ByPass Approve Link in Workflow Steps

Hi. My name es Jorge.
I need to enable the option "ByPass Approve Link" for steps action in a Criteria Workflow.
In Oracle UCM Documentation (http://docs.oracle.com/cd/E21764_01/doc.1111/e10978/c05_workflows.htm#CIHFBGEJ) said the link appears in Workflow Actions as default for users who has Read permission, but doesnt it.
Please, if someone knows how to enable this link. Its urgent.
Thanks

Sorry, this functionality is a potential customization to the product, and not out of the box functionality. That is how the link referenced earlier actually presents this scenario.
4.8.6 Other CustomizationsMany workflow customizations are available through Consulting Services. This section briefly describes two of those customizations. Please consider engaging Oracle Consulting Services for a thorough evaluation of the impact associated with the replication of workflow examples.
The following customizations are discussed in this section*:
Setting Approval by Non-Reviewers
Automatic Replication of Workflow Items
Triggering Criteria Workflows from Folders
Suppressing Workflow Notifications
4.8.6.1 Setting Approval by Non-Reviewers

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Workflow ByPass Approve - Oracle UCM 11g

I need to enable the option *"ByPass Approve Link"* for steps action in a Criteria Workflow.
In Oracle UCM Documentation (__http://docs.oracle.com/cd/E21764_01/doc.1111/e10978/c05_workflows.htm#CIHFBGEJ__) said the link appears in Workflow Actions as default for users who has Read permission, but doesnt it.
Please, if someone knows how to enable this link. Its urgent.
Thanks

Hi,
Look the
*<@dynamichtml setup_workflow_action_popups@>* and ifClause
Martin

Url link in User Decision workflow step

Hi Experts,
I had created a workflow for "Employee transfer" process using SWDD tcode.
I had a created a workflow step with type as "User Decision".I had included "Approve" & "Reject" decision options.
Now i want to include URL link along with "Approve" & "Reject" in the user decision workflow step (i.e) The manager needs to see the URL link along with "Approve" & "Reject" in his SAP workflow inbox.
Can anyone guide me...
Regards,
Krishna Balaji T

Hi Krishna,
I understand your issue. I have faced a similar issue in my project.
Here is the solution!
To add link of a URL you need to have the binding with the BO of the transaction your are refering to. To do this, you need to bind your BO event (triggering event) to the workflow container and then the workflow container to task container. This BO value should flow from event-> workflow -> task container to get the link in the User Decision.
To do the binding you need to follow the following steps:
1. Go to t-code SWDD and open your workflow template.
2. Go to Basic Data (cap sign button at the top of the screen) or click Ctrl + F8
3. Go to Start Events tab.
4. In the Object type enter your BO name (BO for the transaction you need to add as link), in Event of object enter the BO event. This would serve as the triggering event for your workflow.
5. Click on 'B' i.e. Binding Defined, click on generate automatic binding. It would automatically generate the appropriate binding for the workflow. You can also alter the binding as per requirement. This binding would ensure that the URL comes under 'objects and attachments' section.
6. Click on 'C' i.e. Start Condition. A dialog would open, select the appropriate start condition for the workflow. Check the condition before saving (recommended).
6. Click on 'A' to Activate the binding and start condition. All 'A', 'B' and 'C' would get green.
7. Save the changes made and activate your workflow.
8. Do the binding between the workflow and the user decision step. Select automatic binding (recommended).
You can also refer to the similar thread that I had provided solution to. This would help you resolve the issue!
Re: URL of site has to be attached along with the mail
Hope this helps!
Regards,
Saumya

Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
1)You can develop an RFC that collects required basic data from R/3 and display them in ABAP WD - Adobe Form. The End user can change/fill the remaining contents of the Adobe Form and submits it for approval. The RFC again handles the triggering part of the Workflow and passes the form data to the workflow containers.And for approvals, you can use the SWFVISU to call a ABAP WD application from Workflow. And in turn the control again goes back to RFC and so...
2)I dont have much idea in ECC 60 if there is a similar ABAP WD application like Standard Java WD IsrFormApprove.
3)No idea.
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Raja Sekhar

Workflow step approval via e-mail

Hi Experts,
I have a question related SAP BI workflow,
Is there any possibility to approve a workflow step via e-mail?
I mean I have a specific step what needs approval, can I prepare this approval step via e-mail? (not the built-in SAP mailbox)
Thank you in advance
Peter

Hi,
as far as I remember there was once a tool called MAPI or MAPI-Interface. The workflow guys used this to display workflow items in outlook. When you started the workitem in outlook the system did log you in and you could execute the workitem. Please consult the workflow guys for more details.
Regards Matthias

Requisition Workflow - Bypass approval authority

Hi All,
I'm customizing the requisition workflow to include several notifiers at different levels of the hierarchy. Can you please direct me as to what package I should modify to bypass approval amount? Basically, I need to add one more notifier to the approval list after a certain requisition amount is met.
Thanks,
Sarah

Looks to me like you are customizing REQAPPRV (Requisition Approval workflow) provided as part of Oracle iProcurement. Please post this question in iProcurement forum to get an appropriate answer.
The Approval List could be maintained in either AME or within iProcurement itself. Based on the installation the customization should be performed. Please check with iProcurement group.
Thanks, Vijay

Workflow step not executed...

Hi,
In my workflow requirement (for VA01), I want to record the status in a custom table as follows;
Approver id     date   time    status
ABC                                     Submitted for approval
ABC                                     Approved (or) Rejected
So I have created a step called 'update custom status' after the step that sends email to the approver agent whose details stored in another custom table. Then I associated a task with this step which is bound to a custom class / method which has the logic to write the status to the custom table.
The issue is I do not see this step excuted. I checked in the log.
What can be wrong ?
Workflow steps are as follows;
1. Read the document's net value and store in a variable.
2. Read the custom table for agents list to whom the doc has to be sent for approval.
3. Send email for approval.
4. update custom status.
In the graphical view, I can see the update custom status step being called (Green link from previous step to this step) but after that no progress.
Am I missing passing some values ? Or is this step not giving any results ? Whats happening ?
Details on this update custom status step are as follows;
A custom task with terminating event set as _WORKITEM defined. (not synchronous)
A step of type activity defined and bound to the above task with binding done.. (what values should I pass to record the above needed details.)
In other words, how can I record the status in my custom table ?
thnks

Hi
I think its a background step. If yes, then make it foreground and debug and see what is the problem. Also check for short dumps and turn on the event trace and see the terminating event is getting triggered.
Vinoth

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Custom pages at each workflow step in UCM

How can I link custom pages (say JSP pages) with a workflow step in UCM? Suppose I've a workflow with a reviewer and approver and I want to get some field values at each step, how can I do so? Currently, the only option I get is Approve/Reject links at each step.

so suppose you create an HCST page (see Bex's book if any of you reading aren't sure what those are) and check it into the content server.
You will need to reference it from the workflow in queue page or the emails that get sent out to the step reviewers (or both).
I suspect that in addition to calling the page (via URL) you would also pass some information on the URL like the content ID of the item being reviewed in workflow, the workflow step, etc. That information will be available already on the page you are navigating from.
Then your hcst looks and functions like any other template page. It has the information from the URL params that it can use as inputs for additional queries or services that you're executing. There are some examples of basic HCSTs in the book and in the Dynamic Server Pages guide here:
http://download-west.oracle.com/docs/cd/E10316_01/cs/cs_doc_10/documentation/developer/dynamic_server_pages_10en.pdf

Project link in workflow task in PS 2013

Hi Folks,
I just created new WF using SPD and every thing goes fine.
I just wondering, when approver receives a tasks to take an action how would he/she know what project needs approval, except for the name. Meaning how can the user access details of project before approving it?
Following are workflows task and how I can get a link to that particular project for which the task has been generated.
Thanks, Kashif

I think that no possible with task text description, imho.
Maybe you can used own html for preview workitem - on workflow step goto Preview workitem and press Demo func modules. Select SWL0_PREVIEW_DEMO_HTML, for example. Now you can copyied this FM into own Z* and place static URL into FM body.
If URL must be dynamic - try create URL like SOFM object (FM SO_OBJECT_CREATE) and attach this BO instance to your workitem using SAP_WAPI_ATTACHMENT_ADD. This procedure can be placed in backround step of workflow.

RFQ Approval Process through Workflow

Dear experts,
We are on planning phase of RFQ release approval through SAP Workflow. There is an issue I would like to hear from your valuable thoughts.
When an RFQ is created, ME41, all individual bids are collected under a unique collective number. Once price maintain process is done through ME47 for all bidder, we would like to send all RFQu2019s, with necessary information, which are linked to a collective number in one e-mail even if there are tens of RFQu2019s linked a collective number, not one by one sending it as we do in PO workflow process.
Is it possible to realize this case within SAP standard approval process? Because so far I noticed that once fundamental customizing is done after price maintaining step RFQu2019s are send individually, one by one, to approvers.
Cheers

Dear Melih,
I suppose you want to get approved the best offer in the bid. The best practice is to have a strong rules based on predefined criteria which quotation to be choosen by Purchasing. Then PO/contract/scheduling agreement/PIR can be maintained.
What we have done in our system is that the PO created goes for approval based on Chart of authority via Enterprise portal. A report, displaying the key figures from the RFQs in the bid, vendor evaluation scoring for each vendor, if available and some other data, is linked to the workflow item and displayed during approval process.
Regards,
Ognian

ESYU: Blanket PO approve시 ASL과 Sourcing Rules이 생성되기 위해 요구되는 steps

Purpose
Oracle Purchasing - Version: 11.5.8 to 11.5.10
Blanket Purchase Order approval 동안 ASL과 Sourcing Rules이 생성되게 하기 위해
요구되는 steps에는 무엇이 있는지 알아본다.
Solution
Profile Options:
- PO: Allow Auto-generate Sourcing Rules => CREATE AND UPDATE
- PO: Allow Autocreation of Oracle Sourcing Documents => Yes
- MRP: Default Assignment Set => Define with desired Assignment Set (eg. Supplier Scheduling)
Note:
- 위 Profiles은 User, Responsibility, Application 그리고 Site level로 setting 할 수 있다.
- Profile option을 setting 하거나 변경 후, application을 re-log 해야 한다.
Workflow Builder를 통해 PO Approval Workflow를 setup:
Attributes
- Create Sourcing Rule Flag: "Y"
- Update Sourcing Rule Flag: "Y"
- PO SR Rule Name Prefix: "PURCH" - Default Value
- PO Assignment Type ID for SR: "3 - Item level "
- PO Sourcing Organization ID: ASL이 생성되어야 하는 Inventory Org를 set
Example 1 : 새로운 Socing Rule이 생성
a. 아래 setting을 가진 Blanket을 생성:
- "Enable Automatic Sourcing"
- "Update Existing Sourcing Rule and Assignment"
- Item: AS12345
- Supplier: Advanced Network Devices
- Site: SANTA CLARA
b. Deferred Parameter "Yes", Workflow Background engine을 실행
c. Supply Base> Approved Supplier List로 이동
d. Item AS12345를 조회
e. 생성된 ASL을 확인
f. Soucing Rule 화면으로 이동
- Sourcing Rule을 조회: PUR%
- Soucing Rule 'PURCH_ABCD' 이 생성된 것을 확인
- Supplier: Advanced Network Devices
- Allocation = 100% , Rank =1
g. Soucing Rule 생성을 확인
h. Assignment Set 화면으로 이동
i. 조회:
- Assignment Set: Supplier Shceduling
- Type: Item
- Item: AS12345
- Soucing Rule: PURCH_ABCD
j. Assignment Set 생성을 확인
Example 2 : 기존의 Soucing Rule / ASL을 update
a. 아래 setting을 가진 Blanket을 생성:
- "Enable Automatic Sourcing"
- "Update Existing Sourcing Rule and Assignment"
- Item: AS12345
- Supplier: Advanced Network Devices
- Site: SANTA CLARA
b. Deferred Parameter "Yes", Workflow Background engine을 실행
c. Supply Base> Approved Supplier List로 이동
- Item 'AS1345'를 조회
- Supplier Block으로 이동:
- Supplier: Advantage Corp
- Site: ADVANTAGE - US
d. ASL이 존재하고 있음을 확인
e. Soucing Rule 화면으로 이동
- Soucing Rule을 조회: PUR%
- Soucing Rule 'PURCH_ABCD' 이 생성된 것을 확인
- Supplier: Advanced Network Devices
- Site: SANTA CLARA
- Allocation = 100% , Rank =1
f. 기존의 Soucing rule PURCH_ABCD가 update 된 것을 확인
g. Assignment Set 화면으로 이동, 조회
- Assignment Set: Supplier Shceduling
- Type: Item
- Item: AS12345
- Soucing Rule: PURCH_ABCD
j. Assignment Set은 변경됨이 없음을 확인, 왜냐하면 soucing rule이 동일하기 때문
Reference
Note 273983.1

Sending mail to approver in BRF Workflow

Dear all,
We use a BRF Workflwo for the approval process in SRM 7.0.
Could you please indicate me how we have to configure the system for sending a mail to the approver, when he has to confirm the Shopping-Cart?
The approving - part is in place and now we want to add this Mail - mechanism...
Thanks,
Thomas

To send Offline approval email you need to schedule "/SAPSRM/OFFLINEAPPROVALSEND" (Out bound) and "/SAPSRM/OFFLINEAPPROVALGET" (Inbound)
Please go through the following link for configuration steps..
http://help.sap.com/saphelp_srm70/helpdata/en/74/c0256bebb54f1c8dfb519d2908152b/frameset.htm
Let me know if you need more help..
Thanks!!
Bharath

Ad hoc approval request in workflow

Hi experts,
Ad hoc approval request in workflow ,user should forward work item multiple times for different users . Ad hoc approval multiple times to the same or different employees. Could you please provide me steps by steps how I need to create ad hoc .

Hello Ganesh !
                Hope you want to define ad hoc agent agent assignment.
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               In expression part , now you can find &Agent_0001.Agents& have automatically appeared.The one who want to start the workflow,can mention the SAP logon id of the agents to whom the work items needs to be sent.
Regards,
S.Suresh

After Approving Content from workflow, status of content is still 'Review'

Hi,
I am new to oracle UCM, so I have created a simple workflow for beginning. It has only one activity which triggers when some content of particular content type is checked. There is no script associated with any of the workflow events. Workflow is working fine except one issue.
When reviewer approves the content, workflow does not release the content and worflow is still shown in 'Active Workflows' list. I cant see the content even in search as status of content remains 'Review'.
Am i missing something ??
Please guide!!!
Thanks in advance
Amarpal

Hi,
please provide more information on workflow configuration:
1. Is it criteria workflow?
2. How many users are involved in review step?
3. What shows workflow info page of this document?

ByPass Approve Link in Workflow Steps

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