -> Basic Settings -> Substitution Profile). A task group can be assigned to many substitution profiles, and all task groups should be assigned to the ALL profile.
3) A substitute must be set up using the profile.
This you have already taken care of.

UWL Substitution rules : Problems reported (repairable)

Hello,
I have a poblem with the substitution rules within the EP7.0 (our backend system is ECC6.0).
I have created a substitution rule and have set it active.
When I have a look later on to the management of substitution rules, i always get an error message: "Problems reported (repairable)" --> "Substitution rule is not defined in the system" (System: SAP_ECC_UWL --> this is our system alias for uwl in the EP). When I push "retry" the substitution rule is succesfully registered again.
But the next time when I have a look onto it, i get the same error message.
I checked out the substitution rule, it worked (that means the substitute see the work items in his uwl), but why there is this strange error message ???
Thanks for your help.
Regards,
Stefan

Hi all,
I got a similar error:
- Whenever I create a substitution rule, activate it and press then "Refresh", I get two substition rules (for two different users).
This is highly strange. Does anyone have any hints how to avoid to get these two rules?
Best Regards
Philipp Kölsch

BPM Admin Define Substitution Rule

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