Budget consumption on PO

Hi,
PO created with commitment budget during the fiscal year but still it is open in year end , by mistake that PO open commitment budget does not carried forward to next year, further activity done against that PO like MIGO and MIRO in current year. problem is same PO again budget consumed in current FY available budget where commitment budget is in previous FY and PO final closed.
How to restrict the MIGO and MIRO activities of this types of PO created previous year where there are no commitment carry forward to current FY??
Regards,
Rabin.

Hi Eli,
This is not working, i have assigned update profile to FM area but old PO processed in current financial year without carry forward.
Regards.
Rabin.

Similar Messages

Budget consumption value

from mbew table i want budget consumption value which field i have to consider
urgent
reagrards
anil

Hi Anil,
I want to modify BudgetConsumption. I have downloaded com.sap.pct.fin.projectbudgetconsumption.par file but It does not have any Java source. Do you have Java source with you for BudgetConsumption. Could you please send me.
Thank you in advance
Regards
Maruti
[email protected]

Budget Consumption at the time of payment to vendor instead of booking expense

Hi,
as per my understanding In funds management budget is consumed at the time of booking invoice to vendor. that means that when expense id debited and vendor is credited budget against the commitment item entered or derived in expense line item will be consumed once its been saved. our requirement is to consume the budget at the time of payment to the vendor payment. let say that we have allocated a budget of 5000$ for traveling expense now when we actually book an invoice in the system for this expense system will hit the budget right away but let say i would like to hit this budget at the time when the payment is being made to the vendor. in this case i would like to map this commitment item with the outgoing bank account. the issue is we don't mention any const center in bank line so that system read the combination of cost center and cost element and derive the relevant fund fund center and commitment item. is there a way to handle this?
Regards,

You have to select update profile, which works with payment budget. Secondly, you have to define the settings for payment transfer in OF29 transaction. You should consult the following notes, in order to secure smooth payment transfer procedure:
For online update:
Note 1695556 - Main features of Customizing for onilne payment update
Note 882379 - FMPU_R: Recommendations for the online payment update
In general:
Note 400924 - Recommendations and rules for the payment transfer in FM
Note 1466979 - FM Financial transactions to be used in FI line items

Budget consumption figures BAPI or Function Module

Hi FM experts,
I'm looking for a BAPI or a Function Module that will return the available and consumed budget if I provide it with a fund center and a commitment item.
Any one knows of such a BAPI?
Thanks.
Ed.

Hi,
You can use this FM: FMAVC_CALC_ANNUAL_CONTRIB_BO
Regards,
Eli

Budget Consumption

Dear All,
I have one scenario where, Budget will be alloted to one WBSE for Purchase of raw materials only. In this WBSE, both Purchase process & inhouse manufacturing will take place. By this way manufacturing process will also consume alloted Budget in production order. I would like to know how we will restrict budget consumtion for Purchase Process only i.e. releasing Purchase Orders only, not for production order.
Your earliest suggestion is highly appreciable.
Regards,
Biplab

Biplab,
Yes, I´m afraid this is correct
PS hierarchy reports are generated reports and can that way not
refer to the settings for budgeting like the exempt cost elements.
But you can adapt the reports to do this:
1. Please assign the exempt cost elements to separate value categories
      >taking into account note 676123 !!!
2. Rebuild the project information database for the project.
3. Make a copy of the report form.
4. Adjust the column selection conditions by controlling the value
   category selection.
5. Create a new hierarchy report with this form WITHOUT copying from
   a source!!! (otherwise the new report will get the report form of
   the source report instead of the new one you just created).
Hope this clarifies.
Regards
Martina

Error message on 100% Budget consumption

Hi Friends,
I wanted to know when do we get budget over run error/warning.
Do we get it on execution of settlement run or on making postings.
Can we configure system and define at what point we should get this error/warning.
Helps will definately be rewarded.
Regards,
Jatinder Bansal

Hai
Yes u can get based on ur requirement like warning or error.
U need to set the
1) Maintain Budget Profile OPS9
2) Maintain the tolerance limit for this Budget profile for "++" transaction group . In this u need to set the tolerance limits like 90% for warning , 95% - warning to responsible person(if HR master data linked with person responsible/applicant) and 100% - error
3).Maintain this budget profile in OPSA.
4) Using CJ30 - assign the budget to the project.Save the budget.
5) usingt CJ32 release the budget - if the release in set in OPS9.
6) U need to Activate the budget -CJBV
Now try to create PO, PR , CAT2 , PR05 , FB01 and then post the acutals using MIGO , CATA , PRFI.
Reward points if useful.
ENJOY SAP
Regards
PP

Error while Releasing the budget

Hi Gurus,
We had activated AVAC at budget release (Overall & Release) with Error at 100% budget consumption. I am doing cost planning at activity level (Assigned Component, which will be effective after Activity release). When I try to release the budget, system gives an error message that Budget is exhausted. For eg. I had planned for 920/- and releasing the budget exactly for the same amount, system gives an error message ( Message no. : BP607),
Item WBS element XXX budget exhausted
Message no. BP607
Diagnosis
Budget is exhausted in document item WBS element XXX.
Whereas if I do the Cost planning at CJ40, I am not facing this problem. But the requirement is to do Network planning for some cases. How to overcome this issue ?
thanks in advance.

Hi,
Just check if the value you plan in Network is increasing the Assigned value for the Network. That Will consume the budget.
Available Bud = Budget - Assigned Value.
To avoid this Untick Assign Funds in plan indicator in OPSV T-code for Order category 20 and all Order types.
Then Planned Values in Network will not increase assigned value and hope issue will get resolved
Thanks
Saikishore.Ganga

Regarding Commitment Budget & Payment Budget

HI,
I want to know can i implement Commitment Budge 9G t & Payment Budget 9F both together ?
Beacuse process wise i am quite comfurtable with Payment Budget, But for report purpose i have on issue,
In Budget consumption report can I exclue a Value Type 51 of Purchase Order ?
My requirement is i want to draw a report for budget consumption like
Consumable Budget - Consumed Budget - Available Amount
- (want to exclue 51 Value Type)
Is it Possible ?
Thanks
Nilesh R

Hi Eli,
I am using 102 update profile.
I want to check the availabilty at the creation of PO, but do not the same in report .
in this case which update profile you suggest me ?
Thanks
Nilesh R

Customs Duty to be Excluded from Budget

Dear All,
Scenario:
In case of Import procurement, the Additional Customs Duty(ACD) is available for Setoff. For which client wants to exclude the amount of ACD to be excluded from Budget Consumption.
Can Any one give the suggestion, how to do the above requirement.
Thanks.
Raja.

Hi Alex,
Thanx for the response.
I believe, in case of Imports, there will be Planned Cost (Raw Material Cost) apart from this there will be local customs duty which needs to be paid, for receiving the goods, which are captured as Delivery Costs with different vendor at the time of MIRO.
The exact problem in this case is, the initial commitment will be booked at the time of PO, and actual accounting entry will be post by system at the time of MIRO
This is the problem, because during PO, total amount will be created as budget commitment and actual invoice will be booked after some months at this time, even if the system reverse the extra commitment say after 3 months, it wont make much sense as for the whole 3 months, my budget amount is reserved as commitment against PO, which will be a substantial amount.
So, Please share some ideas, how to come out of this situation, as the rollout of FM is held up due to this point
Thanks

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Commitment vs. Consumption for a PO

Hi,
Our scenario: ECC 6, Update profile 102, SRM 7.0., FY - July through June, AVC - warnings only (no errors)
We are creating future dated POs, i.e., the commitment will be created in the next fiscal year based on delivery date on the PO (override update profile for PO). For a small group of POs within this, there is a requirement that a part of the consumption for the blanket PO will take place in the current fiscal year.
For example:
Create a PO today with a delivery date of 08/01/2010 for $100k - this creates a commitment for 100k in the next fiscal year (period 2, FY 2011). Let us say in June an invoice is received and posted for 5000, then budget consumption happens in June (Period12, FY 2010).
This will cause a mismatch between the commitment and the budget consumption. Is there a way to fix this? Are there any user exits / badi that we can use to customize this requirement?
Please let me know.
Thanks.

Hi Mar, Eli or Minghong,
Please answer the question below if you can. It is related to the issue mentioned above, but is a slightly different question.
I am trying to understand how commitment and actuals are posted for a future dated PO. We have an override (of the update profile) in place for purchase orders, where in the delivery date is used for updating in FM.
So if i have a PO created with a delivery date of 9/1/2010, then the commitment is created in Sept 2010 (FM posting date as seen from the PO is in 9/2010). The budget consumption and actuals/commitment report match this - i.e., if i run the PO for FY10, this PO does not show up, but if I run the report for FY11, then the PO does show up in the report. So far so good.
a) When I post an invoice to the above PO in the current posting period and when I view the follow on funds management document, it shows the PO as being posted in the current period (May 2010).
b) However when I view the commitment (Environment -> AC commitment documents), the reduction is shown, but the FM posting date is blank.
c) Finally, when I look up the budget consumption report, commitments/actuals and FMAVCR01 reports, i can see the actual showing up only in the next fiscal year reports. Again, for the current fiscal year (the invoice posting date) in FM reports, I cannot see the actual posting.
Why is the data different between the FM reports and the funds management document (as seen from the invoice)? Is the invoice consuming the budget from the current period or in the future period? Can you please explain?
Thanks in advance,
PSM

Budget Question - negative assigned value

Hi FI experts,
We have IM module deployed in our system and we use WBS elements for budget tracking purposes only. A project was created in 2009 with WBS element, say WBS09, which was assigned certain budget. In the same year there were some expenses incurred for another related project which wasn't approved. So, for tracking purposes the postings were made to WBS09 and the whole budget was consumed. In 2010 when the new project got approved and the original postings were removed out of WBS09 and posted to new WBS element (say WBS10) belonging to the newly approved project via document a FI document, thereby making assigned value for WBS09 negative in 2010 (as no budget was assigned to WBS09 in 2010). But this didn't release any budget back to WBS09 in 2010 and is now showing the project with no available funds. We are now expecting some expenses on WBS09 and are required to supplement the budget, which is not correct. Is there a way to correct this so that the amount that was transferred to WBS10 can be released from the WBS09's budget and be made available for spend.
Thanks,
Devansh
PS: All answers will be duly rewarded

Hi praveen
thanks for reply.
I checked CJI3 report. It is found that materials were tranfered from project to own(movement type 411). So actual budget consumption showing in negative.
How can i transfer this negative actual cost to current fiscal year?
Pl suggest.

Migration from FB (Former Budgeting) to BCS - Commitments/Actuals

Dear Experts,
We are going to migrate our system from FB (Former Budgeting) to BCS, in the middle of the current year.
The migration activities deal only with Budget data migration.
My question is: How to migrate Commitments and Actuals ?
We use only Payment Budget
Please advise
Yaacov

Dear Yaakov,
Are you thoroughly clear on the concept and functionality of Budget Control System?
Compared to FB, BCS provides changes to 2 main functionalities in PSM-FM:
1, Budgeting/planning
2, Availability Control (AVC)
-> This means, that the processes / functionalities / technical details for commitments/actuals are not changed in any way by implementing / migrating BCS.
The BCS implementation changes the data structures for budgeting tables. That is why migration of data from old budget tables to new ones is needed (even this is not mandatory, if you choose to use old reports for old budget data). You can check budget table correspondency between FB and BCS here: http://help.sap.com/saphelp_rc10/helpdata/en/c3/2c344071c82b22e10000000a1550b0/content.htm
The main point is, that commitment/actuals data is not changed, and thus no migration for those is possible (or needed). The commitments remain to be updated in table FMIOI and actuals in table FMIT. You just need to use the new BCS reports to view for example budget consumption when BCS has been activated (for example report FMRP_RW_BUDCON).
Also, you might want to consider if the migration of the old budget data is overall an absolutely mandatory requirement. Technically, you do not need to run any migration, but you can use old FB reports for previous fiscal years and just simply load only future budgeting data into the BCS. At my customer it was decided that no migration is needed, and we went successfully live with BCS withtout any issues. For past fiscal years they will be using FB reports.
Best regards,
Mikko
Edited by: Mikko Seppänen on Jan 2, 2012 9:28 AM
Edited by: Mikko Seppänen on Jan 2, 2012 9:31 AM

Personalization dialog in MSS My Budget

Hi,
We're having at bit of trouble modifying the personalization dialogs of the MSS BP (My Budget) - in particular the personalization dialogs used to communicate with the Report Painter/Writer reports of the backend R/3 system.
We are using the generic framework of MSS to access our own Report Painter/Writer reports but need additional variables in the personalization dialogs (EC-PCA-IS and CO-CCA-IS)
We've tried adding variables to the dialogs through the view cluster VC_CMPERS and they do show up in the dialog, but it does not seem as our reports can grab the values from the personalization.
Furthermore, we've tried implementing OSS 580864 and it worked but did not solve our problem; the user must be able to personalize his own variables, not just use default values of the system (as implemented by this note).
We us MSS 60.1.5 on SAP R/3 4.7 and have followed the instructions in the documentation of MSS 60.1 (the 861-pager version).
Any suggestions or hints would be greately appreciated!
- Rasmus

Hi Kurt,
I have smaal doubt about PAR file for Budget Consumption. Dow sis has any java course code. I have downloaded com.sap.pct.fin.projectbudgetconsumption.par file but it din't have any java source or related class files. If you have source with you could you please send me the source.
Regards
Maruti
[email protected]

Modifying Navigation in MSS My Budget

We are working on 4.7 Enterprise with MSS release 60.1. In the standard delivered iViews Critical Variance for My Cost Centers, there is no ability to select individual cost centers. In the personalization, I am using cost center group and cost element group. In the portal, I would have thought you would be able to "drill down" or expand a hierarchy of the cost center group to be able to select an individual cost center and see the critical variances. I see that it can be done in ERP2004, but is it possible in version 4.7. How do we set this up?

Hi Kurt,
I have smaal doubt about PAR file for Budget Consumption. Dow sis has any java course code. I have downloaded com.sap.pct.fin.projectbudgetconsumption.par file but it din't have any java source or related class files. If you have source with you could you please send me the source.
Regards
Maruti
[email protected]

Budget consumption on PO

Similar Messages

Maybe you are looking for