Budget version

Hi guys,
I have created a budget version DF1 in customising and ticked plan/actual as well as assigned it to exclusive use 0. Now i want to select it when doing the retraction of data from the BW system to BCS. How do i activate it so that i can be able to select that budget version for retraction.
Regards,
Tatenda

Hi,
To create versions:
IMG Budget Control System (BCS) -> Budgeting -> Definition of Budget Data -> Edit Versions.
To copy versions: please refer to the online help:
[http://help.sap.com/saphelp_erp60_sp/helpdata/en/f0/ca5716260211d28a430000e829fbbd/frameset.htm]
BCS Budgeting ->Budget Entry and Budgeting Tools -> Mass Maintenance of Entry Documents -> Generating Entry Documents from Planning/Budget Data '
I recommend you to have a look at the complete online help since you will find a lot of quite useful information
cheers
Mar

Similar Messages

Budget version in CO is not showing up on _ALR_87013326 report. Why?

Hi,
This is something strange: i have 9 budget versions in my company code. I created them all and loaded budget nubmers identically!
I can't understand the problem:
When i execute report S_ALR_87013326 - "plan" number show up for versiona 1-8, but not for 9.
I checked everything i could think of, still cant find what is the problem.
Any ideas?

This forum [FPM - General|Enterprise Performance Management (SAP EPM); deals mainly with the financial performance applications otherwise known as Enterprise Performance Managerment (EPM) carrying the BusinessObjects brand. Your question pertains to SAP [ERP Financials Controlling|SAP ERP Financials - Controlling; which is covered by another forum. Therefore your message has been moved. Please adjust any bookmarks you might have and post to the appropriate area in the future.
Thanks and best regards,
[Jeffrey Holdeman|http://wiki.sdn.sap.com/wiki/display/profile/Jeffrey+Holdeman]
SAP Labs, LLC
BusinessObjects Division
Americas Applications Regional Implementation Group (RIG)

Automatic Budget version Numbers

Do oracle existing functionality allow us to give automatic budget version???
how to achieve this???
pls some1 help me....
thanks a lot n advance..........

I think you are trying to create FORM based Budget (Project Costing or Billing Responsibility) and what I am explaining you is the HTML Page Budget (Project Management Super User Responsibility).
Anyway, even FORM based Budget works almost in same way. Once you Baselined your Draft Version than automatically it will keep a copy of your last Baselined or Current Budget Version. So, again it allows you to do any changes by clicking "Details" button and again you can Baseline your Draft Version where you have done the changes. You cannot do any changes in the Baselined or Current Budget Version. You can do changes only in the Draft Budget Version.
For all the Baselined Budget Information, you can always click the "History Button" to view where you will find all your Automatically created Budget Version Number for all the Baselined or Current Budget Versions.
Regards,
Khan.

SQL Query using Subquery to get the difference in budget versions

Hi
I am using the following query to find the difference between revenue budget changes from the previous version to latest version. However the second subquery is not working. Has somebody done a similar query before? Any help?
select distinct b.name, b.segment1, a.version_number , a.version_name, a.change_reason_code, a.revenue, f.revenue, a.creation_date, d.full_name
from PA_BUDGET_VERSIONS a, pa_projects_all b, fnd_user c, per_all_people_f d,PA_BUDGET_VERSIONS f
where a.project_id = b.project_id
and a.created_by = c.user_id
and c.employee_id = d.person_id
and a.budget_type_code = 'AR'
and a.budget_status_code = 'B'
and b.org_id in (147,707,140)
and a.version_number in (select max(e.version_number) from PA_BUDGET_VERSIONS e where e.budget_version_id = a.budget_version_id
and a.project_id = e.project_id)
and a.budget_version_id = f.budget_version_id
and f.version_number in (Select max(g.version_number) from PA_BUDGET_VERSIONS g where f.budget_version_id = g.budget_version_id
and f.project_id = g.project_id and g.version_number < a.version_number)
and a.creation_date between '01-JAN-09' and '30-JAN-09'
order by b.segment1;

Analytic functions to the rescue! (Now you'll only have one pass through the pa_budget_version table, instead of four!)
Something like this, perhaps (assuming version_numbers are unique per project_id and budget_version_id):
WITH a AS (SELECT project_id,
                  version_number,
                  version_name,
                  change_reason_code,
                  creation_date,
                  revenue,
                  row_number() over (partition by project_id, budget_version_id
                                     order by version_number desc) rn,
                  lag(revenue) over (partition by project_id, budget_version_id
                                     order by version_number desc) prev_ver_revenue
           FROM   pa_budget_versions
           WHERE budget_type_code = 'AR'
           AND    budget_status_code = 'B'
           AND    creation_date BETWEEN to_date('01/01/2009', 'dd/mm/yyyy')
                                AND     to_date('30/01/2009', 'dd/mm/yyyy'))
SELECT DISTINCT b.name,
                b.segment1,
                a.version_number,
                a.version_name,
                a.change_reason_code,
                a.revenue,
                a.prev_ver_revenue,
                a.creation_date,
                d.full_name
FROM   a,
       pa_projects_all b,
       fnd_user c,
       per_all_people_f d
WHERE a.project_id = b.project_id
AND    a.created_by = c.user_id
AND    c.employee_id = d.person_id
AND    b.org_id IN (147, 707, 140)
ORDER BY b.segment1;NB. untested.

HOW TO ROLLBACK BUDGET BALANCE

제품 : FIN_GL
작성날짜 : 2005-05-10
HOW TO ROLLBACK BUDGET BALANCE
==============================
PURPOSE
GL Budget Balance 의 Period 설정이 잘 못 되었거나 Budget Balance 가 잘 못 지정되었을 경우에 아래와 같은 step으로 Budget Balance 를 Roll back 한다.
Problem Description
고객이 Budget 화면에서 End Date 설정을 잘 못 하여 Period 가 잘못 지정되었는데 Budget Journal이 생성된 후에 End Date 설정을 강제로 변경 하고자 할 경우나 Budget Balance 자체에 문제가 있을 때 아래와 같은 Step 으로 Rollback 한다.
Solution Description
Step 1. 관련 데이타는 미리 Back up 받아 놓는다.
Step 2. Delete 할 Period를 결정한다.
Step 3. GL_BALANCES table에서 해당 period 의 budget balance 를 Delete 한다.
DELETE from GL_BALANCES
where set_of_books_id = <set of books id which has the corruption >
and actual_flag = 'B'
and budget_version_id = <Budget version id of the corrupt budget >
and period_year >= <Fiscal year which has the corruption >
Step 4. Journal Statuses 를 Update 한다.
UPDATE GL_JE_BATCHES set status = 'U', status_verified = 'N'
where default_period_name in <List of periods in the
corrupt fiscal year starting with the first period in that year
up to the latest open for that budget>
and actual_flag = 'B'
and set_of_books_id = <set of books id which has the corruption>
and je_batch_id in
(SELECT je_batch_id
from GL_JE_HEADERS
where budget_version_id = <Corrupt budget version id>
and actual_flag = 'B'
and set_of_books_id = <Corrupt Set of books Id>
and period_name in <List of corrupt periods starting
with the first period in the corrupt fiscal year
up to the latest open for that budget>
UPDATE GL_JE_HEADERS set status = 'U'
where period_name IN <List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version id>
and set_of_books_id = <Corrupt set of books id>;
update GL_JE_LINES set status = 'U'
where period_name IN <<List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and set_of_books_id = <Corrupt set of books id>
and je_header_id IN
(select je_header_id
from GL_JE_HEADERS
where period_name in <List of periods in the corrupt fiscal
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version Id>
and set_of_books_id = <Corrupt Set of Books Id>
Step 5. Latest Open Budget Period 를 update 한다.
UPDATE GL_BUDGETS
set latest_opened_year = <Year prior to the corrupt fiscal year>,
last_valid_period_name = <last period for the year prior to the
corrupt fiscal year>
where budget_name = <Budget name of the corrupt budget>
and budget_type = 'standard'
and set_of_books_id = <Corrupt set of books id>;
DELETE from GL_BUDGET_PERIOD_RANGES
where budget_version_id = <Corrupt budget version id>
and period_year = <Corrupt budget fiscal year >;
Step 6. Budget Year 를 Reopen한다.
GL Responsibility 로 Applications에 접속하여 Budget Year를 Open
Step 7. Budget Journals 을 Repost 한다.
해당 Budget Journals 를 Repost 처리 한다.

If you want to load balances at the time of go live.
Create a clearing account like data take over A/c
MM will upload material balances using tcode MB1C and movement type 561
it will generate the following accounting entry
Finished goods stock a/c          Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c             Debit
Packing Material stock a/c        Debit
Stores and spares a/c              Debit
Data take over                          Credit
Customer a/c (not recon G/l) Debit
Data takeover a/c                  Credit
Data takeover a/c                Debit
Vendor a/c (not recon GL) Credit
For Asset - tcode OASV
Plant and Machinery a/c          Dr
Accumulated depreciation a/c Credit
Data takeover a/c                    Credit
Cash balance through FBCJ
G/L Tcode F-02,
Data takeover a/c     Debit (Balancing figure)
Bank a/c                    Debit
Advances                 Debit
Share capital a/c       Credit
Short term Loan a/c   Credit
Long term loan a/c     Credit

While copying Roll Budget to STAT Budget I am getting error

Hi Guys
I am copying Roll Budget to STAT using the e T code YCT02 ( ROLL to STAT budget )
In YCT02 I have entered the below data in the screen .
Budget version - 2012010ROLL
Budget version Static -2012000STAT
Controlling Area u2013 2000
Company code u2013SE05
While executing I am getting below error message.
Data record is locked by data slice BUDGET VERSIONS
Message no. UPC220
Diagnosis
You want to change data for which a change is generally forbidden. In the definition of the planning area, it was defined which data slices could not be planned. The combination of characteristic values, which you want to change, is blocked by data slice BUDGET VERSIONS.
Procedure
Change the definition of the planning function, which you are just executing, or adapt the definition of the data slice.
Kindly let me know where I need to go and change the planning function (which T code )
Whether my inputs are correct or not .Please confirm .How to resolve this issue.
Regards
Aravind

This appears to be a BPS question and therefore not related to BCS. If so there is likely a different forum for such queries.

Post budget document from approved pre-posted budget document workflow

Hi,
We are using budget version "0" for AVC Check and "1" for provision budget used for sending further approvals.
I am uploading provisional budget i.e Pre-posted budget with version "1" and sending two levels for approvals by using SAP Standard workflow.
If pre-posted budget document approved by 2 levels, what is impact on budget posted document?
a) Will Pre-posted approved document be convert into Actual budget document with Version "0" (or)
b) Will Pre-posted document remain same by updating status with "approved", there by User again needs to post actual budget document with Version "0" by using "FMBB"
Please help me
Regards
Sam

CA Sam,
The Pre-posted document will remain the same i.e.approved version 1. In order to create version 0 you can copy from version to version.
Thanks
Shyam

Budget Vs Actual report for FM

Hi SAP FM Gurus
We had implemented BCS in ECC 6.0. We are able to get the availability control for the commitment item & fund centre through the release procedure for specific periods.
In the above said situtaion, we are facing the following issues.
1. The Budget is released for 2nd period of a fiscal year. But when we make the PO for 3rd period, the system is not checking whether the budget is released for that period & the system is checking only the released budget for the whole year.
Solution Required : If we release the budget for a specific period, the actuals should be postable against that period only and not for the other period.
2. We want to know about the standard report to know about the Budget Vs Actual for a given fund centre / Commitment Item for a given period & not for the whole year.
Through some light on the abovesaid issue.
Regards
R.Karthigayan

HI
THE AVC ACTIVATED FOR ANNUAL BASIS.IT IS NOT ON PERIOD BASIS.
YOU CAN RESTRICT THIS THROUGH THE RELEASE COMPONENT OF SPECIFIC PERIOD.
NORMALLY IN ANY ORGNISATION THERE WONT BE ANY FUTURE TRANSACTION POSTINGS.
FOR THE PAST PERIODS YOU CAN DO IT BY ASSIGNING THE BUDGET IN SPECIFIED PERIOD.
YOU CAN USE THE FOLLOWING REPORTS.
FOR BCS CONTROLL
FMRP_RW_BUDGET - Budget Overview
FMRP_RW_BUDVER - Comparison of Budget Versions
FMRP_RW_BUDCON - Overview of Budget Usage
FMRP_RW_EFFYEAR - Budget Overview After Year of Cash Effectivity
FMRP_RW_COVRGRP - Budget Usage of Cover Groups
FMEDDW - Display Budget Entry Documents
FMLIDW - Display Change Documents
FMRP_RFFMEP1OX - Commitments and Funds Transfers
FMRP_RFFMEP1FX - FI Postings
FMRP_RFFMEP1CX - CO Postings
FMRP_RFFMEP1AX - All Postings
FOR FORMER BUDGETING.
FMRP_RFFMTO30X - Totals Records
FMRP_RFFMEP30X - Line Items
REGARDS
MALA K REDDY

JAEHYLEE (R11i GL) Budget Balance Rollback 방법

Purpose
Rolling back Budget Balances corruption시 하나의 예산명을 계속 사용하는 경우와
해다마 다른 예산 명을 사용할때의 처리 방법
Solution
Steps to Rollback Budget Account Balances
Step 1. Use a Test System to ensure accuracy.
-Do this on a test system first!
Step 2. Backup Your Database.
-Backup your existing data/system before proceeding
with any updates included in this bulletin.
Step 3. Ensure you are using Budget Journals ONLY.
-Make sure that the ONLY way you enter budget data is
through Budget Journals.
Step 4. Determine periods to delete.
-Determine the periods which have corrupt data and the
fiscal year which contains the earliest period would be
the year that you want to rollback to
Step 5. Purge Translated Budget Balances
-Proceed with this step ONLY if you translate budget
account balances.
-Purge the translated budget balances for the earliest
period in the corrupt fiscal year.
Step 6. Delete From GL Balances.
-To delete corrupt data from GL_BALANCES using the following SQL:
DELETE from GL_BALANCES
where set_of_books_id = <set of books id which has the corruption >
and actual_flag = 'B'
and budget_version_id = <Budget version id of the corrupt budget >
and period_year >= <Fiscal year which has the corruption >
Step 7. Reset Journal Statuses.
-Reset journal statuses so that the budget journals can
be reposted using the following SQL:
UPDATE GL_JE_BATCHES set status = 'U', status_verified = 'N'
where default_period_name in <List of periods in the
corrupt fiscal year starting with the first period in that year
up to the latest open for that budget>
and actual_flag = 'B'
and set_of_books_id = <set of books id which has the corruption>
and je_batch_id in
(SELECT je_batch_id
from GL_JE_HEADERS
where budget_version_id = <Corrupt budget version id>
and actual_flag = 'B'
and set_of_books_id = <Corrupt Set of books Id>
and period_name in <List of corrupt periods starting
with the first period in the corrupt fiscal year
up to the latest open for that budget>
UPDATE GL_JE_HEADERS set status = 'U'
where period_name IN <List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version id>
and set_of_books_id = <Corrupt set of books id>
update GL_JE_LINES set status = 'U'
where period_name IN <<List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and set_of_books_id = <Corrupt set of books id>
and je_header_id IN
(select je_header_id
from GL_JE_HEADERS
where period_name in <List of periods in the corrupt fiscal
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version Id>
and set_of_books_id = <Corrupt Set of Books Id>
Step 8.
a. 하나의 예산 Period를 계속 사용할 경우 Reset Latest Open Budget Period
-Reset the latest open period for the budget:
UPDATE GL_BUDGETS
set latest_opened_year = <Year prior to the corrupt fiscal year>,
last_valid_period_name = <last period for the year prior to the
corrupt fiscal year>
where budget_name = <Budget name of the corrupt budget>
and budget_type = 'standard'
and set_of_books_id = <Corrupt set of books id>
DELETE from GL_BUDGET_PERIOD_RANGES
where budget_version_id = <Corrupt budget version id>
and period_year = <Corrupt budget fiscal year >
(기존 note에 step b추가)
b.해마다 새로운 예산 period를 만들어서 사용할 경우
아래 key column을 참고 하여 기존의 예산을 삭제하여야만 , 같은 이름으로
예산을 다시 등록 할수 있다
1. GL_BUDGETS -- budget_name
2. GL_BUDGET_ENTITIES -- BUDGET_VERSION_ID
3. GL_BUDGET_VERSIONS -- BUDGET_VERSION_ID
4. GL_BUDGET_PERIOD_RANGES -- BUDGET_VERSION_ID
5. GL_ENTITY_BUDGETS -- BUDGET_ENTITY_ID , BUDGET_VERSION_ID
Step 9. Reopen Budget Year
-Reopen the budget year for the fiscal year which was corrupted
Step 10. Repost Budget Journals
-Repost the budget journals for the year.
Reference
98637.1

Check this..
BI Apps load - DAC variables not substituted.....
Its very common error message.
Ensure that you restart the informatica services and DAC services once you follow above resolution.
please mark correct if it resolves your issue.
Regards,
Veeresh Rayan

Planning Copy Version

Using version 9.3.1, I am trying to use the Planning functionality File->Workflow-> Copy Version to copy our final budget version to a new version to archive the budget so as to use it for reporting. I have tried several times and each time I try it runs for about 15 minutes and then bombs out. I get the "Internet Explorer cannot display the webpage" in place of the Planning web page. It was run last year successfully. How do I know what's going on?

Suggestion:
If the amount of data is huge then its worth to increase the java heap settings.
➤ To change the Java memory settings for WebSphere:
1 Highlight the default server in the administrator console.
2 Enter the amount of RAM in the Initial java heap size and the Maximum java heap size fields.
Note:
You can set both values to 512 or 1024, depending on how much RAM your system has. If your
system has 1 GB of physical RAM, use 512 MB as the java heap size.
To change the Java memory settings for WebLogic:
1 Open the CMD file used to start the application server (for example, startHPServer.cmd).
2 Locate the section for the %JAVA_HOME% variables and make the setting changes shown below. This
procedure is the same for Planning and Oracle's Hyperion® Financial Reporting – System 9.
echo on
"%JAVA_HOME%\bin\java" -hotspot -ms256m -mx256m -classpath %CLASSPATH% -
Dweblogic.management.discover=false -Dweblogic.Domain=Hyperion -
Dweblogic.Name=HPServer "-Dbea.home=%BEA_HOME%" -
Dweblogic.management.password=%WLS_PW% -Dweblogic.ProductionModeEnabled=%
STARTMODE% "-Djava.security.policy==%WEBLOGIC_HOME%/lib/weblogic.policy"
weblogic.Server
goto finish
And anytime you can use a calc script or a business rule to Copy Version.
Cheers...!!!

Budgeting Process Steps

Hi,
As far as i can comprehend from budgeting textbooks, the few major steps involved in coming up with a detailed budget involved (regardless of software at this moment):
1) study external and internal factors,
2) C level people (CFO, CEO..) come up with corporate objectives in the form of high level numbers, i.e. gross margin, ROI, net income,
3) C level people discuss with senior management on the numbers for corporate objectives,
4) senior management will be guided by the corporate objectives created in step 2, to come up with master             financial statements, such as master PnL, master balance sheet, master cash flow
5) equipped with the master forecast financial statements, allocation is done so that certain entities have certain numbers, i.e. sales, cost... to hit
how different is this textbook suggestion from how the real world budgeting is done? and i am a bit confused about step 5 as well, i mean if allocation is done to such a detailed level, where is the contribution from the operation level people? certainly between senior management and operation level, there must be some space that allows creativity of detailed budget creation so that challenges on the numbers can happen. or maybe my concept of allocation is wrong, since i thought everything from sales, raw material cost, sales and admin cost is allocated. it doesn't really make sense, but what number is actually allocated then?
any input on this?
cheers

Hi,
In real term scenario, the budget implementation is quite similar to the one specified. However, the one specified only talks about top down approach. In reality, most of the organizations follow a Counter - Current approach (combination of both top - down and bottom - up).
The following points should be kept in mind while implementing Budgeting Process with BPC:
1. Budget approach
a. Frequency and timing
Will budget information be entered monthly, quarterly, yearly?
Will budgeting and forecasting happen at the same time or at different times?
b. Iterations
If only the current budget or forecast is required, then a single budget or forecast category is all that is needed
If multiple versions of the budget need to be saved, members such as BUDGETV1, BUDGETV2u2026will be needed
If a monthly version of the forecast needs to be saved, members such as JANFCST, FEBFCSTu2026will be needed
c. Best Practice: Multiple iterations
Create a single category that users write to (e.g. Current Budget)
When a version of the Current Budget needs to be saved, the Administrator can use a Data Manager copy package to copy that data to another category member (e.g. Budget Version 1)
2. Modeling requirements and budget method
a. Level of detail
What level is being budgeted for in every dimension?
The best practice is to budget at the base level in every dimension
b. Approaches for budgeting at a level that is higher than base:
Separate application: If you need to model at aggregated levels across most of the dimensions and detail is not important
Separate hierarchy: For example, if certain budget inputs need to occur at the total year level, set up a separate hierarchy that includes only total year members for each year
Smart input: Use the existing full hierarchy, but only input to certain members. For example, to budget for all products in a dimension with individual products at the base level, input the value that represents the total for all products into one of the base level products and let it aggregate to the total
c. Top Down
Allows for inputs that represent aggregated values to be allocated down to the base members of one or many dimensions
d. Bottom Up
Allows for inputs at the base level of every dimension. This does not require that every member in every dimension is budgeted for.
Allows budget creators to input their numbers and provide justification, rather than having a number assigned to them
e. Budgeting Tips
Auditing: in most cases, auditing is not turned on for Budget or Forecast categories
Insight: the Budget detail should be the same as the Actual detail if using Insight
Utilize optimization to improve performance
3. Seeding requirements
a. Zero base: No data seeded as a starting point
b. Prior year actual: Data manager copy package is used to copy actual data from the prior year to the budget for the current year
c. Current forecast: Data manager copy package is used to copy current forecast data to the budget for the current year
d. Percent increase or decrease of actual or forecast: Data manager copy package is used in conjunction with conversion and transformation files which define the calculation
4. Input schedules
a. Input schedules can be broken out by:
Business process
Account classification
b. How input templates are broken out typically depends on:
Budget process
Budget creators
Structure of the company
c. Functions used to send data to the database:
EVSND gives cell by cell control and is best used when you need to convert an existing schedule
EVDRE performs better and is more scalable
d. Built u2013 in modeling functions
Spread: allows you to take a value and allocate it among selected destination cells. The value may be allocated equally, or it may be weighted by an optional range of weights
Trend: takes a value and grows it by a factor among selected cells. The source value will be placed in the first cell of the destination range. Each subsequent cell in the destination will increase by the amount specified
Weight: allows you to allocate an amount by weighted factors in your spreadsheet
5. Business process flows
a. EVASV Function: status reporting
Returns the approval status codes for a given category, entity, and time member
Can also be used to return the owner and the time the status was updated
EVASV (AppName, Category, Entity, Time, Parameter)
The Parameter returns one of the following:
u2022     0 u2013 (Default) Returns the status code
u2022     1 u2013 Returns the person who updated the status code
u2022     2 u2013 Returns the time the status was updated
Budget Method:
u2022     Direct Input: the account is being populated via direct input into an input schedule that interfaces with the database
u2022     Calculated (Driver Based): the account is calculated based on another account value. One account u201Cdrivesu201D the value in the second account. An account that is a driver may drive the value of more than one target account
Hope these points help. Please award points if helpful.

Budget / Planning Process

Hi,
My company would like to use the budget process in SAP to keep track of actual vs budget / Panning.
Can some one provide me the full configuration setup for the budget / planning process ?
Like creating budget version or plan version, entering of planned values, any need to create additional accts or used of secondary accts ?
Thanks.
Angel.

Dear,
If you are using Funds Management then you can have the budgeting funcitonality at very deep level.
If you are not using FM then use Internal Order functionality to meet your requirement. Do following to get this done...
1. Create Order type with category 01. (Tcode - KOT2)
2. Create Budget Profit and insert this into order type created in step1. (Tcode - OKOB)
3. Define tolerance for an Internal Order type which is located in SPRO>CONTROLLING>INTERNAL ORDER
4. Create internal order.
5. Assgn budget to internal order.
Regards,
Chintan Joshi

Why I need different versions in BCS

What is the need for having different version in BCS? Can any one explain with example?

one reason would be comparative reporting
we have the following versions implemented:
100 - actuals
B00 - Budget version 1
F00 - Forecast version 1
F01 - Forecast version 1
F02 - Forecast version 1
F03 - Forecast version 4
FL0 - Flash version
the EhP2 has restating versions 200 and 300 I believe....
if anyone wonders why the forecast versions look funny, it is because our management is used to these versions...
so, I load budget and forecast into BCS via flatfiles (until we get IP up) and can run flash to actuals, flash to budget/forecast, actuals to budget/forecast comparative reporting
let me know if this helps

No status assigned to version 0 in FM area MFMA . Message No FMCU

Hi Gurus,
Have been doing the setting of Fund management / Budget. Need advice for 3 issues in this regard.
Issue No. 1 - Is it possible to create period-wise budget in ECC 6.00 ?
Issue No 2 : I selected the standard version of 0 in "OF21" - Define Budget Version.
But, i am not able to assign it with " Set Activation Procedure for Budget version"
Issue No. 3 : I tried to create a budget values in "FMBBC" - Public Sector management > Fund Management > Budgeting > Entry Documents > Create. But system throws a following error.
No status assigned to version 0 in FM area MFMA
Message no. FMCU006
Diagnosis
You want to use version 0 in FM area MFMA but there is no status assigned to version 0 in FM area MFMA.
Procedure
If you want to use this version with this FM area, please maintain the settings under Assignment of Status.
You can also select another version for budgeting in this FM area instead.
Kindly advise me how to rectify all these 3 issues ?
Thanks in advance,
Devi Aparna

Hi,
For period-based budget you can have a work-around, though as from ECC 6.04, you have even specially dedicated object for this: Budget Period.
Regards,
Eli
P.S. Please, respect the rules and don't ask more then one question per thread. Also, try to avoid asking basic questions and search SDN before posting

Budget Release in GM

Hello Experts!
I have a question:
In GM_BDGT_RELEASE transaction, within Hierarchy View, there are a column in display mode called "To Release".
What is properly functionaly about it?
I thought this column displays amount pending to be released in basis on documents posted in previous budget versions (for instance in Plan in Grant Proposal or Application). But i think i'm wrong or maybe we have any issue in customizing.
When i create a document for release budget, system gets following Warning: You try to release a budget of xxx.xx that exceeds unreleased value of 0.00.
Anyone can explain to me what is the meaning of the column "To release"? Or how can i deactive this warning?
We are in ERP2004, release 5.0.
Thank you
Best regards,
Dolors Reyes

Spoke to Keith Harmon who explained that the functionality has been removed. The manual work around is to copy and paste the figure from the unreleased column.
Edited by: Paul Abrahamson on Apr 9, 2008 1:04 PM

Budget version

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