Clearing document (posting)
i have purchase order number and invoice number.
now i need clearing document number . can any body tell me how to get???
Hi,
For every accounting document when it is posted it should be available in BKPF Doc header table.. Once that document is closed or cleared..there is any entry made to BSAK for Vendors (Cleared Items) or BSAD for Customers (Cleared Items).
Eg: When a invoice is generated for a PO it gets created and is still not cleared or is not closed , it makes an entry in BSIK. Once it is closed it is available in BSAK.
Same is the case with Sales order..
Regards
Kiran Sure
Similar Messages
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Cannot clear document posted with FBS1 and Reversed with F.81 in F-03
We have recently turned on OIM for a Balance Sheet account and are in the process of clearing it. The postings in this account were generated with FBS1 (Accrual/Deferral Document) and reversed with F.81.
Majority of the documents displayed with FBL3N cleared no problem after open item management was turned on, however, there are a handful that are not displayed in F-03 (or F.13).
Please consider the following when answering:
OIM was turned on for the account using ZRFSEPA02 (Copy of the standard/not-delivered program for turning on OIM).
All of the entries were reversed with F.81 and the header of the documents does not contain a "Reversal Date".
I have already tried turning off OIM with ZRFSEPA03 and then turning it back on again with ZRFSEPA02.
My settings in FS00 are correct for the GL Account.
Hundreds of items were cleared. There are 7 documents that don't appear in F-03 or F.13
Also, please do not give me "Beginner level" information such as "Tick the OIM box for the GL Account in FS00" (You cannot turn on OIM in that manner for an account that has line items posted to it - I have been doing R/3 Configuration for 23 years, so I am an advanced Analyst in the FI/CO Area).
Thanks - Back to searching OSS!Hi,
Actually when report is executed we get following message
Do not use the report program to set up open item management for the
account.
Create a new account with the correct account assignment. Post your
items to the new account. If you want to use the original account
number, you must bring the account balance to zero, change the account
assignment, and repost the items. You can remove the old items by
archiving the documents.
Hence, it is risky to execute this report.
Are you getting these documents in FB03 ?
Regards,
Tejas -
F110 : program name of posting cleared document during F110
Dear all,
I need to figure out the "PAYMENT DOCUMENT SPLITTING" issue after F110 via debugging.
I believe the main program for F110 is SAPF110V and SAPF110S is the program handle the posting. However, after I put the break point in SUBMIT SAPF110S AND RETURN in SAPF110V, then do step by step debug. Debugging doesn't go to SAPF110S. I am not sure what's wrong.
Can anyone tell me the program name that post cleared document during F110 processing?
Thank you very much for help in advance!!
Molly
Edited by: Molly Li on Jan 26, 2008 2:41 PMHi Sruthy
I guess you have missed populating field STYPE in each of the records which identifies the actual structure.
Below is how you have to pass for them:
<b>Struc --> Value
BGR00 --> 0
BBKPF --> 1
BBSEG --> 2</b>
Kind Regards
Eswar -
Posting date and clearing date different in G/L clearing document
Hi Friends,
While clearing a G/L manually using F-03, the clearing date is entered in the selection screen.
The clearing document which is posted is posted with the posting date same as the clearing date mentioned in the selection screen of F-03.
In what situations can the posting date of a G/l clearing document be different from the clearing date?
Regards,
ShilpiHi,
The Clearing Date in F-03 is actually the Posting date, so in this case the posting date will be same as clearing date. But a clearing document can also be created when you reverse a FI document, in this case the Reversal document will have a clearing date different than posting date. Let me know if this info helps you -
Separate clearing document for each invoice wise while posting F-36
Dear Experts
I am posting F-36 Bills of exchange transaction for invoices. I am receiving one BOE for multiple invoices.
Requirement is while saving document system should give separate clearing document for each invoice wise.
Pls guide me
Thanks in advance
SnehaHi,
It is not for dunning.
The F1 text for your understanding.
Key for Payment Grouping
Definition
The grouping key represents a rule according to which the open items of the account are to be grouped together for payment.
Use
The grouping key is used in cases where you do not want all the open items of a customer or a vendor to be paid together but rather you want only those items which belong together to be grouped into a single payment. A maximum of three fields from the open items are defined for every grouping key; the contents of these fields must correspond in order that the open items can be paid together.
Examples
If you use loan management, you can define as a rule that only items with same loan number can be collected together by debit memo.
Regards,
Ravi -
Automatic clearing for document posted via FBB1 with foreign currency
Hi SAP Gurus,
Can anyone help to explain on why does the document posted in FBB1 with document currency USD was auto cleared even without satisfying the rule in OB74. But when the document currency is SGD it can be automatically cleared.
Scenarion is as below
OB74 set up:
Accty type: S
From acct: 12000
To account: 12000
Criterion 1: Business area
Criterion 2: Assignment
G/L account : 12000
Account currency : SGD
Post JV document via FBB1:
Dr 12000
Cr 20000
Document curreny : USD ; amount: 0
Local currency: SGD ; amount: 200
Assignment: Test A
Business area: 'blank'
*When I run F.13 above document was cleared and the clearing doc contains below
Dr 20000
Cr 12000
But when I post in FBB1 with same entries as above, only changing the document currency to SGD it will not be cleared via F.13.
Appreciate your explanation on why does above scenario happened.
Thank you in advance.HI,
while posting the entry through FBB1 then system will not consider the exchange rates as per ob08 and etc.,
you can define the local and foreign currency values as per your wish while posting the FBB1.
I hope above will clear you issue. Thank you.
Reg
Madhu M -
Contract Number in Post clearing document
Hi,
I have open item in customer account as 15000 and after clearing the full amount in document number Contract number is not displaying but when I do partial payment (like 500) Contract number is appearing in clearing document.
Anybody can help me out how I can get Contract number in post clearing document (Full amount clearing).
Br,
CMHi CM,
please refer to the information in SAP note [151867|https://service.sap.com/sap/support/notes/151867] which explains the necessary configuration (in module FI).
Hope this helps.
Regards, Franz -
Can business area change when we post a clearing document?
Hi all,
Is it possible to change the business area when we post a clearing document?
For example, we need to pay the line item that have business area 3000. Then we use transaction F110 to create a payment then a clearing docuement will be created with business area 3000. Can we configure it to change to Business area 1000 when we do the payment.
I tried to implement a FI substitution but Business area field cannot be changed(OSS Note 42615). we can do that by changing standard program but it is not recommended by SAP.
Any idea on how to do this? Configuration, BTE or any user exits? Point will be rewarded for any helpful answer.
Thanks,
Chaiphonhi raj,
Could you please explain more about assignment and substitution? did you implement this before?
I am in doubt because OSS Note 42615 said that GSBER (Business area) must not be substituted. Therefore, if you implement it and there is no problem, I will do the same.
Thanks,
Chaiphon -
Creating a "Post with clearing" document in workflow.
Hi All.
Do you know if there exists a standard task or business object that would allow for creating a "post with clearing" document in workflow as a result of a user decision?
Best
GregHi,
You need to check the original program generating the batch job.
If it is a custom program, then you can include a check on currency, so that no batch data gets created for incorrect currency.
Regards,
Gaurav -
FBR2 generate reverse posting for a cleared document
Hi,
I am using the transaction FBR2 to generate a reverse document for an existing document. There are several GL accounts in the original document but when i generate the reverse document system could populate lines only for the GL accounts where the original document was not reversed.
Any inputs how to geneate the whole reversal document.
Regards,
HaranadhHi
First of all let me know are you trying to Reverse already Reversed Document OR trying to Reverse a Original Document.
If you Reversing the Original Document what ever may be the No. of Line Items, Document will get Reversed. Use FB08 for this.
1. Individual Document Reversal --->FB08
2. Reversal of Reversed Document --->FBR2
3. Reversing a Cleared Document --->FBRA
Regards
Venkat -
F.13 clearing and posting to 1 document
Hi,
Is there a way that the clearing entries generated in F.13 is created in 1 document? Currently, for every set of debit and credit entries it will create 1 document and it is a wastage of document numbers.
Any help is much appreciated.
Thank you.Hi,
Standard system behaves like that only.
Since your OB74 creterion rules were set to ASSIGNMENT NO, BUS AREA, and TRADING PARTNER only.
Then system will group debits and credits according to the above creterion only for a particular PO's GRN line item and INV line item.
Indeed, it is very easy to identify what are the GRN line items and INV line items per PO & PO ITEM number also.
If you club it together, you may not identify at a later stage, that which GRN line item is cleared against which INV line item.
Even if you club all debits and credits into single clearing document also (according to your requuirement), in case one of the cleared INV need to be reversed at a later stage will become an issue for you, since you need to reverse entire clearing document.( I mean when you do MR8M, you cannot reverse a single INV, unless you must reverse the whole sets of debits and credits on beforehand.
SAP is designed in such a way, behind every functionality there is a valid reason.
Hope you got my point
Regards,
SRinu -
Reset Cleared Documents and Vendor Open Items Report FBL1N
Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
DauHi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad -
Resetting a clearing document from a previous financial year - Vendor Payment
Finance team needs to reset a cleared item from a previous financial year. The cheque was
never presented. They are unable to create a new invoice to pay the vendor without this cheque going
through and being processed.
However, when using transaction code FBRA they receive an error message
"clearing document from alternative fiscal year-. Message no F5A258".There are two option
1. You Open the Close Period, or change the reversal code, which can allow alternative posting in the current period.
2. Go to the IMG - Controling - General Controlling - Change Message control. Give the message application area and then the number and turn it off. (Tcode : OBA5)
With regards,
Uttam Maity -
Resetting and reversing a cleared document
Hello
I want to reset and reverse a customer clearing document. The clearing document which is 54203512 was posted and matched against the customer invoice in the previous period. When reversing and resetting the document in transaction code FBRA, a pop up screen u201CReversal Datau201D appears. The reversal reason is specified as 01 (Reversal for incorrect posting), posting date is todayu2019s date however the original clearing document 54203512 was posted in 05.09.2008 and in previous period. Click on continue.
The document is not reset and reversed and I am getting the error message u201CReversal reason 01 only permits posting date 05.09.2008u201D. Not sure why the document is looking at the posting date of original document even though I specified the reversal date as 08.10.2008. Can a document be reset and reversed in different periods?? Or does this cause any issues or problems? Or is this a bug??
Thanks in advance
EvelynHi,
There are only 2 controls allowed for Reversal reasons:
1. Negative posting
2. Alternative date for posting
The symptom you have mentioned would be of a control from somewhere else, i.e. either a user exit or a validation. An order reason can only restrict it to current date or allow any other date. At least that is what I have experienced.
Cheers... -
Reset Manually Cleared Documents
Hi,
I have the following scenario:
I posted two document in first document i posted following transaction:
EOBI EXP Dr 10,000
Exp Payable EOBI Cr 10,000
(Document Number 1000010, Type SA)
The second transaction Was:
Exp EOBI Dr. 10,000
Bank Cr 10,000
(Document Number 2000010, Type KZ)
then i manually selected these two documents and cleared them and a document 5000010 was generated by system. now for some reason i need to change the status from cleared documents to open again. for this when i go to FBRA and give any of the three document (1000010,2000010 or 5000010) for reset the system gives me an error that document XYZ is not a clearing document. what i understood here was that i was suppose to provide document number 2000010 in FBRA so that documents can be open again because this is the clearing document.
this has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
What am i missing here?
Regards,Hello,
This has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
There is nothing to worry about the concept. The concept is when you posted the expenses the document 1000010 was generated and when you posted the payment to bank for this expense the document 2000010 got posted. When you cleared both the documents manually the clearing document is 5000010 posted.
Now you want to set the status open for the cleared item as suggested above use FBRA with documnet num 5000010.
But now the question is had you already cleared the bank account also. if not then this will not be a problem for you. If yes then you had to reset the doc num generated while bank clearing then you can reset the doc num 5000010..
Hope this may help.
Thanks,
Chetan Ahuja
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