Closed Sales orders in Open Item list

Hi all,
I facing a problem,
I have closed few sales orders through right click and close but those are still visible in open sales order list report,
can anybody please help me in this regards,
Regards,
Atul Joshi

Hi
It looks to me was database inconsistency however you said it didn't show any result .
Since sales order donot post journal entry ,you can do it
1>> Go to particular sales order
2>> in menubar ,go to data >> close
(considering the this sales order was supposed to be close ,but somehow it is open)
it will ask you to do you want to close and yes .
And also ,if you are SAP 2007 A patch 35, please upgrade as i have seen a lot of thread regarding this particular patch (Not mandatory just suggestion)
Before you do this , I would suggest you to back up the file and test it in your test environment .
If all of this didn't resolve ,I would suggest you to log to sap for support .
Thank you
bishal

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Closed SO shown in Open Item List

Hi experts,
Unfortunately, the below problem (mentioned in Note 948670) occurred in my client's database.
My question is --> In order to hide this kind of CLOSED sales orders in the Open Item List, can I just change RDR6.status from "O" to "C" ?
Note 948670 :
****Closed documents shown in Open Item List - XXX6 table****
Symptom
There are cases where the document is closed, but the sixth table of the document is still open.
As a result the document is shown in the Open Item List.
Other terms
Open document, open item list, 6 table, sixth table, SAP Business One
Reason and Prerequisites
Solution
In order to track these documents the following query should be run on the database:
USE *DEST*
-- change DEST to the name of customer's DB.
declare @doc varchar(3),@fld varchar(10)
Put document----
-- enter here the name of the table acording to the list below.
Set @doc = 'rdr'
Set @fld = CASE
WHEN @doc = 'pdn' THEN 'opencreqty'
ELSE 'openqty'
END
exec ('
SELECT T0.DocNum, T0.DocEntry, T0.DocStatus as ''DocStatus'', T1.Status AS ''Doc6Status''
FROM O' + @doc + ' T0 INNER JOIN ' + @doc + '6 T1 ON T0.DocEntry = T1.DocEntry
Where T0.DocStatus = ''C'' AND T1.Status = ''O''
AND NOT EXISTS
(SELECT 1 FROM ' + @doc + '1 T2 WHERE T0.DocEntry = T2.DocEntry AND
(T2.' + @fld + ' <> 0 OR T2.LineStatus <> ''C''))
You should run the query above on the following tables (documents):
Rdr - in order to track Sales Order that remained open,
Dln - in order to track Deliveries that remained open,
Rdn - in order to Returns that remained open,
Por - in order to track Purchase Order that remained open,
Pdn - in order to track Good Receipt PO that remained open,
Rpd - in order to track Good Returns that remained open.
If you get results after running the select query, please contact your Support Center

hi,
If u update status from open to close directly in db you will lose support,
Raise support ticket as per note in service market place.
Jeyakanthan

BAPI:Create sales order from an existing open sales order for open items

Dear All,
Could any one suggest me any BAPI that can create sales order from an existing OPEN sales order for OPEN items. since we are closing all open orders and creating new orders with reference to existing open orders. please suggest, its would be great help.
Regards,
Reddy

hi suresh,
we are changing tax procedure from formula to condition based, so this is the reason we have close all the open orders and recreate in TAXINN procedure, it is going to be large number of records( open orders), so....
Regards,
Reddy

Closing sales order containing cancelled item

Hello,
This is the scenario. You create a sales order containing 3 items and add the order. One of the items then gets cancelled (in item master data). You then try and close or cancel the order. A red line error message is displayed saying 'Item cancelled' with the item code after it. Is there a way of closing a sales order which contains a cancelled item? I have tried removing the item from the order but am unable to update it afterwards - it shows the same error.
Many thanks,
Kate

Hello Kate,
A precaution is always needed when you cancel any items. You need run a simple query such as:
SELECT * FROM RDR1 T0 WHERE T0.ItemCode = '[%0\]' to check any Sales Orders contain this code.
Thanks,
Gordon

How to close automatically sales order with open items ?

Hi,
There is a request from a client:
he would like to be able to close the open items of a sales order which are not billed automatically according to a specific calendar. Moreover he would like to specify that ,generally speaking, the customer does not want to be delivered another time if there are leftovers in the sales order.
I read in other posting that manually you can close open items in a sales order by adding a reason of rejection for the line item. Nevertheless, I do have one question about that. Imagine we only have one line of 100 pieces and we only deviver 90 pieces. When we put a reason of rejection in the sales order item of 100 quantity, what exactly will happen? How the system will know it only has to reject the 10 non delivered pieces and not the 100 pieces mentionned in the line item ? I also read that the price would change to zero but how can this be correct if we have 90 pieces to bill ?
Thanks a lot for all your answers.
Stéphanie

Dear Stephanie,
the reason for rejection change the status of the item itself to completed and it move the item from "active to be processed" to a simply statistical status.
In the scenario you mentioned, as the reason for rejection is applied to the full item, you will set the full item as statistical, but your 90 pieces will continue being delivered and even eventually invoiced.
Some discrepancies you may find only running some statistical reports, where also the net values information would not be in line as per your expectation.
In order to prevent this discrepancy issue, I would advice you to contact a good abaper and develop a program that may massively rejects open items with not confirmed quantities, creating a new item for the open quantity if the sales line is partially confirmed.
It means that, in your scenario:
Order A > Item 1 for 100 pieces
                           > only 90 pieces delivered & invoiced
                           > 10 pieces open
the result would be the following:
Order A > Item 1 for 90 pieces
                           > 90 pieces delivered & invoiced
              > Item 2 for 10 pieces rejected
In this way you keep under control any report you may generate out of your sales and you can set as statistical items only quantities not processed further.
I hope this explanation may help you.
For any additional information on the reason for rejection I would remind you to SAP documentation and if you have the possibility to try to customize ans set your system with reason for rejection in order to discover directly with your eyes how these work.
Regards,

Closed Sales Order With Open Rows-Cannot Close Rows

Hi,
As the title states we have one SO which is closed and the 1st Row is also closed but the 7 other rows are showing as open so they appear on reports etc
We can close the rows individually but when we go back to the SO they are open again! Could this be a bug in 2007 SP00 PL8 ?
Thank you,
MB

Just to let you know I did find something relating to an issue when SOs are created on SAP 2005 systems.
In order to verify whether this issue affects you database, we ran the following select query in the Query Generator:
SELECT T0.DocNum, T1.DocEntry ,T1. LineNum, T1.ItemCode, T1.Price, T1.PriceBefDi, T1.Currency, T1.Rate FROM RDR1 T1 INNER JOIN ORDR T0 ON T0.DocEntry = T1.DocEntry WHERE ISNULL(T1.Price,0) = 0 AND ISNULL(T1.PriceBefDi,0) = 0 AND (ISNULL(T1.Rate,0) <> 0 OR ISNULL(Currency,'') <> '')
Any results mean that this is a big for SAP Support.
Thank yiou all.

Create Sales Order with Open item Quantity

Hi,
I would like to ask how can I create an inquiry which will have a record also created in table VBBE. For example. When I create an inquiry, a corresponding record will be created in table VBAK, but I found out that not all inquires will get a record created in table VBBE. What is the steps to do this.
Any help would be appreciated as it is quite urgent.
Points will be rewarded.
Thanks.

An Inquery would not create enteries in VBBK for the reasons mentioned in the previous post.
These are sales requirements, controled by the schedule line category. The ones noremally used in an inquiry do not create enteries in this table because you are not commiting to sell the item.
You need a good business case for changing but you could offer it to the users by creating a new category.

How to put authorization on closing open item list

Hi to everyone!
How can i put authorization on closing the open item list and partially closed open item list.
Thanks
Rohan

Hi Rohan,
Have you tried:
Administration -> System Initialisation -> Authorizations -> General Authorizations:
Authurisation Window: General -> Close Document = No Authorisation.
This will block the user from closing documents in the open Item list but also from other menu points.
Hope it helps.
Jesper

Print Layout Designer / Open Items List Report

When I open the Reports>Sales and Purchasing>Open Items List report - How can I associate a different Print Layout depending on which Document Type is then selected from the drop down list..
Eg. When I print a list of Open Purchase Orders I want to us a different print template than when I print a list of Open Sales Orders ?
Thanks for any pointers..
Karen

Hello ...
You must enter the LDP clicking the pencil icon that appears in the toolbar when the window is open open items list.
Once there, create 2 new text fields, one with the text "Orders" and another that says "Customer Orders". Both fields were identified as Field_XXX and Field_YYY (where XXX and YYY are numbers that appear in their fields)
There is a field of variable rate system, which is what lets you see the description of the type of document. (Orders, Customer Orders, etc.).. This field corresponds to variable 100 (check it that way), we assume that this field is the field F_ZZZ within the layout.
Create 2 fields of type formula, the formula to edit it (Field_XXX == Field_ZZZ) and (Field_YYY == Field_ZZZ) respectively.
Create 2 text fields (these are only to test the application, then to understand the functionality can not delete them or leave them visible). Set in one of these areas, the letter "A" in the second field and set the letter "B". both camps can put one over the other in the layout.
Now comes the application of the field ... "A" condicionelo one of the formula fields and country "B" condicionelo another formula field. The conditional mode is to set the formula field in the general tab LINK A. ..
Try then see a preview of both reports and can see that depending on the type of document you will see "A" or "B" as appropriate.
Apply the same logic as those fields that you will create and generate the difference between formats.
I hope this will be helpful
Best Regards,

Closed base Document appears in the open item list

Hi all,
While we are fully copying a base document to a target document, the base document header and rows will be closed, but it will appear in the open item list report.
So the customer has created a Sales Order -> Delivery -> A/R Invoice.
The Sales Order document status gives 'Closed', but still appears in the Open Item list (Sales - AR --> Sales Reports --> Open Items List).
The customer using: SBO2005A PL22
Further i also have looked in the SAP Notes (Note 1083366) but i can't solved it.
Thanks in advance.

Chief,
In open items list of sales order,
*select reqd. sales order,net amount,tax & total amount open in
sales order,
also open delivery document & compare with it,
there must be difference in tax total/total/they
must have changed quantity,unit price,date,changed payment terms/tax codes which causes delivery created without reference to sales order.
That's why sales order is open.
You can manaully close sales order by Data-->Close.
Jeyakanthan

[Sales A/R] [Sales Report] [Open Item List] [missing item]

Dear Expoerts,
Business One 2005A:
How to restore or rectify the 'missing item' on the Open Item List?
There is an item shows Commiited 10 however there is no corresponding Sales Orde.
Since there is no stock therefore data shows Available -10.
How can we purge this bug because we tried Goods Issue and Restore, neither methods can do anything about it.
Your advice will be very much appreciated.
Kunitomo
Tokyo, Japan

Dear Gordon,
Yes, i'm sure. When i test it, i copy Sales Order (eg. got 5 items - 4 of 5 item is 0 amt) to Delivery Order (got 5 items - 4 of 5 items is 0 amt). Then i delete the row of 4th & 5th item with 0 amt.
FROM Sales order:
Example: 1) Item A      $1,000.00
               2) Item B              $0.00
               3) Item C              $0.00
               4) Item D              $0.00
               5) Item E              $0.00
To Delivery Note:
Example: 1) Item A      $1,000.00
               2) Item B              $0.00
               3) Item C              $0.00
               4) Item D              $0.00 (Delete row in Delivery Order)
               5) Item E              $0.00 (Delete row in Delivery Order)
After i check the Open Item List - the amt, net & tax do not show the figure for this Sales Order. The Sales order just show $1,000.00 in "Original Amount" in Open Item List.
Please check for me, the SAP B1 system std is like that?
Thank you.
Regards,
Sheon

Open Items List Production Orders

I have been having issues with my inventory quantities. After a little investigating I have found that a majority if not all my production orders are within in the Open Items List. I had the Idea that once you copy from a production order into Receipt from Production the order would then close. Have I been missing a step in my process? What should I do to stream line and correct the issues?

Receipt from Production will not close the Order. You have to change those order status to Closed in order to close them.
Thanks,
Gordon

In the open item lists for deliveries they go out though are closed

En las listas de partidas pendientes para las entregas que salen cuando están cerradas
Deliveries closed but still show on the Open Item Lists, something would be wrong. It is this what happens to me can you solve it like?

Dear Mr Molina,
As you correctly pointed out if a delivery is closed it should not appear in the Open Item List. Would it be possible for you to check the ODLN and DLN1 with a query?
Please check what the status of the delivery is:
select docstatus from odln where docnum = 'xxx'
if the query shows that the document is Open, then you have to investigate how the delivery has been closed in order to be sure that it is indeed closed.
Do you have a target document that can be reached through the Target Document option from the base document?
Please, let us know the results of your testings.
Thank you.
Marcella Rivi
SAP Business One Forums Team

Open Items List contains closed Document

Hi guys,
Hope you can assist? I have a client with a issue on the Open Items List, whenever she opens the report for A/P Down Payments - Not Yet Fully Applied and A/R Down Payments - Not Yet Fully Applied it brings up a list of Documents but when you view the document the status is Closed. Some of these transactions are dated back to 2005.
Have any of you seen this before?
Regards,
Desiré Janse van Rensburg

Hi,
Please refer my last reply in this thread:
A/R Down Payment Full Applied - Open Item
Thanks & Regards,
Nagarajan

Sales Order is Open or Closed.......?

Hi Gurus...........
1 - Which field at the header level for a Sles Order specifies weather the Sales Order is Open or Closed(Completely Processed).....?
2 - The stock for a material is maintained at the Plant level.........Is there any linkage between the Plant and the Sales Area....
E.g. If a company has 10 Plants across the country, and they have to sell some product to a customer in a particular Sales Area....Is there any linking from which Plant the Shipping will be done.ie nearest one....??????Is there any linking at material/stock level...???
Thanks in Advance.....
Abhi.......

Hi Mr. Sharma,
For you query 1 -->
Go to Va02 --> Open the order --> Go to Header --> Click at "Status" Tab page
or
Go to VA02 --> Open the order --> Click at "Enviorement" (Menu) --> Choose "Status overview"
I will show you exactly the order has been processed or not, If not then for which material the status is still incomplete.
For your query 2
Go to SPRO --> Enterprise Structure --> Assignment --> Sales and Distribution --> Assign sales organization - distribution channel - plant
Here you assign your plant to your sales org and Distribution Channel that means you are authorize your sales area to sell aterial from this Plant
Hope this helps,
Regards,
MT

Closed Sales orders in Open Item list

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