Clearing via F-03
Hi,
I want to clear a G/L account via transaction F-03.
The account is a balance sheet account, which is handled via open item management.
The account currency is PLN.
An vendor invoice has been posted via transaction FB60. The currency was EUR.
Question:
Can I clear the items via F-03 if I have 2 different currencies?
Thank you.
Kind regards,
Linda
You can clear the two documents however you need to consider a few things.
Firstly is there a gain/loss GL account in the system and has this been assigned in FBKP?
Are both documents in the same Company Code?
If so they will share the same local and group Currency.
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We have a number of old inter-company documents for the one of our plants sitting in the GR/IR that have not cleared via ERS. Please help me in finding the reason for not getting these cleared.
Sometimes GRIR does not happen because the material documents gets updated in table ZZEKRS.
The material number apperaing in this table are not picked up while running MRER
You need to run a program to clear the entries in this table(Program:ZZ_DELETE_ZZEKRS).
This is a correction program provided by SAP as part of *SAP Note 680459
This program should be svheduled before running the MRER job,so that it clears the entries before the MRER batch job.
Arvind -
Electronic Bank Statement - automatic clearing via Assignment number
Dear all,
when posting our outgoing cheques, the cheque number is copied to the assignment field (via an automatic job). Our cheque numbers have 6 digits.
When we are getting in the bank statement file the cheque number is populated in the 'Note to payee' (same number in "Reference" field), but instead of 6 digits, the bank adds additional 6 digits / zeros infront of the cheque number. Meaning that instead of 005217 we get 000000005217.
We want to use the automatic clearing with the link between 'Note to payee' and 'Assignment field'.
The following settings were done in the system:
1. Posting rules: "4 Clear debit G/L acct"
2. Search string definition:
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With those settings the system does not find the items to clear.
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R, KatharinaWe have uploaded MT940 file through /nff.5 .
The posting which has happened after MT940 was uploaded is
Dr Main bank account ( 190220) 500 INR
Cr. Bank Sub Control Account (190228) 500 INR
The entry which is their is sub control bank account posted on
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Cr. Customer Account 500 INR
Their is no other posting also with 500 in sub control account
But these are not cleared automatically & reflecting in FEBA as to be posted.
Now out 100 trnsaction the success rate of automatic clearing is 30%.
What could be the reason? Is it to do with date etc.
I undertand that clearing against ( two document ) is against some criteria.
then what those criteria are. -
GR/IR difference visible in MB5S but not clearing via MR11
Dear gurus,
I am facing abnormal behaviour of the system. System is showing few POs in MB5s but not showing it in MR11 for clearing purposes. Has anyone faced the same situation ?
Regards,
FRTransaction MB5S is used to analyse the purchase order history and will list all entries where the goods receipts quantity is not equal to the invoice receipts quantity. The report looks at the purchase order
from a logistics viewpoint.
What MB5S does is to look in table EKBE where the PO history is
stored.If there is any balance between the GR/IR , this is shown
in the report. Sometimes there is confusion in the interpertation of the results of
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The aim of MR11 is to clear the GR/IR account, not the quantities.
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MR11 posts like an debit/credit note with value 0 and the open quantity.
This clears the GR/IR account, and the quantities are cleared as well,
but only as a by-product of this mechanism.
POs with non valuated GR never have open items on GR/IR account,
because neither GR nor IR post to the GR/IR account.
For additional information about the MR11 transaction please check
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Automatic clearing for document posted via FBB1 with foreign currency
Hi SAP Gurus,
Can anyone help to explain on why does the document posted in FBB1 with document currency USD was auto cleared even without satisfying the rule in OB74. But when the document currency is SGD it can be automatically cleared.
Scenarion is as below
OB74 set up:
Accty type: S
From acct: 12000
To account: 12000
Criterion 1: Business area
Criterion 2: Assignment
G/L account : 12000
Account currency : SGD
Post JV document via FBB1:
Dr 12000
Cr 20000
Document curreny : USD ; amount: 0
Local currency: SGD ; amount: 200
Assignment: Test A
Business area: 'blank'
*When I run F.13 above document was cleared and the clearing doc contains below
Dr 20000
Cr 12000
But when I post in FBB1 with same entries as above, only changing the document currency to SGD it will not be cleared via F.13.
Appreciate your explanation on why does above scenario happened.
Thank you in advance.HI,
while posting the entry through FBB1 then system will not consider the exchange rates as per ob08 and etc.,
you can define the local and foreign currency values as per your wish while posting the FBB1.
I hope above will clear you issue. Thank you.
Reg
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Hey Curt
Thanks for the reply.
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Daemon -
Hello!
Can anybody help to find a way how to clear customer open items when there is no reference number in use for customer. In electronic bank statemen there is only billing document number in TXT field. How to configure "Make Global Settings for Electronic Bank Statement" and "Define Search String for Electronic Bank Statement" for that purpose.
With all the best,
MerlinHello,
IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement
Give your chart of Accounts
1. Create your account symbols
Create freely definable account symbols. Make sure that you are able to identify them when you are configuring in future steps.
2. Assigning Accounts to Account Symbols
Here you need to assign the account symbols to GL Accounts or you need to use masking logic. You must have designed your accounts in such a way that the end digits will work for posting the entries to FI. Account Modifier you use as + and use your local currency, if you do not have any foreign currency postings.
3. Create Posting Rules
Create freely definable posting rules.
4. Define Posting Rules (This is the most important configuration for your FI Postings / Clearings)
a) For all the payments you need to create the entries for posting area 1
b) For all the receipt you need to create the entries for posting area 1 and 2
c) Use the document type DZ in case if you want to clear the items. Use Posting type 8. If the invoice number is there in the reference field of bank statement, automatically the same will be selected by the system and cleared.
d) If you want just only entries to be posted use posting type 1.
e) If you want to clear the check, then use the posting type 4.
f) Configure according to the entries to be posted.
g) If you are going for clearing something the offsetting debit / offsetting credit (as the case may be) need not be given.
5. Create Transaction Type
Create freely definable Transaction Type
Select the transaction type and assign the external transactions to your posting rules.
For outgoing check use 13 as Interpretation Algorithm and 1 as the processing type.
Remaining all case use 1 (Standard algorithm) and 5 as the processing type.
Please also go through the below mentioned note in case if you are required to use further available interpretation algorithms or processing types.
6. Assign Bank Accounts to Transaction Types:
You need enter the Bank Key / Bank Account / Transaction type here.
You can get the the bank key and bank account details from table T012K (Go to SE16)
Further supplementary notes may be useful to you:
There are different programs to upload electronic bank statement.
FF.5 or FF_5.
I think your case Multicash format you are using.
You need have three files in FF.5 and two files in FF_5
You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.
1. Take all the external codes list from bank.
2. Take any available documentation from the Bank describing the relevance of the external codes.
3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.
4. Based on this decide the Account Symbols that are required to be created.
5. Make sure that the masking rules are configured properly.
6. Decide the posting rules that needs to be created.
7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.
6. Concentrate on the posting areas to be posted while uploading the bank statement.
Further explanation would help you to understand the functionality when uploaded the electronic bank statement.
Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.
You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.
SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:
Vendor Account Dr
To Bank Sub Account
The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:
Bank Sub Account Dr
To Bank Main Account
It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.
At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting
The entries would system itself pass is:
Bank Main Account Dr
To Bank Sub Account
Bank Sub Account Dr
To Cutomer account.
Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.
Ideally you will use
FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement
FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.
GO THROUGH SAP NOTE 48854
Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.
Though this note is in relevant to GB specific, you will find this very useful.
description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.
The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.
1. '00': There is no processing. The entry line is ignored.
2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.
3. '02': Transfer of the ending balance to the electronic bank statement
4. '03': Transfer of the opening balance to the electronic bank statement
5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.
6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.
Note
To differentiate between the two procedures in table T028G, you have to maintain two separate entries.
Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.
Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5
62 SAPBACS + GB63 000 5
7. '06': Bank costs or interest revenues
Recommended interpretation algorithm: '000 - No interpretation'
8. '07': Total amount of cash disbursements
9. '08': Total amount of cash receipts
10. '09': Items not paid
Recommended interpretation algorithm: '000 - No interpretation'
Regards,
Ravi -
GR/IR Clearing not happening SAP
Hi Experts,
I am facing a problem in GR/IR Clearing. When i run the program SAPF124, at first i got the error message entry missing in table TF123 and then i made necessary changes in OB74, but still the problem is not solved, i get the message "Only accounts with debit and credit postings are included" and it shows me the documents which is not been invoiced, but i have several document which has been GR and Invoiced, those documents are not appearing in the output for clearing. I am confused what's gone wrong.
Could somebody tell me why its happening and how to overcome this issue.
Thanks
Best Regards,
gjHi,
I think the issue is that you're clearing your invoices on a accounting point of view and not from an MM point of view.
In our business we have disabled this transaction precisely for this: clearance in accounting isn't reflected in the original PO.
What is the status of your PO in R/3 after clearing via MR11? Is it still to be invoiced or not? Is BW reflecting this situation properly? I mean if the PO is still to be invoiced in R/3 (ME23, ME23N) and BW is reflecting the same, then this is correct. You'll have then to report this from an AR/AP datasource....
Can you clear this PO on the MM side?
As far as I remember, one the table behind this is RSEG; perhaps creating another DSource and combining it with 2LIS_02 in a multi could reflect this! For instance with two key figs: Open Invoice Amount (MM) and Open (not cleared) Invoice (FI)...
just an idea....
hope this helps....
Olivier. -
Automatic clearing of SD billing document
Hi there,
When SD cancels its billing document, the integrated posting of the invoice cancellation will be captured in FI.
Any idea if the cancellation of invoice can be claered automatically against its original invoice in FI customer open items.
Please advise.
Thank you.Thanks for the reply.
Actually, what I'm expecting here is the system will trigger the automatic clearing of the invoice being cancelled in SD vs the original invoice; without having to perform the clearing via F-32 or F.13. -
Hi,
Consider the scenario where we have a SD invoice $1000. There is a partial payment $800 made with reference to this SD invoice.
Prior to my SAP system upgrade, the final payment with clearing via F-28 will post the following accounting entries:
Dr bank $200
Cr customer $200
After SAP upgrade, similar steps are carried out via F-28 and the accounting entries are:
Dr bank $200
Cr customer $1000
Dr customer $800
Has anyone encountered this before where there should be a consolidated line item posting to customer with amount $200 instead of 2 separate line items?
ThanksHi
Can you compare the settings in OBY6 Negative postings permitted check box for your company code and OBA7 Doc type Negative postings permitted check box in old system and in your new upgrade system?
I think in your old system either in OBY6 or in OBA7 might have selected that option
Pls verify and if it is not there in your new system make the necessary changes and post the same document again for testing purpose
Reg
vishnu -
System is generated extra line item of G/L while clearing throgh F-44
Dear Experts ,
When we processing clearing through F-44 , system is generating one extra line item of G/L , due to this system is not allowing for clearing as the message " Posting is only possible with zero balance ; correct document " is served by system.
Actually while clearing , i am including TDS clearing document (posted via F-54) also .
please suggest.
Thanks & Regards
ShaileshHi
1. First of all i have given advance to vendor with deducting TDS (@10%) via F-48
2. after that i have raised one invoice for same vendor with deducting TDS via FB60
3. vendor TDS clearing via F-54
4. now when i going for vendor clearing via F-44 with taking reference from above F-54 document
i got below error : -
I'm not sure whether this thread belongs in FI or MM but I just took a chance and posted it in MM.
We have our normal GR/IR account set up for automatic clearing via F.13 once the WE and the RE are in balance.
However, we have a different GR/IR account (211100) for our pipeline materials. However, on the G/L side, once an MRKO document is generated, there is no clearing. I tried to clear the WA docs against the MRKO doc,via F.13 but I was told that no clearing docs were generated.
Is there anyway to effectively use open item management on 211100 to show which goods movements go with which MRKO doc and therefore which documents remain "open" with no liability created to the vendor.
Any information you have would be greatly appreciated.
thanks
JoshHi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma -
WM Inventory Document Cleared with Item not counted
Hi.
I have a strange situation. There is a WM Inventory Document with status Cleared, but there is a Item with status Not Counted.
The differences ware already cleared via LI21/LI20 but due the Not Counted Item, the quant is still blocked by inventory.
Do you have some idea how can I count/clear this item and release the quant?
Thanks in advance.M7706 is a hard coded error message, you cannot control it via message attributes.
What you can do is to do a re-count via transaction MI11 with reference to this inventory document. In this case you will be able to add new items, however, you have to enter the counted amounts for the existing items again.
But in my opoinion it's easier to create a new PID as suggested by Jurgen. -
Purchasing: gr/ir clearing not extracted with 2lis_02_itm
Hi,
I hope anyone with experience with the extraction of purchasing can help:
We want to determine the quantity to be delivered/quantity to be invoiced per vendor in BW (just like the R/3 ME2L report). We get wrong results, since items that are cleared using MR11 aren't transfered with 2lis_02_itm as delivered/invoiced/whatever.
What are the possibilities to get the correct open values to BW? Any help will be rewarded.
Kind regards,
Daniel DoorduinHi,
I think the issue is that you're clearing your invoices on a accounting point of view and not from an MM point of view.
In our business we have disabled this transaction precisely for this: clearance in accounting isn't reflected in the original PO.
What is the status of your PO in R/3 after clearing via MR11? Is it still to be invoiced or not? Is BW reflecting this situation properly? I mean if the PO is still to be invoiced in R/3 (ME23, ME23N) and BW is reflecting the same, then this is correct. You'll have then to report this from an AR/AP datasource....
Can you clear this PO on the MM side?
As far as I remember, one the table behind this is RSEG; perhaps creating another DSource and combining it with 2LIS_02 in a multi could reflect this! For instance with two key figs: Open Invoice Amount (MM) and Open (not cleared) Invoice (FI)...
just an idea....
hope this helps....
Olivier.
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