Cash journal - suspense amount

Question

Dear experts..
In our scenario u2013 client doing the transactions in cash journal as follows
At the time of paying cash to any employee (the purpose may be for travelling from one place to another business place or to meet any expenses like stationary, printing etc..) without knowing the purposeu2026. They are giving one slip to the employee and employee filling the details like --- amount received, his ID, date and time etcu2026
And accounts clerk put this u201Ccash slipu201D in the cash box and they are treating the same as cash issued. Here physical cash at hand at this point of time is
= opening balance u2013 (known expenses met + cash outflow according to slips issued above)
The amount issued based on u201CCash slipu201D is treated as suspense amount.
Dear friendsu2026 how to manage these in Cash journal SAP
Dasu

Answer 1

Hi
There are two ways to handle this process:
1. Scenario -1 Payroll is implemented
You need to assign a suspense account  for cash journal in T Code FBCJCJ2. In this case the accounting entry that would be generated would be
Clearing Account Dr
    To Cash in Hand
Then when you settle the claim through payroll assign the same clearing account, which would then be credited. The accounting entry that would be created would have the personnel number field also populated.
2. Scenario -2 Payroll is not implemented
Create all employees as vendors in the system and process the Transaction through cash Book
Regards
Sanil Bhandari