Closing Open Items
Forum,
How would i go about closing an 'Open' AR / AP Invoice within 8.81? Right clicking on the header does not give me a 'close' option, nor is available for selection with the 'Data' menu?
Regards,
Juan
Answer is. You can't once a financial entry has been made at invoice level. They will need to be credited or paid.
Similar Messages
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How to put authorization on closing open item list
Hi to everyone!
How can i put authorization on closing the open item list and partially closed open item list.
Thanks
RohanHi Rohan,
Have you tried:
Administration -> System Initialisation -> Authorizations -> General Authorizations:
Authurisation Window: General -> Close Document = No Authorisation.
This will block the user from closing documents in the open Item list but also from other menu points.
Hope it helps.
Jesper -
Hi!
I post vendor invoice (transaction FB60) and outgoing payment (I use transaction F-02). When I closed open items (F-44) I saw that vendor turnover was multiplied. Clearing was created document with items (posting keys 27 and 37). How could I resolve this problem?
Regards
MiraHi,
Did the vendor turnover get doubled? If so, it could be the accounting entry passed which needs to be checked.
Rgds. -
Hi,
I am working on a report,where there is a field called status.In this field I have created 3 select options(active,balance out,archive).In XK02 transaction when i enter the vendor number,company code,purchase organisation and select the archive option from the status field and try to save it,then it should check if there are any open PO's or SA's for that particular vendor.If there are any then it should give an error message.This is working fine and I am getting the error message for open line items.If I want to check this for closed line items how can I do that?How can I get the closed line items for that particular vendor?
Regards,
HemaHello Hema,
I didn't get your situation but, i came accross same type of situation.
i just went through VAPMA table there i got KUNNR and POSNR for a material number and i checked in VBUP table for the status using KUNNR and POSNR. The field in VBUP is LFGSA.
Reward If Helpful.
Regards
Sasidhar Reddy Matli.
Message was edited by:
Sasidhar Reddy Matli -
Open Items List contains closed Document
Hi guys,
Hope you can assist? I have a client with a issue on the Open Items List, whenever she opens the report for A/P Down Payments - Not Yet Fully Applied and A/R Down Payments - Not Yet Fully Applied it brings up a list of Documents but when you view the document the status is Closed. Some of these transactions are dated back to 2005.
Have any of you seen this before?
Regards,
Desiré Janse van RensburgHi,
Please refer my last reply in this thread:
A/R Down Payment Full Applied - Open Item
Thanks & Regards,
Nagarajan -
How to know open item or closed item
Hi Folks
I have developed a report on FI .
iam displaying open items( BSIK) and closed item (BSAK)
in one file.
my question is there any filed available in BSIK or BSAK to user know whether that transaction is open or closed?
becasue iam displaying all the records in one file.
regards
neeruHi,
Check for "Clearing Date" field. (BSIK- AUGDT or BSAK- AUGDT).
This field will have blank value for open items (BSIK) and date value(clearing date) for cleared item (BSAK).
Hope this helps.
Regards,
Chirag
Assign points if this helps... -
Dear Expert,
Please be clarified what AR open items closed off is. It seems there is a process to do AR open items close off at month end or year end.
ThanksHI Sree..
That document was open on 4/1/2011......and was cleared on 4/8/2011................
If you execute the R/3 report FBL5N (Customer Line Item Display) with the "Open at key date" 4/1/2011.........the report will show the document as open item.....
What your Aging Report in the BI side will show it depeds on the design of the report.....but as per my understanding if the Query get executed with key date value 4/1/2011 ....then the report should show the document as Open Item..
In that case the restricted keyfigure should design in such a way that it will compare the Clearing Date with the Key date......if the Key Date < Clearing date then the document will be trreated as an Open Item........if Key Date >= Clearing date then the Document will be displayed as an Open Item.........
We are also using such a report.......Infact we have also designed in such a way so that the report can display how old the document is 90 days, 30 days....etc. by giving the Offset value......
But frankly speaking it depends on your requirement and the design of the Query....
Regards,
Debjani...... -
Closed SO shown in Open Item List
Hi experts,
Unfortunately, the below problem (mentioned in Note 948670) occurred in my client's database.
My question is --> In order to hide this kind of CLOSED sales orders in the Open Item List, can I just change RDR6.status from "O" to "C" ?
Note 948670 :
****Closed documents shown in Open Item List - XXX6 table****
Symptom
There are cases where the document is closed, but the sixth table of the document is still open.
As a result the document is shown in the Open Item List.
Other terms
Open document, open item list, 6 table, sixth table, SAP Business One
Reason and Prerequisites
Solution
In order to track these documents the following query should be run on the database:
USE *DEST*
-- change DEST to the name of customer's DB.
declare @doc varchar(3),@fld varchar(10)
Put document----
-- enter here the name of the table acording to the list below.
Set @doc = 'rdr'
Set @fld = CASE
WHEN @doc = 'pdn' THEN 'opencreqty'
ELSE 'openqty'
END
exec ('
SELECT T0.DocNum, T0.DocEntry, T0.DocStatus as ''DocStatus'', T1.Status AS ''Doc6Status''
FROM O' + @doc + ' T0 INNER JOIN ' + @doc + '6 T1 ON T0.DocEntry = T1.DocEntry
Where T0.DocStatus = ''C'' AND T1.Status = ''O''
AND NOT EXISTS
(SELECT 1 FROM ' + @doc + '1 T2 WHERE T0.DocEntry = T2.DocEntry AND
(T2.' + @fld + ' <> 0 OR T2.LineStatus <> ''C''))
You should run the query above on the following tables (documents):
Rdr - in order to track Sales Order that remained open,
Dln - in order to track Deliveries that remained open,
Rdn - in order to Returns that remained open,
Por - in order to track Purchase Order that remained open,
Pdn - in order to track Good Receipt PO that remained open,
Rpd - in order to track Good Returns that remained open.
If you get results after running the select query, please contact your Support Centerhi,
If u update status from open to close directly in db you will lose support,
Raise support ticket as per note in service market place.
Jeyakanthan -
Closed base Document appears in the open item list
Hi all,
While we are fully copying a base document to a target document, the base document header and rows will be closed, but it will appear in the open item list report.
So the customer has created a Sales Order -> Delivery -> A/R Invoice.
The Sales Order document status gives 'Closed', but still appears in the Open Item list (Sales - AR --> Sales Reports --> Open Items List).
The customer using: SBO2005A PL22
Further i also have looked in the SAP Notes (Note 1083366) but i can't solved it.
Thanks in advance.Chief,
In open items list of sales order,
*select reqd. sales order,net amount,tax & total amount open in
sales order,
also open delivery document & compare with it,
there must be difference in tax total/total/they
must have changed quantity,unit price,date,changed payment terms/tax codes which causes delivery created without reference to sales order.
That's why sales order is open.
You can manaully close sales order by Data-->Close.
Jeyakanthan -
FEBAN automatically closed the Open item for Debtor
Open items in our company usually closed manually. But this time FEBAN closed an open item (Debtor). Where can i change the configuration for not automatically closing the open item by EBS. Any help? Points will be awarded.
HI,
Change the posting type in the EBS configuration for that particular posting rule.
rgds -
In the open item lists for deliveries they go out though are closed
En las listas de partidas pendientes para las entregas que salen cuando están cerradas
Deliveries closed but still show on the Open Item Lists, something would be wrong. It is this what happens to me can you solve it like?Dear Mr Molina,
As you correctly pointed out if a delivery is closed it should not appear in the Open Item List. Would it be possible for you to check the ODLN and DLN1 with a query?
Please check what the status of the delivery is:
select docstatus from odln where docnum = 'xxx'
if the query shows that the document is Open, then you have to investigate how the delivery has been closed in order to be sure that it is indeed closed.
Do you have a target document that can be reached through the Target Document option from the base document?
Please, let us know the results of your testings.
Thank you.
Marcella Rivi
SAP Business One Forums Team -
Hello Experts,
I made the configuration in FBZP ( for payment program ) for a particular company code, specified the payment methods, paying company code, payment bank info, accounts info etc.
So when i run a payment run proposal by entering the parameters of that Company Code and all the vendors, would it automatically clear all the vendor open items that were paid during this payment run ? Or do i need to make any additional configuration or settings for that.
All answers would be really appreciated and duly rewarded with points.
Thanks,
NanditaHello Nandita,
the proposal run will lock all selected vendors (table REGUS) and write the items in the table REGUP. If you run the payment run all these items will clear by this run. There is no additional customizing necessary.
Regards
Peter -
DELVERIES CLOSED GO OUT IN THE OPEN ITEM LISTS
IN THE OPEN ITEM LISTS FOR DELIVERIES THEY GO OUT THOUGH ARE CLOSED
Dear Victor,
please note that this particular forum is meant for product development collaboration. This means if you require a functionality that at present is not available or incomplete, you post your specific request here.
For questions regarding existing functionalities, please use the appropriate forum, in this particular case 'SAP Business One Core'.
All the best,
Kerstin -
What happens to the open item in bsid table when it is cleared
hi experts,
i have a doubt about open and cleared items of accounting documents. as we know open items of customers are stored in bsid and cleared ones in bsad. For suupose, an open item is closed ina particular period then what happened to the entry in bsid and bsad table. an entry regarding is stored in bsad (cleared),and what happens to the entry in bsid, still it will be there or removed from it.Hi,
When ever we clear the document(Complete payment) that document will be moved to BSAD table. Other wise it will remain in BSID.
If u are making partial payment then all the partial payment documents along with original document will be stored in BSID till u made the complete payment for that invoice.
Assumption is u have to give all partial payment documents made for particular invoice item while u are making complete payment in F-28 transaction. So that these partail payment documents will also be cleared while making complete payment and moved to BSAD table.
This trasaction can be used for both partial and complete payments.
Irrespective of complete or partial payments made all the documents will remain stored in BKPF and BSEG tables.
BSID and BSAD are index tables to address performance issues with BKPF and BSEG tables.
So all open and cleared documents will be there in BKPF and BSEG tables.
All cleared documents will be there in BSAD table.
Alll open documents will be there in BSID table.
Hope it is clear.
Thanks,
Vinod. -
Difference between cleared items,open items and all postings (FI).
Hi experts,
Can anybody tell me the difference between cleared items,open items and all postings for an account.
While running corresponding bapis and transaction FAGLL03 (for GL) or FBL1N (for accounts payable) i found that in some cases all postings is less than cleared items or open items for a time period. How could it happen.According to my knowledge all postings should contain cleared items and open items.
Please correct me..
Thanks and Regards
ArjunHi Arjun,
For every Billing Documnet created(VBRK/VBRP-VBELN) there will be an accounting document created in BSID/BSAD tables.
OPEN ITEMS means the Billed/Invoice Amounts that are pending from Customers, i.e which we have to receive from Customers.
CLOSED ITEMS means the AMOUNTS received from that customer.
OPEN ITEMS : fetch data from BSID table Only
CLOSED ITEMS : fetch data from BSAD only.
ALL POSTINGS : fetch data from both BSID and BSAD.
Hope this will help.
Regards,
Nitin.
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