Budget for orders

Hi,
while creating the budget for overall plan for 2007, 2008 yrs, we are getting the error message that In document item Order 15555, budget for fiscal year 2006 was exceeded by 50000 INR
That amount is the actual postings in the 2006 year for that order.
how we can rectify the error message.
Regards,
Suresh.

Hi,
Even though i am getting the same error message for that order.
And one more i am not able get the Budget profile field in the active mode for the process orders and maintenace order to assign the budget profile.
Actually i need to give a buget of funds for the stores and consumption and repair and maintenace expences to get the control on those expences while raising the purchase requisitions. But these orders are catageoried under maintenance order.
Whether the Budget of the funds are staisfying the customer need or not? if not what way i have to approch.
Pl. help me.
Regards,
Suresh.

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Reduce Budget for Plant Maintenance Order without PS

Dear All,
Request help for reducing the budget of an Plant Maintenance Order. Overall budget for order is Rs. 1,00,00,000 and want to reduce the same to Rs. 46,00,000. Actual Consumption of budget is Rs.24,00,000. I tried reducing the order through Ko26 but getting the below mentioned error.
Overall budget less than cumulative budget
-55000366(Order) 46,00,000 < 1,00,00,000 (INR)
Message No. BQ106
Diagnosis
The total budget 46,00,000 INR in order 55000366 is less than the cumulative budget 1,00,00,000 INR
The cumulative budget is total of annual budgets.
Please help for the same asap.

You need to reduce the Annual budget and also the overall budget in such a way that Sum of annual values equals total value
br, Ajay M

Budgeting for CO production order

From KOT2 we can see budget profile exists for CO production order type CP01 and CP02.
But it is not allowed to use KO22 to enter budget amount.
Can anybody tell me how to set budget for CO production order?
Thanks~

Hi Ajay.
The reason why we want to control cost of production order is because there are too many subcontract items.
Sometimes works can be done within a plant are contracted outside.
Because there is no BOM or routing for a particular product,
we have to use CO production order instead of PP production order.
Planning on the order is also not possible.
That's why we want to set a budget to limit the use of subcontracting and also control production costs.
If Project System is activated, budgeting can be used on CO production order.
Since we are not using PS, we have to use internal order to collect subcontract related costs.
Best regards,
Sharon

Not checking the budget for internal order at the time Travel Request creat

Hi All,
I have two issues.
(1) We activated travel managment in our system for public sector germany. In that case we need to create trip directly from PR05 instead of TRIP. I created budget for internal order but its not controlling and checking budget at the time of creation of the trip. We activated fund management also but i need control at internal order level. Please guide me.
(2) While creating trip in PR05 what ever expenses mentioned in Trip it's committing and also i am able to see in fund management commitments report. We extracted reports based on COSP table. This commitment is not updating in this table. Please guide me which table is showing link between internal order and fund management account assignment objects.
Regards,
sree

thanks for your reply.
I maintained Budget profile and Tolerance limits. I am getting error only at the time of posting in PRRW.But i need to control at the time of saving the trip. I can use user exit to control. If there is any standard functionality of checking the budget at the time of saving then it should be good.
For me main problem is i am not able to get report both trip commitments and fund management details. Please inform me in which table internal order and trip commitments are storing.
Regards,
Sree

Budgeting for fixed asset using internal order

Hi All,
My customer wants to budget for assets and track the actual capital expenses with budgeted capital expense.
Can I use Internal order to budget for the expense. I am not using investment management or funds management.
If it is possible to use the internal order without using IM or FM, can i create the IO as statistical.
Thanks for all the help

You can use Internal Orders for controlling capex. It is possible to enter budgets at internal order level as well as control the same.
For this you need to Budget Profile & activate the commitment management for the order type. In budget profile, you need to activate the availability control. You can also specify the person, who should be informed once budget is exceeded.
From internal order you will be able to settle cost to AUC.
Regards
Rakesh Pawaskar

Budgetting for Production Order

Hello All,
I want to know if we can have the Budjet for the Production Orders.
Our Business Requirement is that we need to have a budget for some of the Special production orders to have the controll so that we can monitor the material consumption of those Special Order.
I have Tried to enter the Budget in KO22 but it is not allowing me to enter the budget there since the Category of that Order Type is 10. Can any one please help me in understand how we can maintian such budgets .
I will be realy greatful for your help. Thanks in Advance
Best Regards,
Ravi

Hi
As far as I know this is not possible... Prod orders cant be budgeted for
One workaround you may try to explore is to tag the Prod order to a WBS element (Make to Order) and then enter budget @ WBS level
br, Ajay M

Internal Order Budgeting for HR and Plant maintenance

Dear All,
I am using internal order for budgeting control. I want to use internal order budgeting for Payroll also. How do i assign internal order for the same.
I want to check budget through internal order for plant maintenance order also. At the time of issue of material to PM order or at the time of settlement.
regards
ranga

Budget Profile:
IMG => Internal Orders => Budgeting and Availability Control => Maintain Budget Profile
Make sure activation type made to 1.
Availability control settings:
IMG => Internal Orders => Budgeting and Availability Control => Define Tolerance Limits for Availability Control
Regards,
Ravi

KO22, Change Overall/Annual Budget for Internl Order with IM

Hi All,
I am trying to reduce the budget of an Internal Order which is assinged to a Investemnt Program. In Ko22 i am getting the below error saying; Overall budget and/or annual budget cannot be processed.
Overall budget and/or annual budget cannot be processed
Message no. AP068
Diagnosis
You are maintaining budget values for one or more measures (orders or WBS elements). The overall budget and/or the annual budget are not available for input.
There are two possible reasons for this.
A program type for investment programs is entered in the budget profile for the measure. This program type is intended to make a link between the measure and an investment program that has this program type mandatory. If there is no link to this kind of investment program, it is also not possible to create any overall budgets on the measure.
The measure is already assigned to an investment program position, but this program position is set up to distribute budget values directly to the measure. In this case, you cannnot create overall budgets directly. However, it is still possible to distribute budget values using the budget distribution function in the menu for investment programs. If budget distribution of annual values is also set to active in the program definition, then you are also limited to creating the annual budgets for the measures using the budget distribution function in the investment program menu.
Procedure
See which of the above applies. You can see the investment program position to which a measure is assigned in the master data transaction for the measure
Extras --> Cap.inv.prog...
kindly help to solve this.
Regards,
Aman

Hi,
You can consult note 9634, which describes the situation.
Regards,
Eli

Missing Functionality -where do I set a budget for a Project?

Budgeting for Projects is non - existent
Budget for Profit and Loss for a particular project , How is it done ?
Does not work , No facility to put in Budget for a project ?
The report I am trying to run is:
REPORTS>FINANCIAL>BUDGET REPORTS>Profit and Loss Statement Budget Report.Then go to Expanded and choose a PROJECT, say MailOrder.
The result is that it will show the MailOrder project for the ACTUAL but it will show the whole company Turnover against the BUDGET column.
This is because there is no place to set a budget for MailOrder Project in the first place. So the question is where do I set a budget for a Project?
1 Budget setup screen - this has no facility to setup a budget for a PROJECT
2.Budget Profit and Loss - this has the facility to run a PROJECT budget but the figures for the Budget cannot be right because they were not setup in the first place.
PS MailOrder project is just an example.
Version: SAP BUSINESS ONE 2007 A Patch Level 41
Description of requirements: As above
(Valid as of: (Date that this legal requirement is applicable) N/A
Business needs: Customer cannot set the budget for a project and this effects their accounting.
Examples: (Please describe a typical example, how the functionality should work.)
Current Workaround: None.
Proposed solution: Create a Project and then be able to set a Budget for it
Edited by: Darpal Thiarha on May 14, 2008 10:34 AM

Hi Darpal/Kerstin
Please ignore my previous replies because I have now worked out why this idea will not work:
Kerstins' idea is based on setting up new Nominal Codes for every Project and for Every Nominal Code in the Profit and Loss structure. Apart from the fact that this will create a messy Nominal Structure with hundreds of Nominal Codes, the main issue here is the way the Cost Of Goods Sold is structured. The logic of our Nominal Structure for Sales and Cost of Goods is based on Item/Item Groups and the Nature of these Items. In our case we sell Skin Care products under 3 Brands. Say Brand A, B and C
So Brand A is summarised into one item Group and the ITEM GROUP is coded to Sales Nominal 20000 and the Cost of this group is coded to Nominal 30000. In Kertins suggestion, I would need to raise a Nominal Code 20001 for say Project Mail Order and 30001 for the Cost of Goods for Mail Order but this the Mail Order project is selling ALL our brands (A,B,C) - so you can see the problem here. You cannot use Nominal Codes for two different purposes and make it work. So the problem here is that my BRAND A summary will contain a Nominal with a Project Mail Order, that has SALES of Brand A,B,C. The Net effect will be that we will not be able to summarise anything in SALES and Cost of SALES in a logical way (Neither by Brand or By Project) and the Nominal Structure will be a mess.
My conclusion is that SAP b1 Sales and Cost of Goods section demands certain logic when building the Nominal Codes, and this is based on the NATURE OF THE STOCK ITEM and trying to superimpose the PROJECT issue into this, will never work. In my view, the PROJECT issue needs to be sorted without involving New Nominal codes and the starting point would be in sorting out the SALES and COST of SALES and the project Budget for this.
Please let me know if you need further illustration of the problem.

Budget control - Assigned funds are less than payment budget for fiscal year in document item

Dear Experts,
We are using Former budgeting, when ever we run the transaction FMBV getting the following message to a particular user.
Budgeting
Assigned funds are xxxx BHD less than payment budget for fiscal year
2014 in document item XXXX /XXXXX .
And also when purchasing creates the PO getting similar message to a particular user.
Purchase order 450000XXXX
Assigned funds are XXXX BHD less than the commitment budget for
fiscal year 2014 in document item 010 XXXX /XXXXX .
How to know where these users were maintained.
Thanks for the help

Hello Itai,
Sorry for my late reply. Have you been able to find a solution for this?
If not, please update, otherwise please make this thread as answered.
Sorry for the delay...
Kind regards, Mar.

Activate carryforward of budget for commitments

Hello Gurus,
When we execute carryforward for a purch order or purch requisition,
eventhough we activated the carryforward of budget for commitments, the
system is updating only table FMBDT.
So the amount of the carryforward item does not affect the avaliability
control (table FMAVCT) so we end up having more commitment on the next
year but without the avaliability of the document carried forward.
When we sum the record type '1 Plan' minus '0 Actual' we realize that wehave less avaliable budget than before.
In table FMBDT the system creates a record for process 'CORV Carry For.
Recv' for record type 1 Plan.
We reestructure avaliability control tx FMAVCREINIT and it does nothing.
Regards,
Adriana.

Hello,
Maybe some quick check can help you trouble shoot the problem:
1. Identify the Budget Type for Carry-forward receiver:
Spro > Public sector management > Funds management government > Closing operations > Closing operations for BCS > Define budget entry documents for commitment carryforward; look for Settings for receiver lines and get the Budget Type.
2. Check whether the above Budget Type is included in the AVC Ledger:
Spro > Public sector management > Funds management government > BCS > Availarbility control > Settings for availability control leger > Define filter settings for budget values > Define the consumable budget; select ledger 9H and check whether the budget type identified in 1 is included.
Regards,
Ming

Budgeting -Internal order - monthly -cost element wise

Hi!
Got a problem! Want budget for single internal order - cost element wise. We created one employee as internal order. For this internal order, want budget for Telephone exp Rs. 500 /- per month, Travelling Rs.1000/- per month.
I checked in budgeting and came to know that we can budget for one internal order for one year not month wise. Another thing is we cannot budget cost element wise.
Is there any solution for this requirement. Pls. let me know.
I appreciate your efforts and thanks in advance.
- SRK

As you righly mentioned budgeting is not possible cost element wise/period.
If you want for planning/reporting purpose alone (and not for availability control) you can create a seperate plan version and use cost planning with cost element and period wise.
Regards
Sreenivas

Close budget for previous years

Hi,
The system Iu2019m working on has commitments management active, so when I create a purchase requisition or purchase order, the budget is affected. Iu2019ve noticed that the field that determines the year relevant for budget availability is the delivery date (EEIND).
So if I make a purchase requisition today, with a delivery date of 2007, for instance, it will affect the budget from 2007 year. I donu2019t want this to happen. Is there any way to u201Ccloseu201D the year budget and donu2019t allow any more values to affect the budget for previous years?
Thanks for any help.

Hello,
Please check the budget profile.
In budget profile, you will have how many previous years or future years you can budgeted. Try to reduce one year for previous years.
Regards,
Ravi

Unable to post FR50 (Original Budget) for New Fund Center

Dear All,
We are in ECC6.0 and using Former Budgeting, Our business team created a new fund center and assigned it to cost center in the derivation rule.
Before they granted original budget using FR50, the business users started posting various invoices, expenses, POs, PRs against the cost center accordingly the Available Budget became Negative.
Now they are trying to post Original Budget for the new fundcenter using FR50, however system gives an error saying Payment Budget exceeded.
Please advice how to grant budget in such situations, we had an alternative to reverse all commitments and actuals posted against the fundcenter and grant budget, this worked in our test environment. However in Production we will not be able to do this due to too much volume already posted.
Is there a way to fix this, note that Availability control is active and not sure why system allowed to post without budget.
Any pointers, is this how standard SAP behaves or are we missing something.
We have also checked on master data elements of commitment item/fundcenter.. everythign looks fine.
request your inputs.
regards
Diwakar

Hi,
I believe you are using Former Budgeting. Please check below if this is not the cause for your issue:
Please check the following customizing that you have done in your system:
SPRO -> Public Sector Management -> Funds Management Government -> Former Budgeting -> Availability Control -> Define Parameters for Availability Control
See if you have set the flag: Check on lowest budget object with budget in your customizing.
Please check the documentation about this flag, specially this part:
"If you do not set the indicator, availability control runs against the first budget object, even if it has received NO BUDGET. This is the setting in the system as delivered."
You can check also report BPINDAN2_NEW.
This means that the budget is going to be checked in the first object with budget in your budget hierarchy.
If this is your case, you have only two options:
1.- Remove the negative budget you have in the combination of funds center/commitment item.
2.- Add the Combination funds center/commitment item to the exemption list of AVC.
I will prefer that you do the first option, as for me sounds strange to have negative budget, but this is one decision that you need to discuss it internally in your company.
If you choose any of the 2 options above, please do not forget to reconstruct your budget and assigned values AFTER you have done one of the options above, with the following transactions (in this order):
1.- Run transaction FMBV in order to reconstruct Budget values.
2.- Run report RFFMRC04 in Test mode in order to check if there is still some inconsistency.
3.- If RFFMRC04 shows inconsistencies, then run this report in Update Mode.
4.- Reconstruct distributed values with transaction FM9P
5.- Reconstruct Total values with transaction FM9Q
6.- Reconstruct assigned values with FMBV again.
I hope this helps.
Best Regards,
Vanessa.

How to maintain budget in order

can anybody tail me how tomaintain budhet in order
particularly in pm

hi
sat
budget in a order can be maintained by careting wbs elemnt
assign the fund to wbs element
you also have to creat supplement budget for budget over flow
when in order settlemnt the location data field or in additonal field you have to put the wbs element
this you can track of budget
thanks

Budget for orders

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