Control records - Payroll Period

Hi Expert,
Can anyone help me with following situations?
I am creating control records...I am facing problem what should I enter in "Payroll Period" when I have defined period parameter, monthly..
Looking forward to your prompt reply.
Regards,
XXX

Hi,
First you have to understand the concept of payroll period. Payroll period is generated using period parameter and date modifier. Payroll period defines the exact start and end date of a period and the pay day. Here it defines the period number, which is very important to identify for which payroll period you are currently with. To make it clear let us have an example. A company is paying a group of employees monthly. In a year there are twelve months, so every payroll period is given a number. If the payroll period is for jan 01 to jan 31, 2011. It would be indicated as payroll period 01 in the year 2011. It should be generated before using it in control record. Based on your start and end date of the period, you have to enter those values. Check the table v_t549q to check whether the required payroll periods exists or not. If available use the relevant payroll period. Note that the payroll period used to create the payroll control records must be one period before the period in which you want to go live. Eg. If you are to go live in period 05,2011. You must enter period 04,2005 in the control record. To generate payroll period use the tcode OG00
regards,
praveen.

Similar Messages

  • Control record issue !

    Hi All,
    I am handling UK Payroll and got an issues related to payroll run and control record,
    Issue 1: The payroll driver (RPCALCG0) has skipped around 1500 Employees against payroll run for particular period
    Issue 2: How control record allowed user to Exit control record for period in which EE's skipped in payroll
    Please provide your valuable suggesting in regard to resolve the above two issues,
    Thanks in advance.
    Regards,
    Devendra Reddy D.

    Hi,
    Issue 1: The payroll driver (RPCALCG0) has skipped around 1500 Employees against payroll run for particular period
    Say you want to run payroll for FEB..
    But payroll control record may not be in FEB... It may be in March..
    Issue 2: How control record allowed user to Exit control record for period in which EE's skipped in payroll
    Payroll control record may have been deleted on the month of Jan..& been set in Release mode in March month directly...
    So feb month gets skipped & Exit mode in Feb is skipped too...
    For detailed info.. Go to PA03 enter payroll ares & click display option..
    Under Go To tab.. look for Control Record Log..
    Regards,
    Veeram

  • Offcycle error and payroll control record

    hi experts,
    i faced a error in offcycle payroll processing.
    i did exit payroll for april 2008 and maintained a data in infotype 267 for bonus in 15.05.2008 for 50 employees in bulk.
    i want to run offcycle payroll thro normal payroll driver on 15.05.2008  using HINCALCO and selected the required parameters in off cycle reason and facing error while doing update run.
    simulation run is showing offcycle results correctly and system not allowing to run update run and showing  error related to payroll control record .
    how to recify this ?
    nataraj s

    dear expert,
    offcycle payroll program will work only when the payroll control record is in exit status for past payroll  period
    i cannot change the payroll status to release for payroll status
    i tried earlier and it didnt work
    i tried to run offcycle for 15th may 2008 by keeping payroll control record release for payroll in may 2008 and it didnt work at all
    what i wanted is the save button in the offcycle program is not in active mode when i am able to default the wage type values from infotype 267
    regards
    nataraj

  • In correct period in control record

    hi sap experts
    1. posting only possible in period 2002-11 &2002-10 in co. xyxy
    as i was sugested by u i have tried mmpv
    now the problem is msg comming incorrect period in control record for co cd xyxy. so no conversion  the current period of the control record is 12-2002
    pls throw some light on this
    thanks in advance

    hi,
    Firstly check the open periods for the compnay code in OMSY...
    If its not open then try in the MMPV to open it...
    You can also open it in OB52..which is FI trasaction...it open/close the two periods consicutively...
    You can reopen the periods but its not recomended...you can use MMRV..for back posting allowed...
    or else check this
    goto SU3
    select user profile
    in parameter ID give MMPI_READ_NOTE , and in parameterr value enter todays yyyymmdd and save.
    and goto MMPI intialise the periods to present one at a strech.

  • Off cycle payroll status/control record

    Hi,
    Is there anyway we can track for which employees off cycle payroll is in process? like the regular payroll run, will the employee be locked during off cycle payroll run? if not locked, editing their personal information (personal data, bank, address etc.,) will cause trouble?
    This question is on the technical front. Appreciate your inputs.
    Thanks

    Hi Karthik,
    There will be no lock on payroll as Off cycles are performed when control record is in Exit Payroll status.
    If employee data is being edited during live off cycle run, you will receive message as error that employee is locked and will not allow payroll.
    In order to avaoid this situation of editing master data you can use off cycle workench transaction PUOC_10 which sets lock on employee during payroll run for off cycles resulting in no user to edit master data for employee.
    Thanks,
    Ameet

  • Payroll Period Issue

    Dear Gurus,
                        In Payrol Control Record
    If i put Payroll Period 12 2009  01.03.2010 - 31.03.2010
    & Earliest retro acctg period       12 2009  01.04.2009
    Save then if i  change Payroll Status Release Mode then
    Payroll period               01 1976  01.01.1976 - 30.04.1976 is coming which is wrong.
    Please Advised why is coming wrong
    Regards
    MHPO

    Patil
    Check the Period parameter and date modifier 
    and check the assigment of the above said parameters with the pay roll area in table V_T549A 
    later generate the Pay roll periods and check
    there might be some in consistency while generateing the pay roll periods

  • Issue : Regarding Control Record

    Greetings Guru's,
    We are going to be running our first payroll of the year in SAP at the end of this month. However the employees have been hired as of 01/03/2010. The payroll control record is in period 3 (01/03/2010 - 31/03/2010) and it is in correction mode.
    What do I do with this record when we want to run the payroll for period 04/2010 ? Do I just delete the 03/2010 record (as there has been no payroll run at all) and then recreate it for 04/2010 with the earliest retro date set as 03/2010 ??
    Any help will be appreciated...

    Hi
    If you want to run payroll for 01 - Apr - 2010 to 31 - Apr - 2010 the exit payroll for march 2010 if there is no employee left for payroll run and then Release payroll for April 2010. it will help you.
    After this if any retro will perform for March 2010 and you don't want this then set Arely Per. Retro date  as 01 04 2010  in Infotype 0003 for the employee.
    Regards
    Swapnil

  • Error during creating a control record

    Hi Experts,
    we are using  EEC6.03 version.
    system error..
    Change before earliest retro. date 01.03.2010 acc. to control rec. to py area CO
    Error-
    While creating Control Record, system takes advance period.
    example-
    We have given present payroll period as 12.2009, and  earliest retro active accounting peroid  as 10.2009,
    then system takes the date 01.03.2010.
    Actually System should take present payroll period as 01.12.2009, But is shows as 01.03.2010. I am unable to understand.
    Please Help me out Guys.

    Hi,
    It seems that your payroll periods are screwed up. To check that please check table V_T549Q (SM30) and see if period corresponds to dates. Period parameter is assigned to payroll area in table V_T549A.
    Then if it is wrong you can regenerate them using transaction OG00. Please read report help thoroughly.
    Cheers

  • Error in Control record

    Hi All,
              i used to work on US payroll all these days in my IDES, but today when i was working with india specific, when i am creating the control record, and entering the payroll period as 01 2010, it is not showing it as 01.04.2010 instead its showing it as 1st jan 2010, please advise me where should i change the settings for this one to change it to india specific.
    Regards,
    Bharath

    Check your payroll periods properly in table T549Q.....Date format in the same table.
    Mohan

  • What are the control record features in SAP

    Than Q

    The payroll control record has the following functions:
    It locks the personnel numbers, for which payroll should be run, against master data changes that affect the payroll past or present.
    It locks the payroll for the period during which payroll-relevant changes are made to the master data for the personnel numbers being processed.
    It makes the following information available for the system:
    What is the next payroll period for which regular payroll should be run?
    Up to what date is retroactive accounting carried out?
    What status does the payroll currently have? (for example, Released for Payroll or Check Payroll Results)?
    When you carry out a payroll run, the system automatically changes the payroll status in the payroll control record. You can also change the status manually under Payroll ®Tools ® Control Record.

  • Log for control record

    can anyone tell me how to view changes log for payroll control record..
    Thanks

    You wrote:
    If mistakenly i release the control record and then exit also for the period that the payroll is not run..in production system.....is it advicable to delete and create a new control record in production?
    You can do just that: delete the control record and recreate it. You need to be careful when doing that in production, typically if I do it (for whatever reason), I try to do it during off hours. And to be sure what you're doing, try it out in a development system, first.

  • Link between control record and infotype 0003.

    Hi all,
    Can anybody explain me, what is the link between control record and infotype 0003?
    Thanks & Regards,
    Lucky.

    Hi,
    Control record is a heart of payroll area(pa03)
    Conrtol record alswa based on payroll area where it determines the current payroll period for the exact date
    It defines the payroll past for retro active accounting recongnation.
    It lock the master data and teh time data to prevent changes from being made during the payroll run, this lock is valid for the paryroll past and the payroll present changes with effect the future can still be made.
    It determines the earliset retrocatice a/cing period.
    In simple control record is to control the payroll status of the employee
    Payroll Status:(IT 0003)
    The Payroll Status infotype (0003) contains data for Payroll Accounting and Time Evaluation.
    The system automatically creates this infotype when the employee is hired. In general, the system updates the infotype and writes the changes to the payroll past.
    You can change the payroll status of an individual employee using Payroll/Retroactive Accounting and Time Evaluation.
    Thanks
    Vibin

  • Unable to create control record

    Hi,
    I have created a payroll area and tried to create control record for it. Given payroll period as 01.2010 and earliest retro acctg period as 12.2010. When I click on create, it is saying "The record is not found in T549Q." But I have generated payroll periods and it exists in the table.
    How to solve this?
    -Veera Sasidhar Jangam

    Hi Veera,
    as sagar mentioned please keep in mind its one "Period" less that need to be given.
    and system automatically increments by one when its released for payroll
    when you give 12.2010 then retro accounting begins on the start date of this period at the earliest
    any changes made before this date the system woudnt take it into account for current and future retro accounting.
    however only if the earliest personal retroactive accounting date thats maintained in IT0003 differs only then it  will be backdated to the later date.
    Hope it helps
    No Worries
    KG
    Edited by: SAPenjoy:) on Sep 7, 2010 9:02 AM

  • Exit status of payroll period

    Hi
    In which table system updatedspayroll periods EXIT status. Based on exit status we need to develop a report. Pls let me know.
    Thanks
    Deepak

    Hi Shiva,
      You can details of Payroll area in T569V table, where status of Payroll and payroll period all the details of Control record will be avilable.
    Thanks and Regards,
    Narendra.Soma

  • Payroll - Changing the payroll period dates in live system

    We are on a bi-weekly payroll schedule.  Requirement was the setup the pay period from Monday to Sunday (14 days).  However, it got created as Sunday to Saturday (14 days) in error.  Now the time recording does not coincide with the pay period.  I believe we can change the period start and end dates for all pay periods in V_T549Q.  This will make one of my pay period 15 days and I can continue correctly from then on. 
    I am curious to know whether there are any "side effects" if I do this in a live system.  Have any of you did this type of thing in SAP payroll?
    Thanks
    Joe

    Why do you want to change table entries directly in PRD.....You can generate payroll periods in Dev through report RPUCTP00...and then make sure your table entries correct in Dev and then move to PRD.
    Generate Payroll periods as per your Biweekly through report RPUCTP00.....Enter your Biweekly Period Parameter, Date modifier, Start date, Final year, Start date of the fiscal year ,payday rule etc...and execute.
    Mohan

Maybe you are looking for